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Home My WebLink About20222573.tiffCon-wacf- tbfI 8(Qc-I1 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Weld County 2024 Crack Filler Supply Renewal DEPARTMENT: Public Works — Pavement Management. PERSON REQUESTING: Joshua Holbrook, Pavement Management Supervisor Kyle Alexander, Pavement Management Foreman DATE: 7.29.2024 Brief description of the problem/Issue: Weld County's current Crack Filler Supply Contract was awarded in September 2022 and has been renewed once in September 2023. The Board has the option of renewing the agreement from 2024 to 2025 as allowed in the contract. Crafco Inc. currently has the contract for the crack seal supply. This will be the second extension/renewal on a three-year contract, (Document No. 2022-2573) The contract allows for yearly rate adjustments. Crafco Inc. has submitted prices for the Rubberized Crack Filler Material, and they are not requesting an increase in 2024. Attached to this pass -around is a copy of the 2024 Fee Schedule and a cost comparison from 2023 to 2024. The total amount of $74,271.60 is within the 2024 budget, and Public Works has been satisfied with the material supplied. What options exist for the Board? Consequences: If the Board approves the renewal, the Pavement Management Division can start working with Crafco Inc. to ensure that the rubberized crack filler material will be ready at the start of the fall 2024 crack fill season. Impacts: If the Board denies the renewal, Public Works will need to re -bid the contract, which could negatively impact the start of the 2024 crack fill season and result in a higher bid cost. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): The amount for the 2024 contract year would be $74,271.60, which is within the budgeted amount. Recommendation: Staff recommends approval of the renewal for Crafco Inc. under the Crack Filler Supply Contract and placed on the BOCC agenda. Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross , Chair Lori Saine Su000rt Recommendation Schedule Place on BOCC Agenda Work Session // Attachments 2024 Bid Schedule 2023-2024 Cost comparison CC: Curtis Hall, Director of Public Works Duane Naibauer, Deputy Director Mona Weidenkeller, PW Budget Coordinator eonV,19-1-11ricii& CC: OheaSe (6-1) MID/ 24- pw(chastn $/2(0/24 Other/Comments: zo2z-z5-13 5., 00$) CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY DEPARTMENT OF PUBLIC WORKS AND CRAFCO, Inc. This Agreement Extension/Renewal ("Renewal"), made and entered into this Zleday of 2024, by and between the Board of Weld County Commissioners, on behalf of the Weld County Depa 4/ Public Works, hereinafter referred to as the "Department", and Crafco. Inc., hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2022-2573, approved on October 5, 2022. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on March 31, 2024 • The parties agree to extend the Original Agreement from April 1, 2024, and will end on December 31, 2024. • The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the Original Agreement: 1. The contracted price shall be modified to no more than $74,271.60 for the contract period. 2. The 2023 Bid Schedule of the contract shall be replaced by the attached 2024 Bid Schedule, which is incorporated herein. This extension will be the third and final year of a possible three-year contract. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Signature dd r. A ATTEST: - Weld County Clerk to the Board BY: Deputy Clerk to the Boa BOARD OF COUNTY COMMISSIONERS WELD S',AUNTY, COCORADQ Kevin D. Ross, Chair AUG 2 6 2024 2022-25-13 2024 BID SCHEDULE 2024 CRACK FILLER SUPPLY RENEWAL CRAFCO INC. ITEM# ITEM QUANTITY UNIT PRICE PER UNIT CONTRACT LOCATION PRICE AND NAME 408 Rubberized Crack Filler and Delivery 54 Ton $1,375.40 $74,271.60 Crab, Inc. Cheyenne, y 80115-3 Deery 115 Prices will include all labor and equipment cost necessary to make, load, and deliver material. FIRM Crafco, Inc. BUSINESS ADDRESS 6165 W. Detroit St. BY Todd Ziems CITY, STATE, ZIP CODE Chandler. AZ 85226 TELEPHONE NO 612 -276 - SIGNATURE FAX 480-961-0513 (Please print) DATE 5/28/2024 TAX ID # 86-0324978 AIL bids@crafco.com WELD COUNTY IS EXEMPT FROM COLORAD9 SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98- 03551-0000. 2023 vs. 2024 Cost Comparison Crack Filler Material Supply 2023 Cost 2024 Cost Item 408 Item Description I Unit I Unit Cost Unit Ton L $ 1,375.40 Ton Material Rubberized Crack Filler 2023 to 2024 Denver ENR, PG -58 Change (-) 1.45098% Unit Cost I % Increase $ 1,375.40 0.00% Contract Form Entity Information Entity Name* CRAFCO INC Entity ID* @00030407 ❑ New Entity? Contract Name* Contract ID RENEWAL 2024 CRACK FILL SUPPLY CONTRACT 8647 Contract Status CTB REVIEW Contract Description* SUPPLY APPROX. 54 TONS OF CRACK FILL MATERIAL Contract Description 2 Contract Type* CONTRACT Amount* $74,271.60 Renewable * NO Automatic Renewal Grant IGA Department PUBLIC WORKS Department Email CM- PublicWorks@weldgov.co Department Head Email CM-PublicWorks- DeptHead@weldgov.com Bid/RFP #* County Attorney B2200125 BYRON HOWELL Contract Lead* JHOLBROOK Contract Lead Email Jholbrook@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Requested BOCC Agenda Due Date Date* 08/22/2024 08/26/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? YES County Attorney Email BHOWELL@WELD.GOV If this is a renewal enter previous Contract ID 20222573 If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 12/31/2024 Committed Delivery Date Renewal Date Expiration Date* 12/31/2024 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 08/21/2024 Approval Process Department Head Finance Approver Legal Counsel .CURTIS HALL CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 08/21/2024 08/21/2024 08/21/2024 Final Approval BOCC Approved Tyler Ref # AG 082624 BOCC Signed Date Originator JHOLBROOK BOCC Agenda Date 08/26/2024 Conhaci- tDik 72 n" BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2023 Crack Filler Supply Renewal DEPARTMENT: Weld County Public Works / Pavement Management PERSON REQUESTING: Josh Holbrook, Pavement Management Supervisor. Kyle Alexander, Pavement Management Foreman. DATE: 6/2/2023 Brief description of the problem/issue: The original agreement for the Crack Filler supply has the option to be extended from one year to the next as permitted by the contract. This extension would be the second -year of a possible three-year limit. The contract also allows for yearly rate adjustments based upon the ENR (Engineering News and Record) for PG -58 (Denver) for the maximum allowed price from one year to the next. The change in ENR for PG -58 from 2022 to 2023 is (+) 34.043%. Crafco Inc. did not request an increase for 2023. Crafco Inc was the lowest bidder in 2022 and Public Works has been satisfied with their product. Attached to this pass -around is a copy of the 2023 bid schedule and the 2022 vs. 2023 cost comparison. The total amount for the 2023 contract renewal would be $74,271.60 which is within the 2023 budget amount for this year. What options exist for the Board? (include consequences, impacts, costs, etc. of options): 1) Approve renewal with Carfco Inc. for the 2023 Crack filler supply 2) Deny renewal and put contract back out to bid. 3) The Board may request a work session to discuss this further. Recommendation: Public Works recommends approval of option #1 to renew the contract with Crafco Inc. for 2023, under the 2022 Crack Filler Supply Contract. Perry L. Buck, Pro-Tem Mike Freeman, Chair Scott K. James Kevin Ross Lori Saine Approve Schedule Recommendation Work Session Other/Comments: cc: Curtis Hall, Director Duane Naibauer, Deputy Director Mona Weidenkeller, Office Tech IV — Accts Payable/Receivable Attachments: 2023 Bid Schedule 2022 vs. 2023 Cost comparison 0,onserk en y0 6)7,4/Ate- k9 202Z-2513 Karla Ford From: Sent: To: Subject: Approve Sent from my iPhone Mike Freeman Wednesday, June 28, 2023 12:06 PM Karla Ford Re: Please Reply - Pass -Around 2023 Crack Filler Supply Renewal On Jun 28, 2023, at 7:34 PM, Karla Ford <kford@weld.gov>wrote: <image001.gif> Please advise if you approve recommendation. Thank you. Karla Ford A Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com **please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.** <image003. jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Samantha Brown <sjbrown@weld.gov> Sent: Wednesday, June 28, 2023 11:24 AM To: Karla Ford <kford@weld.gov> Cc: Sharon Benson <sbenson@weld.gov>; Josh Holbrook <jholbrook@weld.gov>; Kyle Alexander <kalexa nder@weld.gov> Subject: Pass -Around 2023 Crack Filler Supply Renewal Hi Karla, Please ask the remaining Commissioners to review and sign the following Pass -Around. Thank you, Samantha J Brown Office Technician 111 Public Works Department 1111 H Street, PO Box 758 Greeley CO 80631 970-400-3763 CONTRACT AGREEMENT EXTENSION/RENEWAL BETWEEN THE WELD COUNTY DEPARTMENT OF PUBLIC WORKS AND CRAFCO, Inc. This Agreement Extension/Renewal ("Renewal"), made and entered into 5th day of October 2023 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Public works hereinafter referred to as the "Department", and Crafco, Inc. hereinafter referred to as the "Contractor". WHEREAS the parties entered into an agreement (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2022-2573 approved on October S. 2022. WHEREAS the parties hereby agree to extend the term of the Original Agreement in accordance with the terms of the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on October 4,2023. • The parties agree to extend the Original Agreement for an additional oneyear, which will begin October 5, 2023, and will end on April 1, 2024. The Renewal, together with the Original Agreement, constitutes the entire understanding between the parties. The following change is hereby made to the Contract Documents, which shall be effective upon the expiration of the current term of the Original Agreement: 1. This extension will be the second year of a possible three-year contract. 2. The 2022 Bid Schedule of the contract shall be replaced by the attached 2023 Bid Schedule, which in incorporated herein. 3. The contract price shall be modified to no more than $74,271.60 for the contract period between October 5, 2023, to April 1,2024. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. CONTRACTOR: Todd Ziems Vic _- resident Print Signature BOARD OF COUNTY Cb - ISSIONERS WELD COUNTY, COLORADO Mike Freeman, Chair AUG 1 4 2023 02..0 0202 - p2i ` 2023 BID SCHEDULE 2023 CRACK FILLER SUPPLY RENEWAL CRAFCO INC. ITEM# ITEM QUANTITY UNIT PRICE PER UNIT CONTRACT LOCATION PRICE AND NAME 408 Rubberized Crack Filler and Delivery 54 Ton $1.375.40 $74,271.60 Crafco, Inc. Cheyenne, WY 80115-3 Dee, 115 Prices will include all labor and equipment cost necessary to make, load, and deliver material. FIRM Crafco, Inc. BY Robert Stabler, Vice President (Please print) BUSINESS ADDRESS 6165 West Detroit Street DATE 5/22/2023 CITY, STATE, ZIP CODE Chandler, AZ 85226 TELEPHONE NO .02) 2 -0406., F FAX (480) 061-0513 TAX ID # 86-0324978 r SIGNATURE 00t - E-MAIL bids@crafco.com WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98- 03551-0000. 2022 vs. 2023 Cost Comparison Crack Filler Material Supply 2022 Cost 2023 Cost Item 408 Item Description Rubberized Crack Filler Material Unit Ton Unit Cost 1,375.40 Ton Unit $ 2023 Denver ENR, PG -58 Change (+) 34.043% Unit Cost $ 1,375.40 % Increase 0.00% Contract Form Je+ t ontratt Request f4 ' " Infc rmation Entity Name. CRAFCO INC Entity ID* gO0030407 Contract Name 2023 RENEWAL CRACK FILLER MATERIAL SUPPLY Contract Status CTB REVIEW ❑ New Entity? Contract ID 7288 Contract Lead. JHOLRROOK Contract Lead Entail Jholbrook@co.weld.co.us Parent Contract ID Requires Board Approval YES Department Project # Contract Description* THE PROJECT IN GENERAL CONSISTS OF THE MANUFACTURE OF AND DELIVERY OF SPECIFIED CRACK FILL MATERIAL FOR WELD COUNTY 2023 CRACK SEAL PROJECTS. Contract Description 2 Contract Type RENEWAL Amount 074,271.60 YES Automatic Renewal NO Grant Department PUBLIC WORKS Department Email CM- Publ icWorks trweldgov. com Department Head Email CM-PublicWarks- De ptH ead eve l d gov. c o rn County Attorney KARIN MCDOUGAL County Attorney Email KMCDOUGAL` CO.WELD.CO. US If this is a renewal enter previous Contract ID 6374 If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date 08,07/2023 Due Date 08;0312023 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be induded? YES Bid J RFP #* B2200125 Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Effective Date 01/29/2024 Renewal Date* 03/29,`2024 Notice Period Committed Delivery Date Expiration Date Co Pu rC Info r abort O Contact Name 9 Purchasing Approver CONSENT Appro Department Head .CURTIS HALL DH Approved Date 08/08:2023 Final Approval BOCC Approved BDCC Signed Date 11OCC Agenda Date 08 14/2023 Originator )HOLBROOK Contact Type Finance Approver CONSENT Contact Phone I Purchasing Approved Date 08;08,'2023 Finance Approved Date 08/08/2023 Tyler Ref # AG 81423 Legal Counsel CONSENT Contact Phone 2 Legal Counsel Approved Date 08,,08,}'2023 C,onvoL4P (p3'7t/ WELD COUNTY DEPARTMENT OF PUBLIC WORKS CONTRACT BID DOCUMENTS AND SPECIFICATIONS FOR 2022 CRACK FILLER MATERIAL SUPPLY August 2022 Weld County Public Works Pavement Management Division 1111 H Street P.O. Box 758 Greeley, Colorado 80632 970-400-3750 C Jo/t96/o2L 20iar z513 ecom TABLE OF CONTENTS The following provisions take precedence over Specifications or Plans and Supplement the most current edition of the Colorado Department of Transportation "Standard Specifications for Road and Bridge Construction" (Standard Specifications) which is to be used to control material supply for this project BIDDING REQUIREMENTS Notice to Bidders Invitation to Bid General Provisions Specifications and/or scope of work Bid Schedule Bid submittal Instructions IRS Form W-9 Anti -Collusion Affidavit CONTRACT FORMS Notice of Award SPECIAL PROVISIONS Project Special Provisions Index Project Special Provisions 3 3 4-5 6 7 8 9 10 11 12 13-16 BID REQUEST #62200125 Page 2 REQUEST FOR BID WELD COUNTY, COLORADO 1150 O STREET GREELEY, CO 80631 DATE: August 17, 2022 BID NUMBER: B2200125 DESCRIPTION: 2022 Crack Filler Material Supply DEPARTMENT: Public Works / Pavement Management BID OPENING DATE: September 8, 2022 1. NOTICE TO BIDDERS: The Board of County Commissioners of Weld County, Colorado, by and through its Controller (collectively referred to herein as, "Weld County"), wishes to purchase the following: 2022 Crack Filler Material Supply Question submission deadline: September 1, 2022, 8:00 AM. Email questions to: bids(weldgov.com. Answers will be posted on https://www.bidnetdirect.com/ on or before September 6, 2022 by 5:00 PM. Bids will be received until: 10:00 AM on September 8, 2022 (Weld County Purchasing Time Clock). The submitted bids will be read over a Microsoft Teams Conference Call on September 8, 2022 at 10:30AM. To join, call the phone number and enter the Conference ID provided below or you are invited to attend the bid opening in person at the Weld County Administration Building, St. Vrain Meeting Room, 1150 O Street, Greeley, CO 80631. Phone Number: (720) 439-5261 Conference ID: 2. INVITATION TO BID: Bids shall include any and all charges for delivery, less all taxes and discounts, and shall, in every way, be the total net price which the bidder will expect Weld County to pay, if awarded the bid. You can find information concerning this request on the BidNet Direct website at https://www.bidnetdirect.com/. Weld County Government is a member of BidNet Direct, which is an online notification system being utilized by multiple non-profit and governmental entities. Participating entities post their bids, quotes, proposals, addendums, and awards on this one centralized system. Bid Delivery to Weld County: Emailed bids are required. Email bids to bidsweldgov.com; however, if your bid exceeds 25MB please upload your bid to https://www.bidnetdirect.com. The maximum file size to upload to BidNet Direct is 500 MB. PDF format is required. Emailed bids must include the following statement on the email: "I hereby waive my right to a sealed bid". An email confirmation will be sent when your bid is received. Please call Purchasing at 970-400-4223 or 4222 with any questions. A. Fund Availability: Financial obligations of Weld County, payable after the current fiscal year, are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. By acceptance of the bid, Weld County does not warrant that funds will be available to fund the contract beyond the current fiscal year. BID REQUEST #B2200125 Page 3 B. Trade Secrets and other Confidential Information: Weld County discourages bidders from submitting confidential information, including trade secrets, that cannot be disclosed to the public. If necessary, confidential information of the bidder shall be transmitted separately from the main bid submittal, clearly denoting in red on the information at the top the word, "CONFIDENTIAL" However, the successful bidder is advised that as a public entity, Weld County must comply with the provisions of C.R.S. 24-72-201, et seq., the Colorado Open Records Act (CORA), with regard to public records, and cannot guarantee the confidentiality of all documents. The bidder is responsible for ensuring that all information contained within the confidential portion of the submittal is exempt from disclosure pursuant to C.R.S. 24-72-204(3)(a)(IV) (Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data). If Weld County receives a CORA request for bid information marked "CONFIDENTIAL", staff will review the confidential materials to determine whether any of them may be withheld from disclosure pursuant to CORA, and disclose those portions staff determines are not protected from disclosure. Weld County staff will not be responsible for redacting or identifying Confidential information which is included within the body of the bid and not separately identified. Any document which is incorporated as an exhibit into any contract executed by the County shall be a public document regardless of whether it is marked as confidential. C. Governmental Immunity: No term or condition of the contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. D. Independent Contractor: The successful bidder shall perform its duties hereunder as an independent contractor and not as an employee. He or she shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to the contract. E. Compliance with Law: The successful bidder shall strictly comply with all applicable federal and state laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. F. Choice of Law: Colorado law, and rules and regulations, established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of the contract. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. G. No Third -Party Beneficiary Enforcement: It is expressly understood and agreed that the enforcement of the terms and conditions of the contract, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in the contract shall give or allow any claim or right of action whatsoever by any other person not included in the contract. H. Term: The term of this Agreement begins upon the date of the execution of this Agreement by County, and shall continue through and until successful bidder's completion of the responsibilities described in the Bid. I. Termination: County has the right to terminate this Agreement, with or without cause, on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time, without notice, upon a material breach of the terms of the Agreement. J. Extension or Modification: Any amendments or modifications to this agreement shall be in writing, signed by both parties. K. Subcontractors: The successful bidder acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of the successful bidder. The successful bidder shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. BID REQUEST #B2200125 Page 4 L Warranty The successful bidder shall provide a warranty to the County as arranged by the parties M Non -Assignment The successful bidder may not assign or transfer this Agreement, or any interest therein or claim thereunder, without the prior written approval of County N Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes, or Governmental actions O Non -Exclusive Agreement This Agreement is nonexclusive and County may engage or use other contractors or persons to perform services of the same or similar nature P Employee Financial Interest/Conflict of Interest — CRS §§24-18-201 et seq and §24-50-507 The signatories to this Agreement agree that, to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement County has no interest and shall not acquire any interest, direct or indirect, that would in any manner or degree interfere with the performance of the successful bidder's services, and the successful bidder shall not employ any person having such known interests Q Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties R Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners S Insurance Insurance coverage must be maintained as required by law and as specified in the specifications and/or scope of,work BID REQUEST #62200125 Page 5 SPECIFICATIONS AND/OR SCOPE OF WORK AND PROFPOSED PRICING The project in general consists of the manufacture and delivery of specified crack fill material for Weld County 2022 crack seal projects General Conditions and Information 1 Weld County will not supply any material for this project 2 Bidders must indicate the location of their plant 3 Vendor will load, scale, and deliver all materials to the Weld County Public Works facility at 1111 H Street, Greeley, CO by no later than November 1, 2022 4 Payment shall be made according to the bid price per ton times the tons of material supplied as determined by scale tickets from the plant All tickets must be signed by a Weld County employee 5 Vendor will call 24 hours before delivery of material Delivery will only be between 7 00 am to 3 00 pm, Monday through Friday The successful bidder is required to accommodate these hours 6 Weld County will select the bidder based on the lowest cost to the County that meets specifications The specification for material supply shall be in accordance with the most current edition Colorado Department of Transportation ("CDOT"), Standard Specification for Road and Bridge Construction, unless otherwise stipulated in this document The below CDOT specification documents are pertinent to this contract References to the division shall mean Weld County and all documentation required will be handled through the Weld County Public Works Department Specifications can be found on pages 13-16 of this document Section 105 22 Control of Work (2021) Section 106 07 Control of Materials (2021) Section 106 08 Control of Materials (2021) Section 408 02/702 4 Materials/Joint & Crack Sealant (2021) Weld County Contract Questions related to the project and procedures should be directed to Joshua J Holbrook, Pavement Management Supervisor Weld County Public Works 970 400 3744 jholbrook@co weld co us Terms and Conditions The Agreement shall commence approximately September and continue in full force for one year At the option of the County, the Agreement may be extended for up to two (2) additional years Increases in the Cost may be negotiated for subsequent renewal of the second and third additional one-year periods Cost increase must be consistent with regional trends Weld County will use the ENR cost index (Paving, PG 58 per ton Denver) to measure the percent of increase from year to year to justify increase in cost Price adjustment will not be implemented without final approval from Weld County BID REQUEST #B2200125 Page 6 2022 BID SCHEDULE IT EM# ITEM QUANTITY U PRICE CONTRCT LOCATION AND PER UNIT PRICE NAME 408 Rubberized Delivery Crack Filler and 60 Ton $1,375.40 $82,524.00 rafco, Inc. Cheyenne, WY 80115-3 Deery 115 Prices will include all labor and equipment cost necessary to manufacture, load, scale and deliver material to Weld County Public Works facility. The undersigned, by his or her signature, hereby acknowledges and represents that: 1. The bid proposed herein meets all of the conditions, specifications and special provisions set forth in the request for proposal for Request No. #82200125 2. The quotations set forth herein are exclusive of any federal excise taxes and all other state and local taxes. 3. He or she is authorized to bind the below -named bidder for the amount shown on the accompanying proposal sheets 4. The signed bid submitted, all of the documents of the Request for Proposal contained herein (including, but not limited to the product specifications and scope of services), the formal acceptance of the bid by Weld County, and signature of the Chair of the Board of County Commissioners, together constitutes a contract, with the contract date being the date of signature by the Chair of the Board of County Commissioners. 5. Weld County reserves the right to reject any and all bids, to waive any informality in the bids, and to accept the bid that, in the opinion of the Board of County Commissioners, is to the best interests of Weld County. FIRM Crafco, Inc. BUSINESS ADDRESS 6165 W Detroit St CITY, STATE, ZIP CODE Chandler, AZ 85226 TELEPHONE NO 6p2-2?6-0406 PRINTED NAME&A' SIGNATURE L E-MAIL bids@ DATE 9/1/2022 FAX "480-961-0513 TAX ID # 86-0324978 N} Thomas elly / Vice President, Sales and Marketing WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. YOU DO NOT NEED TO SEND BACK PAGES 1 - 6. ATTEST: Weld BY' Deputy Clerk''o the BOARD OF COUNTY COMMISSIONERS D COUNTY, COLORADO ,59 ott K. James, Chair OCT 0 v 2022 BID REQUEST #B2200125 Page 7 oloa-a5 73 Bid Submittal Instructions Bid Opening Checklist: All the following pages must be submitted with every bid submittal, on or before the bid opening deadline of 10:00 AM on September 8, 2022. Failure to include any of the above items upon submittal of your bid may result in your bid being incomplete and your bid being rejected. If there are any exclusions or contingencies submitted with your bid it may be disqualified. N/A X Receipt of addenda(s), if any, should be signed. X W-9 (page 9) x Anti -Collusion Affidavit. (Page 10) x Bid Schedule (page 7) X Bid submittal instructions (page 8) X All other items as requested in the bid specifications X *A current W9 is required for new bidders. If you have previously worked with Weld County, only provide your W9 if there has been a change. I have initiated each of the above items and have fully executed the corresponding documents. I hereby Acknowledge and understand the above required bid documents. Crafco, Inc. Dated i° By. 11 (it(C-/ ay of September . 2022 N. Tikiomas Kelly (ContractorNendor) Title. Vice President Sales and Marketing BID REQUEST #B2200125 Page 8 W-9 !k,twtrivnl.,tlir. t.*.n�ry .1144 Rwanuo Str1+. Request for Taxpayer Identification Number and Certification Give Forth to the requester. Do not send to the IRS. Crafco, Inc. a fhr:k nir,xupiete i,.,x ,�w I.'�in el tnK ;:lam,,; 0 x t in,(f.��)71�1.I:ir �: to tikR 4. 11��•Y ire,' ,rS dL OIIIe.Y-.e..��I.�iII1F:tuY�s)► u '� " A,N1rr .. [reltulrr. err.• �, „irl :, pl �r suih•ri� 6165 W Detroit St i.rl statn,N�lZd'ra.rr» Chandler, AZ 85226 Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box The TIN provided must match Me name giver on the "Name"+il to avoid backup withholding. For individuals, this is your sotlai secuhty ^umber (ESN) However, for a resident alien, sd propnalor, or disregarded entity see the Part I :.r.s'.ruetions a1 page 3 For other 4ntilie s, ,t is your employer Identification nurnCer rEIN) ff you do not have a number, sea Hcw t� gst a 7iN on page 3. Note. It the he:, is in, more than one name, seethe mart on page 4 tor guidelines on whose number to ner. e Social security...be, ® Gertifioatbn Under penalties of perjury, 1 certify That. i The number shown on this fan is my correct taxpayer identification number (w I am waiting fora number to be issued tome), and 86 01312497(8 I ry not subject to backup withhdding because: (a) I am exempt hom backup withholding, a tb) I have not been n71TId by the Internal Revenue Service (IR3) that I am subject to backup withholding as a result of a failure to r®port eN interest or dividentle, nr (c) the 19S has notified me that I am no longer subject to backup withhdding. and 3 I am a U S. citizen or other U S. person (defined belowl, and 4 The FATCA codes) entered on this torn, Of any) indicating that 1 am exempt from I=ATCA reporting is correct. Certilicatiun instructions. You must cross out :tam 2 above if you have bean notified by tna InS that you are r because you have failed ?o report all interest and dividends on your [ax Tatum Fa real estate transactions, iten interest paid, generally, pa' ntsltlon or abandonment of secured prop arty, can ruts tithe than inYerasi and div,danda, you ate not age 3 Sign Signe . or Here us. perm..► General Instructions Purpose of Form 3c �t debt, con Sign the hjact to backup withholding apply For mortoage nt arrangement (IRAI. and 9/1/2022 r y.x, pail, wry rYy h y,x, rr�. a t, S.:x�rs,n hn.3t:di„t1 � r tsid<att a1i.y,f, to ;i TIN ro il,e irw u,n revue 5lir>3r it (Ihn re*j�,�INrj anJ, �ni,e,n . ..wxr.id iw rYrr. t allt.:uW�, •nor•• of r„„ W -4;r, a 2613; BID REQUEST #B2200125 Page 9 COLORADO DEPARTMENT OF TRANSPORTATION ANTI -COLLUSION AFFIDAVIT I hereby attest that I am the person responsible within my firm for the final decision as to the price(s) and amount of this bid or, i1 not, that I have written authorization, enclosed herewith, from that person to make the statements set out below on his or her behalf and on behalf of my firm 1 further attest that: 1. The prices) and amount o1 this bid have been arrived at independently, without consultation, communication or agreement for the purpose or with the effect of restricting competition with any other firm or person who is a bidder or potential prime bidder. 2A Neither the price(s) nor the amount of this bid have been discosed to any other firm or person who is a bidder or potential prime bidder on this project, and will not be so disclosed prior to bid opening. 213, Neither the prices nor the amount of the bid of any other firm or person who is a bidder or potential prime bidder on this project have been disclosed to me or my firm 3A. No attempt has been made to solicit, cause or induce any firm or person who is a bidder or potential prime bidder to refrain from bidding on this project or to submit a bid higher than the bid of this firm, or any intentionally high or non- competitive bid or other form of complementary bid. 3B. No agreement has been promised or solicited for any other firm or person who is a bidder or potential prime bidder on this project to submit an intentionally high, noncompetitive or other form of complementary bid on this project. 4. The bid of my firm is made in good faith and not pursuant to any consultation, communication, agreement or discussion with, or inducement or solicitation by or from any firm or person to submit any Intentionally high, noncom- petitive or other form of complementary bid. 5 My firm has not offered or entered Into a subcontract or agreement regarding the purchase or sale o1 materials or services from any firm or person, or offered, promised or paid cash or anything of value to any firm or person, whether In connection with this or any other project, in consideration for an agreement or promise by any firm of person to refrain from bidding or to submit any intentionally high, noncompetitive or other form of complementary bid or agreeing or promising to do so on this project. 6. My firm has not accepted or been promised any subcontract or agreement regarding the sale of materials or services to any firm or person, and has not been promised or paid cash or anything of value by any firm or person, whether in connection with this or any other project, in consideration for my firm's submitting any intentionally high. noncompetitive or other form of complementary bid, or agreeing or promising to do so, on this project. I have made a diligent inquiry of all members, officers, employees, and agents of my firm with responsibilities relating to the preparation, approval or submission of my firm's bid on this project and have been advised by each of them that he or she has not participated in arty communication, consultation, discussion. agreement, collusion, or other conduct inconsistent with any of the statements and representations made in this affidavit I understand and my firm understands that any misstatement in this affidavit is and shall be treated as a fraudulent concealment from the Colorado Department of Transportation. of the true facts relating to sub,ssion of bids for this contract. I DECLARE UNDER PENALTY OF PERJURY IN THE SECOND DEGREE, AND ANY OTHER APPLICABLE STATE OR FEDERAL LAWS, THAT THE STATEMENTS MADE ON THIS DOCUMENT RE- RUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE. Crafco, Inc. ky 1'11 /2022 m Kelly Vice Pre ' enUNational Sales Manager :,n7.v4xL':. 1•m a ^cmParry'�� ill l+!M Y4nba cr Car Sworn to before me this 1st day.. September 20 22 Ilnwry roa,a< T� //� ,9O o,,,,,. DEBORAH EDDY .:Im, Nalsry PUBIC all f Stal Arizona i3 MARICOPA COUNTY =;N...,'`Cammifpion>Y 6218fl8 dr 6' Fjmlres .Isnuanr 20 2028 NOTE: T Is documentimust be signed in ink. �'�QT Form 6606 1/02 BID REQUEST #62200125 Page 10 AN fRAOf f cOMPMIr September 1, 2022 Weld County Public Works Pavement Management Division 1111 H Street PO Box 758 Greeley, CO 80632 Location of Plant: 325 County Road 128A Cheyenne, WY 82007 Crafco, Inc. Corporate Headquarters 6165 W. Detroit St., Chandler, AZ 85226 • Phone (602) 276-0406 or (800) 528-8242 • Fax (480) 961-0513 www.crafco.com NOTICE OF AWARD 2022 Crack Filler Material Supply To: Crafco, Inc. 6165 W Detroit St. Chandler, AZ 85226 Project Description: The project in general consists of manufacture and delivery of specified crack fill material for the 2022 crack seal projects in Weld County. The Owner has considered the Bid submitted by you for the above -described Work in response to its Invitation for Bids and Instructions to Bidders. You are hereby notified that your Bid has been accepted in the amount of $84.524.00 or as shown in the Bid Schedule. You are required by the Instructions to Bidders to respond within ten (10) calendar days from the date of this Notice to you. You are required to return an acknowledged copy of this Notice of Award to the Owner. Dated this 26 day of September 2022. Weld County, Colorado, Owner By Joshua J. Holbrook, Pavement Management Supervisor ACCEPTANCE OF NOTICE Receipt of the above Notice of Award is hereby acknowledged by Crafco, Inc. (Contractor) day of September , 2022. N. Thomas Kelly BID REQUEST #82200125 Page 11 WELD COUNTY PUBLIC WORKS DEPARTMENT SPECIAL PROVISIONS The most current edition of the Colorado Department of Transportation Standard Specifications for Road and Bridge Construction controls construction of this project. The following special provisions supplement or modify the Standard Specifications and take precedence over the Standard Specifications and plans. PROJECT SPECIAL PROVISIONS Index Page Revision of Section 105.22 — Control of work Revision of Section 106.07 — Control of Material Revision of Section 106.08 — Control of Materials Revision of Section 408.02 / 702.4 — Materials/Joint & Crack Sealant (2021) (2021) (2021) (2021) The remainder of this page left blank intentionally Page 12 13 14 15 16 BID REQUEST #62200125 Page 12 REVISION OF SECTION 105 CONTROL OF WORK Subsection 105.22 shall be revised as follows: The Colorado Department of Transportation (CDOT) will not participate in the resolution process for any claims filed by the Contractor. Weld County will be the responsible party to such claims. Subsection 105.23 is amended as follows: Delete all references to CDOT and replace with Weld County. Delete: The venue for all unresolved disputes with an aggregate value $25,000 or less shall be the County Court for the City and County of Denver. Replace with: The venue for all unresolved disputes with an aggregate value $25,000 or less shall be the County Court for Weld County. Subsection 105.23 Delete: Division of Audit, 4201 E. Arkansas Ave, Denver, Co. 80222 Replace with: Weld County Board of Commissioners, 1150 O Street, Greeley, Co. 80632 Subsection 105.23 In the third paragraph delete "the City and County of Denver" Replace with: "Weld County" In the fourth paragraph delete "Denver District Court" Replace with: "Weld County District Court" END OF SECTION The remainder of this page left blank intentionally BID REQUEST #B2200125 Page 13 REVISION OF SECTION 106 CONTROL OF MATERIAL Section 106.07 of the Standard Specifications is hereby revised for this project as follows: When the Engineer inspects the material at the plant the following conditions will be met: (1) The engineer shall have the cooperation and assistance of the Contractor and the materials producer. (2) The engineer shall have access to all parts of the plant necessary for the manufacture or production of the materials being furnished. Test on the material shall be witnessed by a representative of Weld County for specification compliance. No material will be accepted if associated batch and lot numbers do not match previously approved material. Weld County reserves the right to select random samples from the job in progress for retesting. The retesting may be prior to or after incorporation of materials into the work. Those materials sampled and tested after delivery on the project or after incorporation into the work that do not meet the requirements of the contract will be rejected. The remainder of this page left blank intentionally BID REQUEST #62200125 Page 14 2 REVISION OF SECTION 106 CONTROL OF MATERIAL Section 106.08 of the Standard Specifications is hereby revised for this project as follows: Subsection 106.08 shall be revised to include the following: Packaging, Marking and Storage. Sealant material shall be supplied pre -blended, pre -reacted, and pre-packaged. If supplied in solid form, the blocks of completed material shall be cased in a plastic or other dissolvable liner having the capability of becoming part of the crack sealing liquid. Each container shall be legibly marked with the manufacturer's name, the trade name of the sealer, the manufacturer's batch or lot number the application temperature range, the recommended application temperature, and the safe heating temperature. The material will be stockpiled at the Engineering Department, 1111 "H" Street, Greeley, Colorado. It is the sole responsibility of the supplier to coordinate delivery times. The remainder of this page left blank intentionally BID REQUEST #B2200125 Page 15 REVISION OF SECTION 702 MATERIALS/JOINT & CRACK SEALANT Section 702.04 of the Standard Specifications is hereby revised for this project as follows: Material Specification Hot Pour Rubberized Asphalt Crack Filler. Crack filler material shall be hot pour polymer rubberized asphalt crack filler and shall not contain vulcanized or reclaimed rubber. Contractor shall submit details of proposed crack filler to the Engineer for approval. Crack filler material shall meet or exceed the following requirements. Material shall be tested in accordance to ASTM D-5329. Samples shall be prepared and heated in accordance to ASTM D-5167. Cone Penetration: The average of three determinations, when tested at 77°F for five (5) sec. at 150 grams total moving weight, will not exceed 90 DMM. Resilience: The average of three determinations when tested at 77°F for twenty (20) sec. will be a minimum of 60%. Flow: Material shall be tested in accordance to ASTM D-3407, Flow shall not exceed 3 mm. after 5 hours. Softening Point: Material shall have a minimum softening point 190°F (93.3 DC), ASTM D36. Tensile Strength Adhesion: Conduct test in accordance with ASTM D-3406, Section 4.7 Tensile Adhesion @ 77F; except that sealant specimens shall be cured 4 hours (not 7 days). Minimum extension is 500%. Ductility: A standard specimen shall be capable of being pulled a minimum of 30 cm at 1 cm/min at 39.2DF (4DC) (State of Utah Test). Force Ductility: The standard specimen shall not exceed a force of 4 pounds maximum during the specified elongation rate of 1 cm/min at 39.2DF (4DC). (State of Utah Test). Flexibility: A (1/8" x 1" x 6") specimen of the product conditioned to-16.6DF (-27DC)for one hour shall be capable of being bent to a 90D angle over a 1 - 1/8 inch (28.6mm) mandrell in 2 seconds without cracking. (State of Utah Test). Viscosity: Material shall have a viscosity of 1700CP maximum at 300DF (148.9DC), as determined by the Brookfield viscosity test method, SC4-27 spindle, 20 rpm. Incubate the specimen in the sample chamber and thermosel unit for 15 minutes prior to conducting the test. Report the result as the average of three. Use readings taken at 15, 30, and 45 minutes. BID REQUEST #B2200125 Page 16 Contract Form New Contr Entity Info! Entity Name* CRAFCO INC Request Contract Name* 2022 CRACK FILLER MATERIAL SUPPLY Contract Status CTR REVIEW Entity 1D* W00030407 ❑ New Entity? Contract ID 6374 Contract Lead* JHOLRROOK Contract Lead Email Jholbrook@co.weld.co.us Parent Contract ID Rec YES d Department Project Contract Description* THE PROJECT IN GENERAL CONSISTS OF THE MANUFACTURE AND DELIVERY OF 60 TONS SPECIFIED CRACK FILL MATERIAL. Contract Description 2 Contract Type* CONTRACT Amount 582, 524.00 Renewable* YES Automatic Renewal ICA Department PUBLIC WORKS Department Email CM- PublcWorksotweldgov.corn Department Head Email CM-PublicWorks- DeptHeadsoweldgov.com County Attorney CAITLIN PERRY County Attorney Email CEPERRYWLDGOV.COM Requested ItOCC Agenda Date* 10:'05:`2022 Due Date 10/0112022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? YES Bid / RFP it* 82250125 If this is a renewal enter previous Contract ID If this is part of a NSA enter MSA Contract ID Note the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in Ontase Contract Dates Effective Date Termination Notice Period Review Date* 06/01,2023 Renewal Date* 08, 01, 202.3 Committed Delivery Date Expiration Date Con nformation Contact Info Contact Name Purchasing Purchasing Approver CHRISTIE PETERS Appros Department Head .CURTIS HALL DH Approved Date 09,/29 2022 BOCC Approved BOCC Signed Date BOCC Agenda Date 10/05,2022 Originator J H©LBROOOK Contact Type Contact Email Finance Approver CHERYL PATTELLI Contact Phone 1 Contact Phone 2 Purchasing Approved Date 09/30,'2022 Legal Counsel BRUCE BARKER Finance Approved Date Legal Counsel Approved Date 09,/30/2022 Tyler Ref # AG 100522 09.'30,2022 MEMORANDUM TO: Curtis Hall, Director of Public W _DATE: 9.21.2022 FROM: Joshua Holbrook, Public Works SUBJECT: Bid Recommendation for B2200125 2022 Crack Filler Material Supply On September 8, 2022, two bids were opened for the 2022 Crack Filler Material Supply. The two bids were submitted by Crafco, Inc and Maxwell Products, Inc. Please see bid tab Below: VENDOR CRAFCO INC 6165 W. DETROIT ST CHANDLER AZ 85226 MAXWELL PRODUCTS INC 650 SOUTH DELONG STREET SALT LAKE CITY UT 84101 PRICE PER TON PLANT (60 tonal TOTAL PRICE LOCATION $1,375.40 $1,380.00 $82,524.00 Cheyenne WY $82,800.00 Salt Lake City, UT The lowest bid submitted by Crafco, Inc is within the 2022 estimated budget for this contract: Therefore, it is Public Works recommendation to award the bid to Crafco, Inc. for a total amount of $82,524.00. pc: Mona Weidenkeller, Office Tech IV, Account Payable/receivable Rose Everett, Weld County Purchasing Christie Peters, Purchasing Manager (Map Z0Z2-7_ 33 g 1 o( o DATE OF BID: SEPTEMBER 8, 2022 REQUEST FOR: CRACK FILLER MATERIAL SUPPLY DEPARTMENT: PUBLIC WORKS BID NO: B2200125 PRESENT DATE: SEPTEMBER 12, 2022 APPROVAL DATE: SEPTEMBER 26, 2022 VENDOR CRAFCO INC 6165 W. DETROIT ST CHANDLER AZ 85226 MAXWELL PRODUCTS INC 650 SOUTH DELONG STREET SALT LAKE CITY UT 84101 WELD COUNTY PURCHASING 1150 O Street, Room #107, Greeley, CO 80631 reverettayveldgov.com cgeisert(5 weldgov.com cmpeters a(�,weldoov.com Phone: (970) 400-4222, 4223 or 4216 Fax: (970) 400-4024 PRICE PER TON (based on 60 tons) TOTAL PRICE $1,375.40 $82,524.00 $1,380.00 $82,800.00 THE PUBLIC WORKS DEPARTMENT IS REVIEWING THE BIDS. PLANT NAME & LOCATION Crafco Inc Cheyenne WY 80115-3 Deery 115 Salt Lake City UT Maxwell Products Inc 2022-2573 C1000 Hello