HomeMy WebLinkAbout20241057.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR COLLABORATIVE
MANAGEMENT PROGRAM (CMP) WITH VARIOUS AGENCIES AND AUTHORIZE
CHAIR PRO-TEM, DIRECTORS OF DEPARTMENTS OF HUMAN SERVICES AND
PUBLIC HEALTH AND ENVIRONMENT, AND CONTROLLER TO SIGN
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for the
Collaborative Management Program (CMP) among the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and various agencies as listed in said memorandum of understanding,
commencing July 1, 2024, and ending June 30, 2025, with further terms and conditions being as
stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for the Collaborative Management
Program (CMP) among the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and
various agencies as listed in said memorandum of understanding, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem, Directors of the
Departments of Human Services and Public Health and Environment, and Controller, be, and
hereby are, authorized to electronically sign said memorandum of understanding.
GG : I-ISD� CA 00-'
06/03/24
2024-1057
HR0096
MEMORANDUM OF UNDERSTANDING FOR COLLABORATIVE MANAGEMENT PROGRAM
(CMP) WITH VARIOUS AGENCIES
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 1st day of May, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Weld County Clerk to the Board
• tdoo.vi)
Deputy Clerk to the Board
0
Date of signature:
EXCUSED
Kevin D. Ross, Chair
Perry L. Bu6k, Pro-Tem
Mike Freeman
EXCUSED
Scott K. James
Lori Saine
2024-1057
HR0096
C:'tnivad-1 gb5
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: SFY2024-2025 Collaborative Management Program (CMP) Memorandum of
Understanding (MOU)
DEPARTMENT: Human Services DATE: April 23, 2024
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: Each year, Weld County, along with community partners, enter into a
MOU which outlines bylaws and performance measures related to the CMP. This collaborative approach to
the delivery of services to children and families results in a more appropriate and effective service delivery.
Such collaboration also allows agencies providing treatment and services to do so within existing consolidated
resources, thus focusing on positive and direct outcomes for Child Welfare families and children.
The mandated partners for this MOU include:
1. Weld County Department of Human Services (WCDHS)
2. 19. Judicial District Probation Department
3. 19. Judicial District Courts
4. Weld County Department of Public Health & Environment
5. Weld County School District RE -6
6. Weld County School District RE -8
7. North Range Behavioral Health Center
8. Northeast Health Partners
9. Division of Youth Services
10. Signal Behavioral Health Network
11. A Woman's Place Inc.
The MOU further includes five (5) non -mandated partners. Those partners include:
1. United Way of Weld County
2. Weld County Board of Commissioners
3. Weld County Sheriff
4. Weld County District Attorney
5. Colorado Youth Detention Continuum Pretrial Services
The term of the MOU will be July 1, 2024 through June 30, 2025. The total overall in -kind services and/or
contributions for this MOU equals $245,691.64, with the WCDHS providing $150,000.00.
What options exist for the Board?
• Approval of the CMP MOU.
• Deny approval of the CMP MOU.
Consequences: There will not be a Collaborative Management Program MOU.
Pass -Around Memorandum; April 23, 2024 - CMS ID TBD
2024-1057
\ 01a0 Oct
Impacts: Weld County Department of Human Services, as a statutorily Mandated Partner, will
not be in compliance with (C.R.S) Section 24-1.9-102(1)(a) for the purpose of
promoting a collaborative system of local level interagency oversight groups.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
• Total cost (In -Kind) = $150,000.00
Recommendation:
Approval of this MOU, authorize the Weld County Controller to sign as the fiscal agent, authorize the
Director to sign as the designated representative for the Department of Human Services as a mandated
partner, and authorize the Chair to sign as the designated representative of the Board of Weld County
Commissioners as a non -mandated partner.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
yrf
Pass -Around Memorandum; April 23, 2024 - CMS ID TBD
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
This Agreement is made between the following statutorily Mandated Partners and Non -Mandated
Partners to the Collaborative Management Program, each of which may herein be referred to
individually as a "Party" or collectively as the "Parties":
MANDATED PARTNERS
1. WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES,
located at 315 N. 1 lth Avenue, Greeley, CO, 80631;
2. 19TH JUDICIAL DISTRICT PROBATION DEPARTMENT,
located at 934 9th Avenue, Greeley, CO, 80631;
3. 19TH JUDICIAL DISTRICT COURTS, located at 915 10th
Street, Greeley, CO 80631;
4. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH &
ENVIRONMENT, located at 1555 N. 17th Avenue, Greeley, CO, 80631;
5. WELD COUNTY SCHOOL DISTRICT RE -6, located at
1025 9th Avenue, Greeley, CO, 80631;
6. WELD COUNTY SCHOOL DISTRICT RE -8, located at
200 S. Fulton, Ft. Lupton, CO, 80621;
7. NORTH RANGE BEHAVIORAL HEALTH CENTER, located at 1300 N 17th Avenue,
Greeley, CO, 80631;
8. NORTHEAST HEALTH PARTNERS, located at 710 11th Avenue, Ste 203 Greeley, CO,
80631;
9. DIVISION OF YOUTH SERVICES, located at 700 West 84th
Avenue, Ste. 700, Thornton, CO, 80260;
10. SIGNAL BEHAVIORAL HEALTH NETWORK, located at 1300 N. 17th Avenue, Greeley,
CO, 80631;
11. A WOMAN'S PLACE INC., located at P.O. Box 71, Greeley, CO, 80632;
NON -MANDATED PARTNERS
MOU / 1 of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
12. UNITED WAY OF WELD COUNTY, located at 814 9th Street., Greeley, CO,
80631;
13. WELD COUNTY BOARD OF COMMISSIONERS, located at 1150 O Street,
P.O. Box 758, Greeley, CO, 80631;
14. WELD COUNTY SHERIFF, located at 1950 O Street, Greeley, CO 80631;
15. WELD COUNTY DISTRICT ATTORNEY, located at 915 10th Street, P.O. Box
1167, Greeley, CO, 80632;
16. COLORADO YOUTH DETENTION CONTINUUM PRETRIAL SERVICES 19th
JUDICIAL DISTRICT, located at 710 11th Avenue Suite 104, Greeley, CO, 80634;
*All non -mandated partners are voting members.
WHEREAS, Colorado Revised Statutes (C.R.S.) Section 24-1.9-102(1)(a) authorizes the county
department of human services/social services to enter memorandums of understanding with
specific agencies for the purpose of promoting a collaborative system of local -level interagency
oversight groups and individualized service and support teams to coordinate and manage the
provision of services to children and families who would benefit from integrated multi -agency
services; and
WHEREAS, the undersigned desire to enter into an agreement for the collaboration of services to
families and children who would benefit from integrated multi -agency services; and
WHEREAS, the undersigned agencies include all of the agencies required by statute.
NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein
contained, and for their mutual benefit, the Parties agree as follows:
Term of the Agreement. This Memorandum of Understanding (MOU) shall be effective beginning
July Pt, 2024 and shall expire June 30th, 2025.
Renewal of MOU. The Parties may renew this MOU annually, subject to mutual agreement. Each
Party reserves the right to elect not to renew the MOU after the expiration of the current term. If
any Party intends not to renew the MOU, it should give notice of such intent at least thirty (30)
days prior to the expiration of the Agreement.
MOU /2 of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
I. Oversight Group. The Parties agree that there is hereby created an Interagency Oversight
Group (JOG) as authorized by C.R.S 24-1.9-102, that is identified locally as Interagency Oversight
Group of Weld County, whose membership shall be comprised of a local representative of each
Party to this MOU. Membership requirements, the status of each Party as a voting member or
advisory member, procedures for election of officers, procedures for resolving disputes, and
procedures for the development of subcommittee groups can be found in the By-Laws/Procedure
Guide ("By -Laws" or "Guide") attached hereto as a labeled Appendix A. By signing this MOU,
the Parties agree to follow and review these by-laws annually to ensure all statutory and rule
mandates are met. Any changes to the by-laws are considered a revision to the MOU and shall
require new submission to the State with new signatures of all mandated and non -mandated
partners.
II. Target Population. In recognition of the goals of the Collaborative Management Program
(CMP), children, youth, and families across systems are identified and served according to their
contact with collaborative programs. The CMP target population consists of at -risk children and
youth ages birth through twenty-one (21) years of age and their families who would benefit from
a multi -system integrated service plan or multisystem approach. An Individualized Service and
Support Team (ISST) includes two (2) or more system representatives that are present to assist a
child/youth/family with developing an integrated service plan directed by family needs. The ISST
identifies goals and facilitates collaboration and is a family -driven model for service planning. The
child/youth/family members are present at and participating in the development of their plan.
Interagency Oversight Group of Weld County serves their target population(s) directly through an
ISST(s) called:
Child and Family Team Meetings (CFTM) High Fidelity Wraparound Services
Interagency Oversight Group of Weld County
may also serve children, youth, and families within
their communities through the Collaborative Management Program by providing multi -system
prevention program(s). The target population for these prevention programs consists of at -risk
children and youth ages birth through twenty-one (21) years of age and their families who would
benefit from a multisystem approach. A multisystem prevention program must include two (2) or
more system representatives that establish a program that facilitates collaboration and address
needs not currently provided within the community.
Family Focused Therapy (FFT)
Multi System Therapy (MST)
WCDHS Family Resource Division Community Case Managers
School Based Behavioral Health Services
Restorative Justice Program
MOU 3 of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
III. Services. As authorized by Section 12 CCR 2509-4-7.303.32(A), Counties may elect to
participate in CMP by entering a Memorandum of Understanding (MOU) that is designed to
promote a collaborative system to coordinate and manage the provision of services to children,
youth, and families who would benefit from an integrated multi -system approach to service and
service delivery. The Parties agree to provide the following specific services, subject to the
availability of funds for which the collaborative has authority as specified below.
Services Defined:
• The CMP's ISST is called Child and Family Team Meetings. Meetings will be
conducted by High Fidelity Wraparound Services through the WCDHS.
These It functions as an integrated service planning model with specific policies and
procedures recorded in the attached Appendix B.
• The CMP provides a multisystem approach prevention program through Functional
Family Therapy. A community and family focused evidence -based approach that serves
families with youth 0-18 years of age. It prevents multisystem involvement by including
two or more system representatives in the development of prevention programming.
These systems include North Range Behavioral Health and local School Districts. The
description is attached as a labeled Appendix C.
• The CMP provides a multisystem approach prevention program through Multi -
Systemic Therapy. An intensive family- and community -based evidence -based
treatment model that addresses problematic behavior in teens and young adults, ages 12-
17. It prevents multisystem involvement by including two or more system
representatives in the development of prevention programming. These systems include
North Range Behavioral Health and local School Districts. The description is attached
as a labeled Appendix D.
• The CMP provides a prevention program through WCDHS Family Resource Division
Community Case Managers prevention program. It prevents multisystem involvement
by including two or more system representatives in the development of prevention
programming. These systems include Weld County Department of Human Services,
Weld County Health Department, and North Range Behavioral Health. The description is
attached as a labeled Appendix E
MOU /4 of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
• The CMP provides a multisystem approach prevention program through School Based
Behavioral Health Services prevention program. It prevents multisystem involvement
by including two or more system representatives in the development of prevention
programming. These systems include North Range Behavioral Health and local School
Districts. Attached as a labeled Appendix F.
• The CMP provides a multisystem approach prevention program through Restorative
Justice Program (operated through TBD) prevention program. It prevents multisystem
involvement by including two or more system representatives in the development of
prevention programming. These systems include: 19th Judicial District Attorney's office,
16 municipal police agencies, School Districts, WCDHS, and Weld County Sheriff's
Office. Attached as a labeled Appendix G.
Prevention programs are mandated to meet at least one of the following: 1) multi -systemic
approach; 2) multiple disciplines involved in the development or enhancement of the program; 3)
multiple agencies involved in the delivery of the services; 4) program developed to reduce
bifurcated services; or 5) joint approach benefiting children, youth and or families.
IV. Authorization to Contribute Resources and Funding. Each Party represents that it has the
authority to approve the contribution of time, resources, and funding to solve problems identified
by Interagency Oversight Group of Weld County to create a seamless, collaborative system of
delivering multi -agency services to children and families. The resources and funding to be
contributed are identified in Section V: Funding Sources.
V. Funding Sources. Funding identified in this MOU may be a carryover from previous funding
or savings, additional funding provided to the CMP program or any funds directed towards CMP.
Additional funding may become available during the term of this MOU and the Parties agree to
comply with any terms, conditions and restrictions on the funding made available to them. The
Parties agree to financial risk sharing where commitments to support programs exceed the
�- ocuSigne remaining monies available. The fiscal age fo I tera cy versight Group of Weld County is
The Weld County Department of Human d o County Human Services/Social
Service Departments) and by signing here (signature
c
(signature of fiscal agent
Christopher D'Ovidio) agrees to assume financial risk. The financial risk defaults to the fiscal
agent unless otherwise stated here N/A For this reason, Interagency
Oversight Group of Weld County projects a conservative budget based on currently available
resources.
Table of Resource Pooling SFY 2024-2025
CMP Carry Over/Reserve Funds
$192,290.45
MOU i5of16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
Party
IN
-KIND
CASH
1.
COUNTY
DEPARTMENT
OF
HUMAN/SOCIAL
SERVICES
$ 150,000
$
2. JUDICIAL
DISTRICT
PROBATION
DEPARTMENT
$ 1,500
$
3. JUDICIAL
DISTRICT
COURT
$ 1,000
$
4.
HEALTH
DEPARTMENT
$ 2,900
$
5. SCHOOL
DISTRICT
RE
-6
$ 30,000
$
6. SCHOOL
DISTRICT
RE
-8
$ 15,800
7.
PROVIDER
COMPREHENSIVE
BEHAVIORAL
HEALTH
SAFETY
NET
$
15,000
$
8.
REGIONAL
BEHAVIORAL
ACCOUNTABLE
HEALTH
ORGANIZATION
ENTITY
("RAE")
("BHO")
or
$
1,500
$
9.
DIVISION
OF
YOUTH
SERVICES
("DYS")
$ 2,500
$
10.
FOR
ALCOHOL
27-80-107,
DESIGNATED
THE
PROVISION
AND
C.R.S.
DRUG
("MSO")
MANAGED
OF
ABUSE
TREATMENT
SERVICE
PURSUANT
ORGANIZATION
SERVICES
TO
SECTION
FOR
$ 10,000
$
11.
PURSUANT
COMMUNITY
TO
DOMESTIC
C.R.S.
VIOLENCE
("DVP")
PROGRAM
$ 915
$
26-7.5-104,
12.
UNITED
WAY OF
WELD
COUNTY
$ 1,500
$
MO(_ 6 of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
13. WELD
COUNTY
BOARD
OF
COMMISSIONERS
$
3,695.44
14. WELD
COUNTY
SHERIFF
$ 2,881.20
15. WELD
COUNTY
DISTRICT
ATTORNEY'S
OFFICE
$ 5,000
16.
PRETRIAL
COLORADO
SERVICES
YOUTH
19th
DETENTION
JUDICIAL
DISTRICT
CONTINUUM
$ 1,500
TOTALS
$ 245,691.64
$
Approximate total contribution = $437,982.09
VI. Reinvestment of Funds Saved.
Interagency Oversight Group of Weld County has established a procedure to allow funds received
by the CDHS, and allocated pursuant to CRS 24-1.9-104, to be reinvested by the Parties to provide
appropriate services to children and families who would benefit from multi -agency services has
been approved by the head or director of each Party, as documented in the By-Laws/Guide at
Article XIV, a.
The Parties agree by signing this MOU that the Interagency Oversight Group of Weld County will
review the CMP budget regularly to ensure that CMP funds are being used to serve children, youth
and families that are involved in multiple systems or at risk of involvement in multiple systems.
This includes funds being used to serve children, youth and families who are part of an ISST, CMP
prevention program or as a mechanism to increase collaboration among Parties.
VII. Collaborative Management Processes. Pursuant to section 24-1.9-102(2)(e), C.R.S.,
Interagency Oversight Group of Weld County has established a collaborative management process
addressing risk sharing, resource pooling, performance expectations, outcome monitoring, and
staff training. This management process shall be utilized by the ISSTs and CMP Prevention
Programs when providing services to children and families serviced by the parties to this MOU,
designed to reduce duplication and fragmentation of services, increase the quality, appropriateness,
and effectiveness of services delivered to families, and encourage cost sharing among services
providers. All of which can be found in the By-laws/Procedure Guide attached as Appendix A. By
MOU f'7of16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
signing this MOU, the Parties agree to follow and review these by-laws annually to ensure
all statutory and rule mandates are met.
VIII. Collaborative Management Program Elements.
Pursuant to section 24-1.9-102(2)(e), the parties agree to implement collaborative management
processes (VII) in order to:
A. Reduce duplication and eliminate fragmentation of services provided to children, youth
and families who would benefit from integrated multi -agency services. The Parties will
reduce duplication and fragmentation of services by: Supporting collaborative
management processes and team decision making processes within Weld County;
Providing support to projects and services throughout Weld County; Coordination and
oversight of programs and services; and conducting and coordinating assessments of
community needs. The CMP works towards removing barriers, collaborating through
relationships, and creating opportunities for partnership in Weld County.
B. Increase the quality, appropriateness, and effectiveness of services delivered to children
and families who would benefit from multi -agency services, to achieve better
outcomes; the Parties will increase the quality, appropriateness, and effectiveness of
services delivered through: Processes within Weld County; Providing support to
projects and services throughout Weld County; Coordination and oversight of
programs and services; Sharing and establishing best practices and continuous quality
improvement. Utilizing family, youth, and professional feedback forms to receive
anonymous feedback regarding effectiveness, availability, and outcomes of services.
C. Encourage cost sharing among service providers. The Parties will encourage cost
sharing through: Supporting collaborative management processes and team decision
making processes within Weld County; Providing support to projects and services
throughout Weld County; Arranging for and/or providing technical assistance and cross
system training; and Funding support and coordination.
IX. Process Measures.
Please select all the process measures that the CMP site will attempt to achieve. Each CMP site
must select at least three (3).
x IOG meeting attendance (all partners signing MOU attending 75% of the time at 75% of
scheduled meetings);
x Family agency or member participation on the IOG as a voting member;
x Seventy-five (75%) percent of the agencies contribute resources at a service level, either
in -kind or actual funds;
x Use of Evidence Based or Evidence Informed practices;
MOU of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
x Process of Continuous Quality Improvement used by the JOG;
x Evidence of cost -sharing;
x Each agency will submit a written statement annually stating how their agency
contributed to the cost sharing either through in -kind donations or cash donation to the
Interagency Oversight Group of Weld County.
X. Data.
The Parties agree to use either the State -provided Efforts to Outcomes (ETO) database and/or the
Comprehensive Child Welfare Information System (CCWIS)/Trails for data collection for CMP-
served clients. ETO shall be used for non -child welfare children, youth, and families to track
participation. Trails or CCWIS databases shall be used for all Child Welfare CMP-served children,
youth, and families.
The Parties agree by signing this MOU that the attestation statement shall be completed and the
Parties shall comply with Operational Memo OM-DCP-?024-0001. The CMP site is responsible
for ensuring there is no duplication of clients entered into ETO and/or Trails. Duplication is
defined as a child, youth, or family that is counted twice for the same ISST meeting or prevention
program and recorded in one (1) or more CMP data system(s). A child, youth or family may be
counted for multiple service episodes supported by several multi -system partnerships.
An outcome must be determined and documented for each client supported by an Individualized
Service and Support Team (ISST). The CMP State Steering Committee establishes the outcomes
and measurements for each CMP site to choose from.
XI. Confidentiality Compliance. The Parties agree that State and Federal law concerning
confidentiality shall be followed by the Parties and Interagency Oversight Group of Weld County.
Any records used or developed by Interagency Oversight Group of Weld County, its members, a
listed ISST, or a listed Prevention Program that relate to a particular person are to be kept
confidential and may not be released to any other person or agency, except as provided by law.
The Parties have developed a release of information that addresses the confidentiality needs of all
Parties attached as an Appendix H.
XII. Termination of MOU. The Parties acknowledge that withdrawal from this MOU of any
Mandated Party shall result in the automatic termination of this Agreement and termination of the
collaborative system of delivery of services developed hereunder. The withdrawing Party shall
assist the other Parties to achieve an orderly dissolution of the collaborative system with as little
disruption as possible in the delivery of services provided to children and families who would
benefit from multi -agency services.
A. Withdrawal/Termination. Any Party may withdraw from this Agreement at any time by
providing 30 days written notice to all other Parties.
MOU 9 of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
B. For Loss of Funds. Any Party may withdraw from this Agreement or modify the level
of its commitment of services and resources hereunder, in the event of loss or reduction
of resources from its funding source identified herein. Any Party withdrawing due to loss
of funds will provide notice of withdrawal in writing within 30 days.
C. Distribution of Funds. The Parties have established a collaborative management
process addressing the distribution of funds if the MOU is terminated as further described
in the by-laws/procedure guide. Appendix A, Article XVII, a.
IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives have
executed this Memorandum of Understanding and commit to all elements described above,
effective for the dates written above. (Please note scanned and electronic signatures, with an
attached digital receipt, are acceptable).
Interagency Oversight Group Members
MANDATED PARTNERS
1. COUNTY DEPARTMENT OF HUMANiSOCIAL SERVICES
Name and Title: Jamie Ulrich, Director
Agency: Weld County Department of Human Services
Address: 315 N. 11th Avenue,
City/State/Zip: Greeley, Co. 80631
Phone: 970-400-6210 Email: ulrichjj@weld.gov
DocuSigned by:
ja.sik9 ULytth, 5/1/2024
Signature: "—AEF2D90FE49A48F.
Unless noted below, the signatory above is designated to represent this organization on the
Weld County 1451 Collaborative Management Program for SFY 2024-25.
Designee- Heather Walker
MOU / 10 of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
2.
DISTRICT
PROBATION
DEPARTMENT
JUDICIAL
Name
and
Title: Jerry
Green, Chief
Probation Officer
Agency: 19th
judicial
District
Probation
Department
Address:
934 9th
Avenue
City/State/Zip:
Greeley, Co. 80631
Phone: 970-475-2800
Email:
jerty.green@judicial.state.co.us
Signature:
AtuA,
A6028420A303468
by:
5/1/2024
c---DocuSigneb
in
•
3. JUDICIAL
DISTRICT
COURTS
Name:
Agency:
Julie
19th
Hoskins,
Judicial
Chief
District
Judge
Court
Address:
915
10th
Street
City/State/Zip:
Greeley,
Co. 80631
on . M-13475-2510
Email:
julie.hoskins@judicial.state.co.us
Ji.,&La
ftOS&t.wtS
5/2/2024
Signature:
\ 9DFED9D28063466
.
HEALTH
DEPARTMENT
Name: Jason
Chessher,
Executive
Director
Agency:
Public
Health
and
Environment :
Address:1555
N
17th Avenue
City/State/Zip:
Phone:97
-40
Greeley,
c
Co. 80631
d by:
Email:
jhessher@weld.gov
jasbuA,
(,(wsLtx
5/2/2024
Signature:
`—002D13CCDFEA4BD
MOU111 ofl6
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
5. SCHOOL
DISTRICT
Name:
Agency:
Address:1025
City/State/Zip:
Deirdre
School
9th
Greeley,
Pilch,
District
Avenue
Superintendent
Greeley
Co. 80631
-Evans
Greeley
-Evans
District
School
RE -6
District
RE
-6
:
Phone:
97
-
Attri?V' Email:
dpilch@greeleyschools.org
5/14/2024
Signature:
1451E257578A421
6. SCHOOL
DISTRICT
Name:
Agency:
Address:200
City/State/Zip:
Alan
Weld
kayior,
District
South
Fort
Superintendent
Fulton
Lupton,
RE
-8
Avenue
Weld
Co. 80621
District
.
RE -8
Phone:
30
-
�ti''
/
-Email:
akaylor@�.veld8.org
5/16/2024
Signature:
8CDD26970C95499...
7. COMPREHENSIVE
BEHAVIORAL
HEALTH AND
SAFETY
NET
PROVIDER
Name:
Agency:
Address:1300
City/State/Zip:
Rebecca
North
North
Greeley,
Wyperd,
Range
17th
Behavioral
by:
Chief
Avenue
Co.
80631
Clinical
Health
Officer
Center
Phone:
Signature:
970
olt&4ed
rdiCatt
4CFD1F0CA4194FF
%rill
Email:
rebecca.wyperd@northrange.org
5/1/2024
8.
BEHAVIORAL
HEALTH
ORGANIZATION/REGIONAL
ACCOUNTABILITY
ENTITY
a_
MOU'12of16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
Name
Agency:
Address:
City/State/Zip:
Phone:
Signature:
and
970-3
Northeast
Title:
710
11th
Greeley,
Kari
D558115C15754AB
Health
Avenue
L. Snelson,
S
tS0V,
CO
by:
Partners
80631
LCSW, CHC,
Executive
Email:
Kari@nhpllc.org
5/8/2024
Director
-2*&!igned
6tri
9.
DIVISION
OF
YOUTH
SERVICES
Name
Agency:
Address:700
City/State/Zip:
Phone:
Signature:
and
Division
7
Title:
West
Thornton,
°
9106815F94844C4
ut
Maria
of
84th
'
Youth
Campos
y:
Avenue,
Services
Co. 80620
NE
Suite
Region
700
Director
Email:
maria.campos@state.co.us
5/1/2024
-
10.
MANAGED
SERVICE ORGANIZATION
Signature:
Name
Agency:
Address:1300
City/State/Zip:
Phone:
and
Signal
97
Title:
North
Greeley,
Behavioral
Kim
Collins,
Cakzfr
17th
ls by:
Co.
Avenue
Chief
Health
80631
Executive
Network
Officer
Email:
kimberly.collins@northrange.org
5/1/2024
-
tktuik,
°,Pd1
E56A3B12B19E4CF
MO U / 13 of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
11.
DOMESTIC VIOLENCE PROGRAM
N ame and Title: Diane Heldt, Executive Director
Agency: A Woman's Place
Address: P.O. Box 71
City/State/Zip: Greeley, Co. 80632
Phone: N/ Do��S'g"ed by: Email: diane@awpdv.org
tGduth ftc-La 5/2/2024
Signature:
DD7503660EF1462.
NON -MANDATED PARTNERS
12
N ame and Title: Melanie Woolman, CEO and President
Agency: United Way
Address: 814 9t" Street
City/State/Zip: Greeley, Co. 80631
Phone: 97'.Sgr3UUby: Email: mwoolman@unitedway-weld.org
Attictith. UJooLwiut 5/1/2024
Signature: _
1 DD73FAEFFA843C
13.
N ame and Title: Perry L. Buck, Chair Pro-Tem
Agency: Weld County Board of County Commissioners
Address: 1150 0 Street
City/State/Zip: Greeley, Co. 80631
Phone: 970- -470151"d by: Email: bocc-contracts@co.weld.co.us
Signature:
Pc-vni ft&ct
2D8EA09BAC0C4B3.
5/2/2024
MOU / 14 of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2024-2025
14.
Name and Title: Steve Reams, Sheriff
Agency: Weld County Sheriff's Office
Address: 1950 O Street
City/State/Zip: Greeley, Co. 80631
Phone: 970 eak36r9d by:
Signature:
47E307603AF64EB
Email: sreams@weldgov.com
5/1/2024
Unless noted below, the signatory above is designated to represent this organization on the
Weld County 1451 Collaborative Management Program for SFY 2024-25.
Designee- Marcy Roles -Foos
15.
Name and Title: Michael J. Rourke, District Attorney
Agency: District Attorney's Office
Address: 915 10th Street P.O. Box 1167
City/State/Zip: Greeley, Co. 80632
Phone: 97C -440u -4//d by. Email: mrourke@weld.gov
sisetawJ4.
5/2/2024
Signature: A64C6F89DADD4DC
Unless noted below, the signatory above is designated to represent this organization on the
Weld County 1451 Collaborative Management Program for SFY 2024-25.
Designee- Kirsta Britton and Steven Wrenn
16
Name and Title: Carrie Bielenberg, Director
Agency: Colorado Youth Detention Continuum Pretrial Services 19th Judicial District
Address: 3400 W. 16th Street, Building 5, Ste Z
City/State/Zip: Greeley, Co. 80634
Phone: 97Q Fr -45115d by.Email: cbielenberg@cydc-weld.org
Signature:
0CBE3BA51A9545F
5/15/2024
MOUE 15 of 16
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
MOU/ 16oflb
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
Appendix A
INTERAGENCY OVERSIGHT GROUP BY-LAWS
Interagency Oversight Group Weld County, Colorado
HB 04-1451/CMP
Article I. Name
a. The name of the collaborative shall be the Interagency Oversight Group of Weld County, called
the "IOG."
b. The designated service area of the IOG shall be Weld County, Colorado.
c. The principal office and place of business of the IOG shall be located as designated by the IOG.
The primary office shall be Weld County Department of Human Services, 315 N. 11th Avenue,
Greeley, CO, 80631. Locations for IOG meetings shall be determined by the IOG to best meet
the needs of the collaborative and the community.
Article II. Mission of Collaborative
The mission of the Weld County 1451 IOG is to provide a high quality, integrated system
of services that blends funding, reduces fragmentation, and produces positive outcomes by
effectively meeting the needs of children, youth and families in the community.
Article III. Purpose of the Collaborative
a. The IOG is founded on the principles of collaborative management. Its purposes shall be
to:
1. Conduct joint planning for resources utilization for multi -agency services to
children, youth, and families.
2. Facilitate coordination and collaboration among funders and service providers
which encourages shared decision -making and shared accountability.
3. Provide a forum for discussing community -wide needs and set service
coordination and developmental priorities.
4. Set and assess service improvement goals.
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Article IV. Governance of the Collaborative
The governing authority of the IOG shall be vested in its voting membership, which
shall have the right and obligation to exercise its powers in the coordination of the business and
affairs of the IOG, as set out and authorized in HB 1451/CMP, and agreed to by the Weld
County Collaborative Management Partners ("CMP") in its Memorandum of Understanding
pursuant to House Bill 04-1451, called the "MOU."
Article V. Meetings
The IOG meetings are held at a minimum of a bi-monthly basis, with the ability of
the IOG and/or CMP to agree to meetings on a more frequent basis. Meeting dates,
times, and locations shall be decided by the IOG and/or CMP.
b. The Chair, Co-Chair/Coordinator or any member may call emergency meetings
when needed.
c. At least once per calendar year, the IOG will hold a meeting to set a vision and
determine goals to be assessed in the upcoming year. This may be referred to as a
"strategic planning meeting."
d. Meeting notices will be sent to all members in advance of the meeting by the coordinator.
Notices shall indicate the date, time, and location of the meeting, as well as the specific
agenda information.
e. If an IOG member cannot attend due to schedule conflicts, that member will send a
proxy representative from their agency to serve and vote in their place.
f. Meetings can also be attended by phone or video by any member when needed.
g. The IOG will reach a quorum when 51% of member representation to vote on any
presented item(s) is achieved. If voting item(s) are presented without the meeting reaching
to quorum then the item(s) needing a vote will be provided electronically to all members
for consideration and voting.
h. After the IOG meeting the Coordinator/Secretary will send out the Meeting Minutes to the
IOG, the minutes will be approved at the next IOG meeting by all members.
Article VI. Membership Requirements
a. IOG Membership is required to have mandated members by House Bill 04-1451, called
"HB 1451", or CMP, to include but not be limited to one voting member from each of the
following or the organization's designee:
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Weld County Department of Human Services; 19th Judicial District Probation
Department; 19th Judicial District Courts; Weld County Department of Public Health
and Environment; Weld County School Districts RE -6 and RE -8; North Range
Behavioral Health Center; Northeast Health Partners; Division of Youth Services;
Signal Behavioral Health Network; A Woman's Place.
A mandated partner agency or person may resign from the CMP with 30 days written
notice to the Chair and Co -Chair of the Interagency Oversight Group ("IOG").
b. Our other members are considered non -mandated partners and have all the same member
privileges; those members include:
• United Way of Weld County; Weld County Board of Commissioners; Weld County
Sheriff, Weld County District Attorney, Colorado Youth Detention Continuum
Pretrial Services 19th Judicial District.
Any additional non -mandated members will be considered by the IOG. Any member
can bring a newly suggested member up for consideration at any time.
IOG non -mandatory members can resign at any time by providing a written notice to the
Chair.
A non -mandated partner agency or person may resign from the CMP with 30 days
written notice to the Chair and Co -Chair of the Interagency Oversight Group ("IOG")
c. The member should have the ability and authority to represent their agency or
organization that serves the needs of children and families living within Weld County;
d. Member agency has the authority to approve the contribution of time, resources, and/or
funding to solve problems; Agreement to serve as the single voting representative from
their agency, organization or association approved with voting privileges and designate a
proxy to fulfill all membership requirements in writing to the coordinator per fiscal year;
e. Attend and actively participate in regularly scheduled meetings 75% of the time;
f. A commitment to problem solving and decision making through a consensus model;
g. The ability to represent the interest and needs of your agency, organization or association
and the populations you serve, while simultaneously viewing services to families and
children on a systems -level and understanding the mandates and needs of other partner
agencies or organizations;
h. Assume personal responsibility on oversight of the project by reading reports, making
recommendations, and managing conflict in a professional problem- solving manner;
i. Assume solution -focused responsibility for the oversight of the financial status of the
project;
j. Participate in both short and long-term planning and goal setting;
k. Provide input and recommendations;
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L Assume personal responsibility to help assure the project remains mission driven.
Article VII. Officers
a. Officers of the IOG shall consist of a Chair and Co -Chair, each of whom shall be a
representative from the mandated or non -mandated partner list. The IOG, by majority vote,
may opt to create additional Officer positions, which shall be filled by a representative
from the mandated or non -mandated partner list. An individual may not hold more than
one office at one time.
b. Duties of the Officers will be as follows:
1. Election, Term of Office:
Officers shall be elected by the membership of the IOG at one-year intervals
with consideration for overlap;
The Officers may continue to extend their time term if approved by the IOG
until the next election;
Officers will be selected by a majority vote of the IOG members;
Should an Officer position become vacant, the IOG will elect a successor from
its membership at the next regular meeting. The successor shall serve for the
remainder of the term of office;
An Officer can resign at any time by providing written notice to the Chair. If
the Chair resigns the notice will be sent to the Coordinator and Co -Chair. Upon
resignation, vacancies shall be filled in accordance with the Officer Election
procedures;
Any officer elected or appointed by the IOG may be removed by an IOG vote of
not less than fifty-one percent of the members present at a scheduled IOG
meeting;
c. Powers and Duties of the Chair/Co-Chair:
Preside at each meeting of the IOG and IOG subcommittees or workgroups, facilitate
discussion and resolution, or designate meeting facilitation to the coordinator;
• Keep IOG members informed of matters pertinent to their responsibility;
• Approve agendas for all IOG, IOG workgroup, and all subcommittees;
• Sign letters and other official documents on behalf of the IOG;
• Support and provide oversight for the CMP Coordinator;
Perform other duties as agreed upon by the IOG;
Article VIII. Coordinator Position
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Coordinator Responsibilities:
The work of the coordinator is directed by the executive committee which is
guided by the IOG;
Send out meeting notices to all members prior to the meeting that includes date, time,
and agenda;
Create agenda and send to Chair/Co-Chair for approval prior to sending out to IOG
members;
Conduct research and prepare reports or other information in response to the interests
and established plan of the IOG;
• Maintain membership rosters of all IOG and IOG subcommittee members;
• Create and maintain new membership orientation packet;
• Maintain files of any documents deemed important in the IOG;
Assist with the development, implementation and monitoring of procedures, policies,
budgets, and programs essential to the IOG
Continuously build professional relationships and collaborations within Weld County;
Maintain the MOU and By -Laws;
• Maintain consistent and accurate data collection of all Weld County CMP programs;
• Enter all CMP program data into all necessary programs and databases;
• Process all incoming data continuously to maintain Weld County's IOG process measures;
• Complete the CMP Annual Report that consists of the previous year's qualitative and
quantitative data to provide the State and the IOG;
Facilitate meetings as designated by the IOG, create agendas, complete case plans, and
communicate with all parties and professionals needed as well as the youth and families;
Conduct continuous quality improvement for CMP programs, as recommended by the
CMP;
• Attend IOG, workgroups, and sub -Committee meetings;
• Update all IOG members on all current data, programs, and CMP information;
• Continuously stay apprised on all CMP legislation, statues, and program requirements;
• Update members on the functions and activities of the coordinator;
• Act as the designee for all Officers in their absence.
a. Additional Personnel:
The IOG may choose to employ personnel as necessary to carry out its functions as
required by the MOU or By -Laws.
Article IX. Subcommittees
a. Establishment:
Subcommittees may be established by the Chair to serve the special interests of the
Commission. Goals and objectives of subcommittees shall be established by the Chair in
consultation with the CMP and/or IOG.
b. Members:
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Subcommittee membership may consist of mandated partners, non -mandated partners or
designated community partners. Each subcommittee shall be comprised of a Subcommittee
Chair who shall be appointed by the IOG Chair after a recommendation from members of the
IOG. A Co -Chair maybe appointed by the members of each subcommittee.
c. Duration and Responsibilities of Subcommittee:
• Members serve voluntarily on subcommittees;
• A subcommittee member will either take minutes and prepare a written report, or
provide a verbal report to the IOG and CMP at the next regular meeting;
• Upon the completion of the assigned task the subcommittee shall be dissolved;
d. Subcommittee Chair's Powers and Duties:
It shall be the Subcommittee Chair and Co -Chair's responsibility to:
• Hold at least one meeting quarterly or submit an alternative plan to the IOG Chair;
• Set the agenda and preside at the meetings;
• Address the goals and objectives of the subcommittee;
• Review and approve subcommittee minutes prior to receipt by the IOG and CMP; and
• Report subcommittee activities, progress, outcomes, and issues to the IOG and CMP.
Article X. Open Records
All accounts, records, and meetings of the CMP, IOG, and its subcommittees shall be open to
the public at all reasonable times. Exceptions are permitted where a specific determination is made
by the CMP or IOG that there is a legitimate public purpose achieved by withholding a document
concerning legal, personnel, or proprietary information, as set forth in the Colorado Open Meetings
Law and Colorado Open Records Act.
Article XI. Parliamentary Authority
The rules contained in the most current edition of Robert's Rules of Order Newly Revised
shall govern the CMP, IOG, and its subcommittees in all cases to which they are applicable and in
which they are not inconsistent with these Bylaws, any special rules of order the CMP may adopt, or
as otherwise provided by law.
Article XII. Amendment of Bylaws
These Bylaws may be amended by a majority vote of the CMP, provided that the
amendment was previously submitted in writing to CMP members. By-laws can and should be
updated but those changed cannot be implemented or go into effect until the following fiscal
year unless new signatures are obtained, and a revision sent into the State.
Article XIII. Collaborative Management Processes
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Risk Sharing (legal and financial):
Legal and financial risk is fully assumed by the partner agency supplying the service. Those
partners who receive yearly funding from the CMP to provide services must show in their
request for funding that they have the legal and financial means prior to funds being disbursed.
At least twice per fiscal year the CMP will receive a full expenditure report compiled by the
Coordinator and fiscal agent. The report will include current reserves, spending trends and
revenue.
b. Resource Pooling:
Mandated and non -mandated partners of the CMP agree to, at a minimum, provide their time at
JOG meetings to discuss policy, procedure, best practice, protocol, and community needs in
Weld County. Additional in -kind sources, such as administrative costs and staff time at
collaborative meetings, will be documented in the yearly MOU. Funding for special events and
requests may be solicited from the CMP or individual members. These situations will be
documented in the end of the year report to the Colorado Department of Human Services and
full expenditure reports to the Commission.
c. Performance Expectations
The CMP is formed to address the need for a collaborative approach within Weld County. Its
mission is defined as establishing collaborative leadership to promote accountable, efficient, cost
effective, and coordinated systems to increase the health and well-being of children, youth, and
families in Weld County. The CMP strives to support programming that focuses on the whole
person, recognizes success and not compliance, and provides integrated, family centered services
for all age groups. Mandated and non -mandated partners of the CMP, as well as agency staff on
subcommittees, agree to uphold the mission of the CMP and perform functions, tasks and
responsibilities associated with the collaboration in accordance with the mission.
d. Outcome Monitoring:
Outcome monitoring for all programming that is a part of the MOU by the CMP will be reported
to the Coordinator quarterly for inclusion in the year-end report. Data will be gathered from
existing collections sources that are dependent upon the agency, such as TRAILS for human
services. Data will be shared with any partner or community member requesting to view
information, once all identifying information has been removed that would compromise
confidentiality or a legally recognized privilege.
e. Staff Training:
The CMP will sponsor free training within the county to ensure partners, staff and community
members are current on addressing needs specific to Weld County. The coordinator will work to
identify ongoing training needs and coordinate trainings to address such. Education sessions
within the set agenda of CMP or subcommittee meetings are encouraged to ensure ongoing
development.
Article XIV. Reinvestment of Funds
a. Funds Reinvestment:
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Funds received by the CMP and allocated pursuant to CRS §24-1.9-104 will be reinvested by
the CMP to provide appropriate services to children and families who would benefit from
multi -agency services. For the 2024-2025 fiscal year, the IOG did approve to fund a CMP
coordinator position out of funds monies. This would include salary, benefits, equipment, and
trainings costs. Requests for funding for programs approved through the current MOU can be
requested throughout that current fiscal year. Requests for funding for new programs will be
accepted once per year in March from agencies and/or members of the CMP to further their
collaborative efforts. These requests will be reviewed and approved or denied by May of that
year for funding to start in the following Fiscal year. Requests for funding can be used to
finance positions, training expenses and/or services that benefit children, youth and families in
a way that if the position/service did not exist, the results would be a bifurcated system and a
burden would be placed on multiple systems. Requests for funding may not be considered if
incentive funds are not available to support programming. Requests for funding must follow an
established format and include thorough explanation of:
• The target population and unmet needs within the community;
• Demonstration of evidence -based practices;
• How the position/service/training will reduce duplication and eliminate fragmentation of
services provided to children and families who would benefit from integrated multi -
agency services, increase the quality, appropriateness, and effectiveness of services
delivered to children and families who would benefit from integrated multi -agency
services to achieve better outcomes for these children and families, and encourage cost -
sharing among service providers;
Identified barriers to implementation and plans for sustainability without funds;
Identified goals, objectives and measurements that will show when a goal/objective has
been met;
Budgetary expenses, fiscal agent and in-kind/matching.
Requests for funding will be heard by the CMP at the meeting following the requests for
funds. Funding requests that meet criteria may be denied, approved in full, or partially funded
by a majority vote of the CMP after quorum has been met. Requests for funding may not be
considered if funds are not available to support programming.
Article XV. Integrated Service and Support Teams (ISST)
An ISST includes two or more system representatives that are present to assist a
child/youth/family with developing an integrated, mutually agreed upon service plan directed by
family need. The ISST identifies goals and facilitates collaboration to fund services in the community
and defines response. It follows a family -driven model for service planning, with the
child/youth/family member present at and participating in the development of the plan. For any family
meeting held within the CMP, a multi -systemic approach involving active participation in the meeting
by two or more systems must occur. Documentation of system presence is captured on signature
sheets, where participants also note their agreement or disagreement with the arrived upon plan (next
steps). When possible, multiple systems are involved in the delivery of any identified services and
dependent upon which system has access to best provide. The CMP uses the ISST approach
whenever possible to reduce fragmentation and duplication of service provision, improve satisfaction
by less time spent in meetings to discuss service need, and decrease the number of times a family must
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tell their story to receive appropriate services. A lead agency is identified for each meeting and
second agency is present during these meetings, which could be any of the partners to the CMP.
The CMP embraces the Two Generation (2Gen) Approach by assisting families in their desire
to end generational poverty. This is approached by focusing jointly on the development of both the
children and the adults who care for them. The approach is held as standard in all prevention
programming and ISST's within the county. Many programs address needs by delegating parent -
oriented and child -oriented programs into separate service areas. The CMP strives to engage families
in programming and decision making that combines services and addresses both groups' needs
simultaneously. The whole family approach identifies resources specific to each family member's
need and seeks to meet those needs to ensure the success of the entire family. CMP partners from the
WCDHS, North Range Behavioral Health, Weld County School Districts RE -6 and RE -8, 19th
Judicial District Probation, 19th Judicial District Courts, and many non -government organizations are
present at planning and implementation stages to hear directly from the family regarding their needs.
The mutually agreed upon plan at the end of the meeting, includes next steps and resources for all
members of the family who identify a need, not just the child. The CMP identifies this approach as
best for children, youth and the families who care for them.
a. Child and Family Team Meeting (CFTM):
Weld County Human Services is the lead agency for hosting a CFTM through the High Fidelity
Wraparound Services . The Wraparound Facilitator coordinates the development of a Child and
Family Team (CFT) or treatment team comprised of both formal and natural support persons
who assist the family and youth in identifying goals and developing a High Fidelity Wraparound
Plan including Crisis Stabilization Plans and Crisis Prevention Plans. Wraparound Plans are
created and updated during CFT meetings (CFTM5). The Wraparound Facilitator coordinates
and communicates with the members of the CFT to ensure the implementation of the
Wraparound Plan; works directly with the youth and family to implement elements of the
Wraparound Plan; and coordinates the delivery of available services. The CFTMs provide
opportunity to monitor and review progress toward Wraparound Plan goals and to update the
Wraparound Plan in concert with the CFT. CFTMs occur every 30-45 days following the
conclusion of the Engagement Phase of Wraparound. The Wraparound Facilitator provides
written documentation of the work completed in the CFTMs to participants, including the
Wraparound Plan, prioritized needs identified, brainstormed strategies, selected strategies (e.g.,
services and supports), and assigned action steps.
b. Additional ISST Development:
Ongoing development of additional ISSTs may be necessary to fill an unmet family planning
need within a system. New family planning meetings within the county that fit the definition
of an ISST may be denied or approved by a majority vote of the CMP once quorum has been
met.
Article XVI. Authorization to Contribute Resources and Funding
Each CMP partner represents that she/he has the authority to approve the contribution of time,
resources, and funding to solve problems identified in order to create a seamless, collaborative system
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of delivering multi -agency services to children and families. The resources and funding to be
contributed are identified in the yearly MOU and include in -kind and cash pooling.
Article XVII. Funding Sources
Funding identified in the yearly MOU can be a carry-over from funding, additional funding
provided to the Commission or any funds directed towards the Commission. The CMP partners agree
to financial risk sharing, with commitments to support programs with funds and carryover when
monies are available. For this reason, the CMP projects a conservative yearly budget based on
available resources.
a. Distribution of 1451 Funds Upon IOG Dissolution Due to Mandatory Member Resignation:
In the event the CMP is dissolved due to the departure of a mandatory partner, as defined by
statute, an emergency meeting of the remaining IOG members will be called within seven
(7) days to vote upon distribution of remaining funds. Distribution of remaining funds will
be decided upon by a majority vote of 51% of the remaining IOG members.
Article XVIII. Alternate Designation
A voting member may designate a consistent alternate to represent his or her interests on
matters that come before the CMP. Alternates may participate in meeting deliberations but may
not vote unless they carry a proxy vote for a member that is unable to attend.
Article XIX. Conflict of Interest
Any CMP member who is present at a meeting at which any matter is discussed, in which
he or she has a private pecuniary or property interest, shall declare that he or she has a potential
conflict of interest. He or she shall refrain from attempting to influence the decisions of the other
members of the governing body in voting on the matter and shall not vote in respect to such
matter.
Article XX. Dispute Resolution
Any concern or dispute between or among CMP members related to the Collaborative
Management Program may be submitted in writing to the coordinator for review by the CMP. A
clear description of the issue or concern and of the primary partners or individuals involved shall
be included. The CMP will attempt to resolve the concern or dispute through a facilitated
discussion with the primary parties involved, seeking solution through consensus agreement. If
no resolution is reached, a vote will be taken by the CMP with majority vote by a quorum of the
CMP deciding the outcome. Reviewed by IOG on 2/14/2024
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
Appendix B
ISST- CHILD AND FAMILY TEAM MEETING PROTOCOL
Child and Family Team Meetings (Operated through WCDHS)
Child and Family Team Meetings are coordinated by High Fidelity Wraparound Services. The
development of a Child and Family Team (CFT) or treatment team comprised of both formal and
natural support persons to include two or more JOG partners working with the same
child/youth/family and making an effort to reduce bifurcated services and utilize programs
developed to assist families in better delivery of services through a multi -system approach by
assisting the family and youth in identifying goals and developing a High Fidelity Wraparound
Plan including Crisis Stabilization Plans and Crisis Prevention Plans. Wraparound Plans are
created and updated during CFT meetings (CFTMs). The Wraparound Facilitator coordinates
and communicates with the members of the CFT to ensure the implementation of the
Wraparound Plan; works directly with the youth and family to implement elements of the
Wraparound Plan; and coordinates the delivery of available services. The CFTMs provide
opportunity to monitor and review progress toward Wraparound Plan goals and to update the
Wraparound Plan in concert with the CFT. CFTMs occur every 30-45 days following the
conclusion of the Engagement Phase of Wraparound. The Wraparound Facilitator provides
written documentation of the work completed in the CFTMs to participants, including the
Wraparound Plan, prioritized needs identified, brainstormed strategies, selected strategies (e.g.,
services and supports), and assigned action steps.
This ISST(s) model takes a two -generation (2Gen) approach in an effort to holistically serve
Colorado's families by focusing on family strengths, nurturing self-sufficiency, fostering
resiliency, and focusing on strategies that connect all members of the family to supportive
services including job readiness, food assistance, energy assistance, self-sufficiency work, and
any other identified goals of the family that are contributing drivers to the increased risk of
further multi -systems penetration by the identified child/youth and their families.
Ongoing barriers to collaborative process and service delivery to families will be discussed on a
consistent basis at all IOG meetings to address and solve.
The voice of the youth or child is represented at the table. Have all agencies within Weld
County that is working with the family participate in the meeting.
Children and youth ages 0-17 that are involved with the Weld County Department of Human
Services Child Welfare or Weld County Department of Human Services Prevention Program,
19th Judicial Probation Department, Division of Youth Services, and or Weld County
Department of Public Health and Environment are eligible for Child and Family Team Meeting
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
ISST. The Weld County Department of Human Services must be a partner at these meetings and
have an open assessment, case, or Prevention case.
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
Appendix C
Functional Family Therapy FFT (Operated through NRBH)
A community and family focused evidence -based approach that serves families with youth 0-18
years of age. The specific focus is to intervene and preserve family systems at risk of the child
being placed in the child welfare system. FFT-CW therapists work to address a range of referral
concerns that including parenting needs, family conflict and violence, emotional regulation,
depression, trauma, anxiety, and substance use. FFT-CW therapists aim to help families relate in
positive ways while respecting culture and strengths and supports families who have had
difficulties with navigating community systems and/or who experience blame and negativity. .
FFT therapists are open and willing to ideas and suggestions from the CMP on ways to enhance
the program or work with other similar programs in Weld County due to overlap of services or to
serve more children/youth in the community. FFT therapists are able to refer the family to other
agencies in Weld County that can assist the family with their needs. This could include but is
not limited to referrals to the Department of Human Services, The United Way, A Woman's
Place, local law enforcement, Catholic Charities, local medical clinics, and youth assessment
programs. Programs included in the continuum of care because of a determination by the
Interagency Group of Weld County that the programs are a multi -system approach that prevents
bifurcation of services for families. The Weld County IOG is responsible for broad oversight of
these programs and provides assessment of data and outcomes. Failing to have these programs
would create a burden on families and a burden on the system allowing for deeper involvement
in the child serving systems or that could result in duplication and fragmentation of services.
Functional Family Therapy will provide data to the IOG on a regular basis. A representation
from the program will present at IOG meetings success stories from the program and any barriers
they have for success. The representation will share with the IOG what their program needs in
order to enhance services to best assist the families that they work with. The CMP would benefit
from data of this program to determine overlap in services, success of the program, and how to
utilize the program to a larger population.
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
Appendix D
Multi -Systemic Therapy MST (Operated through NRBH)
An intensive family- and community -based evidence -based treatment model that addresses
problematic behavior in teens and young adults, ages 12-17. MST therapist's' aim to empower
caregivers with skills and resources to parent effectively around behaviors like aggression,
truancy, substance use, leaving without permission, and other behavioral issues that occur at
home, school, or in the community. MST therapists provides on call support to coach youth and
families through challenging circumstances and engages with other professionals on an going
basis to collaborate across educational, legal, child welfare, and other systems to support youth
and caregivers in reducing risk and youth remaining at home in the community. MST therapists
are open and willing to ideas and suggestions from the CMP on ways to enhance the program or
work with other similar programs in Weld County due to overlap of services or to serve more
children/youth in the community. MST therapists are able to refer the family to other agencies in
Weld County that can assist the family with their needs. This could include but is not limited to
referrals to the Department of Human Services, The United Way, A Woman's Place, local law
enforcement, Catholic Charities, local medical clinics, and youth assessment programs.
Programs included in the continuum of care because of a determination by the Interagency
Group of Weld County that the programs are a multi -system approach that prevents bifurcation
of services for families. The Weld County IOG is responsible for broad oversight of these
programs and provides assessment of data and outcomes. Failing to have these programs would
create a burden on families and a burden on the system allowing for deeper involvement in the
child serving systems or that could result in duplication and fragmentation of services. Mulit-
Systemic Therapy will provide data to the IOG on a regular basis. A representation from the
program will present at IOG meetings success stories from the program and any barriers they
have for success. The representation will share with the IOG what their program needs in order
to enhance services to best assist the families that they work with. The CMP would benefit from
data of this program to determine overlap in services, success of the program, and how to utilize
the program to a larger population.
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
Appendix E
WCDHS Family Resource Team Community Case Management Prevention Program
(Operated through WCDHS),
These programs are operated by the Weld County Department of Human Services (WCDHS)
and Weld County Public Health and Environment to work with families who have children
between the ages of birth through eighteen (18) and have an overarching goal of keeping families
safe, intact, and self-reliant. This program was developed between WCDHS, Local School
Districts, WCPHE, and NRBH to assist with families on identifying challenges and developing
goals. Together they designed interventions which build on family strengths, reduce the
likelihood of out -of -home placement and reduce incidence of child abuse and neglect. Currently
staff are employed by WCDHS and WCPHE but outreach to the different Agencies in order to
serve a larger population. IOG signing participants and other agencies within Weld County can
make a referral and request the services of the Case Management Prevention Program. Services
include crisis intervention, life skills coaching, and connect families to community resources. In
addition to previous involvement, for the 2021-22 CMP MOU, the Family Recourse Team will
attend various ISST meetings and offer this program. Services are individualized and can be
provided in the family's home, community or in the office. The community case managers work
closely with the Weld County Public Health Department, North Range Behavioral Health,
Catholic Charities, local School District, Housing Authority, United Way, the local Domestic
Violence Shelter, and North Colorado Health Alliance.
Community Case Management follows the Two Generation(2Gen) approach while working with
families and their youth, ages birth through eighteen (18), who are experiencing family conflict.
Case Managers work closely with families to build an alliance in order to develop goals and
tasks that will help change unwanted behaviors by addressing unresolved trauma issues. Family
Service Planning is individualized to the needs of each youth and his/her parents and each case is
staffed to provide a continuum of services and expertise. WCDHS Family Resource Team
Community Case Management Prevention Program is open and willing to ideas and suggestions
from the CMP on ways to enhance the program or work with other similar programs in Weld
County due to overlap of services or to serve more children/youth in the community.
Program funding is provided through WCDHS.
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
Appendix F
School Based Behavioral Health (operated through NRBH)
The School Based Services Team provides comprehensive mental health and substance use
treatment for students struggling with life's challenges ages 5-18. Therapists are housed within
the schools to provide crisis services and ongoing therapeutic services. Team provides
convenient access to effective therapy services to students during their school day. Enhancing
client care for students are adjunctive services that include workforce development, consultation,
psychoeducation for parents, and engagement services. The School Based Services Team utilizes
the 2Gen approach by bringing the youth and their family together. This often includes a multi -
generational restorative process that affects not only the youth and their parents but the entire
family system as a whole. For the schools with onsite behavioral health staff, School Staff, DHS
caseworkers, Probation officers, and Pre -Trial Services staff are able to refer children and youth
to this program. Working directly with the youth and their families, the School Based
Behavioral Health staff are able to ensure that families are able to reduce bifurcated services and
assist the school staff with working directly with the youth and their families. The School Based
Behavioral Health staff are able to refer the family to other agencies in Weld County that can
assist the family with their needs. This could include but is not limited to referrals to the
Department of Human Services, The United Way, A Woman's Place, local law enforcement,
Catholic Charities, local medical clinics, and youth assessment programs. Programs included in
the continuum of care because of a determination by the Interagency Group of Weld County that
the programs are a multi -system approach that prevents bifurcation of services for families. The
Weld County IOG is responsible for broad oversight of these programs and provides assessment
of data and outcomes. Failing to have these programs would create a burden on families and a
burden on the system allowing for deeper involvement in the child serving systems or that could
result in duplication and fragmentation of services. School Based Behavioral Health will provide
data to the IOG on a regular basis. A representation from the program will present at IOG
meetings success stories from the program and any barriers they have for success. The
representation will share with the IOG what their program needs in order to enhance services to
best assist the families that they work with. The CMP would benefit from data of this program
to determine overlap in services, success of the program, and how to utilize the program to a
larger population. The School Based Behavioral Health program is open and willing to ideas and
suggestions from the CMP on ways to enhance the program or work with other similar programs
in Weld County due to overlap of services or to serve more children/youth in the community.
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
Appendix G
Weld County Restorative Justice Program (operated through TBD)
Weld County Restorative Justice (RJ) is a program/service that was developed in partnership
among the 19th Judicial District Attorney's office, Youth & Family Connections, 16 municipal
police agencies, the Weld County Sheriffs Office, and concerned community volunteers. It was
designed to resolve conflicts and restore relationships. It is in intent of this IOG to reestablish the
RJ program in Weld County during the 2022-2023 fiscal year using CMP funds and as well as
funding from other agencies. This program is based on a strong foundation of integrity, honor
and respect for all participants. The overall purpose of the Weld County Restorative Justice
Program is to develop an effective process and referral network that specifically responds to the
needs of the victims and offenders in Weld County; facilitate restorative justice practices; and
provide data to assess the efficacy of restorative justice to: reduce recidivism (an anticipated 80-
90% non -recidivism rate); repair the harm caused to victims in the community; increase victim
satisfaction with the process and perception of safety; reduce costs associated with juvenile
justice processes; and ensure accountability while allowing juveniles to avoid the collateral
consequences associated with criminal charges and convictions. The Weld County Restorative
Justice program utilizes the 2Gen approach by bringing the youth offender and their family
together to develop a plan (or contract) to repair the harm caused by the youth's actions to the
victim and community. This often includes a multi -generational restorative process that affects
not only the youth and their parents but the entire family system as a whole. Program funding is
provided through the following: contributions from local Law Enforcement Agencies, School
Districts, and Weld County; fundraising support from local donors; 19th Judicial District CYDC
Pre -Trial Services funds (both operational and MTR); and support from the CMP. Weld County
Restorative Justice Program will provide data to the IOG on a regular basis. A representation
from the program will present at IOG meetings success stories from the program and any barriers
they have for success. The representation will share with the IOG what their program needs in
order to enhance services to best assist the families that they work with. The CMP would benefit
from data of this program to determine overlap in services, success of the program, and how to
utilize the program to a larger population. This program was formed through the previous CMP
in Weld County. This program remained in place after the previous CMP in order to provide
continued support to the families in Weld County. The Weld County Restorative Justice program
is open and willing to ideas and suggestions from the CMP on ways to enhance the program or
work with other similar programs in Weld County due to overlap of services or to serve more
children/youth in the community. The RJ program will service youth between the ages of 10-18.
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
Appendix H
Interagency Oversight Group of Weld
County
AUTHORIZATION TO SHARE INFORMATION
Name of Individual Receiving Services (Please Print) Individual's Date of Birth
The Agencies listed below are requesting this authorization to share information about the
above -named individual. This data is for information gathering only in order to evaluate
the programs utilized by the Interagency Oversight Group of Weld Count to determine
overlap in services, success of the programs, and how to utilize the program to a larger
population. The information will be placed into a database that collects data from other
Interagency groups across the State of Colorado.
• WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES (WCDHS)
• COLORADO DEPARTMENT OF HUMAN SERVICES
• NORTH RANGE BEHAVIORAL HEALTH
•
I understand that the types of information identified in this authorization may be shared, in
addition to all exceptions required or allowed by law. This authorization covers all admissions
and/or contacts with the above -listed Agencies and individuals and allows a free exchange of this
information between and among the Agencies and individuals I have agreed to release and
receive information. I understand that the Agencies and/or individuals may need to share
information among themselves more than one time and/or with other persons working for the
Agencies or service providers.
The following information will be shared with the Weld County
Department of Human Services and the Colorado Department of
Human Services:
• Demographic information that identifies me and my children (name, date of birth,
gender, race/ethnicity, and zip code)
• Program start and end dates
▪ Data that relates to the performance measures linked to the IOG's programs that
are being measured. For 2024-2025 this includes school disciplinary actions,
new criminal charges or adjudication, and/or dates of behavioral health screens
or treatment.
The purpose of any disclosure within the Agencies and/or with the individuals will be that the
Agencies and/or individuals above will release and receive confidential information only to
assess the programs utilized by the Interagency Oversight Group of Weld Count to determine
overlap in services, success of the programs, and how to utilize the program to a larger
population
This authorization remains valid unless one of the below applies, whichever is sooner:
• the authorization expires two years from the date I sign the form; or
• when the sharing of information is no longer needed to manage or provide services to
DocuSign Envelope ID: 4849CEB8-1873-4B0B-A5DB-AF42FA683985
me, my child, or ward; or,
• when I revoke this authorization.
I understand that the information covered by this authorization maybe disclosed for data sharing
and data collection purposes within the Agencies.
NOTICE TO RECIPIENT: This information has been disclosed to you from records protected
by federal confidentiality rules (42 CFR Part 2). The federal rules prohibit you from making any
further disclosure of this information unless further disclosure is expressly permitted by the
written consent of the person to whom it pertains or as otherwise permitted by 42 CFR Part 2. A
general authorization for release is NOT sufficient for this purpose. The federal rules restrict any
use of the information to criminally investigate or prosecute an alcohol or drug abuse patient.
I understand that this is a HIPAA-compliant Authorization and as such, the Agencies and/or
individuals may not condition treatment, payment, enrollment or eligibility for benefits on my
signing this Authorization. I understand that I can still apply forand receive services on my own,
my child's, or my ward's behalf without signing this form.
I understand that I may revoke this authorization at any time, except to the extent that action has
already been taken in relianceupon this authorization. In order to revoke this authorization with
respect to information other than drug and alcohol treatmentprogram records which may be
revoked verbally, I understand that I must provide written notice to the Agencies.
I understand I will be given a copy of this form. A person may use a copy or facsimile (FAX) of
this form in place of the originalsigned authorization form. By signing this Authorization form, I
agree that I have read and understand the information on this form. I understand that there is the
potential for re -disclosure by the recipient and that it may no longer be protected by the HIPAA
Privacy Regulation.
Signature Date
If not the client, please print and state your legal authority to sign for client
Contract Form
Entity Information
Entity Name* Entity ID*
INTERAGENCY OVERSIGHT GROUP @00043961
(IOG)
Contract Name* Contract ID
COLLABORATIVE MANAGEMENT PROGRAM (CMP) 8085
MEMORANDUM OF UNDERSTANDING (MOU) SFY
2024-25 Contract Lead*
COBBXXLK
Contract Status
CTB REVIEW
Q New Entity?
Contract Lead Email
cobbxxlk@co.weld.co.us
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description
THE CMP CONSISTS OF 11 MANDATED PARTNER & 5 NON -MANDATED PARTNERS WHO HAVE BEEN ASKED TO
ENTER INTO THE MOU PURSUANT TO C.R.S. SECTION 24-1.9-102. TERM 7/1 /24-6/30/25. WCDHS IN -KIND
CONTRIBUTION TOTALS $150,000.00
Contract Description 2
DOCUMENT WILL BE SIGNED ELECTRONICALLY VIA DOCUSIGN.
Contract Type*
CONTRACT
Amount"
$150,000.00
Renewable *
NO
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
HUMAN SERVICES Date* 04/27/2024
05/01/2024
Department Email
CM-
HumanServices@weldgov.
com
Department Head Email
CM-HumanServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
04/30/2025
Committed Delivery Date
Renewal Date
Expiration Date*
06/30/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHRIS D'OVIDIO BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
04/25/2024 04/29/2024 04/29/2024
Final Approval
BOCC Approved Tyler Ref #
AG 050124
BOCC Signed Date Originator
COBBXXLK
BOCC Agenda Date
05/01/2024
Hello