HomeMy WebLinkAbout20242048.tiffRESOLUTION
RE: APPROVE TASK ORDER CONTRACT FOR HIGH -IMPACT HUMAN
IMMUNODEFICIENCY VIRUS (HIV) PREVENTION PROGRAM AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order Contract for the High -Impact
Human Immunodeficiency Virus (HIV) Prevention Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, commencing upon full execution of signatures, and ending May 31, 2025, with
further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Task Order Contract for the High -Impact Human
Immunodeficiency Virus (HIV) Prevention Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of July, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY OtOR DOS
ATTEST:^)
Weld County Clerk to the Board
By:(40-114 Y t • I )a,til.J i
Deputy Clerk to the Board
APP ED AS
Kevi
' Ross, Chaiie2,1424-
r
Perry L. B k, Pro-Tem
Mike reeman
tt K. James
County Attorney—
$�,-T'Z on Saine
Date of signature:
cc : I-tL(zcfsM /WI 1 cT(Web)
08'72.7/2.4
2024-2048
HL0057
Can-avad-1ii854�
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: CDPHE High Impact HIV Grant
DEPARTMENT:
PUBLIC HEALTH AND ENVIRONMENT DATE: July 25, 2024
PERSON REQUESTING: Jason Chessher, Executive Director
Shaun May, Public Health Services Division Director
Brief description of the problem/issue:
The WCDPHE received approval from the BOCC to apply for the High Impact HIV Prevention grant through
CDPHE (RFA# 23625263) in May 2024. The purpose of the grant is to reduce the spread of HIV in Weld
County, with a focus on serving populations that are vulnerable to acquiring HIV. We have been approved for
Track 1: HIV testing, navigation, and Linkage to Care Services for both our internal clinical and outreach
operations.
We were recently notified that we have been selected as participant with an initial award of $85,522.72 for
August 1, 2024, to May 31, 2025. The initial period for this grant is a 10 -month term. The total period of this
grant is 5 years, ending May 31, 2029.
What options exist for the Board? The Board can approve or deny the grant contract.
Consequences: If the contract is declined WCDPHE will not receive funding for enhanced HIV testing
and linkage to appropriate healthcare services for those who test positive.
Impacts: By approving this contract, WCDPHE will receive up to $85,522.72 in reimbursement for HIV
testing and healthcare linkage activities.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Funding provided by this
contract will help offset County cost and will allow us to increase our HIV prevention efforts with the. No
additional staff or County funding is requested as part of this grant proposal.
Recommendation: I recommend approval to place this contract on a future BOCC agenda for formal
consideration.
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross , Chair
Lori Saine
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
2024-2048
7/31 HL 005-1
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
STATE OF COLORADO
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT TASK ORDER
State Agency:
State of Colorado for the use & benefit of the
Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver CO 80246
Contractor:
Board of County Commissioners of Weld County (a
political subdivision of the state of Colorado)
1150 "O" Street
Greeley CO 80631
for the use and benefit of the Weld County Department of
Public Health and Environment
1555 North 17th Avenue
Greeley CO 80631
Main Task Order Contract Number:
23 FAA 00051
Task Order Number:
2025*0283
Task Order Performance Beginning Date
The later of the Task Order Effective Date or August
1, 2024
Task Order Maximum Amount:
Initial Term
August 1, 2024- May 31, 2025 $ 85,522.72
Task Order Expiration Date:
May 31, 2025
Except as stated in §2.O., the total duration of this
Contract, including the exercise of any options to extend,
shall not exceed 5 years from its Performance Beginning
Date.
Pricing/Funding:
Price Structure: Cost Reimbursement
Contractor Shall Invoice: Monthly
Funding Source:
Federal $ 85,522.72
Miscellaneous:
Authority to enter into this Contract exists in:
C.R.S. 25-1.5-101 - C.R.S. 25-1.5-113
Law Specified Vendor Statute (if any): N/A
Procurement Method: RFA
Solicitation Number (if any): 23625263
State Representative:
Megan Canon
Syndemic Program Manager, STI/HIV/VH
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, CO 80246
Megan.canon@state.co.us
Contractor Representative:
Kevin Ross
Chair
Board of County Commissioners of Weld County
1555 North 17th Avenue
Greeley CO 80631
kford@weld.gov
Exhibits and Order of Precedence:
The following Exhibits and attachments are included with this Contract:
Exhibit A Additional Provisions
Exhibit B Statement of Work
Exhibit C Budget
Exhibit D Federal Provisions
Contract Purpose:
To reduce the spread of Human Immunodeficiency Virus (HIV) throughout Colorado, with a focus on serving priority
populations vulnerable to acquiring HIV.
Task Order Number: 2025*0283 OC
Version A.12.14.2023
02� -.2°��
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
In accordance with §4.B of the Main Task Order Contract referenced above, Contractor shall complete the following
Project:
1. PROJECT DESCRIPTION
Contractor shall complete the Project described in Exhibit B Statement of Work (SOW) that is attached hereto and
incorporated herein (the "SOW"). All terminology used in this Task Order and the Statement of Work shall be interpreted
in accordance with the Main Task Order Contract unless specifically defined differently in this Task Order. The Statement
of Work and Budget are incorporated herein, made a part hereof and attached hereto as Exhibit B - Statement of Work
and Exhibit C - Budget.
2. PAYMENT
The State shall pay Contractor the amounts shown in Exhibit C - Budget that is attached hereto and incorporated herein,
in accordance with the requirements of the Statement of Work and the Main Task Order Contract. The State shall not
make any payment for a State Fiscal Year that exceeds the Task Order Maximum Amount shown above for that State
Fiscal Year.
3. PERFORMANCE PERIOD
Contractor shall complete all Work on the Project described in this Task Order by the Task Order Expiration Date stated
above. Contractor shall not perform any Work described in the Statement of Work prior to the Task Order Performance
Beginning Date or after the Task Order Expiration Date stated above.
4. TASK ORDER EFFECTIVE DATE:
The Effective Date of this Task Order is upon approval of the State Controller or August 1, 2024, whichever is later.
Task Order Number: 2025*0283 OC
2 Version A.12.14.2023
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
Each person signing this Contract represents and warrants that he or she is duly authorized to execute this Contract
and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado) for the use and
benefit of the Weld County Department of Public Health and
Environment
,-Docu5igned by:
Lwin. V. TOSS
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
DocuSigned by:
Eautsc,a, GitifN 1 otA,
X1397241652481... By: Signature
g
Chelsea Gilbertson
`-464FDFDC361F44F... By: Signature
Kevin D. Ross
Name of Executive Director Delegate
Name of Person Signing for Contractor
Procurement & Contracts Section
Chair
Title of Executive Director Delegate
Title of Person Signing for Contractor
2024-07-31
Date:
2024-07-31
Date:
In accordance with §24-30-202, C.R.S., this Option is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
,--DocuSignedby:
K. 4&i U Mm•a
`-7eu*r4A0Ao64Bc... By: Signature
Kurt Williams
Name of State Controller Delegate
Controller
Title of State Controller Delegate
2024-07-31
Effective Date:
--Signature Page End --
Task Order Number: 2025*0283 OC 3
Version A.12.14.2023
ODo2 oZ,0 /71-g
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
EXHIBIT A
ADDITIONAL PROVISIONS
Original Contract Routing
Number: 2025*0283
These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above.
1. To receive compensation under the Contract, the Contractor shall submit a signed Monthly CDPHE
Reimbursement Invoice Form. This form is accessible from the CDPHE internet website
https://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links and is incorporated and made
part of this Contract by reference. CDPHE will provide technical assistance in accessing and completing the
form. The CDPHE Reimbursement Invoice Form and Expenditure Details page must be submitted no later
than forty-five (45) calendar days after the end of the billing period for which services were rendered.
Expenditures shall be in accordance with the Statement of Work and Budget.
Electronically sign the completed CDPHE Reimbursement Invoice Form and email the PDF invoice and Excel
Expenditure Details page to: cdphe sthv contractmonitoring@state.co.us.
Final billings under the Contract must be received by the State within a reasonable time after the expiration or
termination of the Contract; but in any event no later than forty-five (45) calendar days from the effective
expiration or termination date of the Contract.
Unless otherwise provided for in the Contract, "Local Match", if any, shall be included on all invoices as
required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless
approved in writing by the appropriate federal agency.
2. Time Limit For Acceptance Of Deliverables.
a. Evaluation Period. The State shall have forty-five (45) calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables that
have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable, or is otherwise deficient, then the State shall notify the
Contractor of the failure or deficiencies, in writing, within forty-five (45) calendar days of: 1) the
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or
deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or deficiency.
The above time frame shall apply to all deliverables except for those deliverables that have a
different time negotiated by the State and the Contractor in writing pursuant to the State's fiscal
rules.
c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed
deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30) calendar
days, to correct the noted deficiencies.
3. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination.
The State has determined that this Contract does not constitute a Business Associate relationship under
HIPAA.
4. The Contractor shall comply with the following rules and regulations when performing data collection and
entry, reporting, and the implementation of activities.
Agreement Number: 2025*0283 Page 1 of 2
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
EXHIBIT A
a. The guidelines and standards in Colorado Statutes are located on the following state of Colorado
website and are incorporated and made part of this Contract by reference:
https://leg. colorado.gov/agencies/office-legislative-legal-services/colorado-revised-statutes
i. Colorado Revised Statute § 25-4-404 concerning HIV infection.
ii. Colorado Revised Statute § 25-4-14 concerning HIV.
iii. Colorado Revised Statute §18-4-412 concerning the theft of medical records.
iv. Colorado Revised Statue § 25-1-520 concerning syringe access programs.
v. Colorado Revised Statute § 25-1-122 named reporting of certain diseases
b. The guidelines and standards from the State Board of Health are located on the following State of
Colorado website and are incorporated and made part of this Contract by reference:
https://www.sos.state.co.us/CCR
i. Colorado State Board of Health Rules and Regulations for Epidemic and Communicable
Disease Control (6 CCR 1009-1)
c. The CDPHE Communicable Reportable Conditions Guidelines are located on the following State
of Colorado website and are incorporated and made part of this Contract for reference:
https://www.colorado.gov/pacific/cdphe/report-a-disease
d. The CDPHE STI and HIV funded partner guidance and policies are identified below. These
documents are incorporated and made part of this Contract for reference and are available on the
following website: https://www.colorado.gov/pacific/cdphe/sti-hiv-funded-partner-policies
i. Standards for HIV Prevention Services
ii. Standards for HCV Prevention Services
iii. Standards of Care for Prevention Services for People Who Use Drugs
iv. CDPHE Section Policy on Condom Distribution Involving Minors
v. Reporting Requirements for HIV and Viral Hepatitis Prevention Contractors
vi. Guidelines for Legal and Operational Protection of Confidential HIV and Communicable
Disease Public Health Reports and Records
vii. Requirements of Collaboration with the CDPHE STI/HIV Client Based Prevention Program
viii. CDPHE Linkage to Care Brochure
ix. Use of Incentives Guidelines
5. The Contractor shall comply with STI/HIV Subrecipient fiscal guide when using contracted funds. This
document is incorporated and made part of this Contract by reference at
https://drive.google.com/file/d/1 zC4z-GrXnbuc6j ep 12xNDF Wd-nHmGw 1 A/view
Agreement Number: 2025*0283 Page 2 of 2
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
EXHIBIT B
STATEMENT OF WORK
To Original Contract Number 2025*0283
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
L Entity Name: Weld County Department of Public Health and Environment
IL Project Description:
This project serves to reduce the spread of Human Immunodeficiency Virus (HIV) throughout Colorado,
with a focus on serving priority populations vulnerable to acquiring HIV within Weld County. This will be
accomplished through HIV testing in healthcare settings, HIV testing in non -healthcare community settings,
PrEP/PEP/HIV navigation and linkage to care, community engagement, condom distribution, and syringe
access services. This project will address barriers to care and prevention of people living with HIV (PLWH)
and without HIV. The purpose is to diagnose, treat, and prevent HIV.
This project is funded by the Centers for Disease Control and Prevention (CDC) using PS24-0047 funds
for High Impact HIV Prevention to implement a comprehensive HIV prevention program with a focus on a
comprehensive whole -person approach that supports scientifically proven, cost-effective, and scalable
structural, behavioral, and biomedical interventions to prevent new HIV infections and improve the health
of persons living with HIV. The CDC PS24-OO47 funding supports HIV/STI/HCV testing, as well as
PrEP/PEP/HIV navigation and linkage to care services.
This project is also funded by the Substance Abuse and Mental Health Services Administration
(SAMHSA) using State Opioid Response (SOR) funds to address the opioid overdose crisis by supporting
the continuum of prevention, harm reduction, treatment, and recovery support services for opioid use
disorder (OUD) and other concurrent substance use disorders to serve people who use drugs (PWUD) and
people who inject drugs (PWID). The SAMHSA SOR funding supports syringe access and HIV/STI/HCV
testing services.
This project is also funded by Ryan White Rebate funding to support targeted HIV testing of early
identification of persons living with HIV.
III. Definitions:
1. ART - Antiretroviral Treatment
2. Advertise - To advertise means a written, visual, oral, watched, heard bid for, or call to attention.
Advertisements can be considered communications or marketing based on the intent and content
of the message.
3. AIDS — Acquired Immunodeficiency Syndrome
4. Allied Providers — Providers of either medical or behavioral health that accept and make referrals
to the contracted agency and have established a system for verifying follow-up of referrals.
5. CDC — Centers for Disease Control and Prevention
6. CDPHE — Colorado Department of Public Health and Environment
7. CDPHE Work Plan - This is a template completed by the Contractor, which outlines each funded
service the Contractor will complete throughout the contract period, and includes numeric and
desired outcomes the Contractor will strive to achieve for each funded service.
8. CHADS Portal - Colorado HIV/AIDS Data System
9. Client - An individual receiving contracted services by the Contractor.
10. CLIA — Clinical Laboratory Improvement Amendments
11. Community Engagement - This funded service increases awareness and availability of HIV
testing, PrEP, and PEP services among the priority populations to be served. Community
engagement can include but is not limited to outreach, education, marketing, and social
networking activities.
12. Evidence -based interventions — CDC -approved interventions designed for priority populations
who require more intensive one-on-one or group services to reduce risk of acquiring HIV.
Page 1 of 8
Original Contract Number: 2025"0283 Ver. 03.28.2024
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
EXHIBIT B
13. FDA — United States Food and Drug Administration
14. HCV - Hepatitis C virus
15. HIV — Human Immunodeficiency Virus
16. HIV prevention education - HIV -related information provided to individuals in writing or
verbally and includes: information about HIV transmission modes, HIV prevention strategies,
importance of HIV testing, HIV treatment options and viral suppression.
17. HIV Support Services — Support services consist of HIV case management, HIV medical
treatment, PrEP care, HIV/STINH testing, linkage to care services, housing assistance, food
services, mental health treatment, substance use treatment, transportation assistance, intimate
partner violence services, crisis services, medication assistance.
18. Linkage to care (LTC) — A limited -term service which includes an assessment of HIV -related
care needs, and assistance to the client for navigating the available HIV -related care systems and
connecting with a provider. Linkage to Care supports individuals newly diagnosed, or dealing with
their HIV diagnosis, and not in care, or not virally suppressed, to attend their first medical
appointment to establish HIV care within 30 calendar days, enroll in any available patient
assistance programs, health insurance enrollment, patient navigation services, and actively refer
clients to link with a provider for other needed support services, like mental health services,
substance use treatment services, and/or housing assistance needs.
19. Navigation Services — Navigation services support individuals who are HIV -negative and
interested in accessing PrEP or PEP to attend their first medical appointment; enroll in any
available patient assistance programs, including PHIP; health insurance enrollment; patient
navigation services; and actively refer clients to link with a provider for other needed support
services.
20. Non -Healthcare Community Settings- Non -Healthcare Community Settings, also referred to as
non -clinical settings, are sites where medical, diagnostic, and/or treatment services are not
routinely provided. This includes HIV testing at fixed venues or outreach sites, such as a person's
home, community -based organizations, home -test kits, mobile testing units, churches, bathhouses,
parks, shelters, syringe services programs, businesses, and other social service organizations. Non -
clinical settings are easily accessible and comfortable for populations who might not access
medical services regularly.
21. NHM&E — National HIV Prevention Program Monitoring and Evaluation
22. PEP — Post -Exposure Prophylaxis
23. PEP Prescriber - Clinical healthcare provider who prescribes PEP
24. PHIP — Public Health Intervention Program
25. PLWH — People living with HIV
26. PrEP — Pre -Exposure Prophylaxis
27. Priority Population — The priority populations are communities who are vulnerable to acquiring
HIV and the following specifically: individuals who identify as Black/African American,
Latino/Latina/Latine/Latinx, women (including cisgender and transgender women), Transgender
individuals (including nonbinary and gender -nonconforming individuals), Rural populations
(outside of the Denver metropolitan area), men who have sex with men, people who inject/use
drugs, Spanish-speaking communities, Youth (15 - 24 years old), and Native Americans.
28. PrEP Prescriber - Clinical healthcare provider who prescribes PrEP
29. PWID — People Who Inject Drugs
30. PWUD — People Who Use Drugs
31. REDCap — Research Electronic Data Capture: a secure web application for data collection.
32. SAP - Syringe Access Program
33. Screen - Assessment using evidence -based tools to identify the possible presence of and/or risk
for HIV/STINH. Screening can include additional social, behavioral, and financial risks
including, but not limited to, substance use, intimate partner violence, medication assistance, and
linkage to care.
34. Service area — Weld County
35. ST! - Sexually Transmitted Infection including syphilis, gonorrhea, and chlamydia.
36. VH - Viral Hepatitis
Page 2 of 8
Original Contract Number: 2025*0283 Ver. 03.28.2024
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
EXHIBIT B
IV. Work Plan:
Goal #1: Provide high -quality HIV, STI, and VH prevention services to increase the priority population's access to testing,
education, and treatment, and reduce the acquisition of HIV/STINH throughout Colorado in order to disrupt health inequities.
Objective #1: No later than the expiration date of the contract, reduce HIV acquisition through a continuum of HIV prevention
intervention services for the priority population in the service area.
Primary Activity #1
The Contractor shall evaluate clients for HIV -related support services.
1. The Contractor shall screen clients for support services.
2. The Contractor shall complete a client support services referral to Allied Providers.
Sub -Activities #1
3. The Contractor shall identify topics for technical assistance.
4. The Contractor shall maintain a current referral list.
5. The Contractor shall document referrals in REDCap.
Primary Activity #2
The Contractor shall complete HIV testing services.
1. The Contractor shall obtain a valid CLIA Certificate.
2. The Contractor shall develop an HIV testing recruitment strategy.
3. The Contractor shall implement the approved HIV testing recruitment strategy.
4. The Contractor shall advertise HIV testing services.
Sub -Activities #2
5. The Contractor shall provide HIV tests to individuals in non -healthcare community settings
according to the CDPHE Work Plan.
6. The Contractor shall complete confirmatory testing for individuals with a reactive rapid HIV
result.
7. The Contractor shall document client -level data in REDCap.
Primary Activity #3
The Contractor shall complete HIV Linkage to Care services.
1. The Contractor shall develop an HIV linkage to care protocol for eligible individuals.
2. The Contractor shall implement the approved HIV linkage to care protocol.
Sub -Activities #3
3. The Contractor shall maintain a list of active HIV medical providers.
4. The Contractor shall refer individuals for additional HIV support services.
5. The Contractor shall educate clients who test positive for HIV about HIV.
6. The Contractor shall document client -level LTC data in REDCap.
Primary Activity #4
The Contractor shall complete Community Engagement services.
1. The Contractor shall create distributable HIV prevention education materials.
2. The Contractor shall distribute approved HIV prevention education materials.
3. The Contractor shall provide Community Engagement Services as outlined in the CDPHE
Sub -Activities #4
Workplan.
4. The Contractor shall refer individuals for additional HIV support services.
5. The Contractor shall record aggregate individuals reached data in the REDCap monthly
narrative report.
Primary Activity #5
The Contractor shall provide PrEP Navigation to eligible individuals.
1. The Contractor shall educate priority populations about PrEP.
2. The Contractor shall advertise PrEP Navigation Services.
3. The Contractor shall maintain a list of current PrEP prescribers.
4. The Contractor shall screen each client to determine PrEP services eligibility.
Sub -Activities #5
5. The Contractor shall investigate eligible financial resources available to pay for PrEP services,
including PHIP and available patient assistant programs.
6. The Contractor shall assist PrEP-eligible clients to attend their first PrEP medical appointment,
according to the CDPHE Work Plan.
7. The Contractor shall document PrEP Navigation activities provided to clients.
8. The Contractor shall record completed client referrals made to PrEP clinical prescribers
9. The Contractor shall complete client -level REDCap data.
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Original Contract Number: 2025*0283
Ver. 03.28.2024
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
EXHIBIT B
Primary Activity #6
The Contractor shall provide PEP Navigation to eligible individuals.
Sub -Activities #6
1. The Contractor shall educate priority populations about PEP.
2. The Contractor shall maintain a list of current PEP prescribers.
3. The Contractor shall assist PEP -eligible clients in accessing PEP services, according to the
CDPHE Work Plan.
4. The Contractor shall investigate eligible financial resources available to pay for PEP services
including available patient assistance programs.
5. The Contractor shall assist PEP -eligible clients to obtain and pick up a PEP prescription,
according to the CDPHE Work Plan.
6. The Contractor shall document PEP Navigation activities provided to clients.
7. The Contractor shall record completed client referrals made to PEP clinical prescribers
8. The Contractor shall complete client -level REDCap data.
Primary Activity #7
The Contractor shall distribute no -cost, sexual risk -reduction materials.
Sub-Activities#7
The Contractor shall record aggregate distribution data in the REDCap monthly narrative report.
Primary Activity #8
The Contractor shall complete Quality Assurance for funded services.
Sub -Activities #8
1. The Contractor shall review dashboards.
2. The Contractor shall review data entry in REDCap for accuracy and completeness.
Primary Activity #9
The Contractor shall complete CDPHE Office of HIV/STINH Training requirements.
Sub -Activities 4/9
1. The Contractor's staff shall attend required CDPHE training courses.
2. The Contractor shall maintain records of course completion from staff
Primary Activity #10
The Contractor shall complete monthly narrative reports.
Primary Activity #11
The Contractor shall virtually attend CDPHE monitoring calls.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
during the contract term. The Contractor shall monitor documents and website content for
updates and comply with all updates.
2. The Contractor shall maintain consistency of service with the CDPHE Standards for
HIV/STI/VHPrevention and Harm Reduction Services. This information is incorporated and
made part of this contract by reference and is available on the following website:
https://cdphe.colorado.gov/sti-hiv-funded-partner-policies.
3. The Contractor shall maintain a current referral list to minimally include the following:
a. Local HIV/STI/HCV testing locations
b. Local treatment options for HIV, HCV and STI
c. Local syringe access programs
d. Local mental health providers
e. Local substance use providers
f Local shelters for unhoused individuals
g. Local housing resources
h. Local food security services
i. Local PrEP prescribers
j. Local PEP prescribers
k. Local HIV medical treatment providers
4. The Contractor shall request technical assistance via email at
cdphe sthv contractmonitoring@state.co.us.
5. CDPHE will provide a response to requests for technical assistance to the Contractor upon
request within five (5) business days.
6. The Contractor shall comply with the requirements listed in the CDPHE Work Plan. This
document is incorporated and made part of this contract by reference and is available on the
following website:
Page 4of8
Original Contract Number: 2025*0283
Ver. 03.28.2024
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
EXHIBIT B
hops://docs.google.com/spreadsheets/d/ 1 iXAecNsP7t7fyxoL1D7k402ybJ6geepl/edit?gid=71757
7058#gid=717577058.
7. The Contractor shall comply with the requirements stated in the Clinical Laboratory
Improvement Amendments by maintaining one (1) valid CLIA Certificate throughout the life of
the project. This information is located on the Clinical Laboratory Improvement Amendments
website https://cdphe.colorado.gov/clia-clinical-laboratory-improvement-amendments and is
incorporated and made part of this Contract by reference.
8. The Contractor shall comply with the requirements stated in the FDA -approved testing
technology requirements when administering point -of -care testing and adhere to manufacturers'
instructions as to use and storage. This list of approved tests are located on the Complete List of
Donor Screening Assays for Infectious Agents and HIV Diagnostic Assays website
https://www.cdc.gov/hiv/partners/testing/laboratorytests.html and are incorporated and made
part of this Contract by reference.
9. The Contractor shall comply with the requirements for delivering HIV Testing stated in CDC's
Guidance for HIV Testing in Non -Clinical Settings. This document is incorporated and made
part of this Contract by reference and is available on the following website:
hops://www.cdc.gov/hiv/pdf/testing/CDC HIV Implementing HIV Testing in Nonclinical S
ettings.pdf.
10. CDPHE will provide the Contractor with a Linkage to Care Protocol template within 30 days of
contract execution.
11. The Contractor shall develop an HIV care services Linkage to Care Protocol for individuals
who have a reactive HIV test result that includes:
a. Process for individuals to have access to confirmatory HIV testing.
b. Process for individuals to have assistance accessing an HIV medical provider within 7
days of receiving reactive HIV test results.
c. Process to ensure individuals have access to early ART.
d. Process to ensure individuals have access to HIV support services.
12. The Contractor shall comply with Community Engagement service delivery regulations as
stated by the CDC. This information is located on the CDC Compendium/Intervention
Research for HIV website
https://www.cdc.gov/hiv/research/interventionresearch/compendium/index.html and is
incorporated and made part of this Contract by reference.
13. The Contractor shall comply with CDC Guidelines when developing HIV prevention -related
marketing and education materials for distribution. This information is located on the CDC
Guidelines and Recommendations for HIV website
https://www.cdc.gov/hiv/clinicians/guidelines/index.html and are incorporated and made part of
this Contract by reference
14. The Contractor shall comply with the guidance provided by Harm Reduction Coalition when
developing Harm Reduction -related marketing and education materials for distribution. This
information is located on the Harm Reduction Issues website https://harmreduction.org/issues/
and is incorporated and made part of this Contract by reference.
15. The Contractor shall submit draft, distributable materials by email to CDPHE for approval
thirty (30) calendar days prior to implementation.
a. The types of materials shall be submitted:
i. Education materials developed by the Contractor for contracted services
ii. Advertising materials developed by the Contractor for contracted services
16. CDPHE will respond to material submissions within five (5) business days.
17. CDPHE will provide the following no -cost items to the Contractor based on contractual goals
for funded services, price, available CDPHE funding, and product availability.
a. Syringes
b. Fentanyl test strips
c. Xylazine test strips
d. Wound Care kits
e. Condoms
f Lubricants
Page 5 of
Original Contract Number: 2025*0283
Ver. 03.28.2024
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
EXHIBIT B
g. HIV/STI/HCV test kits
h. Other risk reduction materials
18. The Contractor shall maintain the following staff throughout the contract period:
a. Public Health Nurse II at six (6) hours per week.
b. Medical Assistant at eight (8) hours per week.
c. Program Supervisor at four (4) hours per week.
d. Outreach Coordinator at six (6) hours per week.
19. CDPHE will act as the Contractor's data administrator for the REDCap database.
20. The Contractor shall provide access to REDCap for at least one (1) staff person for the purposes
of entering contracted intervention services and activities, no later than 30 days following
contract execution.
a. The Contractor shall obtain access by completing the REDCap User Account/Change
Request Form. This information is located on the CDPHE Intranet website
https://cdphe.redcap.state.co.us/surveys/?s=KFE7RFLH7X and is incorporated and
made part of this Contract by reference.
21. The Contractor shall comply with data entry requirements and timelines as outlined in the Data
Reporting Requirements for Contractors guidance document. This information is located on the
STI and HIV funded partner forms website https://cdphe.colorado.gov/sti-hiv-funded-partner-
policies and is incorporated and made part of this Contract by reference.
22. The Contractor shall use the required data described in the sample document NHM&E Data
Variables and Values. This document is incorporated and made part of this Contract by
reference and is available on the following website: https://www.colorado.gov/pacific/cdphe/sti-
hiv-funded-partner-policies.
23. The Contractor shall use the REDCap Monthly Narrative Report form for the monthly progress
reports, made available within the REDCap Database.
a. The monthly progress report will document the following information about each
respective contracted service:
i. Description of implemented contracted services.
ii. Description of challenges related to providing the contracted services.
iii. Description of missing data issues.
iv. Number of individuals who received the contracted services.
v. Unique number of individuals served in the contract year for each contracted
service.
vi. Staffing updates
24. The Contractor's service delivery quality assurance activities shall include:
a. A plan for supervisors to observe contracted service delivery a minimum of two (2)
times during the contract period.
b. A process for supervisors to document observations of quality -related findings.
c. A quality improvement plan to address service delivery issues.
d. A process for implementing education curricula revisions in order to address the
priority population needs.
25. CDPHE will provide the Contractor access to a contract performance dashboard, via the
CHADS Portal, within 60 days of contract execution that includes at minimum the following
information:
a. Service delivery outcomes
b. Data completeness
26. The Contractor shall review contract performance dashboards, at minimum quarterly, to identify
areas of missing data for the Contractor to complete and to ensure service delivery outcomes are
on track per the CDPHE Work Plan.
27. The Contractor shall address and resolve missing data within 30 days of the identified issue.
28. The Contractor shall verify staff providing the contracted services receive a Certificate of
Course Completion from CDPHE's Office of H1V/STINH Training Unit.
29. The Contractor shall comply with the mandatory training for contracted services in the General
Training Requirements of the CDPHE Standards for HIV Prevention Services. This information
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Ver. 03.28.2024
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EXHIBIT B
is located on the CDPHE intranet https://cdphe.colorado.gov/sti-hiv-funded-partner-policies and
is incorporated and made part of this Contract by reference.
30. CDPHE will provide a schedule for monitoring calls with the Contractor within 30 calendar
days of contract execution.
31. The Contractor shall comply with CDPHE's Use of Incentive Guideline when distributing
incentives for contracted services. This form is incorporated and made part of this Contract by
reference and is available at the following website: https://cdphe.colorado.gov/sti-hiv-funded-
partner-policies.
via email at
32. The Contractor shall submit deliverables to the CDPHE Contract Monitor
cdphe sthv contractmonitoring@state.co.us.
Expected Results of
Activity(s)
1. Individuals vulnerable to acquiring HIV will increase participation in HIV prevention activities.
2. Individuals newly diagnosed, or dealing with their HIV diagnosis, and not in care, or not virally
suppressed will increase participation in accessing HIV medical care services.
Measurement of
Expected Results
1. Number of clients served as tracked in REDCap.
2. Documented progress of HIV prevention services delivered included in the REDCap Monthly
Narrative reports.
Completion Date
Deliverables
1. The Contractor shall submit the HIV Testing Recruitment Strategy
No later than 30
calendar days after
the contract start
date.
2. The Contractor shall submit the valid CLIA testing certificate.
No later than 30
calendar days after
the contract start
date.
3. The Contractor shall submit their final Linkage to Care Protocol.
No later than 90
calendar days after
the contract start
date.
4. The Contractor shall submit draft, distributable materials.
No later than 120
calendar days after
the contract start
date.
5. The Contractor shall submit the monthly narrative reports.
No later than 30
calendar days
following the last
day of each month
for months one
through nine.
6. The Contractor shall submit the final monthly narrative report.
No later than the
contract end date.
V. Monitoring:
Page 7 of 8
Original Contract Number: 2025*0283
Ver. 03.28.2024
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EXHIBIT B
CDPHE'smonitoring of this Contract for compliance with performance requirements will be conducted
throughout the contract period by the CDPHE Contracts Monitor. Methods used will include a review of
documentation determined by CDPHE to be reflective of performance to include progress reports, invoices,
and other fiscal and programmatic documentation as applicable. The Contractor's performance will be
evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation
will be conducted at the end of the life of the Contract.
VI. Resolution of Non -Compliance:
The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue. Within
30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine
the action's) necessary to rectify the compliance issue and determine when the action(s) must be completed.
The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If
extenuating circumstances arise that requires an extension to the timeline, the Contractor must email a request
to the CDPHE Contracts Monitor and receive approval for a new due date. The State will oversee the
completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the
Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may
exercise its rights under the provisions of this Contract.
Page 8 of 8
Original Contract Number: 2025*0283 Ver. 03.28.2024
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
Exhibit C Budget
Colorado Department of Public Health and Environment
BUDGET JUSTIFICATION FORM
Contract Routing # 2025*0283
Colorado Department
of Public Health
and Environment
Contractor Name
Weld County Department of Public Health
Budget Period
08/01/2024-05/31/2025
Project Name
High Impact HIV Prevention
Program Contact Name,
Title, Phone and Email
Annette ODell, NP
Program Manager
970-400-2324
aodell@weld.gov
Fiscal Contact Name, Title,
Phone and Email
Sonya Oster
Business Operations Manager
970-400-2332
soster@weld.gov
Contract (CT or PO)
Number
2025*0283
Expenditure Categories
Personal
Services
Gross or
Annual
Salary
Fringe
Percent of
Time
(FTE) on
Contract/
Purchase Order
Match
Applicable)
Kind
or
(If
In-
Total
Requested
CDPHE
Amount
from
Position Title/Employee
Name
(for
Description of Work
hourly employees, please include the hourly
rate and number of hours in your description)
Public Health Nurse II
Strategy 1: collect samples, review results, provide
navigation, provide treatement if needed
$82,424.00
$28,848.00
15.00%
$16,691.00
Medical Assistant
Strategy 1: process and collect smaples and
prepare them for lab, referal and navigation
support
$58,903.00
$28,012.00
°
20.00%
$17,383.00
Program Supervisor
Strategy 1 and Strategy 2: Provide program
oversight, run reports, and submit data to CDPHE
for grant
$153,499.00
$53,725.00
5.00%
$10,361.00
Outreach Coordinator
Strategy 2: provide outreach
oversight; logistical, scheduling,
support for outreach clinics.
around testing and treatement
risk of contracting and/or
community.
planning and
and operational
Increase local capcity
for those at greatest
transmitting HIV in the
$80,035.00
$28,012.00
15.00%
$16,207.00
$0.00
$0.00
$0.00
$0.00
Total Personal Services
(including fringe benefits)
$0.00
$60,642.00
Supplies
& Operating Expenses
Item
Description of Item
Rate
Quantity
(if applicable)
Requested from
HIV Lab Testing
HIV
lab testing combo and diff
6.00
250
$1,500.00
HIV Rapid Tests
HIV rapid test
13.00
750
$9,750.00
Total Supplies
& Operating Expenses
$0.00
$11,250.00
Travel
Item
Description of Item
Rate
Quantity
(if applicable)
Requested from
Original Contract 2025"0283
Page 1 of 2
Docusign Envelope ID: 2DF2C762-DCCF-410O-9269-3FA3AB6C2727
Exhibit C Budget
Total Travel
$0.00
$0.00
Other
Costs
Item
Description of Item
Rate
Quantity
(if
applicable)
Requested from
Total
Other Costs
$0.00
$0.00
Contractual
(payments to third
parties or entities)
Item
Subcontractor Entity Name and/or Description of Item
Rate
Quantity
(if applicable)
Requested from
Total
Contractual
$0.00
$0.00
SUB -TOTAL BEFORE INDIRECT
$71,892.00
Indirect
Item
Description of Item
Indirect cost rate
$13,630.72
Total Indirect
$0.00
$13,630.72
TOTAL MATCH OR IN
KIND
$0.00
TOTAL
$85,522.72
Expenditure
Categories
Personal Services Including
Fringe
Benefits
$60,642.00
Supplies and Operating
Expenses
$11,250.00
Travel
$0.00
Other Costs
$0.00
Contractual Payments
$0.00
Subtotal
Before Indirect
$71,892.00
Indirect
$13,630.72
Total
$85,522.72
Original Contract 2025'0283 Page 2 of 2
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
Exhibit D
EXHIBIT D, SUBRECIPIENT FEDERAL PROVISIONS
1. APPLICABILITY OF PROVISIONS.
1.1. The Grant to which these Federal Provisions are attached has been funded, in whole or in part, with an Award of
Federal funds. In the event of a conflict between the provisions of these Federal Provisions, the Special Provisions,
the body of the Grant, or any attachments or exhibits incorporated into and made a part of the Grant, the provisions
of these Federal Provisions shall control.
1.2 These Federal Provisions are subject to the Award as defined in §2 of these Federal Provisions, as may be revised
pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or institutions of higher
education.
2. DEFINITIONS.
2.1. For the purposes of these Federal Provisions, the following tenon shall have the meanings ascribed to them below.
2.1.1. "Award" means an award of Federal financial assistance, and the Grant setting forth the terms
and conditions of that financial assistance, that a non -Federal Entity receives or administers.
2.1.2. "Entity" means:
2.1.2.1. a Non -Federal Entity;
2.1.2.2. a foreign public entity;
2.1.2.3. a foreign organization;
2.1.2.4. a non-profit organization;
2.1.2.5. a domestic for-profit organization (for 2 CFR parts 25 and 170 only);
2.1.2.6. a foreign non-profit organization (only for 2 CFR part 170) only);
2.1.2.7. a Federal agency, but only as a Subrecipient under an Award or Subaward to a
non -Federal entity (or 2 CFR 200.1); or
2.1.2.8. a foreign for-profit organization (for 2 CFR part 170 only).
2.1.3. "Executive" means an officer, managing partner or any other employee in a management
position.
2.1.4. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a Recipient as
described in 2 CFR 200.1
2.1.5. "Grant" means the Grant to which these Federal Provisions are attached.
2.1.6. "Grantee" means the party or parties identified as such in the Grant to which these Federal
Provisions are attached. Grantee also means Subrecipient.
2.1.7. "Non -Federal Entity" means a State, local government, Indian tribe, institution of higher
education, or nonprofit organization that carries out a Federal Award as a Recipient or a
Subrecipient.
2.1.8. "Nonprofit Organization" means any corporation, trust, association, cooperative, or other
organization, not including IHEs, that:
2.1.8.1. Is operated primarily for scientific, educational, service, charitable, or similar
purposes in the public interest;
2.1.8.2. Is not organized primarily for profit; and
2.1.8.3. Uses net proceeds to maintain, improve, or expand the operations of the
organization.
2.1.9. "OMB" means the Executive Office of the President, Office of Management and Budget.
2.1.10. "Pass -through Entity" means a non -Federal Entity that provides a Subaward to a Subrecipient to
carry out part of a Federal program.
2.1.11. "Recipient" means the Colorado State agency or institution of higher education identified as the
Grantor in the Grant to which these Federal Provisions are attached.
2.1.12. "Subaward" means an award by a Recipient to a Subrecipient or a Contractor funded in whole or
in part by a Federal Award. The terms and conditions of the Federal Award flow down to the
Subaward unless the terms and conditions of the Federal Award specifically indicate otherwise in
accordance with 2 CFR 200.101. The term does not include payments to a contractor or
payments to an individual that is a beneficiary of a Federal program.
2.1.13. "Subrecipient" or "Subgrantee" means a non -Federal Entity (or a Federal agency under an Award
or Subaward to a non -Federal Entity) receiving Federal funds through a Recipient to support the
performance of the Federal project or program for which the Federal funds were awarded. A
Subrecipient is subject to the terms and conditions of the Federal Award to the Recipient,
Task Order Number: 2025*0283 OC Version A.12.14.2023
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including program compliance requirements. The term does not include an individual who is a
beneficiary of a federal program. Subrecipient also means Grantee.
2.1.14. "System for Award Management (SAM)" means the Federal repository into which an Entity must
enter the information required under the Transparency Act, which maybe found at
http://www.sam.gov.
2.1.15. "Total Compensation" means the cash and noncash dollar value earned by an Executive during
the Subrecipient's preceding fiscal year (see 48 CFR 52.204-10, as prescribed in 48 CFR
4.1403(a)) and includes the following:
2.1.15.1. Salary and bonus;
2.1.15.2. Awards of stock, stock options, and stock appreciation rights, using the dollar
amount recognized for financial statement reporting purposes with respect to the
fiscal year in accordance with the Statement of Financial Accounting Standards
No. 123 (Revised 2005) (FAS 123R), Shared Based Payments;
2.1.15.3. Earnings for services under non -equity incentive plans, not including group life,
health, hospitalization or medical reimbursement plans that do not discriminate in
favor of Executives and are available generally to all salaried employees;
2.1.15.4. Change in present value of defined benefit and actuarial pension plans;
2.1.15.5. Above -market earnings on deferred compensation which is not tax -qualified;
2.1.15.6. Other compensation, if the aggregate value of all such other compensation (e.g.,
severance, termination payments, value of life insurance paid on behalf of the
employee, perquisites or property) for the Executive exceeds $10,000.
2.1.16. "Transparency Act" means the Federal Funding Accountability and Transparency Act of 2006
(Public Law 109-282), as amended by §6202 of Public Law 110-252.
2.1.17. "Unique Entity ID" means the Unique Entity ID established by the federal government for a
Grantee or Subrecipient at https://sam.gov/content/home.
2.1.18. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards. The terms and
conditions of the Uniform Guidance flow down to Awards to Subrecipients unless the Uniform
Guidance or the terms and conditions of the Federal Award specifically indicate otherwise.
3. COMPLIANCE.
3.1. Subrecipierl shall comply with all applicable provisions of the Transparency Act and the regulations issued pursuant
thereto, all applicable provisions of the Uniform Guidance, and all applicable Federal Laws and regulations required
by this Federal Award. Any revisions to such provisions or regulations shall automatically become a part of these
Federal Provisions, without the necessity of either party executing any further instrument. The State of Colorado, at
its discretion, may provide written notification to Subrecipient of such revisions, but such notice shall not be a
condition precedent to the effectiveness of such revisions.
4. SYSTEM FOR AWARD MANAGEMENT (SAM) AND UNIQUE ENTITY ID REQUIREMENTS.
4.1. SAM. Subrecipient shall maintain the currency of its information in SAM until the Subrecipient submits the final
financial report required under the Award or receives final payment, whichever is later. Subrecipient shall review
and update SAM information at least annually after the initial registration, and more frequently if required by
changes in its information.
4.2. Unique Entity ID. Subrecipient shall provide its Unique Entity ID to its Recipient, and shall update Subrecipient's
information at http://www.sam.gov at least annually after the initial registration, and more frequently if required by
changes in Subrecipient's information.
5. TOTAL COMPENSATION.
5.1. Subrecipient shall include Total Compensation in SAM for each of its five most highly compensated Executives for
the preceding fiscal year if:
5.1.1. The total Federal funding authorized to date under the Award is $30,000 or more; and
5.1.2. In the preceding fiscal year, Subrecipient received:
5.1.2.1. 80% or more of its annual gross revenues from Federal procurement contracts and
subcontracts and/or Federal financial assistance Awards or Subawards subject to
the Transparency Act; and
5.1.2.2. $30,000,000 or more in annual gross revenues from Federal procurement contracts
and subcontracts and/or Federal financial assistance Awards or Subawards subject
to the Transparency Act; and
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5.1.2.3. The public does not have access to information about the compensation of such
Executives through periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d) or § 6104 of the
Internal Revenue Code of 1986.
6. REPORTING.
6.1. Pursuant to the Transparency Act, Subrecipient shall report data elements to SAM and to the Recipient as required
in this Exhibit. No direct payment shall be made to Subrecipient for providing any reports required under these
Federal Provisions and the cost of producing such reports shall be included in the Grant price. The reporting
requirements in this Exhibit are based on guidance from the OMB, and as such are subject to change at any time by
OMB. Any such changes shall be automatically incorporated into this Grant and shall become part of Subrecipient's
obligations under this Grant.
7. EFFECTIVE DATE AND DOLLAR THRESHOLD FOR REPORTING.
7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010, if the initial award is $30,000 or
more. If the initial Award is below $30,000 but subsequent Award modifications result in a total Award of $30,000
or more, the Award is subject to the reporting requirements as of the date the Award exceeds $30,000. If the initial
Award is $30,000 or more, but funding is subsequently de -obligated such that the total award amount falls below
$30,000, the Award shall continue to be subject to the reporting requirements.
7.2. The procurement standards in §9 below are applicable to new Awards made by Recipient as of December 26, 2015.
The standards set forth in §11 below are applicable to audits of fiscal years beginning on or after December 26,
2014.
8. SUBRECIPIENT REPORTING REQUIREMENTS.
8.1. Subrecipient shall report as set forth below.
8.1.1. To SAM. A Subrecipient shall register in SAM and report the following data elements in SAM
for each Federal Award Identification Number (FAIN) assigned by a Federal agency to a
Recipient no later than the end of the month following the month in which the Subaward was
made:
8.1.1.1. Subrecipient Unique Entity ID;
8.1.1.2. Subrecipient Unique Entity ID if more than one electronic funds transfer (EFT)
account
8.1.1.3. Subrecipient parent's organization Unique Entity ID;
8.1.1.4. Subrecipient's address, including: Street Address, City, State, Country, Zip + 4,
and Congressional District;
8.1.1.5. Subrecipient's top 5 most highly compensated Executives if the criteria in §4
above are met; and
8.1.1.6. Subrecipient's Total Compensation of top 5 most highly compensated Executives
if the criteria in §4 above met.
8.1.2. To Recipient. A Subrecipient shall report to its Recipient, upon the effective date of the Grant,
the following data elements:
8.1.2.1. Subrecipient's Unique Entity ID as registered in SAM.
8.1.2.2. Primary Place of Performance Information, including: Street Address, City, State,
Country, Zip code + 4, and Congressional District.
9. PROCUREMENT STANDARDS.
9.1. Procurement Procedures. A Subrecipient shall use its own documented procurement procedures which reflect
applicable State, local, and Tribal laws and applicable regulations, provided that the procurements conform to
applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, 2 CFR
200.318 through 200.327 thereof
9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to the extent consistent with law, the
non -Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the
purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited
to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be
included in all subawards including all contracts and purchase orders for work or products under this award.
Task Order Number: 2025*0283 OC
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9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a political subdivision of
the State, its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247, that contain the highest
percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where
the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year
exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource
recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in
the EPA guidelines.
9.4. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and recipients are subject to the
regulations implementing "Never contract with the enemy" in 2 CFR part 183. The regulations in 2 CFR part 183
affect covered contracts, grants and cooperative agreements that are expected to exceed $50,000 within the period
of performance, are performed outside the United States and its territories, and are in support of a contingency
operation in which members of the Armed Forces are actively engaged in hostilities.
9.5. Prohibition on certain telecommunications and video surveillance services or equipment (2 CFR 200.216).
Subrecipient is prohibited from obligating or expending loan or grant funds on certain telecommunications and video
surveillance services or equipment pursuant to 2 CFR 200.216.
10. ACCESS TO RECORDS.
10.1. A Subrecipient shall permit Recipient and its auditors to have access to Subrecipient's records and financial
statements as necessary for Recipient to meet the requirements of 2 CFR 200.332 (Requirements for pass -through
entities), 2 CFR 200.300 (Statutory and national policy requirements) through 2 CFR 200.309 (Period of
performance), and Subpart F -Audit Requirements of the Uniform Guidance.
11. SINGLE AUDIT REQUIREMENTS.
11.1. If a Subrecipient expends $750,000 or more in Federal Awards during the Subrecipient's fiscal year, the Subrecipient
shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the
provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act
Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR 200.501.
11.1.1. Election. A Subrecipient shall have a single audit conducted in accordance with Uniform
Guidance 2 CFR 200.514 (Scope of audit), except when it elects to have a program -specific audit
conducted in accordance with 2 CFR 200.507 (Program -specific audits). The Subrecipient may
elect to have a program -specific audit if Subrecipient expends Federal Awards under only one
Federal program (excluding research and development) and the Federal program's statutes,
regulations, or the terms and conditions of the Federal award do not require a financial statement
audit of Recipient. A program -specific audit may not be elected for research and development
unless all of the Federal Awards expended were received from Recipient and Recipient approves
in advance a program -specific audit.
11.1.2. Exemption. If a Subrecipient expends less than $750,000 in Federal Awards during its fiscal
year, the Subrecipient shall be exempt from Federal audit requirements for that year, except as
noted in 2 CFR 200.503 (Relation to other audit requirements), but records shall be available for
review or audit by appropriate officials of the Federal agency, the State, and the Government
Accountability Office.
11.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise arrange for
the audit required by Subpart F of the Uniform Guidance and ensure it is properly performed and
submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare
appropriate financial statements, including the schedule of expenditures of Federal awards in
accordance with 2 CFR 200.510 (Financial statements) and provide the auditor with access to
personnel, accounts, books, records, supporting documentation, and other information as needed
for the auditor to perform the audit required by Uniform Guidance Subpart F -Audit
Requirements.
12. REQUIRED PROVISIONS FOR SUBRECEPIENT WITH SUBCONTRACTORS.
12.1. In addition to other provisions required by the Federal Awarding Agency or the Recipient, Subrecipients shall
include all of the following applicable provisions;
12.1.1. For agreements with Subrecipients — Include the terms in the Grant Federal Provisions Exhibit
(this exhibit)
12.1.2. For contracts with Subcontractors — Include the terms in the Contract Federal Provisions Exhibit.
Task Order Number: 2025*0283 OC 4 Version A.12.14.2023
Docusign Envelope ID: 2DF2C762-DCCF-410C-9269-3FA3AB6C2727
13. CERTIFICATIONS.
13.1. Unless prohibited by Federal statutes or regulations, Recipient may require Subrecipient to submit certifications and
representations required by Federal statutes or regulations on an annual basis. 2 CFR 200.208. Submission maybe
required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify
in writing to the State at the end of the Award that the project or activity was completed or the level of effort was
expended. 2 CFR 200.201(3). If the required level of activity or effort was not carried out, the amount of the Award
must be adjusted.
14. EXEMPTIONS.
14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural person, unrelated to any
business or non-profit organization he or she may own or operate in his or her name.
14.2. A Subrecipient with gross income from all sources of less than $300,000 in the previous tax year is exempt from the
requirements to report Subawards and the Total Compensation of its most highly compensated Executives.
15. EVENT OF DEFAULT AND TERMINATION.
15.1. Failure to comply with these Federal Provisions shall constitute an event of default under the Grant and the State of
Colorado may terminate the Grant upon 30 days prior written notice if the default remains uncured five calendar
days following the termination of the 30 -day notice period. This remedy will be in addition to any other remedy
available to the State of Colorado under the Grant, at law or in equity.
15.2. Termination (2 CFR 200.340). The Federal Award maybe terminated in whole or in part as follows:
15.2.1. By the Federal Awarding Agency or Pass -through Entity, if a Non -Federal Entity fails to comply
with the terms and conditions of a Federal Award;
15.2.2. By the Federal awarding agency or Pass -through Entity, to the greatest extent authorized by law,
if an award no longer effectuates the program goals or agency priorities;
15.2.3. By the Federal awarding agency or Pass -through Entity with the consent of the Non -Federal
Entity, in which case the two parties must agree upon the termination conditions, including the
effective date and, in the case of partial termination, the portion to be terminated;
15.2.4. By the Non -Federal Entity upon sending to the Federal Awarding Agency or Pass -through Entity
written notification setting forth the reasons for such termination, the effective date, and, in the
case of partial termination, the portion to be terminated. However, if the Federal Awarding
Agency or Pass -through Entity determines in the case of partial termination that the reduced or
modified portion of the Federal Award or Subaward will not accomplish the purposes for which
the Federal Award was made, the Federal Awarding Agency or Pass -through Entity may
terminate the Federal Award in its entirety; or
15.2.5. By the Federal Awarding Agency or Pass -through Entity pursuant to termination provisions
included in the Federal Award.
Task Order Number: 2025*0283 OC 5
Version A.12.14.2023
Entity Information
Entity Name* Entity ID"
COLORADO DEPARTMENT OF @00000766
HEALTH
Contract Name"
HIV HIGH IMPACT GRANT
Contract Status
CTB REVIEW
Contract Description *
HIV HIGH IMPACT GRANT
Contract Description 2
Contract Type * Department
GRANT HEALTH
Amount*
$85,522.72
Renewable
NO
Automatic Renewal
NO
Grant
YES
IGA
Department Email
CM-Health@weldgov.com
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
EY@WEL
D.GOV
Grant Deadline Date
Q New Entity?
Contract ID
8544
Contract Lead
BFRITZ
Contract Lead Email
bfritz@weld.gov; Health-
Contracts@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 07/27/2024
07/31/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date*
03/01/2025
Committed Delivery Date
Renewal Date
Expiration Date"
05/31/2025
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JASON CHESSHER
DH Approved Date
07/29/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
07/31/2024
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
07/29/2024 07/29/2024
Tyler Ref #
AG 073124
Originator
BFRITZ
Hello