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Tuesday, August 15, 2023 11:19 AM
Olivia Egen
OPHP FFY2023-24 Preventive Block Grant (PBG) Mini -Grant application
Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Thanks for filling out OPHP FFY2023-24 Preventive Block Grant (PBG) Mini -Grant
application
Here's what was received.
OPHP FFY2023-24 Preventive Block Grant (PBG)
Mini -Grant application
Purpose
The Office of Public Health Practice, Planning, and Local Partnerships (OPHP) invites you to apply for the OPHP FFY
2023-24 Preventive Block Grant (PBG) via this Mini -Grant Application Google form.
The purpose of this Mini -Grant Google form is not to be competitive, but to better understand and match the needs
to the funding.
This funding supports assessment, planning, capacity assessment, and public health improvement (CHAPS) efforts
of individual LPHAs, district LPHAs, and regional or cross -jurisdictional LPHA partnerships. OPHP's goal is to
support a wide variety of LPHAs throughout Colorado and to ensure that this funding supports LPHAs with CHAPS
needs.
This funding may be used to fund CHAPS work for the following:
1) An LPHA-to-LPHA partnership
2) Districts (LPHAs with multiple counties)
3) Single County LPHAs
The funding will scale appropriately for submission responses, with more weight towards multiple counties and
partnerships, depending on the proposed work/initiative/project.
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The total block grant amount being distributed is $438,663.00
The maximum award per grantee is $50,000.00
Note on LPHA to LPHA Partnerships (#1 above)
Partnerships do not have to be formal, contractual arrangements and they do not have to be geographically
proximate. We encourage partnerships among any LPHAs that have common goals and priorities.
Thematic partnerships are encouraged. These are collaborations anchored by a public health priority area and close
geographic proximity is not necessary. An example of a thematic partnership would be LPHA 1 (in the northwest),
LPHA 2 (in the east), and LPHA 3 (in the southwest) collaborating on suicide prevention.
Priorities spreadsheet linked here:
https://docs.google.com/spreadsheets/d/1 CxEpAFGm54y0vrKH6TrBGC4tJr-
fd464FgdKldgSczM/edit#gid=286090170
Instructions
Please complete this form by August 18, 2023 at 11:59 pm, to be considered for award.
All responses require a preliminary budget submission.
1. All application responses require a preliminary budget submission. Download budget template form from the
OPHP PBG webpage: https://cdphe-Ipha.colorado.gov/ophp-preventive-block-grant-pbg
2. Please submit one application per partnership, if you are applying on behalf of a partnership.
3. Complete and submit this form by August 18, 2023 at 11:59PM.
4. OPHP will send confirmation of Mini -Grant Google form receipt. Notification of award will be sent by Friday,
September 1, 2023.
Post -Award PBG Deliverables:
—Work Plan and Budget: (four submissions): October 31, 2023 (initial submission of formal work plan and budget);
April 26, 2024 with mid -point report; July 12, 2024 for progress and spend down check -in; and August 30, 2024 with
final report
—LPHA project specific deliverables (e.g. public health promotion materials, position description, etc.)
—Meetings: (two meetings) post -award kickoff meeting in October and one progress meeting during the year. Group
progress meetings to be held in January, April, and July.
Next Steps and Support:
If you have any questions or would like an overview of the funds, feel free to email holland.shultz@state.co.us.
Frequently Asked Questions:
As questions come it, we will post the FAQs and responses on the OPHP PBG webpage: https://cdphe-
lpha.colorado.gov/ophp-preventive-block-grant-pbg
2
If you have questions at any time, please contact Holland Shultz at holland.shultz@state.co.us
PLEASE NOTE:
This funding is separate from OPHP's Local Planning and Support Funding delivered annually via our funding
formula and master contract. The PBG funding is from the CDC's Preventive Health and Health Services Block Grant
and project requests are made through this mini -grant process. The PBG funds are federal dollars and are subject to
federal funding guidelines, rules, and regulations. The PBG funding cycle runs from October 1st to September 30st.
***OPHP is still awaiting the CDC NOA. This funding is contingent on receiving the NOA.
Thank you for taking the time to submit!
Email
oegen@weld.gov
Your local public health agency name *
Weld County Department of Public Health and Environment
Name of person completing mini -grant Google Form? *
Olivia Egen
Title *
Public Health Initiatives Supervisor
Email*
oegen@weld.gov
Phone number *
3
970-400-2387
Amount of funding requested
$36,309
Fiscal Agent contact information, if different from above:
Include agency name, contact name, title, email, and phone number
Partnership/Individual LPHA Inquiry & Preliminary PBG Budget
Use the provided template to upload your preliminary budget
Will your project be conducted by a partnership, district, or single county LPHA?
Partnership: multiple LPHAs
District (one LPHA with multiple counties)
Single County LPHA
Download and complete the preliminary budget using the provided template here:
https://docs.google.com/spreadsheets/d/1-
zLcJz78d86sf620o 7eVsAZXwfOsws0/edit?usp=sharing&ouid=106481950525628387496&rtpof=true&sd=true
Upload the preliminary budget for the proposed project here
Submitted files
0=
OPHP PBG Budget FY23-24_Weld County - Olivia Egen.xlsx
Assessment, Planning, PH Improvement
4
What CHAPS phase are you currently in? Check all phases that apply.
0 Phase 1: Plan the process
Phase 2: Equity and community engagement
Phase 3: Conduct a community health assessment
Phase 4: Assess capacity
Phase 5: Prioritize issues
Phase 6: Develop a plan
Phase 7: Implement, promote, and monitor
0 Phase 8: Participate in statewide public health improvement opportunities
What challenges are you facing in your assessment, planning, or implementation efforts and what is
needed to overcome them?
The COVID-19 pandemic caused a public health workforce shortage and staffing turnover; the pandemic also
resulted in some deterioration in our relationships with our partners. The pandemic may have further contributed to
a trend in declining Community Health Survey participation —which has occurred over the past decade. We think this
is due to a variety of factors including not being able to provide incentives, public distrust in government, and survey
fatigue. Beyond the direct challenges in implementing community health assessment efforts in Weld County,
additional barriers to community health assessment across all sectors include siloed organizations, data use and
sharing concerns among partners and challenges in agreement, and consistency of assessments and data between
organizations. What is needed to overcome these challenges is a strategic regional assessment collaborative in
Weld and Larimer Counties focused on collecting, analyzing, and disseminating data on health needs and assets,
health outcomes, and healthcare in the region. The creation of a regional collaborative around community health
assessment processes, not just for implementation of health improvement activities, will be transformative, ensure
better alignment and utilization of resources on data -related activities, strengthen partnerships, and increase
community buy -in around working toward thriving communities in Weld and Larimer Counties. Bringing together
Weld's health department, hospital systems, FQHCs, non-profit community organizations, and other public health
agencies to communicate, align, and collaborate more closely on data collection and analysis would benefit all
organizations involved while also reducing costs and duplication of efforts.
What activities and outcomes will your program achieve over the next year?
The health department is a trusted leader locally in identifying needs, assets, and resources in the community and
has a track record of bringing together community partners to achieve health improvement. Therefore, we plan to
5
form a collaborative to align activities and work together on our community health needs assessment work. While
hospital systems, FQHCs, and non-profit community organizations have been involved in our community health
improvement collaborative — Thriving Weld — in the past, this is an opportunity to more closely work on community
health assessment activities and strengthen the relationships which may provide additional opportunities in the
future. Initial activities to develop a strategic regional data collaborative include facilitating meetings with key
personnel at health -serving systems across Weld and Larimer Counties including hospital -systems, behavioral
health systems, FQHCs, non-profit community organizations, and other public health agencies. Additionally,
development of the structure of such a collaborative is vital. This would include research, meeting with local
systems on what they envision the collaborative to be, and meetings with other county health departments that
already have collaboratives in -place to learn best practices. Beneficial outcomes will be the creation of a
collaborative with formal membership, assessment timelines that are better aligned, and cost sharing for ongoing
community health assessment data gathering processes. Some initial outcomes (beyond year one) will be that
partners use data to better prioritize needs and problems, set policies, refine programs and services, and leverage
funds. Developing a strong regional assessment and data collaborative will help community members and
organizations take action and ultimately lead to improved community health status. A Washington State
Department of Health study regarding their local health agency community health assessment processes found that
when stakeholders are more actively involved in the assessment process, more impact on the issues results. We
aim to increase partner engagement through structure, agreements, and delivery of high -quality data products (to be
determined by the collaborative). Deliverables for the grant include timely final workplans, budgets, and grant
reports.
How will this funding be used to achieve your objectives? *
This funding will support the initial steps in the development of a strategic regional assessment collaborative to
align data collection efforts across the Northern Colorado region by supporting the time and effort of Weld County
staff and a subcontractor to carry out the initial activities to create such a collaborative. The funding of salaries is
not due to any loss of state funds for these staff. Other costs incurred for this project will be paid by Weld County
Government. Any unspent funds will be returned to OPHP.
Thank you! We appreciate your time and description of your partnership funding needs.
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6
Exhibit C Budget
COLORADO
Department of Public
Health £t Environment
Please download this budget as an Excel file to complete it. Upload the completed budget to the PBG mini-RFI Google Form.
Details, explanations and definitions entered as comments in the cells.
OPHP Preventive Block Grant - PRELIMINARY 12 Month Budget
Contractor
Name
Weld
County
Department
Environment
of
Public
Health
and
Budget
Period
October
1,
2023 - September
30, 2024
Project
Name
FY 2023-2024
Weld
CHAPS
Project
Program
Title,
Phone
Contact
and
Name,
Email
Olivia
Supervisor,
p
oegen@weld.gov
Egen,
970-400-2387
'
PH
Initiatives
Fiscal
Phone
Contact
and
Name,
Email
Title,
Tanya
Director,
tgeiser@weldgov.com
Geiser,
970-400-2122
Finance/Admin
Expenditure Categories
Personal Services
Salaried Employees
List all salaried personnel to perform work for the project. Include proposed salaries, time and effort percentage (full time equivalent or FTE),
and fringe benefits. In the justification, include the role and expected contribution of budgeted personnel. A description of how fringe
benefits are projected and what components are included in the calculation (insurance, paid time off, etc.) must be included.
Position Title
Description of Work I Annual Salary
Fringe
Percent of
Requested from
Page 1 of V. 1 Jan 2013
Exhibit C Budget
II
All
AN
•
-4
Personal Services
Hourly Employees
List all hourly personnel to perform work for the project. Include proposed salaries, time and effort percentage (full time equivalent or FTE),
and fringe benefits. In the justification, include the role and expected contribution of budgeted personnel. A description of how fringe
benefits are projected and what components are included in the calculation (insurance, paid time off, etc.) must be included.
Position Title
Description of Work
Hourly Wage
Hourly
Fringe
Health Data Specialist III
Provides oversight and guidance on OPHP project including OPHP
deliverables and reports. Organizes and facilitates smaller regional
collaboration meetings.
$61.04
•
$9.98
Total # of
Hours on
Project
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Amount
Requested from
CDPHE
141
$10,013.83
$0.00
$0.00
$0.00
$0.00
a
•
•
Total Personal Services
(including fringe benefits)
$0.00
$0.00
$0.00
$0.00
$10,013.83
Page 2 of V. 1 Jan 2013
Exhibit C Budget
Include
costs
list
budgeted.
of
all
If
allowable
rent
is
operating
claimed
as direct
expenses.
cost,
The
Supplies
justification
provide
a
narrative
date
&
should
Operating
of
justification
the
describe
policy.
Expenses
the
which
rationale,
describes
necessity
the
prescribed
and
reasonableness
policy
including
of
the
the
operation
effective
Item
Description
of
Item
Rate
Quantity
Requested
from
Trello
track
from
Trello
of
different
is
a visual
work
processes.
organizations
work
management
This
tool
to easily
will
tool
help
work
that
the
will
collaborative
together.
help
to
plan,
manage,
as it
allows
and
teams
keep
$199.99
1
$199.99
$0.00
$0.00
,
$0.00
$0.00
$0.00
$0.00
Sr Operating
Total
Supplies
Expenses
$199.99
Include
all
travel
and
indicate
whether
per
diem,
in -state
mileage
or
out-of-state.
or
airfare
Include
rates
Travel
or
costs
include
for
link
attendance
to
current
of
approved
any mandatory
rates.
meetings.
Include
appropriate
Item
Description
of
Item
Rate
Quantity
Requested
from
Mileage
Mileage
to local
meetings in Weld
and
Larimer counties.
$0.635
100
$63.50
$0.00
$0.00
$0.00
,
$0.00
$0.00
,
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Travel
$63.50
Total
Page 3 of V. 1 Jan 2013
Exhibit C Budget
subcontractor
subcontracts.
Include
all
subcontracts
may
Restrictions
be
pre -paid
planned
outline
for
services.
to
in
complete
the
budget
Describe
the
guidelines,
calculated
proposed
how
the
subcontractor
and
Contractual
including
work.
expected
This
cost
includes,
deliverables.
will
reimbursement
be
selected,
but
not
limited
terms,
the
work
to,
shall
consulting
to
also
be
performed,
apply
and
to
personal
subcontracts.
how
the
services
costs
No
were
Subcontractor
Name
Description
of
Item
Rate
Quantity
Requested
from
TBD
Subcontractor
shall
based
is
partners
expected
facilitate
on
information
will
larger
to
cover
will
be
higher
be
additional
selected
regional
and
than
next
once
collaboration
steps
$20,000,
costs.
we
identified
therefore
obtain
meetings
several
in
meetings.
WCDPHE
and
quotes.
create
Cost
and
The
collaborative
a
2
of
subcontractor
year
subcontractor
plan
$20,000.00
1
$20,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
I
$0.00
$0.00
$0.00
.
$0.00
$0.00
SUB
BEFORE
Total
Contractual
$20,000.00
$30,277.32
-TOTAL
INDIRECT
Page 4 of V. 1 Jan 2013
Exhibit C Budget
Indirect
Item
Description of Item
Total Amount
Federally -negotiated indire
CDPHE-approved indirect c
2023 Negotiated Indirect Rate = 19
92%
$6,031 24
De minimis indirect cost ra
„T®taI Indirect
- $6,031.24
- TOTAL,
' ; _ $36,309
Page 5 of V 1 Jan 2013
Houstan Aragon
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Sent:
To:
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Subject:
OPHP - CDPHE <holland.shultz@state.co.us>
Thursday, September 7, 2023 8:34 AM
Olivia Egen
holland.shultz@state.co.us
OPHP FY23 - 24 PBG Award Announcement
Caution. This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Hello Weld County Department of Public Health and Environment,
Thank you for applying for the OPHP FY23 -24 PBG funding. We are pleased to offer Weld County Department of Public
Health and Environment an award amount of $35,000.
OPHP carefully deliberated over each application. We received a total ask of $804,983.47. With $438,663.00 available to
award we set certain priorities and standard ranges to try to give some to every LPHA that applied.
Prioritized 1st: Partnerships and Districts with a planning focus - max $45,000.00
Prioritized 2nd: Single LPHAs with a planning and planning capacity focus - max $25,000.00
Prioritized 3rd: LPHAs with implementation focus - max $7,500.00
The finalized award amounts were further decided based on the proposed budget items.
If Weld County Department of Public Health and Environment accepts the above award amount, please email
ophp@state.co.us to confirm acceptance. The SOW will then be sent for signature. Once the signed SOW is received by
OPHP, the PO can be processed.
Please reachouttoophp@state.co.uswithanyquestionsorconcerns.
Thank you,
Holland Shultz, MPH, REHS
1
Local Public Health Administrative and Contract Liaison
4300 Cherry Creek Drive South, Denver, CO. 80246
ophp@state.co.us I http://www.colorado.gov/cdphe
OPHP website: https://cdphe-Ipha.colorado.gov/
OPHP Funding: https://cdphe-lpha.colorado.gov/Ipha-funding ha-fundin
g p g
Hello