HomeMy WebLinkAbout20241907.tiffRESOLUTION
RE: APPROVE GRANT APPLICATION FOR INTERNET CRIMES AGAINST CHILDREN
(ICAC) TASK FORCE AND AUTHORIZE CHAIR, SHERIFF'S OFFICE, AND
CONTROLLER TO SIGN - CITY OF COLORADO SPRINGS POLICE DEPARTMENT
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for the Internet
Crimes Against Children (ICAC) Task Force from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to
the City of Colorado Springs Police Department, commencing upon full execution of signatures,
with further terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Grant Application for the Internet Crimes Against Children (ICAC)
Task Force from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, to the City of Colorado Springs
Police Department, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair, Daren Ford, Director of the
Northern Colorado Regional Forensic Laboratory, Todd Zwetzig, Sheriff's Office, and
Chris D'Ovidio, Controller, be, and hereby are, authorized to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of July, A.D., 2024.
ATTEST:
Weld County Clerk to the Board
BY: L4icki'Y1 • tA) to I cJL
Deputy Clerk to the Board
APP ED
ounty Attorney I22J[ L
Date of signature: Z
on Saine
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,
-
Key' Ross, Chair
Perry L. Bu 1!, Pro-Tem
ike - reeman
. James
CUSED
cc :50(6K/Dr ACT (cP/co)
01C123/24
2024-1907
SO0045
Con -h/c, c+ I Dfk ?c -I
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: 2025 ICAC Grant Request
DEPARTMENT: Sheriffs Office
PERSON REQUESTING: Daren Ford
DATE: 7/10/24
Brief description of the problem/issue:
The Regional Crime Lab has an opportunity to apply for a grant sponsored by the Internet Crimes Against
Children (ICAC) Colorado taskforce. The grant request will pay for two software renewals, Cellebrite UFED for
PC ($6,900), Griffeye with Lace Carver ($2300), and one shielded faraday bag ($500). The equipment and
software are frequently used by analyst to process evidence related to child sexual exploitation. The UFED for
PC software assists in processing large volumes of data in an automated format increasing analyst
efficiencies. Griffeye is a software program which is used on a forensic workstation to help process, analyze
and sort Child Exploitive Media Files. The faraday enclosure removes cell phones from the cellular network
protecting the integrity of the evidence and preventing data on the phones from being deleted remotely.
The board has approved the submission and acceptance of the ICAC grant for the past several years.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
• Authorize the Chair to approve the grant request for $9,700
• Deny Authorization to sign. This will result in increased cost to the County General Fund to provide this
needed equipment and software.
• Schedule a work session to discuss the options further.
Recommendation:
I recommend approving the grant request.
Perry L. Buck, Pro-Tem
Mike Freeman,
Scott K. James
Kevin Ross, Chair
Lori Saine
Approve Schedule
Recommendation Work Session Other/Comments:
U;a erne&
2024-1907
1/(5 3U ou-I-5
Karla Ford
From:
Sent:
To:
Subject:
I approve
** Sent from my iPhone **
Scott James
Monday, July 8, 2024 12:02 PM
Karla Ford
Re: Please Reply - 1CAC Grant application
Scott K. James
Weld County Commissioner, District 2
1150 O Street, P.O. Box 758, Greeley, Colorado 80632
970.336.7204 (Office)
970.381.7496 (Cell)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning
the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
On Jul 8, 2024, at 1:27 PM, Karla Ford <kford@weld.gov>wrote:
Please advise if you support recommendation and to have department place on the agenda.
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.weldgov.com ::
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
<image001.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
1
BUDGET REQUEST WORKSHEET DEPARTMENT NAME I Weld County Government
Purpose: The Budget Request Worksheet maybe used as a guide to assist you in the preparation of the budget and narrative. All required
information must be provided. Red text is just there to l!rovide an examine -Please delete and rel!lace with request}
Please rank 1-1
With 1 being your
number 1 priority
irchase
A. Travel - Itemize travel expenses of project personnel by purpose (e.g., staffto training). Show the basis of computation (e.g., two people to
3 -day training at $x airfare, $x Lodging, $x subsistence). In training projects, travel and meals for trainees should be listed separately. Show
the number oftrainees and the unit costs involved. Identify the location oftravel, if known. Indicate source ofTravel Policies applied,
Applicant or Federal Travel Regulations.
Purpose of Travel
Location
Item
Computation
Cost
Within the US Idlocatton is
unknown, please provide the
information on which city you
used to calculate the rates)
Airfare
Lodging
Per Diem
Oround
Transportation
Sub -Total'
$
Within the US
Airfare
Lodging
Per Diem
I
round Transportation
Sub -Total
$
Travel Sub -Total $
2016/17 ICAO Grant Application
Colorado ICAC Task Force
1 of3
B. Equipment: List non -expendable items that are to be purchased. Non -expendable equipment is tangible property having a useful life of
more than two years and an acquisition cost ofSS,000 or more per unit. Expendable items should be included in the "supplies" category.
Explain how the equipment is necessary for the success ofthe project.
Item
Computation
Cost
$
Equipment Sub -Total $
C. supplies: List items by type costing less than $5,000, such as books, hand held tape recorders) and show the basis for computation.
(Note: Organization's own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any material that
are expendable or consumed during the course ofthe project.
Item
Computation
Cost
SMS for Cellebrite
I license@$6900.00
$6,900.00
SMS for Griffeye with Lace Carver
I license@$2300.00
$ 2,300.00
Faraday Bags (Charge and Shield)
I bag@ $500.00
$ 500.00
Supplies Sub -Total S 9,700.00
D. Other costs: List items (e.g., registrations)
Description
Computation
Cost
Other Costs Sub -Total
$
Total Request
9,700.001
2016/17 ICAC Grant Application
Colorado ICAO Task Force
2 of 3
Budget Summary: When you have completed the budget worksheet, transfer the totals for each category to the spaces below.
Budget Category:
Amount:
A. Travel
$0.00
B. Equipment
$0.00
C. Supplies
$9,700.00
D. Other
$0.00
TOTAL PROJECT COSTS
$9,700.00
2016/17 ICAC Grant Application
Colorado ICAO Task Force 3 of 3
ICAC SIGNATURE PAGE (No E -Signatures Permitted)
Please fill out the following information and return with your grant application documents to
Patricia.Lykes@Coloradosprings.gov.
NAME OF DEPARTMENT: Weld County Sheriff's Office
ICAC Point of Contact: The person who has direct responsibility for the implementation of the project.
This person should combine knowledge and experience in the project area with ability to administer the
project. This person shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget.
NAME: Todd Zwetzig
JOB TITLE: Forensic Scientist
EMAIL: tzwetzig@weld.gov
SIGNATURE: _1.rv4(4 j' 4V
Command Level: A command level officer in the organization with decision making authority to obligate
the organization to follow the requirements of federal funding. This person will be responsible for ICAC
signatures on all forms and will oversee the ICAC POC as it relates to the ICAC grant award spending.
NAME: Daren Ford
JOB TITLE: Laboratory Director
EMAIL: dford@weld.gov
SIGNATURE: a24 i-/-*
Financial Officer: The person who is responsible for all financial matters related to the program and who
has responsibility for the accounting, management of funds, verification of expenditures, audit
information and financial reports.
NAME: Chris D'Ovidio
JOB TITLE: County Controller
EMAIL: cdovidio@weld.gov
SIGNATURE: `/(L.- 7)6d,
Other Officers/Investigators who will be involved with ICAC investigations (no signatures needed):
NAME: Todd Zwetzig
EMAIL: tzwetzig@weld.gov
NAME: David Porter
EMAIL: dporter@weld.gov
NAME: Dayle Rosebrock _
EMAIL: drosebrock@weld.gov
NAME:
EMAIL:
NAME:
EMAIL:
NAME:
EMAIL:
NAME:
EMAIL:
NAME:
EMAIL:
Risk Assessment Checklist for CSPD Grant Sub -Recipients
GRANT TITLE: 15PJDP-21-GK-03813-MECP Internet Crimes Against Children (ICAC) Task
Force
Department Name: Weld County Sheriff's Office
SUB -RECIPIENT UEI:
SUB -RECIPIENTS FISCAL MANAGER: Chris D'Ovidio
SUB -RECIPIENTS PROGRAM MANAGER: Daren Ford
CERTIFICATION OF RESPONSES
I hereby certify that the information provided and contained within my responses are true and correct
to the best of my knowledge. I further understand that untruthful statements provided or falsified
documentation submitted may result in the immediate termination of the above -mentioned
grant/contract (Statement of Grant Award) and is punishable by law.
Signature of individual certifying the responses
Kevin D. Ross, Chair, Board of Weld County Commissioners
Printed Name and Title of individual certifying the responses
JUL 1 5 2024
Date
ATTEST'
d‘rA„,,,i
Deput /Cler to the
Return to:
Colorado Springs Police Department AT
705 South Nevada Avenue
Colorado Springs, CO 80903
Patricia.lvkes@coloradosprings.eov
, ICAC Program Coordinator
Subrecipient Risk Checklist
Page 1
�o��-/97
Your agency's responses will be used to make funding decisions and, if awarded funding, determine
the level of sub -recipient monitoring CSPD will perform related to your grant award.
1. Does your agency have an EEOP (Equal Employment Opportunity) plan on file?
YES
NO
2. Does your agency notify program beneficiaries how to file complaints alleging discrimination
with the (federal) Office for Civil Rights? Notification can be a link on your website, posters,
brochures, etc. Definition of beneficiaries: All grant funded projects have beneficiaries. For
example, if your project was funded for the purchase of equipment, then you need to think
about how the equipment benefits your agency personnel and/or the citizens of your local
community.
YES
NO
3. In the prior two years, has your agency had any findof discrimination issued by a federal or
state court, or federal or state administrative agency on the grounds of race, color, religion,
national origin, sex, gender identity, or sexual orientation?
YES
NO
4. Does your agency have policies that prohibit discrimination against prospective or current
employees on the basis of race, color, religion, national origin, sex, gender identity, or sexual
orientation?
YES
NO
5. Does your agency have a policy that addresses meaningful access to your programs and
activities to persons who have limited English proficiency (LEP)?
YES
NO
Subrecipient Risk Checklist Page 2
6. Is your agency presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to denial of Federal benefits by a State or Federal court, or voluntarily excluded from
covered transactions by any Federal department or agency?
YES
NO
7. Does your agency use any grant money for lobbying activities?
YES
NO
8. Does your agency have written personnel policies and procedures?
YES
NO
9. Does your agency abide by the Drug -Free Workplace Act of 1988?
YES
NO
10. Does your agency have a written policy that addresses the retention of grant -related records
that meets the requirements of funding agencies?
YES
NO
11. Will or has your grant funded project use(d) federal funds to reduce state or local funds that are
available or have been allocated for the same activity or purpose within your agency (i.e. will
you supplant local funds with these funds)?
YES
NO
Subrecipient Risk Checklist Page 3
12. Do you have written financial policies and procedures in place that address:
a. Grant accounting to include procedures for financial management
YES
NO
b. Cash management
YES
NO
c. Procurement
YES
NO
d. Travel
YES
NO
e. Inventory controls
YES
NO
f. Personnel/Time and Attendance
YES
NO
g. Separation of duties
YES
NO
h. Financial statement review
YES
NO
13. What is the date of your agency's most recent:
a. Single Audit (if required) 12/31/22 done as part of the financial audit.
b. Financial Audit or Financial Review (please specify) Completed 12/31/22.
Subrecipient Risk Checklist Page 4
14. Does your agency have a password -protected financial software system that provides records
that can identify the source and application of funds for award -supported activities?
x I YES
NO
15. Does your system allow expenditures to be classified by the broad budget categories listed in
the approved budget in your grant? (i.e. Personnel, Supplies and Operating, Travel, Equipment
and Professional Services).
YES
NO
16. Does youragency reconcile grant information maintained outside your financial system to the
agency's financial system at least quarterly?
YES
NO
17. Does your organization track and conduct a biennial physical inventory of grant funded
equipment that identifies acquisition date, cost, vendor, property description, source of funding,
who holds title, serial 6, location, ultimate disposition data, percentage of Federal participation,
and use and condition of property?
YES
NO
18. Does youragency have a process in place to, when mandated by a grant agreement, ensure
covered individuals are suitable to interact with participating minors?
YES
NO
Subrecipient Risk Checklist Page 5
19. Has your agency ever been designated "high risk" by a federal grant -making agency outside of
the Department of Justice?
YES
NO
20. Does your agency comply with all applicable provisions of 41 U.S.C. 4712 that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant or federal funds,
abuse of authority relating to a federal grant, and/or a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant?
YES
NO
21. Does your agency have written procedures in place to respond in the event of an actual or
imminent breach of personally identifiable information related to an OJP grant -funded
program/activity or through the use of a Federal Information System that includes a
requirement to report such breach to an OJP Program Manager no later than 24 hours after an
occurrence of an actual breach, or the detection of an imminent breach?
YES
NO
Subrecipient Risk Checklist Page 6
22. Has your agency been awarded ICAC funding in the last three years? If you answer yes to
question 22, please also answer a. — c.
YES
NO
a. Did your agency submit required performance metrics by the deadline outlined in its
Statement of Award?
YES
NO
b. Did your agency spend awarded funding as outlined in its Statement of Award?
YES
NO
c. Did your agency submit its reimbursement request(s) by the deadlines outlined in its
Statement of Award?
YES
NO
Subrecipient Risk Checklist Page 7
Contract Form
Entity Information
Entity Name *
COLORADO SPRINGS POLICE
DEPARTMENT
Entity ID"
@00017981
O New Entity?
Contract Name * Contract ID
2025 ICAC GRANT APPLICATION FOR REGIONAL LAB 8489
SOFTWARE PURCHASE
Contract Status
CTB REVIEW
Contract Lead
DFORD
Contract Lead Email
dford@weldgov.com;sko
hlgraf@weldgov.com
Contract Description*
FUNDS ARE BEING USED TO BUY SOFTWARE FOR REGIONAL CRIME LAB
Contract Description 2
Contract Type*
APPLICATION
Amount*
$9,700.00
Renewable*
NO
Automatic Renewal
Grant
YES
IGA
Department
SHERIFF
Department Email
CM-Sheriff@weldgov.com
Department Head Email
CM-Sheriff-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
NTYATTO R N EY@W EL
DGOV.COM
Grant Deadline Date
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 07/11/2024
07/15/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
08/01/2025
Committed Delivery Date
Renewal Date
Expiration Date*
12/31/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
DONNIE PATCH CHERYL PATTELLI KARIN MCDOUGAL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
07/10/2024 07/10/2024 07/12/2024
Final Approval
BOCC Approved Tyler Ref #
AG 071 524
BOCC Signed Date Originator
SKOHLGRAF
BOCC Agenda Date
07/15/2024
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