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Home My WebLink About20241400.tiffRESOLUTION RE: APPROVE AMENDMENT #3 TO TASK ORDER CONTRACT FOR COMMUNITIES THAT CARE YOUTH SUBSTANCE ABUSE PREVENTION PROGRAM AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Amendment #3 to the Task Order Contract for the Communities that Care Youth Substance Abuse Prevention Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, commencing July 1, 2024, and ending June 30, 2025, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Amendment #3 to the Task Order Contract for the Communities that Care Youth Substance Abuse Prevention Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Health and Environment, and the Colorado Department of Public Health and Environment, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to electronically sign and submit said amendment. Cc: {-IL o6/10/.2.14 2024-1400 HL0057 AMENDMENT #3 TO TASK ORDER CONTRACT FOR COI )MUNITIES THAT CARE YOUTH SUBSTANCE ABUSE PREVENTION PROGRAM PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 3rd day of June, A.D., 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNT ATTEST: C� ele .vi Weld County Clerk to the Board BY: al .O0A,u)) JL Deputy Clerk to the Board APP.VED A orney Date of signature (-! I Kevin D. Ross, Chair Perry L. Bybk, Pro-Tem Mike Fr: man ri Saine 2024-1400 H L0057 Cori a c+ ( SZ Iot BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Communities That Care (CTC) Contract Renewal - Youth Substance Misuse Prevention DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: May 21, 2024 PERSON REQUESTING: Jason Chessher, Executive Director Bob McDonald, HECP Division Director Brief description of the problem/issue: For the Board's review and approval is a renewal of an existing contract between the Colorado Department of Public Health and. Environment (CDPHE) and the Board of County Commissioners of Weld County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE). CDPHE provides substance abuse prevention funding to support local public health agencies from monies received via marijuana tax revenues. The funding will be used to support staff and efforts to continue the "Communities that Care" model to address youth substance abuse prevention, including marijuana, opioids (including heroin or prescription drugs), and alcohol. With the approval of the Board, the WCDPHE will proceed with year four of a five-year contract with CDPHE beginning July 1, 2024, and ending June 30, 2025. The county will receive an amount not to exceed $167,000.00 for this one-year period. Activities will be conducted by current staff; no additional FTE is being requested. Approval of the contract amendment will enable the Health Department to better address youth drug use prevention and the emerging use of marijuana and opioids in Weld County and identify sustainable local or regional strategies for ongoing implementation of youth substance abuse prevention strategies. Declining this contract may result in increased drug use by youth, including the loss of $167,000.00 in drug use prevention funding. What options exist for the Board? Consequences: If not approved, the departments resources that are devoted to addressing substance misuse within Weld communities will be diminished, making it more difficult to remediate an already challenging and growing problem. Impacts: There are no negative impacts to the department or county resources if approved. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): No county costs willbe needed to supplement this work. The contract will cover all program and FTE costs. 2024-1400 Lot3 3 L005-1 Recommendation: I recommend approval to place this contract on a future BOCC agenda for formal approval. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross , Chair Lori Sales DocuSign Envelope ID: AE3C64E8-8D78-48C5-9FE0-7A54801C67DB CONTRACT AMENDMENT #3 SIGNATURE AND COVER PAGE(S) State Agency: Colorado Department Of Public Health and Environment 4300 Cherry Creek Drive South Denver, Colorado 80246 Original Contract Number: 2022*0168 Contractor: Board of County Commissioners of Weld County (a political subdivision of the state of Colorado) Amendment Contract Number: 2022*0168 Amendment #3 1150 "O" Street Greeley, Colorado 80631 For the use and benefit of the Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, Colorado 80631 Contract Performance Beginning Date: July 1, 2021 Current Contract Expiration Date: June 30, 2025 CONTRACT MAXIMUM AMOUNT TABLE Document Type Contract Number Federal Funding Amount State Funding Amount Other Funding Amount Term (dates) Total Original Contract 2022*0168 $0.00 $167,000.00 $0.00 7/01/2021 — 6/30/2022 $167,000.00 Amendment #1 2022*0168 Amendment #1 $0.00 $167,000.00 $0.00 7/01/2022 — 6/30/2023 $167,000.00 Amendment #2 2022*0168 Amendment #2 $0.00 $167,000.00 $0.00 7/01/2023 — 6/30/2024 $167,000.00 Amendment #3 2022*0168 Amendment #3 $0.00 $167,000.00 $0.00 7/01/2024 — 6/30/2025 $167,000.00 Current Contract Maximum Cumulative Amount $668,000.00 Amendment Contract Number. 2022*0168 Amendment #3 Page 1 of 4 Ver 08.3(11..23 O�0/ " p/op DocuSign Envelope ID: AE3C64E8-8D78-48C5-9FE0-7A54801C67DB SIGNATURE PAGE THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature. CONTRACTOR Board of County Commissioners of Weld County (a political subdivision of the state of Colorado) for the use and benefit of the Weld County Department of Public Health and Environment e-DoeuSigned by: kAita, V. less ,...—..4n4FnFrurtatF44F By: Signature FULL NAME — Kevin D. Ross Name of Person Signing for Contractor TITLE - BOCC Chair Title of Person Signing for Contractor Date: 2024-06-04 STATE OF COLORADO Jared S. Polls, Governor Colorado Department of Public Health and Environment Jill Hunsaker Ryan, MPH, Executive Director CDocuSigned by: auistA li By: Signature Chelsea Gilbertson Name of Executive Director Delegate Director of Procurement and Contracts Title of Executive Director Delegate Date: 2024-06-04 In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jams, CPA, MBA, JD DocuSigned by: 6CA04014;A67"6A... By: Signature Jannette Scarpino Name of State Controller Delegate Chief Financial Officer Title of State Controller Delegate 2024-06-04 Amendment Effective Date: Amendment Contract Number: 2022*0168 Amendment #3 Page 2 of 4 Ver 08.31.23 DocuSign Envelope ID: AE3C64E8-8078-48C5-9FE0-7A54801C67DB PARTIES This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Contract shall be construed and interpreted in accordance with the Contract. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown under the State Controller Signature. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Contractor for any Work performed or expense incurred under this Amendment either before or after the Amendment term shown in §3.B of this Amendment. B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Contract contained herein shall commence on the Amendment Effective Date shown under the State Controller Signature or July 1, 2024, whichever is later, and shall terminate on the termination of the Contract or June 30, 2025, whichever is earlier. 4. PURPOSE The Parties enter into the agreement to improve the health of all Coloradans by reducing substance misuse among youth through uses of Marijuana Tax Cash Funds. The Parties now desire to renew for an additional term and change the current Contract Maximum Total for the following reason: to continue services and update the Statement of Work (SOW) for a new fiscal year. S. MODIFICATIONS The Contract and all prior amendments thereto, if any, are modified as follows: A. The Contract Maximum Amount table is deleted and replaced with the Current Contract Maximum Amount table shown on the Cover Page for this Amendment. B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract Expiration Date shown on the Signature and Cover Page for this Amendment. C. The Parties now agree to modify Exhibit B — Statement of Work of the agreement. Exhibit B — Statement of Work is deleted and replaced in its entirety with Exhibit B — Statement of Work, attached to this amendment for the following reason: to remove Primary Activity #2 and the corresponding sub -activities in the SOW and replacing it with the FY25 renewal year Primary Activity #2 and its corresponding sub -activities; remove Primary Activity #3 and the corresponding sub -activities; and update the Standard Requirements sections for the FY25 renewal term. D. The now agree to modify Exhibit C — Budget of the agreement. Exhibit C — Budget is deleted and replaced in its entirety with Exhibit C — Budget, attached to this Amendment for the following reason: add funds for the renewal period. 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE Amendment Contract Number:.22+0168 Amendment k3 Page 3 of 4 Ver 08,31.23 DocuSign Envelope ID: AE3C64E8-8D78-4805-9FE0-7A54801C67DB This Amendment is incorporated by reference into the Contract, and the Contract and all prior amendments or other modifications to the Contract, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Contract, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Contract or any prior modification to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Contract to the extent that this Amendment specifically modifies those Special Provisions. Amendment Contract Number: 2022*0 t68 Amendment S3 Page 4 of Ver 08 31 23 DopeSign Envelope ID: AE3C64E8-8D78-48C5-9FE0-7A54801 C67D6 EXHIBIT B STATEMENT OF WORK To Original Contract Number: 2022*0168 These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. Entity Name: Weld County Department of Public Health and Environment H. Project Description: This project serves to improve the health of all Coloradans by reducing substance misuse among youth through uses of Marijuana Tax Cash Funds. The Colorado Department of Public Health and Environment (CDPHE) prioritized funding to reach this outcome using an evidence -based community - organizing approach that reduces risk and increases protective factors that are also linked to long-term reductions in violence and suicide, in addition to substance misuse. Special attention must he paid to focusing these efforts on addressing racial justice and other oppressive systems within each community, elevating all community voices and allowing community members to drive decision -making. During the scope of this project, grantees can expect to see reductions in risk factors and increases in protective factors. Under this model, funded community Coalition Member groups across the state will implement the following: I. Organize a group of youth, families, professional Coalition Members, in addition to formal and informal leaders; 2. Build the capacity of Coalition Members to a. assess the specific, well -researched Shared Risk and Protective Factors (factors that increase the likelihood of a problem behavior or that buffer someone from the risks of a. problem behavior) among the youth in their communities; b. select from a menu of proven or evidence -informed Primary Prevention strategies (including programs) to address the factors most relevant among their local youth; c. identify funding for the selected strategies; d. implement those strategies aligned to best practices; and e. evaluate the impact of their strategies. Community Coalition Member groups will do this within their defined Geographic Areas of Focus. Colorado youth in each of the funded communities across the state will benefit from this project due to the increased presence of evidence -informed strategies and programs as a result of organized Coalition Member efforts to impact gaps in preventing risk or promoting protective factors. III, Definitions: 1. Authentic Community Engagement: Authentic Community Engagement is a two-way exchange of information, ideas and resources. Community engagement should offer opportunities for communities to exercise power in decision -making. It should also consider the diversity of our communities, including culture and ethnicity, and see to create an inclusive and accessible process. 2. CDE: Colorado Department of Education 3. CDPHE: Colorado Department of Public I Iealth and Environment 4. CMP: Collaborative Management Programs funded by CDHS 5. Coalition Members: Coalition members include all participants of the organized group engaged in the CTC Model representative of the many sectors recommended to be a part of local prevention decision -making: youth, parents, residents, public health, youth -serving organization, such as mentoring and after school programs, local education authority, community -based organization addressing prevention, local housing and human services, local community health and/or health care organization, local law enforcement, local business, and elected officials. These Coalition Members Page l of l0 Ame:i in -lent Contr., N. her: Ver. 01,11.23 DocuSign Envelope la AE3C64E8-8D78-49O5-9FE0-7A54841C67DB EXHIBIT B should represent the diversity of the community they represent. Coalition Members is inclusive of participants in the key leader board, community board, and workgroups as outlined in the CTC Model. 6. Community Assessment: The Community Assessment is a process where communities use data from their Geographic Area of Focus (or larger regionlstate when local data is not available) that identifies gaps in prevention to reduce risk and increase protective factors that improve youth health outcomes. The Community Assessment also includes assessing available resources within the Geographic Area of Focus to implement a comprehensive Prevention Science approach. The resources assessed indicate both need and readiness or capacity to reduce risk or increase protection. 7. Community Action Plan (CAP): This comprehensive and community -wide action plan defines the community engagement process and Primary Prevention plan of CTC. Part I of this plan includes the Coalition Members engaged, existing Primary Prevention efforts within the community, the prioritization process of the data, the risk and protective factors that the community selected to address, and the selected Primary Prevention strategies and programs that the community, not the lead agency, has decided to prioritize to reduce those risk or improve those protective factors. The plan is ideally a comprehensive prevention approach when it includes strategies and practices that cross the Socio-Ecological Model, including programs for individuals and families, policy improvements for organization and local governance, and efforts to shift the community norms to reflect the Social Development Strategy. Part 2 of this plan, sometimes called the implementation and evaluation plan, ultimately specifies the steps that the community will take to implement the action plan, capacity building, funding, and outlines how those steps will be measured for success. Part 2 of the plan addresses gaps that exist within the community and is fluid as the Coalition Members shift their implementation strategies to adjust to an ever-changing environment. 8. Communities That Care (CTC) Model: The CTC Model is an evidence -based community engagement and Prevention Science approach identified as a promising program by the Blueprints for Healthy Youth Development evidence -based registry. CTC includes 5 Phases of implementation with milestones outlined for each phase: Phase 1: Get Started Phase 2: Get Involved Phase 3: Develop Community Profile Phase 4: Create a Plan Phase 5: Implement and Evaluate 9. CTC Community Mobilizer: The CTC Community Mobilizer is responsible for supporting the community Coalition groups to understand and implement the CTC Model. This position will encourage the use of evidence -based approaches as the local Coalition plans, develops, implements, monitors, and sustains prevention strategies aligned to community needs. The Community Mobilizer's guidance and support throughout CTC implementation will advocate for community - driven practices and emphasize capacity building of Coalition Members. This role will have various responsibilities, and will also be tasked with sharing responsibility, leadership, and ownership with the community Coalition Members. There is one CTC Community Mobilizer per Grantee. 10. CU Anschutz: University of Colorado Anschutz Medical Campus 11. DCJ: Division of Criminal Justice 12. DfC: Drug Free Communities Grant recipients from the Office of National Drug Control and Policy 13. External Evaluation Entity: CDPHE will hire an external evaluation agency to conduct cross -site evaluation of implementation across the state, as well as to provide subject matter expertise and technical assistance to improve data -driven decision -making and local evaluation planning for CAPs. 14. FTE: Full Time Equivalent staff. 15. Geographic Area of Focus: the boundaries of the community selected for intervention by the Contractor. Defined geographic boundaries support the External Evaluation Entity in identifying data sources to monitor for outcome evaluation over time. 16. HKCS: Healthy Kids Colorado Survey Page 2of10 :'trnenc neat Con., Number: :?022*(?IE4 Arnrrdm nt `f t Ver, 01 11,23 DacuSign Envelope tD: AE3C64E8-8D78-48C5-9FE0-7A54801C67DB EXHIBIT B 17. MCH: Maternal Child Health programs funded at local public health agencies throughout the state. 18. OBH: Office of Behavioral Health at the Colorado Department of Human Services 19. Prevention Science: Prevention Science focuses on the development of evidence -based strategies that reduce risk factors and enhance protective factors to improve the health and wellbeing of individuals, fatuities, and communities. A central tenet of Prevention Science is the promotion of health equity and reduction of disparities by studying how social, economic and racial inequalities and discrimination influence healthy development and wellbeing. The application of well -tested practices, strategies and policies generated by Prevention Science can lead to substantial cost - savings by investing in upstream strategies to avoid downstream costs. An integrated delivery system of comprehensive evidence -based prevention strategies that crosses many public sectors with sc=entifically-based guidance and resources to legislative and administrative decision -makers will facilitate the integration of best practices from Prevention Science into policy. 20. Primary Prevention: As defined by the Centers for Disease Control's (CDC) Principles of Prevention Guide, Primary Prevention takes place BEFORE substance misuse (or other health behavior) initially occurs. It involves programs and strategies designed to reduce the factors that put people at risk for substance misuse or exposure. Or, they encourage the factors that protect or buffer people from substances. 21. Positive Youth Development (PYD): PYD is an approach that guides communities and organizations in the way that they organize services, opportunities and supports. in practice, this approach incorporates the development of skills, opportunities and authentic relationships into programs, practices and policies, so that young people reach their full potential. 22. SB94: Programs funded by CDHS authorized through Senate Bill 94. 23. Shared Risk and Protective Factors: Research from the Centers of Disease Control and Prevention shows that many forms of violence and injury are connected and share many of the same risk and protective factors. These factors can put someone more or less at risk of experiencing substance misuse, poor educational attainment, violence and injury. 24. Social Development Strategy (SDS): Providing young people with opportunities, skills and recognition strengthens bonding with family, school and community. Strong bonds motivate young people to adopt healthy standards for behavior. The strategy has five key components: I) Opportunities: Provide developmentally appropriate opportunities to young people, for active participation and meaningful interaction with prosocial others. 2) Skills: Teach young people the skills they need to succeed 3) Recognition: Provide consistent specific praise and recognition for effort, improvement, and achievement. 4) Bonding: Acknowledge a young person's effort and promote positive bonding - a sense of attachment, emotional connection and commitment to the people and groups who provide that recognition. Bonding can occur with a family member, teacher, coach, employer or neighbor. 5) Clear Standards for Behavior: Through the process of bonding, young people become motivated to live according to the healthy standards of the person or group to whom they are bonded. 25. Socio-Ecological Model: CDC uses a four -level Social -Ecological Model to better understand domains that influence decisions, behaviors, and outcomes and the effect of potential prevention strategies in influencing positive changes in these domains. This model considers the complex interplay between individual, relationship, community, and societal factors. 26. State -funded programs: Examples of state -funded prevention programs include the Tony Grampsas Youth Services projects, sexual violence prevention programs, communities funded by the Office of Suicide Prevention, Maternal Child Health, CDE grantees, collaborative management programs, community substance misuse treatment programs funded by OBH, Senate Bill 94 programs, Regional Accountable Entities funded by Health Care Policy and Financing, and other Division of Criminal Justice programs. 27. Substance misuse: substance misuse among youth includes underage use of marijuana and alcohol and the misuse of prescription drugs/opioids. Additional substances may be included in the Page 3 of 10 Amen cot Contr.', ,nice,nicei. Ain rl t ,ra,:1 Ver 01.11,23 DocuSign Envelope ID: AE3C64E8-8D78-48O5-9FE0-7A54801067D8 EXHIBIT B definition of substance misuse by a community if they have documented data of misuse or abuse among youth in their community, excluding tobacco. 28. TGYS: Tony Grampsas Youth Services grants for Primary Prevention programs in communities. IV. Work Plan: Goal #1: Create healthy, thriving and resilient communities, free from violence and injury, Objective #1: No later than the expiration date of this contract, maintain an organized group of Coalition Members who are prepared to use Prevention Science to impact Shared Risk and Protective Factors in the lives of youth in their Geographic Area of Focus. Primary Activity #1 The Contractor shall facilitate a group of Coalition Members that represent the Geographic Area of Focus through the milestones of Phases 1 in addition to 2 of the Communities That Care (CTC) Model, in order to develop their capacity to drive decisions that promote Prevention Science within their community. Sub -Activities #1 I. The Contractor shall provide a CTC Community Mobilizer that is 0.75 FTE or greater. 2. The Contractor shall define the parameters of the Geographic Area of Focus in order to recruit Coalition Members from the area. 3. The Contractor shall facilitate diverse Coalition Members to serve on the key leader board in addition to community board. 4. The Contractor shall provide a list of middle schools in addition to high schools in their Geographic Area of Focus to the University of Colorado Anschutz Medical Campus (CU Anschutz) Healthy Kids Colorado Survey (HKCS) team to encourage focused recruitment of those schools in the HKCS. 5. The Contractor shall facilitate leaders of state -funded upstream prevention projects within the Geographic Area of Focus to participate in the CTC process. 6. The Contractor shall facilitate leaders of state -funded opioid prevention projects within the Geographic Area of Focus to participate in the CTC process. 7. The Contractor shall facilitate leaders of state -funded opioid intervention projects within the Geographic Area of Focus to participate in the CTC process. 8. The Contractor shall perform as a liaison linking CU Anschutz HKCS staff to schools for recruitment for survey administration. 9. The Contractor shall record a report sharing agreement with local schools to receive HKCS scaled risk as well as protective factor reports once every two (2) years. 10. The Contractor shall provide professional development opportunities to support the CTC Community Mobilizer's ability to effectively facilitate Coalition Member growth in addition to sustainability to address Prevention Science. 11. The Contractor shall use group facilitation skills as well as tools, provided by CDPHE, to guide the Coalition Members through the CTC process. Page 4 of 10 Amendment Contract lumber. 1022,168 Ari euili c.. Ver. 01.11.23 DocuSign Envelope ID: AE3C64E8-8D78-4805-9FE0-7A54801C67DB EXHIBIT B 12. The Contractor shall facilitate the Coalition Member's development through the milestones of Phases l and 2 in the CTC Model. 13. The Contractor shall build Coalition Members' capacity to implement Prevention Science approaches within the community. 14. The Contractor shall implement milestones from Phases 1 in addition to 2 needed to support Coalition Member progress in achieving milestones from Phases 3-5. I5. The Contractor shall facilitate a minimum of one (1) Coalition Member meeting per month. 16. The Contractor shall complete the CTC milestones tool. 17. The Contractor shall distribute community Coalition Members agendas, resources, and updates in advance to prepare for meetings. 18. The Contractor shall facilitate delegation of CTC Model, workgroup, and phase tasks. 19. The Contractor shall train Coalition Members to expand community outreach. 20. The Contractor shall participate in all required technical assistance meetings conducted by the CDPHE CTC team. 21. The Contractor shall complete an equity assessment to identify the ways in which CTC community mobilizing contributes to oppression in the community. 22. The Contractor shall implement changes identified in the equity assessment. 23. The Contractor shall attend all cross -site evaluation activities required by the External Evaluation Entity. 24. The Contractor shall schedule training in addition to technical assistance from the External Evaluation Entity on how to use local data to drive decision -making. 25. The Contractor shall document progress en this primary activity in addition to alignment to the CTC Model in the regular progress reports, using the CDPHE provided template. Primary The Contractor shall document progress on the CAP Part 2. Activity #2 The Contractor shall document implementation of any Primary Prevention strategies and programs focused on risk or protective factors within the community to avoid duplication. 2. The Contractor shall document implementation of specific action steps and related evaluation measures, using the CDPHE provided guidance. 3. The Contractor shall document successes encountered by Coalition Members while implementing CAP Part 2 strategies and programs. Sub -Activities 4. The Contractor shall document challenges encountered by Coalition Members #2 while implementing CAP Part 2 strategies and programs. 5. The Contractor shall review CAP Pan 2 activities to identify appropriate lead agency involvement and funding needs for sustainability. 6. The Contractor shall track Coalition Member progress toward implementation of the steps outlined in the CAP. 7. The Contractor shall document Primary Prevention strategy and program updates in the CAP Part 2. 8. The Contractor shall implement quality improvements to the CAP Pan 2 that align with outcome -focused planning. Page 5 iil 10 Amendment Ca r,ctM it 202 I4,,A ; ii!. m(I# Vet. 01 11 23 DocuSign Envelope ID: AE3C64E8-8O78-48C5-9FE0-7A54801 C67DB EXHIBIT B 9. The Contractor shall complete an equity assessment to identify the ways in which CAP implementation contributes to oppression in the community. 10. The Contractor shall revise the CAP Part 2 implementation to adjust for issues identified through an equity impact assessment. 11. The Contractor shall update the CTC milestones tool for Phase 5. 12. The Contractor shall complete the evaluation portions of the CAP Part 2. using the CDPHE provided template. l3. The Contractor shall schedule training and technical assistance front the External Evaluation Entity on how to complete the evaluation portions of the CAP Part 2. 14. The Contractor shall document progress on this primary activity and alignment to the CTC Model in the regular progress reports, using the CDPHE provided template. 1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The Contractor shall monitor the documents and website content for updates and comply with all updates. COFP Website English - https://bit.ly/COFP_English COFP Website Spanish - https://bit.ly/COFP Spanish 2. CDPHE will provide the Contractor with a list of all required technical assistance meetings. 3. CDPHE will provide the Contractor with a list of all cross -site evaluation activities required by the External Evaluation Entity. 4. CDPHE will provide the Contractor with the template to document implementation of specific action steps and related evaluation measures. 5. The Contractor shall retain Coalition Members from state- in addition to federally -funded programs that exist within their Geographic Area of Focus, including other funded prevention programs from CDE, MCH, TGYS, CMPs, SB94, DfCs, OBH, AG, or DCJ. Standards and 6. The Contractor shall adhere to the CTC Model for all activities. The CTC Requirements Model is available at the following website: https://www.communitiesthatcare.net/programs/ctc-plus/, which is incorporated and made part of this Contract by reference. 7. CDPHE will provide a CTC milestones tool on which the Contractor can track implementation of relevant activities. 8. The Contractor shall provide CDPHE with all information on any adjustments made to the Ct'C Model. 9. CDPHE will provide the Contractor with the template for the implementation and evaluation portions of the CAP Part 2. 10. The Contractor shall update the CTC milestones tool with input from the workgroups, boards, other Coalition Members engaged in CTC based on guidance from the CDPHE Staff 11. CDPHE will provide the Contractor with a program manual that outlines CTC Model implementation expectations. 12. The Contractor shall require the CTC Community Mobilizer to demonstrate the skills identified in the CTC Community Mobilizer job description in addition to the skills assessment. Page 6 of 10 Amendment Contract Number 202 11016N A endrne,tt ,a'S Ver, 01 11,23 DocuSign Envelope ID: AE3C64E8-8D78-48C5-SFE0-7A5480tC67DB EXHIBIT B 13. CDPHE will provide the Contractor with group facilitation skills in addition to tools to help guide the Coalition Members engaged in the CTC Model. 14. The Contractor shall have a minimum of one (I) trained CTC Community Mobilizer present at each Coalition Member meeting. 15. The Contractor shall require that all CTC Community Mobilizers using the CTC Model have successfully completed the Community Mobilizer Training in advance of launching CTC Model in their communities. 16. The Contractor shall require that all CTC Community Mobilizers using the CTC Model are working wills a CTC coach in advance of launching CTC Model in their communities. 17. The Contractor shall adhere to all CTC Plus license agreement requirements. 18. The Contractor shall facilitate the CTC Coalition toward implementation in addition to improvement across all six of the Elements of Effective Coalitions, found at https://drive.google.com/file/d/10pk- oiLdexeUbaGEomGg6DGc5dijpGG7/view, incorporated and made part of this Contract by reference. 19. The Contractor shall include a CTC Community Mobilizer for all required technical assistance meetings. 20. The Contractor shall assist in all data collection efforts from the External Evaluation Entity in order to help with continuous program quality improvement, upon request by CDPHE. 21. The Contractor shall not disseminate any surveys in schools that collect health and shared risk or protective factor data similar to HKCS. 22. The Contractor shall use training in addition to technical assistance from the External Evaluation Entity to complete the evaluation portions of the CAP Part 2. 23. The Contractor shall use the Office of Health Equity's Sweet Tool on Authentic Community Engagement to move through the spectrum of engagement toward Shared Leadership with Coalition Members. This information is incorporated and made pan of this Contract by reference, and is available at the following website: https://drive.google.cont/file/d/l 191enKB- enTe©E1UjanBOMS7rkx- Wr-UJ/view. 24. The Contractor shall develop a Community Assessment in collaboration with the existing local community health assessment required in the Public Health Act of 2008. 25. The Contractor shall provide Coalition Member meetings with access to these items: a. convenient location, b. meetings held at a convenient time that does not conflict with work and school schedules, c. available public transportation, d. childcare accessibility, e. interpretation needs, f. food, g. accessible facilities that are inclusive for all coalition members. 26. The Contractor shall reimburse Coalition Members for their time and expertise if they participate outside of their employment or paid time. 27. The Contractor shall provide language interpretation at CTC Coalition Member meetings when there are non-English speaking community members participating. Page 7 of 10 Ver 01 1123 DocuSign Envelope IDS AE3C64E8-8D78-48O5-9FE0-7A54801C67DB EXHIBIT B 28. The Contractor shall use annual feedback from cross -site evaluation activities required by the External Evaluation Entity to identify opportunities for development in addition to quality improvement that will support program outcomes. 29. The Contractor shall require staff to participate in professional development opportunities, including grantee meetings, the Community Mobilizer training, effective facilitation strategies, positive youth development, accessing data resources, prevention -science, in addition to other trainings as identified by CDPHE. 30. The Contractor shall use the positive youth development in action rubrics (adult and youth version) to build capacity and evaluate effective youth involvement. This document is incorporated and made part of this Contract by reference and is available at the following website: https://sites.google.com/state.co.usipydinactionfresources 31, CDPHE will provide the Contractor with a menu of Primary Prevention strategies across the Socio-Ecological Model for Coalition Member's implementation within the CAP. 32. The Contractor shall comply with the National Standards for Culturally and Linguistically Appropriate Services in Health Care (CLAS Standards) website for all health related communications. This document is incorporated and made part of this Contract by reference and is available at the following website: https://thinkcuhuralhealth.hhs.gov/clas/standards 33. The Contractor shall not use Cl'C funds to purchase ad space for existing statewide social marketing campaigns. 34. The Contractor shall use only marijuana research or statements on the health effects outlined by the Retail Marijuana Public Health Advisory Committee. These approved health statements and factsheets are incorporated and made part of this Contract by reference and are available on the following website https://marijuanahealthinfo.colorado.gov/ 35. The Contractor shall use the CDPHE-approved progress and final report templates, to be provided by CDPHE. 36. The Contractor shall provide to CDPHE upon request written procedures related to gift card purchase and handling. At a minimum, the procedures must include the following: a. How the gift card inventory is tracked and maintained; b. Gift card storage and safeguards against theft; c. The primary person responsible for securing and distribution gift cards; d. A gift card distribution log that records each gift card number, dollar amount, reason for receiving the gift card, and the printed naive and signature of each gift card recipient. 37. The Contractor shall provide CDPHE with an updated staff roster of CTC Community Mobilizers in addition to other staff within two (2) weeks of any staffing change. 38. The Contractor shall consult with their CDPHE Staff prior to making changes to Parts I or 2 of the Community Action Plan that would alter the objectives of either plan in order to maintain alignment to best practices. 39. CDPHE will review and provide feedback on best practices for Parts 1 in addition to 2 of the Community Action Plan within twenty (20) brininess days. 40. The Contractor shall consult with their CDPHE Staff on feedback for Parts 1 in addition to 2 of the Community Action Plan prior to strategy and program implementation. Page 8 of 10 Ver. OI 1123 DocuSign Envelope ID: AE3C64E8-8D78-48C5-9FE0-7A54801067D8 EXHIBIT B 41. The Contractor shall use current social marketing campaign materials provided by CDPHE, when social norms change is selected as part of the CAP. 42. The Contractor shall comply with the CDPHE Nondiscrimination Policy Statement. This information is located on CDPIIF, wehsite https://cdphe.colorado.gov/about-cdphe/nondiscrimination-policy-and- resources and is incorporated and made part of this Contract by reference. Expected Results of Activity(s) Maintain high -capacity groups of Coalition Members who are ready to drive decision -making throughout the community to support advancing health equity in their Geographic Area of Focus, including the Social Development Strategy. Coalition Members lead the following: I. assess the specific, well -researched Shared Risk and Protective Factors (factors that increase the likelihood of a problem behavior or buffer someone from the risks of a problem behavior) among the youth in their communities; 2. select from a menu of proven or evidence -informed Primary Prevention strategies (including programs) to address the factors most relevant among their local youth; 3. identify funding for the selected strategies; 4. implement those strategies aligned to best practices, 5. evaluate the impact of chosen strategies, Measurement of Expected Results 1. Progress report on primary activities using a CDPHE approved template. Completion Date Deliverables I . The Contractor shall submit a progress report on primary activities using a CDPHE, approved template. No later than 9/30, 12/31, 3/31,6/30 annually V. Monitoring: CDPIIE's monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by the CDPHE Staff. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract. VI. Resolution of Non -Compliance: Page 90 10 Vec 01 11.23 DocuSign Envelope ID: AE3C64E8-8O78-48C5-9FE0-7A54801C67DB EXHIBIT B The Contractor will be notified in writing within fifteen (15) calendar days of discovery of a compliance issue. Within thirty (30) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the timeline, the Contractor must email a request to the CDPHE Staff and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract. Page 10 of 10 Amendment r,ment Contr,,,,,mber 2.1122 ii(;8 Amendment 43 Ver. C1 11.23 tr ct Entity Information Entity Name * COLORADO DEPT OF PUBLIC HEALTH/ENVIRONMENT Entity ID* @00001926 Contract Name" Contract ID CDPHE FY 24-25 COMMUNITIES THAT CARE 8269 AMENDMENT # 3 Contract Status CTB REVIEW Contract Description" CDPHE FY 24-25 CONTRACT AMENDMENT # 3 Contract Description 2 ORIGINAL CONTRACT 2022*0168 Contract Type * AMENDMENT Amount* $167,000.00 Renewable" NO Automatic Renewal Grant IGA Department HEALTH Department Email CM-Health@weldgov.com Department Head Email CM-Health- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Contract Lead* JBEEBE ❑ New Entity? Parent Contract ID 5913 Requires Board Approval YES Contract Lead Email Department Project # jbeebe@co.weld.co.us;He alth-Contracts@weld.gov Requested BOCC Agenda Due Date Date* 05/30/2024 06/03/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date * 05/30/2025 Committed Delivery Date Renewal Date Expiration Date* 06/30/2025 Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head JASON CHESSHER DH Approved Date 05/23/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 06/03/2024 Finance Approver CHERYL PATTELLI Legal Counsel BRUCE BARKER Finance Approved Date Legal Counsel Approved Date 05/24/2024 05/24/2024 Tyler Ref # AG 060324 Originator JBEEBE Hello