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Home My WebLink About20242886.tiffRESOLUTION RE: APPROVE AGENCY PARTNER MEMORANDUM AND AUTHORIZE CHAIR TO SIGN - A PRECIOUS CHILD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agency Partner Memorandum between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and A Precious Child, commencing upon full execution of signatures, and ending January 31, 2027, with further terms and conditions being as stated in said memorandum, and WHEREAS, after review, the Board deems it advisable to approve said memorandum, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agency Partner Memorandum between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and A Precious Child, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of October, A.D., 2024. BOARD OF COUNTY COMMISSIONERS WELD COU ► + , - a o DO ATTEST: Weld County Clerk to the Board ilkt BY: ' U�-4AtadL APP Deputy Clerk to the Board ounty A torney II Date of signature: Kevi . Ross, Chair Perry L. l z ck, Pro-Tem Mike Freeman on Saine cc:I-ISO 01/2.1 /25 2024-2886 HR0096 Colivac-i- k g1gZ BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Memorandum of Understanding between the Weld County Department of Human Services and A Precious Child DEPARTMENT: Human Services DATE: October 22, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department is requesting to enter into a Memorandum of Understanding (MOU) with A Precious Child, a non-profit organization. A Precious Child assists children and families dealing with abuse, neglect, crises, and poverty through partnerships with agencies throughout several counties, including Weld. The purpose of this MOU is to outline the parameters for WCDHS clients to access services provided through A Precious Child's programs and services. The Board entered into a prior MOU with A Precious Child on January 24, 2024, known to the Board as Tyler ID# 2024-0198, which will expire on January 31, 2025. This request will have a term from February 1, 2025 to January 31, 2027 and will supersede the current MOU. What options exist for the Board? Approval of the MOU between WCDHS and A Precious Child. Deny approval of MOU between WCDHS and A Precious Child. Consequences: WCDHS will not have a MOU in place with A Precious Child. Impacts: WCDHS will not be able to refer clients to A Precious Child for the services they provide. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Total cost = This is a non -financial MOU. Pass -Around Memorandum; October 22, 2024 — CMS ID 8792 2024-2886 l0/3U 1-1120 Oct to Recommendation: • Approval of the Memorandum of Understanding and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro -Tern 4Q,/-3 Mike Freeman V,A( Scott K. James 16 Kevin D. Ross, Chair Lori Saine Pass -Around Memorandum; October 22, 2024 - CMS ID 8792 "s. a precious cnua EMPOWERING KIDS TO SUCCEED APreciousChild.org 17051 West 118th Ave. Broomfield, CO 80020 1303.466.4272 I AgencyPartners@APreciousChild.org Agency Partner Memorandum between A Precious Child and Weld County Department of Human Services I. Purpose This Memorandum of Understanding ("MOU") outlines the guidelines and requirements for partnership with A Precious Child to foster effective collaboration and maximize benefit to the community. II. Shared Commitment By issuing this memorandum, A Precious Child and the Agency Partner commit to the following: 1. Non -Discrimination: Refraining from discrimination on the basis of race, color, sex, gender identity, pregnancy, marital status, familial status, veteran status, immigration status, asylee/refugee status, religion, disability, sexual orientation, marital status, ancestry, or national origin. 2. Dignity and Respect: Treating all clients, staff, volunteers, and stakeholders of both organizations with dignity and respect. 3. Timely and Effective Communication: Maintaining open and clear communication channels via agency and program updates, the notification of personnel changes, troubleshooting when issues arise, and other actions as needed to drive effective collaboration. Ill. A Precious Child's Commitments Agency Partners are encouraged to refer clients to any of the eight programs offered by A Precious Child, ensuring comprehensive support based on individual needs. A Precious Child commits the following to its Agency Partners: 1. Provide programs and services to Agency Partners and their clients, based on eligibility, availability, and funding. Programs and services may include: a. The provision and distribution of essential goods and resources via the Empowerment Resource Center, Satellite Resource Centers, and bulk distributions. b. The provision of resource navigation services to clients who shop at the Empowerment Resource Center. c. Seasonal programming, including Fill A Backpack, the giveSPORTS Equipment Drive, and Precious Gift. d. Indivicual and group Opportunity Funds, including giveARTS, giveSPORTS, and Edussentials Opportunity Funds. e. Precious Mentor and Precious Pathways Workforce Readiness programming. 449a4J-as�� etttn a precious cnua EMPOWERING KIDS TO SUCCEED APreciousChild.org 17051 West 118th Ave. Broomfield. CO 80020 1303.466.4272 I AgencyPartners@APreciousChild.org 2. Provide Agency Partners with access to the Agency Partner Portal to: a. Submit electronic referrals on behalf of their clients eligible to shop at A Precious Child's Empowerment Resource Center for resources and services free of charge, based on availability and funding. b. Schedule an Agency Partner Shopping Visit to shop at the Empowerment Resource Center on their client's behalf. c. Submit electronic referrals on behalf of their clients eligible for the Precious Mentor Program. 3. Provide access to Opportunity Funds and Precious Pathways applications and referrals. 4. Facilitate communication via the monthly Agency Partner newsletter and meetings, ad hoc training and meetings, and other means of communication. IV. Agency Partner's Good Standing Commitments By signing this memorandum, the Agency Partner commits to maintaining a status of Good Standing and acknowledges that maintaining this status requires the following: 1. Agency Partners commit their responsibility to properly determine client eligibility. All of A Precious Child's programs and services have the following eligibility criteria: a. Have primary residence in A Precious Child's 8 -county service area: Adams, Arapahoe, Broomfield, Boulder, Denver, Douglas, Jefferson, and Weld. b. Meet one of the two criteria for demonstrated need: 1. Have a family income that equates to 300% or below the Federal Poverty Level. Proof of this can be demonstrated by: a. Enrollment in Medicaid or CHIP b. Qualification for free or reduced lunch c. Qualification for government assistance (SNAP, TANF, WIC, CCAP, etc.) d. Paystub (Please refer to the 2024 Federal Poverty Level Guidelines). 2. Need emergency support due to experiencing domestic abuse, asylee/refugee status, foster placement, house fire, or flooding. c. Additionally, eligibility varies by age for some of A Precious Child's programs. These details can be found HERE. 2. Keep A Precious Child informed with a primary organization contact (name, phone, and email). This person will share updates with A Precious Child and communicate A ell ON •.. a precious cnua EMPOWERING HDS TO SUCCEED APreciousChild.org 17051 West 118th Ave. Broomfield. CO 80020 1303.466.4272 I AgencyPartners@APreciousChild.org Precious Child's updates to the Agency Partner's staff. 3. Attend the Annual Agency Partner Meeting and other relevant meetings for the programs your agency is accessing. 4. Complete data submissions within 15 days after an event/distribution, or in the event of a seasonal programming distribution, 15 days after the program ends. 5. Highlight collaboration with A Precious Child when publishing content, that involves goods and services that A Precious Child provided, via the Agency's social media, newsletter, annual report, etc. 6. Agencies are strictly prohibited from selling goods received from A Precious Child for monetary or any other kind of profit. 7. Adherence to Shared Commitments as outlined in Section II. V. Probation Period If the Agency does not maintain its commitments, they will be placed on a probation period of 30 days to rectify their Good Standing status. During this time, they will not be able to refer clients through the Agency Partner Portal nor receive goods, distributions, and services. The deactivation will remain in effect until requests are completed and a determination is made by A Precious Child to reinstate the partnership. If the Agency reobtains their Good Standing status, they will regain access to programs and services. VI. Termination of Partnership The Agency may cancel this partnership for any reason by giving written notice of their intention by email to AgencyPartners@APreciousChild.org. A Precious Child reserves the right to suspend or cancel partnerships under conditions including but not limited to: 1. Loss of 501(c)(3) status 2. Abuse of the referral process 3. Mistreatment of clients, staff or volunteers 4. Not recognizing A Precious Child for their support in media communications, if applicable 5. The agency or associated individuals engaged in illegal activities. A Precious Child reserves the right to terminate this partnership immediately and without prior notice. Prior to any such termination for good cause, A Precious Child will notify the Agency that they are no longer within Good Standing of the partnership and a 30 -day opportunity to cure will be provided. V. Final Agreement and Signatures la precious child EMPOWERING KIDS TO SUCCEED This partnership becomes effective upon the completed execution of the MOU and will remain in effect until the given expiration date. The Memorandum of Understanding (MOU) is required to be signed by the Agency's Weld County Board of County Commissioners, Chair, and it will be signed by the Chief Operating Officer at A Precious Child. This Memorandum of Understanding with Agency Partner Memorandum between A Precious Child and Weld County expires on January 31st, 2027. By signing below, the parties acknowledge and agree to the terms and conditions outlined in this Memorandum of Understanding. A Precious Child's COO: Nichols Everman Signature: COUNTY: Date: 1,.4.2024 C�i C,( � BOARD OF COUNTY COMMISSIONERS ATTEST: ��// O5 BY: AI. 1 16, )t;, Deputy Clerk to the B rd r , '` Ks in D. Ross, Chair OCT 3 0 2024 01,09114 .2n6. Contract Form Entity Information Entity Name" A PRECIOUS CHILD Entity ID* @00043519 New Entity? Contract Name * Contract ID A PRECIOUS CHILD 2025 MEMORANDUM OF 8792 UNDERSTANDING Contract Status CTB REVIEW Contract Lead* WLUNA Contract Lead Email wluna@weld.gov;cobbxxl k@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description* A PRECIOUS CHILD MOU. MOU TO PARTNER WITH ESWC FOR VARIOUS PROGRAMS. THIS IS A NON -FINANCIAL MOU. LEGAL APPROVAL HAS BEEN OBTAINED. WELD WILL BE THE FIRST SIGNOR. TERM; JANUARY 1, 2025 THROUGH JANUARY 31, 2027. Contract Description 2 PA WILL ROUTE WITH THIS CMS/ONBASE ENTRY. Contract Type* AGREEMENT Amount* $0.00 Renewable* YES Automatic Renewal Grant IGA Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 10/26/2024 10/30/2024 Department Email CM- HumanServices@weld.gov Department Head Email CM-HumanServices- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 11/28/2025 Renewal Date" 02/01/2025 Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 10/23/2024 10/24/2024 10/28/2024 Final Approval BOCC Approved Tyler Ref # AG 103024 BOCC Signed Date Originator WLUNA BOCC Agenda Date 10/30/2024 Hello