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Home My WebLink About20242037.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, JULY 31, 2024 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, July 31, 2024, at the hour of 9:00 a.m. le ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Kevin D. Ross, Chair Commissioner Perry L. Buck, Pro-Tem Commissioner Mike Freeman Commissioner Scott K. James Commissioner Lori Saine Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Houstan Aragon Chief Financial Officer, Cheryl Pattelli • MINUTES: There being no corrections to the Minutes of the Board of County Commissioners meeting of July 17, 2024, as printed, Commissioner James moved to approve. Commissioner Buck seconded the motion and it carried unanimously. le A• MENDMENTS TO AGENDA: There were no amendments to the Agenda. le C• ONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda, as printed. Commissioner James seconded the motion and it carried unanimously. El WARRANTS: 1) GENERAL WARRANTS - JULY 30, 2024: Commissioner Buck moved to approve the General Warrants, as printed. Commissioner James seconded the motion and it carried unanimously. • BIDS: 1) PRESENT BID #62400112, HEATING, VENTILATION, AND COOLING (HVAC) BELTS - FACILITIES DEPARTMENT: Toby Taylor, Purchasing Department, stated eight (8) bids were received and staff will make a recommendation on August 14, 2024. • 2) PRESENT BID #62400114, HEATING, VENTILATION, AND COOLING (HVAC) FILTERS - FACILITIES DEPARTMENT: Mr. Taylor stated nine (9) bids were received and staff will make a recommendation on August 14, 2024. 17.3 Minutes, Wednesday, July 31, 2024 Page 1 2024-2037 BC0016 El NEW BUSINESS: 1) CONSIDER ACCEPTANCE OF INTERGOVERNMENTAL GRANT AGREEMENT AWARD LETTER SUMMARY OF TERMS AND CONDITIONS FOR JUVENILE DIVERSION PROGRAM FUNDS: Michael Rourke, 19th Judicial District Attorney, introduced Kirsta Britton, 19th Judicial District Attorney's Office, and requested the Board accept grant funds, awarded in the amount of $168,300.00. Commissioner Buck moved to accept said agreement award letter. The motion was seconded by Commissioner James and it carried unanimously. El 2) CONSIDER EMPLOYMENT FIRST PROGRAM OPERATOR PLAN FOR FEDERAL FISCAL YEAR 2024-2025 AUTHORIZE DEPARTMENT OF HUMAN SERVICES TO SIGN: Jamie Ulrich, Director of the Department of Human Services, stated the Colorado Department of Human Services requires an annual plan with outlined expectations of engagement from the participants enrolled in the Employment First Program. Commissioner Buck moved to approve said plan and authorize the Department of Human Services to sign. The motion was seconded by Commissioner James and it carried unanimously. 3) CONSIDER CONTRACT ID #8520 ACCEPTANCE OF INTERGOVERNMENTAL AGREEMENT FOR 2024-2025 COUNTY GRANT PROGRAM FOR LONG-TERM CARE COORDINATION CASE MANAGEMENT: Ms. Ulrich stated the department was awarded grant funds, in the amount of $107,552.55, to fund one (1) vacant full-time equivalent position to assist long-term care clients with verification to allow for timely application processing. Commissioner James moved to accept said agreement. The motion was seconded by Commissioner Buck and it carried unanimously. IR 4) CONSIDER CONTRACT ID #8521 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - THERESA JUDD: Ms. Ulrich stated the contract is for a new provisional foster care home located in Windsor, Colorado. Commissioner Freeman moved to approve said contract and authorize the Chair to sign. The motion was seconded by Commissioner James and it carried unanimously. CI 5) CONSIDER CONTRACT ID #8523 AMENDMENT #3 TO MEMORANDUM OF UNDERSTANDING FOR COLORADO CHANGE MANAGEMENT REDESIGN (CMRD) FUNDING ALLOCATION FOR CASE MANAGEMENT AGENCY (CMA) AND AUTHORIZE CHAIR TO SIGN - HEALTH MANAGEMENT ASSOCIATES, INC. (HMA): Ms. Ulrich stated the amendment extends the term through August 31, 2024, to complete policies and scope of work for the Case Management Agency (CMA). Commissioner James moved to approve said amendment and authorize the Chair to sign. The motion was seconded by Commissioner Buck and it carried unanimously. El 6) CONSIDER CONTRACT ID #8538 NEW USER INTERGOVERNMENTAL AGREEMENT FOR FRONT RANGE COMMUNICATIONS CONSORTIUM (FRCC) PUBLIC SAFETY LAND MOBILE RADIO SERVICES AND AUTHORIZE CHAIR AND DEPARTMENT OF PUBLIC SAFETY COMMUNICATIONS TO SIGN - ADAMS COUNTY COMMUNICATIONS CENTER AUTHORITY AND CITY OF WESTMINSTER POLICE DEPARTMENT: Cordero Bustos, Department of Public Safety Communications, stated the Front Range Communications Consortium (FRCC) consists of agencies located in Weld, Adams, and Broomfield Counties, and indicated the addition of the City of Westminster Police Department would greatly increase the interoperability with the Adams County agencies, as well as broader overall coverage of the radio system. He noted the City of Westminster Police Department is solely responsible for all costs associated with the project, as well as any increase in cost to all existing contracts through Motorola Solutions, Inc. Commissioner Buck moved to approve said agreement and authorize the Chair and Department of Public Safety Communications to sign. The motion, which was seconded by Commissioner James, carried unanimously. Minutes, Wednesday, July 31, 2024 Page 2 2024-2037 BC0016 El 7) CONSIDER CONTRACT ID #8540 PROFESSIONAL SERVICE AGREEMENT FOR SECURED SHREDDING AND DESTRUCTION OF PURGED DOCUMENTS, AND AUTHORIZE CHAIR TO SIGN - STERICYCLE, INC.: Mr. Taylor on behalf of Curtis Naibauer, Interim Director of the Facilities Department, explained Weld County had previously contracted with Stericycle, Inc., dba Shred -it for their services with a cooperative agreement through Omnia Partners, which has expired due to term limitations. He indicated Stericycle, Inc., has established a new master cooperative agreement through Equalis Group using the Cooperative Governments of Council solicitation. Mr. Taylor stated Section 5-4-100 of the Weld County Code allows for the use of cooperative agreements; therefore, staff recommends the continuation of service levels provided by Stericycle, Inc., for the cost of $95,096.00. Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Buck and it carried unanimously. - -- 8) CONSIDER CONTRACT ID #8544 TASK ORDER CONTRACT FOR HIGH -IMPACT HUMAN IMMUNODEFICIENCY VIRUS (HIV) PREVENTION PROGRAM AND AUTHORIZE CHAIR TO SIGN: Jason Chessher, Director of the Department of Public Health and Environment, recalled the Board's approval of the application in May 2024, and stated the County has been awarded grant funds, in the amount of $85,522.72, to provide increased testing and refer individuals who have a positive status for appropriate treatment. He stated temporary part-time staff will be utilized for the administration of said testing and treatment; however, there is no intention to employ any additional full-time staff. Commissioner Buck moved to approve said task order contract and authorize the Chair to sign. Commissioner James seconded the motion and it carried unanimously. c 9) CONSIDER CONTRACT ID #8537 INTERGOVERNMENTAL AGREEMENT FOR SH 392 AND CR 37 INTERSECTION IMPROVEMENTS PROJECT, AND AUTHORIZE CHAIR TO SIGN: Michael Bedell, Department of Public Works, stated the agreement is administered by the Colorado Department of Transportation (CDOT), for the addition of auxiliary turn lanes and a larger turning radius to accommodate trucks. He noted the grant amount provided through CDOT will not exceed $2 Million, thus the County will provide the remainder of the funding for the project. In response to Commissioner Freeman, Mr. Bedell gave a brief timeline associated to the design and construction of the project. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner James and it carried unanimously. ▪ 10) CONSIDER CONTRACT ID #8545 RENTAL QUOTE AGREEMENT AND MANDATORY CONTRACT PROVISIONS FOR ASPHALT REMIX TRANSFER VEHICLE, AND AUTHORIZE CHAIR TO SIGN — WAGNER EQUIPMENT COMPANY: Josh Holbrook, Department of Public Works, stated the agreement is for the rental of an asphalt remixing vehicle for approximately three (3) months to allow for wider paving, and increased safety and efficiency, for an amount of $128,108.85. He indicated the possibility of the Department of Public Works purchasing this equipment next year to eliminate the need to rent in the future. Commissioner James moved to approve said agreement and contract provisions, and authorize the Chair to sign. The motion was seconded by Commissioner Buck. Chair Ross commented the equipment lends to a more consistent segregation of the asphalt material, which provides a better product and longer use of the roads. There being no further discussion, the motion carried unanimously. • 11) CONSIDER CONTRACT ID #8543 INTERGOVERNMENTAL AGREEMENT FOR LOCAL ON -DEMAND TRANSIT PROGRAM OPERATION SERVICES AND AUTHORIZE CHAIR TO SIGN — TOWN OF MILLIKEN: Evan Pinkham, Department of Planning Services, stated the agreement will allow for Via Mobility to provide on -demand transit services in the Town of Milliken, with funds awarded in 2022 from the North Front Range Metropolitan Organization (NFRMPO). Commissioner Buck moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner James and it carried unanimously. Minutes, Wednesday, July 31, 2024 Page 3 2024-2037 BC0016 12) CONSIDER CONTRACT ID #8547 GRANT APPLICATION FOR TIER 2 ENERGY AND MINERAL IMPACT ASSISTANCE FUND (EIAF) AUGUST CYCLE FOR PAVING IMPROVEMENTS ON COUNTY ROAD 76 BETWEEN CRS 29 AND 31, AND CR 72 BETWEEN CRS 33 AND 35 PROJECT, AND AUTHORIZE THE DEPARTMENT OF PUBLIC WORKS TO SUBMIT ELECTRONICALLY: Elizabeth Relford, Interim Director of the Department of Planning Services, requested the Board's support to submit a Tier II application, in the amount of $1 Million, to partially fund the $2.25 Million project to pave one (1) mile of gravel road. Commissioner Freeman moved to approve said application and authorize Ms. Relford to electronically submit said application on behalf of the Department of Public Works. The motion was seconded by Commissioner Buck and it carried unanimously. (Clerk's Note: The title of this item of business was altered subsequent to the Board meeting and what is stated on record.) E 13) CONSIDER CONTRACT ID #8548 GRANT APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE FUND (EIAF) PROGRAM FOR A NEW GROUNDS FACILITY BUILDING PROJECT (AUGUST CYCLE - TIER I), AND AUTHORIZE FACILITIES DEPARTMENT TO SUBMIT ELECTRONICALLY: Ms. Relford requested the Board's support to submit a Tier I application, in the amount of $200,000.00, to construct a new Grounds Facility building to store electric lawn and mowing equipment to be compliant by 2025. Commissioner James moved to approve said application and authorize Ms. Relford to electronically submit said application on behalf of the Facilities Department. The motion was seconded by Commissioner Freeman and it carried unanimously. (Clerk's Note: The title of this item of business was altered subsequent to the Board meeting and what is stated on record.) PLANNING: 1) CONSIDER TERMINATION OF ROAD MAINTENANCE IMPROVEMENTS AGREEMENT FOR 1041 WELD OIL AND GAS LOCATION ASSESSMENT PERMIT, 1041WOGLA19-0011 - ENERPLUS RESOURCES (USA) CORPORATION: Jazmyn Trujillo -Martinez, Department of Planning Services, requested the Board to terminate the Road Maintenance Improvements Agreement (RMA) as a result of the expiration of the 1041 Weld Oil and Gas Location Assessment Permit, 1041 WOGLA19-0011, on September 11, 2023. She confirmed the applicant was notified of said expiration on October 3, 2023, by the Department of Oil and Gas Energy. Commissioner James moved to approve said termination. The motion was seconded by Commissioner Buck and it carried unanimously. lEl 2) CONSIDER TERMINATION OF ROAD MAINTENANCE IMPROVEMENTS AGREEMENT FOR 1041 WELD OIL AND GAS LOCATION ASSESSMENT PERMITS, 1041WOGLA19-0019, 1041WOGLA19-0024, AND 1041WOGLA19-0041 - HIGHPOINT OPERATING CORPORATION: Ms. Trujillo -Martinez requested the Board to terminate the RMAs as a result of the expirations of the 1041 Weld Oil and Gas Location Assessment Permits, 1041 WOGLA19-0019, 1041 WOGLA19-0024, and 1041 WOGLAI 9-0041, on July 22, 2023. She confirmed the applicant was notified of said expiration on September 6, 2023, by the Department of Oil and Gas Energy. Commissioner Freeman moved to approve said terminations. The motion was seconded by Commissioner Buck and it carried unanimously. El 3) CONSIDER TERMINATION OF ROAD MAINTENANCE IMPROVEMENTS AGREEMENT FOR 1041 WELD OIL AND GAS LOCATION ASSESSMENT PERMIT, 1041WOGLA20-0056 - HIGHPOINT OPERATING CORPORATION: Ms. Trujillo -Martinez requested the Board to terminate the RMA as a result of the expiration of the 1041 Weld Oil and Gas Location Assessment Permit, 1041 WOGLA20-0056, on October 23, 2023. She confirmed the applicant was notified of said expiration on November 6, 2023, by the Department of Oil and Gas Energy. Commissioner Buck moved to approve said termination. The motion was seconded by Commissioner James and it carried unanimously. Minutes, Wednesday, July 31, 2024 Page 4 2024-2037 BC0016 El 4) CONSIDER TERMINATION OF ROAD MAINTENANCE IMPROVEMENTS AGREEMENT FOR 1041 WELD OIL AND GAS LOCATION ASSESSMENT PERMIT, 1041 WOGLA20-0057 - HIGHPOINT OPERATING CORPORATION: Ms. Trujillo -Martinez requested the Board to terminate the RMA as a result of the expiration of the 1041 Weld Oil and Gas Location Assessment Permit, 1041 WOGLA20-0057, on October 7, 2023. She confirmed the applicant was notified of said expiration on November 6, 2023, by the Department of Oil and Gas Energy. Commissioner Freeman moved to approve said termination. The motion was seconded by Commissioner Buck and it carried unanimously. El 5) CONSIDER TERMINATION OF ROAD MAINTENANCE IMPROVEMENTS AGREEMENT FOR 1041 WELD OIL AND GAS LOCATION ASSESSMENT PERMIT, 1041WOGLA20-0003 — EDGE ENERGY II, LLC: Ms. Trujillo -Martinez requested the Board to terminate the RMA as a result of the expiration of the 1041 Weld Oil and Gas Location Assessment Permit, 1041 WOGLA20-0003, on December 9, 2023. She confirmed the applicant was notified of said expiration on December 12, 2023, by the Department of Oil and Gas Energy. Commissioner Saine moved to approve said termination. The motion was seconded by Commissioner Buck and it carried unanimously. PUBLIC COMMENT: 1) Steve Teets, City of Greeley resident, offered his comments to the Board, with response from Commissioner James, Chair Ross, Mr. Pinkham, and Ms. Relford. RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:31 a.m. These Minutes were approved on the 14th day of August, 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, C• - • • ATTEST: ddthio Weld County Clerk to the Board BY: puty Clerk to the Board KeRoss, Chair Perry L. dick, Pro-Tem Mik# Freeman Slott K. James 8�.25A.A. Lori Saine Minutes, Wednesday, July 31, 2024 Page 5 2024-2037 BC0016 ATTENDANCE LIST DATE: 1/31/74 NAME - PLEASE PRINT LEGIBLY ADDRESS (CITY, STATE ZIP) EMAIL COUNTY OF RESIDENCE SPEAKING (YIN)? eGio--ie --rs P. a • & 71,79- geG ItelO- (1V-0 ,UX() Hello