HomeMy WebLinkAbout20241742.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR FRONT RANGE
COMMUNICATIONS CONSORTIUM (FRCC) RADIO INTEROPERABILITY CHANNEL
SHARING FOR SAFER GRANT PROGRAM BETWEEN WELD COUNTY REGIONAL
COMMUNICATIONS CENTER (WCRCC) AND VARIOUS AGENCIES, AND
AUTHORIZE CHAIR, SHERIFF'S OFFICE, AND DEPARTMENT OF PUBLIC SAFETY
COMMUNICATIONS TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, pursuant to C.R.S §22-32-109.1, the Colorado Safe Schools Act, and
Senate Bill, SB18-158, the School Access for Emergency Response (SAFER) Grant Program,
requires emergency communications interoperability between first responders and school
personnel to resolve all -hazards crisis events, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Front Range Communications Consortium (FRCC) Radio Interoperability Channel Sharing for the
SAFER Grant Program among the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Sheriff's Office, the Department of
Public Safety Communications, the Weld County Regional Communications Center (WCRCC),
and the various agencies as shown below, with further terms and conditions being as stated in
said memorandum of understanding, and
1. Weld County School District 6
2. City of Greeley Police Department
3. City of Evans Police Department
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding for Front Range
Communications Consortium (FRCC) Radio Interoperability Channel Sharing for the SAFER
Grant Program among the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, the Department of Public Safety
Communications, the Weld County Regional Communications Center (WCRCC), and the various
agencies as shown above, be, and hereby is, approved.
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2024-1742
CM0029
MEMORANDUM OF UNDERSTANDING FOR FRONT RANGE COMMUNICATIONS
CONSORTIUM (FRCC) RADIO INTEROPERABILITY CHANNEL SHARING FOR SAFER
GRANT PROGRAM BETWEEN WELD COUNTY REGIONAL COMMUNICATIONS CENTER
(WCRCC) AND VARIOUS AGENCIES
PAGE 2
BE IT FURTHER RESOLVED by the Board that the Chair, Steve Reams, Weld County
Sheriff, and Tina Powell, Director of the Department of Public Safety Communications, be, and
hereby are, authorized to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of June, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
APPROVED f O FORM:
my A-orney
.7111
Date of signature:
ID
Kevin D. Ross, Chair
Perry L. Beck, Pro-Tem
Mike Freeman
t K. James
ri Saine
2024-1742
CM0029
Con -h c & O4-31-113
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Colorado Safe Schools Act - SAFER
DEPARTMENT: PS Communications
PERSON REQUESTING: Tina Powell
DATE: 6/10/2024
Brief description of the problem/issue:
Asa party involved in the School Safe project that connects first responders with school personnel during an incident, we have been asked to sign the
attach MOO. Our involvement is providing a common radio channel for interoperability and to connect the "bridge" cur FRCC radio system. I
discussed this with Bruce Barker and due to the responsibility, he advised that the Board would need to review
What options exist for the Board?
Approve
Deny
Consequences:
Could hinder emergency response if the responsibilities are not upheld.
Impacts:
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
None
Recommendation:
To approve putting the OOO on the BOCC agenda and allow department head to sign
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
2024-1742
War) CMOOZ9
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Mike Freeman
Wednesday, June 12, 2024 2:55 PM
Karla Ford
Commissioners
Re: Pleaes Reply - SchoolSafe Passaround
Approve
Sent from my iPhone
On Jun 12, 2024, at 2:47 PM, Karla Ford <kford@weld.gov>wrote:
Please advise if you support recommendation and to have department place on the agenda.
Karla Ford
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
<image001.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and moy contain information that is privileged, confidential or otherwise protected from disclosure. if you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Tina Powell <tpowell@weld.gov>
Sent: Tuesday, June 11, 2024 11:27 AM
To: Karla Ford <kford@weld.gov>
Subject: SchoolSafe Passaround
Good morning Karla,
Another passaround.
Since this is one that I am asking to sign, how does this get processed? Do I still enter it into
Banner? Or does the approval of the passaround give me approval to sign? I've not done an
MOU like this before.
Thanks!
Tina Powell, CPE
Karla Ford
From:
Sent:
To:
Subject:
Scott James
Wednesday, June 12, 2024 5:02 PM
Karla Ford
Re: Pleaes Reply - SchoolSafe Passaround
Importance: High
Support
Scott K. James
Weld County Commissioner, District 2
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
970.336.7204 (Office)
970.381.7496 (Cell)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or
entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you
have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any
disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by
anyone other than the named recipient is strictly prohibited.
On Jun 12, 2024, at 2:47 PM, Karla Ford <kford@weld.gov>wrote:
Please advise if you support recommendation and to have department place on the agenda.
Karla Ford ?
Office Manager, Board of Weld County Commissioners
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford(uz,weldgov.com :: www.weldaov.com ::
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
<image00l.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please
immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of
this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Tina Powell <tpowell@weld.gov>
Sent: Tuesday, June 11, 2024 11:27 AM
1
DocuSign Envelope ID 65171728,940-4(=:30-8184-415D89I.C412
Page 1 of 3
To: Sheriff Steve Reams; Weld County Sheriff Office
Chief Adam Turk; Greeley Police Department
Chief Rick Brandt; Evans Police Department
Tina Powell; Director of Safety Communications, WCRCC
Tina Powell; Public Radio System, Owner/Operator
From: Dr. Deirdre Pilch; Superintendent, Greeley -Evans School District 6
Sub): Interoperable Communications Grant Memorandum of Understanding
Date: May 6, 2024
Overview:
The Colorado Safe Schools Act (C.R.S. 22-32-109.1) recognizes Public Safety
agencies are indispensable Community Partners upon which schools rely for school
safety. The Colorado Safe Schools Act also identifies the importance of
communications interoperability between those community partners as an
important tool to resolve school crisis events.
During the 2018 legislative session, the SAFER Grant was established for
Colorado to enable schools, school districts, charter schools and/or Boards of
Cooperative Educational Services (BOCES) and their community partners to achieve
emergency communications interoperability. As part of the application process,
these various agencies must establish a memorandum of understanding regarding
interoperable communications.
Agreement:
Responsibilities of School and/or School District, Charter School and/or BOCES:
The School District shall follow the school safety, readiness, and incident
management plan developed in accordance with School Response Framework
(C.R.S. 22-32-109.1 Colorado Safe Schools Act) which identifies for each public
school in the School District:
a. Safety teams and backups trained in the National Incident Management
System (NIMS) and the Incident Command System (ICS), as specified by
the School Response Framework, and
b. who are responsible for interacting with community partners and
assuming key incident command positions
Each participating public school, in collaboration with its school district, shall
hold coordinated annual exercises among school employees and community
partners, including at a minimum:
a. Orientation meetings to inform all parties about emergency operation
plans and procedures;
b. All -hazard drills, in addition to fire drills, to improve individual and
student emergency procedures and to test communications
interoperability; and
c. Tabletop and/or full scale exercises to discuss and identify roles and
DocuSign Envelope IL, 65271728-E94,E30-B1B4-415L89B,412
Page 2 of 3
responsibilities in different scenarios.
• The School District and each participating public school shall follow written
procedures, as defined in its emergency communications plan, for taking action
and communicating with participating state and local public safety agencies
(Community Partners), parents, students, and the media in the event of certain
incidents as identified by the school or school district.
• The School District and participating school shall work in cooperation with
Community Partners to update and revise standard operating procedures,
ensuring that the NIMS framework is incorporated.
• The School District and each participating public school shall conduct a written
evaluation (After Action Report) following certain incidents as identified by the
school or school district, to identify and address lessons learned and corrective
actions in updating response plans and procedures.
• The School District and each participating public school shall include in their
annual budget, funding dedicated to the maintenance and required upgrades of
emergency equipment, including communications equipment that is
interoperable with participating Community Partners.
• The School District and each participating public school shall include in their
annual budget, funding and staffing dedicated to support planning and execution
of required annual training exercises.
• The School District and participating school are prohibited from use of the
emergency interoperability technology funded by the SAFER Grant for day-to-
day operations on the public safety communications network.
Responsibilities of Community Partners (Public Safety Agencies & Radio System
Owner/Operator)
• When applicable, provide an existing common mutual aid radio channel to be
used when needed for interoperability with the participating school and/or
school district safety teams. Public Safety Dispatch Centers shall enable, control
and disable the interoperable "bridge" as needed and according to the standard
operating protocol developed by them as part of the interoperability project.
• Public Safety Radio System Owner/Operator shall closely monitor the system
radio traffic during an incident and shall have the ability to disable the
interoperability "bridge" in the event the radio system exceeds capacity and
becomes inoperable.
• Will serve as a resource in updating emergency response plans for districts
pertaining to issues of interoperability.
• Participate as a Community Partner during joint trainings and exercises in
accordance with the Colorado Safe Schools Act.
When an application for a SAFER Grant is successful, each party shall adhere to its
roles and responsibilities related to the application, including required annual
training and exercise, coordinated response activities, and interoperable
communications.
Signature
Printed Name: Tina Powell
DoouSign Envelope la 652 7 1 7 26-.40-4E30.61 4-415O896BC412
Page 3 of 3
Signature Page
The undersigned agree to sustain this agreement into the future. The agreement shall be
reviewed periodically to ensure the spirit and intent of this agreement remains viable to
each agency. Changes or additions to this agreement maybe made as a result of the
periodic review. Changes or additions to this agreement shall be made through an
amendment to the agreement signed by all participants.
Superintendent, Greeley -Evans School District 6
Vr. Quart- Fi ,cic.
Signature
Printed Name: Deirdre Pitch
Date: May 8, 2024
Weld County Sheriff
Signature
Printed Name: Steve Reams
Date: May 9, 2024
Greeley Police Chief
ad* -
Signature
Printed Name: Adam Turk
DateMay 9, 2024
Evans Police Chief
411
Signature
Printed Name: Rick Brandt
Date May 10, 2024
Wed County Regional Communications Center (WCRCC) Director
Date:._.. j 101
Pubr Safety Radio System inner/Operator
`I9 n flit'
Printed Nai[1 .
Poweit
Date:
ATTEST: - �•��
Weld County Clerk to the Board
BY: Ottti+,.Ida/1,0d ,•'_~. - ,
Deputy Clerk to the Board ‘\ 1w1 �� �,evin D. Ross, Chair
it
BOARD OF COUNTY COMMISSIONERS
JUN 2 6 2024
0204- /7z/p2
Ct
Entity Information
Entity Name* Entity ID*
WELD COUNTY SCHOOL DISTRICT @00002589
#6
Contract Name *
SCHOOL SAFE
Contract Status
CTB REVIEW
Contract Description *
COLORADO SAFE SCHOOLS ACT - DISTRICT 6 MOU
Contract Description 2
Contract Type*
AGREEMENT
Amount*
$0.00
Renewable*
YES
Automatic Renewal
NO
Grant
IGA
Department
COMMUNICATIONS
Department Email
CM-
Communications@weldgo
v.com
Department Head Email
CM-Communications-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
Q New Entity?
Contract ID
8413
Contract Lead *
TPOWELL
Contract Lead Email
tpowell@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 06/22/2024
06/26/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept, to be
included?
NO
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date *
03/03/2025
Renewal Date*
07/01/2025
Committed Delivery Date Expiration Date
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
TINA POWELL
DH Approved Date
06/20/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06/26/2024
Finance Approver
CHERYL PATTELLI
Legal Counsel
BRUCE BARKER
Finance Approved Date Legal Counsel Approved Date
06/20/2024 06/20/2024
Tyler Ref*
AG 062624
Originator
TPOWELL
Hello