HomeMy WebLinkAbout20241691.tiffRESOLUTION
RE: APPROVE CONTRACT FOR OUTDOOR ADVERTISING DISPLAYS AND AUTHORIZE
CHAIR TO SIGN - THE LAMAR COMPANIES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Outdoor Advertising
Displays between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and The Lamar Companies, with further terms and conditions being as stated in said contract,
and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Contract for Outdoor Advertising Displays between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Public Health and Environment, and The Lamar Companies, be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
Cc : H(L(sc/t3F)
eq /.-I/29
2024-1691
HL0057
CONTRACT FOR OUTDOOR ADVERTISING DISPLAYS - THE LAMAR COMPANIES
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of June, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
ATTEST: . •A j
Weld County Clerk to the Board
BY: 0•OMlvide—
Deputy Clerk to the Board
APP'OVED
County At .rney Z6,l
Date of signature: �'Z
WELD COUN
K
D. Ross, Chair
Perry L. B
eeman
ri Saine
ORA
Pro-Tem
2024-1691
HL0057
Cankvcck Iba 3q0%
Memorandum
TO: Kevin Ross, Chair Board of County
Commissioners
FROM: Jason Chessher, Director of Public Health
and Environment
DATE: June 14,2024
SUBJECT: Contract with Lamar Media for A-35 media
campaign
For the Board's approval is a Contract between Lamar Media and the Board of County
Commissioners of Weld County for the use and benefit of the Weld County Department of
Public Health and Environment (WCDPHE).
The informal bid was obtained directly with Lamar, as they are the exclusive company that
controls bus stop media, which is the primary target for this media push.
The contract between the WCDPHE and Lamar Media is a component of the work plan for the
contract between the WCDPHE and the State of Colorado, Department of Public Health and
Environment (CDPHE) for the A-35 Tobacco Education and Prevention grant. This contract for
services totaling $20,000 will support WCDPHE efforts to educate and prevent vaping among
Weld County residents, specifically young adults ages 18-34.
This anti-vaping media campaign scheduled for July 1 —September 22 will include outdoor
media and digital geofencing components.
Our outdoor messaging will consist of:
• 20 bus benches in the Greeley area,
• 20 bus shelters also in the Greeley area, and
• 1 billboard in Fort Lupton
Our digital messaging will consist of:
• Geofencing in Weld County, specifically in the following zip codes: 80634, 80631,
and 80621.
I recommend approval of this contract with Lamar Media.
2024-1691
Denver
12301 Grant St., #240
Thomton, CO 80241
Phone: 303-280-7000
Fax 303-280-6777
-NrD
Production/Other Services
Department Plant
CONTRACT # 4615595
Customer S
CONTRACTED
855041-0
DIRECTLY
BY ADVERTISER
Name
WELD
COUNTY HEALTH DEPARTMENT
Address
1555 N. 17TH
AVENUE,
City/State/Zip
*GREELEY, CO 80631
Contact
Brooklyn Larimore
Email Address
blarimore@weld_gov
Phone #
(970) 400-2371
Fax # a
P.O./ Reference #
Advertiser/Product I
WELD COUNTY HEALTH DEPARTMENT
Campaign
Production Type
Misc
ervlce Dates
Cost
Service
Periods
Date: 6/14/2024
New/Renewal: NEW
Account Executive: Lon Johnson
Phone: 303-280-7000
Invest Per
Period
Vinyl
225 Denver, CO
production installation and removal of Design:Tobacco Education
vinyl Program
07/01/24
5500.00
5500.00
Commercial 225 Denver, CO
geofencing in Weld County
Design:Tobacco Education
Program
07/01/24-07/28/24
1
$5,400.00 $5,400.00
Space
its of Panels: 1
Panel #
TAB ID
Market
70012 225 -DENVER, CO
30643453
Location
HWY 52 S/S W/O HWY
85@MP18.51 EF
Ilium
Media
Type
Size
Poster 10' 6" x 22' 9"
Misc
Total Production/Other Services Costs: $5,900.00
Service Dates
07/01/24-08/25/24
Billing Cycle: Every 4 weeks
0 Service
Periods
Invest Per
Period
5500.00
2
Cost
S1,000.00
Total Space Costs. 51,000.00
Total Costs: $6,900.00
Special Considerations:
Advertiser authorizes and instructs The _amar Companies (Lamar) to display in good and workmanlike manner, and to maintain for the terms set forth above, outdoor advertising
displays described above or on the attached list. In consideration thereof. Advertiser agrees to pay Lamar all contracted amounts within thirty (30) days after the date of billing.
Advertiser acknowledges and agrees to be bound by the terms and conditions on all pages of this contract.
The Agency representing this Advertiser in the contract executes this contract as an
agent for a disclosed principal, but hereby expressly agrees to be liable jointly and
severally and in solido with Advertiser for the full and faithful performance of
Advertiser's obligations hereunder. Agency waives notice of default and consents to
all extensions of payment.
INITIALS
The undersignea representative or agent of Advertiser hereby warrants to Lamar that
he/she is the Advertising Director
(Officer/Title)
of the Advertiser and is authorized to execute this contract on behalf of the Advertiser.
Customer:
Signature:
Name:
Date:
WELD COUNTY HEALTH DEPARTMENT
by and through the Board of Weld
County Co is i oners
0 .sa)
(signature above),
Kevin D. Ross, BOCC Chair
(print name above)
JUN 2 4 2020
(date above)
i
i
i
in
i
iii
i
i
i
i
i
i
i
i
i
i
11
d120241 - /each
Page 1 of 2
Denver
12301 Grant St., #240
Thornton, CO 80241
Phone 303-280-7000
Fax 303-280-6777
CONTRACT # 4615595
Date 6/14/2024
New/Renewal NEW
Account Executive Lon Johnson
Phone 303-280-7000
THE LAMAR COMPANIES
This contract is NOT BINDING UNTIL ACCEPTED by a Lamar General Manager.
0A-‘'
MANAGER DATE
DARD CONDITIONS
1. Late Artwork: The Advertiser must provide or approve art work, materials and installation instructions ten (10) days prior to the initial Service Date. In the
case of default in furnishing or approval of art work by Advertiser, billing will occur on the initial Service Date.
2. Copyright/Trademark: Advertise' warrants that all approved designs do not infringe upon any trademark or copyright, state or federal. Advertiser agrees to
defend, indemnity and hold Lamar free and harmless from any and all loss liability, claims and demands, including attomey's fees arising out of the character
contents or subject matter of ary copy displayed or produced pursuant to this contract.
3. Payment Terms: Lamar will, £rorn time to time at intervals following commencement of service, bill Advertiser at the address on the face hereof. Advertiser
will pay Lamar within thirty (30) days after the date of invoice. If Advertiser fails to pay any invoice when it is due, in addition to amounts payable thereunder,
Advertiser will promptly reimburse collection costs, including reasonable attomey's fees plus a monthly service charge at the rate of 1.5% of the outstanding
balance of the invoice to the ex.ent permitted by applicable law. Delinquent payment will be considered a breach of this contract. Payments will be applied as
designated by the Advertiser; non designated payments will be applied to the oldest invoices outstanding.
4. Service Interruptions: If Lamar is prevented from posting or maintaining any of the spaces by causes beyond its control of whatever nature, including but
not limited to acts of God, strikes, work stoppages or picketing, or in the event of damage or destruction of any of the spaces, or in the event Lamar is unable
to deliver any portion of the service required in this contract, including buses in repair, or maintenance, this contract shall not terminate. Credit shall be
allowed to Advertiser at the standard rates of Lamar for such space or service for the period that such space or service shall not be furnished or shall be
discontinued or suspended. In the case of illumination, should there be more than a 50% loss of illumination, a 20% pro -rata credit based on four week billing
will be given. If this contract requires it umination, it will be provided from dusk until 11:00p.m. Lamar may discharge this credit, at its option, by furnishing
advertising service on substitute space, to be reasonably approved by Advertiser, or by extending the term of the advertising service on the same space for a
period beyond the expiration date. The substituted or extended service shall be of a value equal to the amount of such credit.
5. Entire Agreement: This contract, all pages. constitutes the entire agreement between Lamar and Advertiser Lamar shall not be bound by any stipulations,
conditions, or agreements not set fort in this contract. Waiver by Lamar of any breach of any provision shall not constitute a waiver of any other breach of
that provision or any other provision.
6. Copy Acceptance: Lamar reserves the right to determine if copy and design are in good taste and within the moral standards of the individual communities
in which it is to be displayed. Lamar reserves the right to reject or remove any copy either before or after installation, including immediate termination of this
contract.
7. Termination• All contracts are non -cancellable by Advertiser without the written consent of Lamar. Breach of any provisions contained in this contract may
result in cancellation of this contract by Lamar.
8. Materials/Storage: Production materials will be held at customer's written request. Storage fees may apply.
9. Installation Lead Time' A leeway of five (5) working days from the initial Service Date is required to complete the installation of all non -digital displays.
10. Customer Provided Production: The Advertiser is responsible for producing and shipping copy production. Advertiser is responsible for all space costs
involved in the event production does not reach Lamar by the established Service Dates. These materials must be produced in compliance with Lamar
production specifications and must come with a 60 day warranty against fading and tearing.
11. Bulletin Enhancements: Cutouts/extensions, where allowed, are limited in size to 5 feet above. and 2 feet to the sides and 1 foot below normal display
area. The basic fabrication charge is for a maximum 12 months.
12. Assignment: Advertiser shal not sublet, resell, transfer, donate or assign any advertising space without the prior written consent of Lamar.
INITIALS
i
i
i
i
i
i
i
•
i
i
i
i
i
i
i
i
i
i
i
i
r,2oa4 - /a/
Page 2 of 2
Lamar Northern Colorado
Transit
12301 Grant Street Unit 240
Thornton CO 80241
PHONE: (970)493-4411
FAX: (970}493-4595
tAM2%Er ) COMPANIES
CONTRACT
Customer Name: WELD COUNTY HEALTH DEPARTMENT
Street Address:
Mailing Address: 1555 N. 17TH AVENUE,
City: GREELEY St: CO Zip: 80631
Phone: Fax:
Total Camp. Invest.: $12,600.00
Vinyl Seq # 1
Company #: 488 Investment Per $1 100.00
Billing Period: '
Local AE: LLJ4486-Lon Johnson
Date: 6/14/2024
New/Renewal: NEW
Contract No. 4615527
Advertiser: WELD COUNTY HEALTH DEPARTMENT
Cust A/C #: 855041-0 Nat'l/Local: LD
Term. Service Date: 6/27/2024
Contact Person:
Campaign: Tobacco Educaiton
Email:
Market: GREELEY Market Code: 20
Aft. AE: PO #:
Product: New Vinyl / Flex Order Description: 20 benches vinyls
Qty: 20 Rate Per Unit: $55.00
Freight:$0.00
Service Dates: [07/01/24
Vinyl Seq # 2
Company #: 488 Investment Per $2 500.00
Billing Period: '
Local AE: LLJ4486-Lori Johnson
Market: GREELEY Market Code: 20
Alt. AE: PO #:
Product: New Vinyl / Flex Order Description: production installation and removal of 20 bus shelters
Qty: 20 Rate Per Unit: $125.00
Freight:$0.00
Service Dates:
07/01/24
Benches Seq # 3
Company #: 488
Local AE: LLJ4486-Lori Johnson
Design: 20 moveable benches
Investment Per $2 000.00
Billing Period:$21
Daily 0
GRPs:
# Spaces: 20
Market: GREELEY Market Code: 20
Alt. AE:
Imprint:
PO #_
Panel
Market
Location
,Size
Ilium
Service Dates
# Billing
Periods
Invest Per
Billing Period
07/01/24-08/25/24
2
$2000.00
TBD
_ 1
-
-
Benches Seq # 4
Company #: 488
Local AE: LLJ4486-Lon Johnson
Investment Per
Billing Period:
Design. 20 SAB benches
Daily 0
GRPs:
# Spaces: 20
Market: GREELEY
Alt. AE:
Imprint:
Markel Code: 20
PO #:
Panel
Market
Location
Size ,
Ilium _Service
Dates
# Billing
Periods_
1
Invest Per
Billing Period,
$0.00
TBD
08/26/24-09/22/24
A
Shelters Seq # 5
INITIALS
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
PAGE 1 of 4
o2oa4 -i67 91
Company #: 488
Local AE: LLJ4486-Lori Johnson
Design: 20 moveable Shelters
Daily 0
GRPs:
Investment Per S0D.00
Billing Period' '
# Spaces : 20
Market: GREELEv Market Code: 20
Alt. AE:
Imprint:
PO #:
Panel
Market
Location
_Size
Ilium
Service Dates
# Billing
Periods
Invest Per
Billing Period
'TOD
,
07/01/24-08/25/24
2
$2500.00
__
_
-
Shelters Seq # 6
Company #: 488
Local AE: LLJ4486-Lori Johnson
Design: 20 SAB shelters
Daily 0
GRPs:
Investment Per$0 00
Billing Period:
# Spaces: 20
Market: GREELEY
Alt. AE:
Imprint:
Market Code: 20
PO #:
Market
Location
Size
Service Dates
# Billing
: Periods
Invest Per
Billing Period
Panel
TBD
_Ilium
08/26/24-09/22/24
1
$0.00
Year
2024
Investment Schedule
Invoice Date Service Period
06/27/2024 * 07/01-09/22
Custom Invoicing Date
iNmALs rAiL
Total Investment
$12,600.00
THE REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY -
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
i
azzi, /6. /
PAGE 2 of 4
The terms on all pages are part of this contract.
Advertiser authorizes and instructs The Lamar Companies (Lamar) to display in a good and workmanlike manner, and to maintain for the terms set forth
above, outdoor advertising disp ays described above or on the attached list. In consideration thereof, Advertiser agrees to pay The Lamar Companies
all contract amounts within thirty (30) days after the date of billing. Advertiser acknowledges and agrees to be bound by the terms and conditions on all
pages of this contract.
The undersigned representative or agent of Advertiser hereby warrants to The Lamar Companies that he/she is the Chair , Board of
Weld County Commissioners
(Officer/TilJe)
BY: Kevin D. Ross
ACCOUNT EXECUTIVE
COMPANY: WE'id County
of the Advertiser and is authorized to execute this contract on behalf of Advertiser.
WELD COUNTY HEALTH DEPARTMENT
CUSTOMER/ADVERTISER
DATE:
BY:
2-4
o
(signature above)
CUSTOMER/ADVERTISER SIGNED BY: Kevin D. Ross, BOCC Chair
This contract is NOT BINDING UNTIL ACCEPpED by a Lamar General Manager.
DATE:
.00
<l2
(print name above)
THE LAMAR COMPANIES
ERAL MANAGER
STANDAR CONDITIONS
yese
I. General Conditions
1. On initial installation, if Lamar and/or Lamar Transit Authority (LTA) is requested by Advertiser to submit art work, then art work submitted
by Lamar and/or LTA shall be approved or substitute art work shall be furnished by Advertiser within ten (10) days after submission. in the
case of default in furnishing or approval of art work by Advertiser, then the date of installation posting for purposes of commencement of
the first invoice shall be deemed to occur on the date on which the various spaces are available for service.
2. Advertiser warrants that all approved designs do not infringe upon any trademark or copyright, state or federal. Advertiser agrees to
defend. indemnify and hold Lamar free and harmless from any and all loss, liability, claims and demands, including attorney's fees arising
out of the character, contents or subject matter of any copy displayed or produced pursuant to this contract.
3. Upon completion and installation of initial posting, or upon the circumstances described in paragraph 1 regarding default, an invoice for
payment will be sent to Advertiser or Agency. Upon Advertiser's or Agency's request, a report of the posting will be sent with the initial
invoice. The first invoice shall cover the period from date of installation (if more than one location is included, the average date of
installation shall be used) to the end of the billing period in which the invoice is rendered, and subsequent invoices shall be rendered in
advance on the first of each successive billing period. Each invoice will cover the billing period following commencement of posting or
date of installation ; or following the circumstances described in paragraph 1 above regarding default . All prorated invoices and credits will
be computed on the basis of a four week billing period.
4. If Lamar is prevented from posting or maintaining any of the spaces by causes beyond its control of whatever nature, including but not
limited to acts of God, strikes, work stoppages or picketing, or in the event of damage or destruction of any of the spaces, or in the event
Lamar is unable to deliver any portion of the service required in this contract, including illumination, buses in repair, or maintenance, this
contract shall not terminate. Credit shall be allowed to advertiser at the standard rates of Lamar for such space or service for the period
that such space or service shall not be furnished or shall be discontinued or suspended. Lamar may discharge this credit, at its option, by
furnishing advertising service on substitute spaces, to be reasonably approved by advertiser, or by extending the term of the advertising
service on the same space for a period beyond the expiration date. The substituted or extended service shall be of a value equal to the
amount of such credit.
5. Upon default in the punctual payment of the contract indebtedness or any part thereof, as the same shall become due and payable, the
entire amount of the indebtedness contracted for herein shall be matured and shall be due and payable immediately, at the option of
Lamar, and unless same is promptly paid, Lamar may, at its option, discontinue without notice the outdoor or transit advertising contracted
for herein; provided, however, that such discontinuance shall not relieve the Advertiser or agency of the contract indebtedness. All
payments in arrears shall bear interest at the highest contract rate permitted by law, not to exceed 11/2% per month. In addition, Advertiser
shall pay Lamar all costs and expenses of exercising its rights under this contract, including reasonable attorney's fees of not less than
25% of the amount due, or $250.00, whichever is greater, and all reasonable collection agency fees.
6 This contract, all pages, constitutes the entire agreement between Lamar and Advertiser. Lamar shall not be bound by any stipulations,
conditions, or agreements not set forth in this contract. Waiver by Lamar of any breach of any provision shall not constitute a waiver of
any other breach of that provision or any other provision.
Ii. Transit Conditions
1 111
i
i
i
i
i
i
i
1
i
i
i
i
1
i
i
INITIALS iF '` PAGE 3 of 4
otog4 we/i.9/
1. It is expressly understood that the Transit Provider, City or Authority, and LTA shall have the right to disapprove of any particular
advertisements and thereby prevent their being displayed, especial y in instances in which the advertisement is adverse to The Transit
Provider's interests or in poor taste, but this right of disapproval shall not be unreasonably exercised. If this right is exercised, the
advertiser shall have no claim nor recourse against The Transit Provider or LTA. LTA reserves the right to terminate the contract for any
reason at any time.
2. Periodically bus routes are changed. The Transit Provider and LTA cannot guarantee that the bus route that your advertising is on will
remain the same but wil do its best to move your advertising to a new route. From time to time buses will brought in for servicing for a
period of up to six (6) days. Route changes of service periods will not contribute to cancellation of this contract.
3. CANCELLATION: in the event of termination of the contract agreement between The Transit Provider and LTA, all unexpired portions of
such advertising agreement shall be subject to cancellation. All contracts are non -cancellable by Advertiser unless otherwise agreed upon
in writing. The cancellation privilge, if agreed upon in writing, must 3rovide that written notice reach LTA at least sixty (60) days prior to the
date of the last invoice for which the Advertiser will be liable.
4. A leeway of five (5) working days from the accepted posting date is required to complete the posting of any display. Production should be
shipped in time to arrive at least ten (10) days prior to the accepted posting date.
Special Considerations:
Special Provisions:
THIS INFORMATION FOR OFFICE USE ONLY
Invoice Start Date: 7/1/2024 Invoice End Date: 9/22/2024
Inv. Routing: Customer Inv. Exception: Not Set
Hospitals and Medical Care - Health
Product Code: Products & Medicine Split Billing:
Nat'l Contract No: Political: Co-op:
Multi -Mkt Selling AE: P.O.P
Sales Manager:
INITIALS
_s
i
i
i
11
i
i
i
11
i
i
i
i
i
i
i
i
i
a0,24../‘,9/
PAGE 4 of 4
Ct
Entity Information
Entity Name*
LAMAR COMPANIES
Entity ID"
@00033135
Q New Entity?
Contract Name* Contract ID
LAMAR MEDIA CONTRACT FOR A-35 MEDIA 8408
CAMPAIGN
Contract Status
CTB REVIEW
Contract Description*
LAMAR MEDIA CONTRACT FOR A-35 MEDIA CAMPAIGN
Contract Description 2
Contract Type*
CONTRACT
Amount*
$19,500.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HEALTH
Department Email
CM-Health@weldgov.com
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Contract Lead
BFRITZ
Contract Lead Email
bfritz@weld.gov;Health-
Contracts@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 06/20/2024
06/24/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date*
06/01/2025
Committed Delivery Date
Renewal Date
Expiration Date*
09/30/2024
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JASON CHESSHER
DH Approved Date
06/20/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06/24/2024
Finance Approver
CHERYL PATTELLI
Legal Counsel
BRUCE BARKER
Finance Approved Date Legal Counsel Approved Date
06/20/2024 06/20/2024
Tyler Ref*
AG 062424
Originator
BFRITZ
Hello