HomeMy WebLinkAbout20240630.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
WEDNESDAY, MARCH 13, 2024
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, March 13, 2024, at the hour of 9 00 a m
ROLL CALL. The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof
Commissioner Kevin D Ross, Chair
Commissioner Perry L Buck, Pro-Tem
Commissioner Mike Freeman
Commissioner Scott K James
Commissioner Lori Same
Also present
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
,a MINUTES: There being no corrections to the Minutes of the Board of County Commissioners
meeting of February 28, 2024, as printed, Commissioner Same moved to approve Commissioner James
seconded the motion and it carried unanimously
a CERTIFICATION OF HEARINGS: Commissioner Same moved to approve the Certification of
Hearings conducted on February 28, 2024, as follows 1) USR22-0018 — Loveland Ready -Mix Concrete,
Inc Commissioner Buck seconded the motion, which carried unanimously
I AMENDMENTS TO AGENDA: Commissioner Same asserted a Point of Privilege to reinstate Public
Comment Bruce Barker, County Attorney, explained Section 2-1-20 E, of the Weld County Code,
pertaining to Public Comment was directed to the Clerk to the Board for purposes of drafting agendas
He further explained Public Comment is subject to change, and the Board exercised that right as of
March 11, 2024, and as a result, it is now different Mr Barker clarified there is no substantive nor specific
verbiage to provide a platform for oral public comment in the Code, and cited multiple avenues being
provided for the public to offer their comments to the Board of Commissioners He continued to state,
every single agenda has an approval of amendments to the agenda, thus, everything on the agenda is
subject to change, with the exception of noticed Public Hearings Mr Barker stated the agenda is the
Commissioner's mode to conduct County business, as the Board deems fit Commissioner Same moved
to amend the agenda to reinstate Public Comment, but due to lack of a second, the motion died
CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda, as printed
Commissioner James seconded the motion and it carried unanimously
4I1
Minutes, Wednesday, March 13, 2024
Page 1
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BC0016
Et WARRANTS'
1) GENERAL WARRANTS — MARCH 12, 2024 Commissioner Freeman moved to approve the General
Warrants, as printed Commissioner James seconded the motion and it carried unanimously
Le, BIDS:
1) APPROVE BID #02300070, AUTOMATED VEHICLE LOCATION (AVL) SOFTWARE / TELEMATIC
SYSTEM — DEPARTMENT OF INFORMATION TECHNOLOGY Toby Taylor, Purchasing Department,
stated staff from the Departments of Fleet Services, Public Works, and Information Technology reviewed
all proposals and shortlisted three (3) vendors with the highest scores through the Request for Proposal
(RFP) process He explained a three (3) -month pilot was completed to fully evaluate hardware and
system functionality, thus, staff recommends awarding Telus Communications (U S ) Inc , for a total
amount of $54,032 05 Commissioner James moved to approve said bid The motion was seconded by
Commissioner Buck, and it carried unanimously
E, 2) APPROVE BID #B2400044, EROSION CONTROL AND REVEGETATION SERVICES FOR
2024 - DEPARTMENT OF PUBLIC WORKS Mr Taylor stated six (6) bids were received, and all of the
firms met specifications, therefore, he reviewed staffs recommendation to select Verdant Environmental,
LLC, and Tasman Geosciences, Inc, the two (2) lowest bidders, for an amount not to exceed
$400,000 00, and $100,000 00, respectively Commissioner Freeman moved to approve said bid The
motion was seconded by Commissioner Buck, and it carried unanimously
Et 3) APPROVE BID #02400046, DOWNTOWN GREELEY COMPLEX AND NORTHERN
COLORADO REGIONAL FORENSIC LABORATORY FLOORING MAINTENANCE - FACILITIES
DEPARTMENT (CONT'D FROM 3/6/2024) Mr Taylor introduced Graham Brothers, LLC, as the second
lowest bidder selected by staff and confirmed they meet all specifications, with said bid amounting to
$10,456 00, per month, and $125,472 00 annually He explained the initial contract is for one (1) year
with the option to renew annually for three (3) additional years at the County's discretion
Commissioner James moved to approve said bid The motion was seconded by Commissioner Same,
and it carried unanimously
ET 4) PRESENT BID #B2400014, ONE -TON 4X4 EXTENDED CAB PICKUP WITH 8 -FOOT UTILITY
BOX (QTY 1) - DEPARTMENTS OF FLEET SERVICES AND PUBLIC WORKS Mr Taylor stated
three (3) bids were received and staff will make a recommendation on March 27, 2024
)2 5) PRESENT BID #62400053, CISCO NETWORK SWITCHES — DEPARTMENT OF
INFORMATION TECHNOLOGY Mr Taylor stated three (3) bids were received and staff will make a
recommendation on March 27, 2024
NEW BUSINESS:
1) CONSIDER SOLICITATION AND RESPONSE COVER SHEET, VENDOR CONTACT
INFORMATION SHEET, AND QUOTE FOR FAMILY RESOURCE CENTER (FRC) PROGRAM GRANT,
AND AUTHORIZE CHAIR TO SIGN Jamie Ulrich, Director of the Department of Human Services,
requested to apply for a grant through the Family Resource Center to increase the capacity to provide
prevention efforts, post -adoption efforts, and other community outreach efforts She stated, should the
grant be awarded, the funding would be in the amount of $242,000 00 Commissioner James moved to
approve said cover sheet, information sheet, and quote, and authorize the Chair to sign The motion was
seconded by Commissioner Freeman, and it carried unanimously
Minutes, Wednesday, March 13, 2024
Page 2
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BC0016
mi PLANNING.
1) CONSIDER CONTRACT ID #7850 RELEASE OF COLLATERAL AND ACCEPT REPLACEMENT
COLLATERAL FOR SITE SPECIFIC DEVELOPMENT PLAN AND RURAL LAND DIVISION FINAL
PLAN, RLDF22-0002 - CMH HOMES, INC Jazmyn Trujillo -Martinez, Department of Planning Services,
stated staff received a letter from U S Bank indicating the original Irrevocable Letter of Credit
(#SLCMMSP11084) was not extended for renewal and expired on December 31, 2023 She requested,
on, behalf of the applicant, to accept replacement project collateral in the amount of $53,760 00, procured
in the form of an Irrevocable Letter of Credit (#SLCMMSP12243), issued by US Bank
Commissioner Freeman moved to approve said collateral release and accept replacement collateral The
motion was seconded by Commissioner Buck, and it carried unanimously
2) CONSIDER CONTRACT ID #7853 PARTIAL RELEASE OF COLLATERAL, ACCEPT
WARRANTY COLLATERAL, AND AUTHORIZE CHAIR TO SIGN FOR USE BY SPECIAL REVIEW
PERMIT, USR19-0063 - LAZY TWO RANCH, LLC, AND DUANE AND LYNN ROSS, C/O CONNELL
RESOURCES, INC Ms Trujillo -Martinez requested, on behalf of the applicants, a partial release of
project collateral and acceptance of warranty collateral, in the amount of $71,220 22, procured in the
form of a Bond Rider attached to the original Performance Bond #107519500, issued by Travelers
Casualty and Surety Company of America, to be retained for the duration of the two (2) -year warranty
period Ms Trujillo -Martinez noted the terms of the Road Maintenance Agreement will remain in effect
for the life of the Use by Special Review (USR) Permit Commissioner Buck moved to approve the release
of project collateral, and accept said warranty collateral The motion was seconded by Commissioner
James, and it carried unanimously
fil CONTACT THE COMMISSIONERS Chair Ross read the various methods of how to provide public
input for the record
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda No Ordinances were approved
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board There being no further business, this meeting was adjourned at 9 18 a m
Minutes, Wednesday, March 13, 2024
Page 3
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BC0016
These Minutes were approved on the 27th day of March, 2024.
ATTEST: d.ttdraisj `elt0 tA
Weld County Clerk to the Board
BOttrd . u1/►?dc
Deputy Clerk to the Board
BOARD OF COUNTY COMMISSIONERS
WELD COUNT
Y,
Kevin Ross, Chair
Perry k, Pro -Tern
ri Saine
Minutes, Wednesday, March 13, 2024
Page 4
2024-0630
BC0016
ATTENDANCE LIST
NAME - PLEASE PRINT LEGIBLY,
ADDRESS (CITY, STATE ZIP)
EMAIL
COUNTY OF
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