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Home My WebLink About20242480.tiffRESOLUTION RE: APPROVE GRANT CONTRACT FOR 2024-2025 COLORADO RESPITE COALITION (CRC) AND AUTHORIZE CHAIR PRO-TEM TO SIGN - EASTERSEALS COLORADO WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Grant Contract for the 2024-2025 Colorado Respite Coalition (CRC) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Easterseals Colorado, commencing upon full execution of signatures, and ending June 30, 2025, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Colorado Respite Coalition (CRC) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Easterseals Colorado, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 18th day of September, A.D., 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ,tt. ,A) Weld County Clerk to the Board BY: AP Deputy Clerk to the Board County `s ttorney Date of signature: EXCUSED Kevjo D. Ross, Chair Perry L. Bu Tac' Mike r reeman Pro-Tem . James 25?".4'''L ri Saine cc . )-t r), ACf (cp/ct) to/g/2N 2024-2480 HR0096 Con+r.c+ rD *Cog`1 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Colorado Respite Coalition 2024-25 State Respite Grant Contract with EasterSeals Colorado DEPARTMENT: Human Services DATE: September 3, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: On May 24, 2024, the Department received approval and applied for the Colorado Respite Coalition (CRC) FY 2024-25 State Respite Grant, known to the Board as Tyler# 2024-1289, and has since been awarded $10,000.00. The Department is now requesting approval of the Grant Contract issued from EasterSeals Colorado and to expend the funds awarded. Awarded funds must be expended no later than June 30, 2025, and will be used to continue to offer respite options for Weld County family caregivers. Legal (B. Howell) has reviewed and approved the Grant Contract. What options exist for the Board? • Approval of the Grant Contract between WCDHS and EasterSeals Colorado. • Deny approval of the Grant Contract between WCDHS and EasterSeals Colorado. Consequences: The Area Agency on Aging will not be able to accept the awarded funds. Impacts: The Area Agency on Aging Division will not have the additional funding to offer respite options to family caregivers in Weld County. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Total grant award = $10,000.00 (No matching funds required). Funded through: EasterSeals Colorado Term: July 1, 2024 through June 30, 2025. Pass -Around Memorandum; September 3, 2024 - CMS ID 8692 2024-2480 --IR©ogC. Recommendation: • Approval of the Grant Contract and authorize the Chair to sign and for the Department to expend the awarded funding. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem EP Mike Freeman •Al\E Scott K. James Kevin D. Ross, Chair 1t/ Lori Saine 15 Pass -Around Memorandum; September 3, 2024 — CMS ID 8692 GRANT CONTRACT Grantor: Grantee: Easterseals Colorado 393 South Harlan Street, Suite 250 Lakewood, CO 80226 303-233-1666 x 419 Weld County Area Agency on Aging 315 N. 11th Avenue Building A Greeley, CO 80631 970-400-6786 Date: July 15, 2024 Program Name: Weld County Area Agency on Aging Grantee Lead: Kelly Morrison, Executive Director Period (total grant period): July 1, 2024 - June 30, 2025 Grant Report and Documentation Due: June 9, 2025 Amount of Grant: $ 10,000.00 AN AGREEMENT between the Grantor, Easterseals Colorado, and the Grantee, Weld County Area Agency on Aging, to carry out specific activities under the Easterseals Colorado's Respite Grant funding program and establishing terms and conditions of operation. IT IS MUTUALLY AGREED AS FOLLOWS: Use of Funds: The awarded funds must be used specifically for the designated purpose(s) outlined in Grantee's proposal to provide LOW or NO COST respite services to families. Grant funds shall not be used for any food or beverage. Grantee must obtain Easterseals Colorado's approval prior to requiring families to pay for services received through the grant award. • Easterseals Colorado shall reimburse Grantee for respite services not to exceed $10,000.00. • Grantee shall report to Easterseals Colorado by April 1, 2025, if the awarded funds will not be expended within the grant period. If Grantee needs to amend the budget during the grant period, Easterseals Colorado must provide written approval of changes. Background Checks and Insurance Requirements: • All respite care providers (staff and volunteer) involved with the program funded by this grant must complete a fingerprint -based background check before providing care. • Grantee must also carry a privacy insurance policy during the entire grant period to receive funds. Proof of qualifying insurance policy must be submitted to and approved by Easterseals Colorado General Grant Terms, Conditions and Understandings Contract revised July 2024 Page 1 Easterseals Colorado prior to providing any care services. • Grantee must keep documentation of all provider fingerprint -based background checks and privacy insurance policy for a minimum of four years after the grant period ends. • Please attach a copy of your Certificate of Insurance when returning this signed contract. Grant Outcomes (as determined bytlhe submitted Grantee proposal): 1. Agency will provide approximately 5 families and approximately 60 hours per client (300 total hours) of respite care during the Grant period. 2. Our target is to achieve a satisfaction rate of 90% or higher among program participants as shown in a Performance Measure survey. Terms of Payment: Easterseals Colorado will pay invoices within 30 days of the receipt of the invoice. initial Monthly invoices shall be submitted by the 15th of the month to ESC to be considered for payment within the 30 -day time frame. - initial Data Collection Sheets (attached), are required to be submitted with the monthly invoice. - initial The Data Collection Sheet must be signed by a family caregiver and by the Grantee. Grant Reporting Requirements: Grantees are required to: • Grantee will facilitate the collection of Colorado Respite Coalition online survey data from family caregivers who received respite services during the program period (survey link will be provided). Grantee shall report data from any agency surveys conducted during the program period. Grantee must also submit a final budget showing how funds were expended during the grant period. initial All final grant reporting is due June 9, 2025. GENERAL GRANT TERMS, CONDITIONS AND UNDERSTANDINGS Easterseals Colorado, as fiscal agent, and upon the recommendation of its respite grant review committee is awarding this grant to the above -named agency, Grantee, contingent upon the following: 1. UNAUTHORIZED USE OF GRANT. No part of the Grant will be used: (i) to carry on propaganda or otherwise influence legislation within the meaning of 26 U.S. Code § 4945 (d)(1);(ii) to attempt to influence the outcome of any specific public election; (iii) to carry on, directly or indirectly, any voter registration drive within the meaning of Section 4945(d)(2) of 26 U.S. Code; (iv) for any political expenditure within the meaning of Section 4955(d) of 26 U.S. Code; or (v) to make payment to an individual, except for compensation or expense reimbursement to employees of, or consultants to, Grantee within the scope of their Easterseals Colorado General Grant Terms, Conditions and Understandings Contract revised July 2024 Page 2 employment or engagement. 2. ACCOUNTING AND AUDIT. Grantee must: (i) keep an accurate record on a fund accounting basis of the receipt and disbursement of funds and expenditures incurred under the terms of this Contract; (ii) retain all books and records relating to this Contract (including bills, invoices, canceled checks, receipts, etc.) for at least four (4) years after expiration of the Period; and (iii) comply with all requests by Easterseals Colorado to inspect or receive copies of such books and records. At Easterseals Colorado's expense, it may audit the books and records of Grantee relating to this Contract, and Grantee will aid as requested in connection with the audit. 3. CONFIDENTIALITY. Grantee acknowledges that in the performance of this Contract, Grantee may have access to information that is private or confidential to, or a trade secret of, Easterseals Colorado. Grantee agrees not to disclose any such information (the "Confidential Information") to any third party without the specific written authorization of Easterseals Colorado, regardless of the form or format in which, or means by which, Grantee becomes aware of such information. For the purposes of this Contract, Confidential Information shall not include information that is in the public domain unrelated to actions by Grantee or information that Grantee has obtained in good faith from legal sources other than Easterseals Colorado. Grantee agrees to take whatever measures are reasonably necessary to ensure that the employees, independent contractors and agents of Grantee are personally bound to maintain the Confidential Information in the same manner as Grantee. Grantee agrees that breach of confidentiality would result in irreparable harm to Easterseals Colorado and all equitable remedies, including injunctive relief shall be available to Easterseals Colorado for any breach of confidentiality by or through Grantee. Easterseals Colorado and Grantee acknowledge and agree that Grantee is subject to the Colorado Open Records Act CRS 24-72-201 et seq., (CORA) and that Grantee may release publicly requested information not prohibited from release or disclosure under the Act. Any documents such as data collection forms, surveys, or any other item Easterseals Colorado requests to be private, proprietary, confidential, or a trade secret will be required to be marked as "Confidential" in order to prevent potential release. 4. ACKNOWLEDGMENT/PUBLICITY. Easterseals Colorado encourages the Grantee to publicize information concerning the awarded Grant in the Grantee's newsletters, annual reports and other relevant publications000. Grantee will allow Easterseals Colorado to review and approve the text of any proposed publicity concerning this Contract prior to its release. Grantee must add a link to the Easterseals Colorado website, www.easterseals.com/co/ and its program, the Colorado Respite Coalition, www.coloradorespitecoalition.ora on agency website to acknowledge partnership. Easterseals Colorado welcomes any photographs relevant to the grant for use by Easterseals Colorado and/or the Colorado Respite Coalition. Photos must have prior client releases for publication purposes. Easterseals Colorado General Grant Terms, Conditions and Understandings Contract revised July 2024 Page 3 Easterseals Colorado or the Colorado Respite Coalition or State of Colorado, State Unit on Aging ("Parties"), without further notice, may use information regarding this Contract and/or Grant, the amount and purpose of the Grant and photographs, logo or trademark, and other published printed information or materials (provided by Grantee) and its activities, in Parties' periodic public reports, newsletters and news releases. 5. NO OBLIGATION TO THIRD PARTIES; NO ASSIGNMENT. Easterseals Colorado understands that Grantee intends to engage third parties to provide respite services. Though Easterseals Colorado maintains that it has no obligation to these third parties, it is allowable to exclude the provided language from those third party contracts. Employment or engagement of such third parties is referred to in this paragraph as "engagement." If Grantee elects to engage third parties for such purpose, Grantee will: (i) notify third parties that their engagement is subject to the terms and conditions of this Contract, (ii) include the following language in any written agreement between Grantee and any third party: "[third party] hereby acknowledges that [Grantee]'s rights under this agreement are subject to all the terms and conditions of a Grant Contract with Easterseals Colorado ("Easterseals Colorado"). [Third party] agrees that Easterseals Colorado has no obligation whatsoever to [third party] for any monies payable to [Grantee] under the Grant Contract and [third party] agrees to look solely to [Grantee] for payment of any claims [third party] may have."; and (iii) hold Easterseals Colorado harmless from any and all claims of third parties arising from or relating to the Grant, this Contract or Grantee's agreement with any third party. Easterseals Colorado and Grantee agree that they are the sole parties to this Contract and no third party shall become a third -party beneficiary of this Contract. Grantee may not assign this Contract without the prior written consent of Easterseals Colorado. 6. REPRESENTATIONS OF GRANTEE; COMPLIANCE WITH LAWS, RULES AND REGULATIONS; INSURANCE; GOVERNING LAW. By signing this Contract, Grantee represents that: Grantee is in compliance with and, at all times will continue to be in compliance with, all laws, rules, and regulations of the United States and of the State of Colorado that are applicable to Grantee, including but not limited to: (i) 26 U.S. Code §4945; (ii) Title VI of the Civil Rights Act of 1964; (iii) Title IX of the Education Amendments Act of 1972; (iv) Section 504 of the Rehabilitation Act of 1973; v) the Age Discrimination Act of 1975; and (vi) the Americans With Disabilities Act of 1990; (vii) HIPAA; [Grantee may explain in a separate written document the reason(s) it believes it is exempt from compliance with any of these laws and the written explanation will be included as a Special Condition applicable to the Grant]; Grantee is knowledgeable about the Executive Order 13224 and the USA Patriot Act of 2001 and agrees that no part of the Grant will be expended or re -granted so as to benefit any person or organization with ties to terrorists. When requested, Easterseals Colorado General Grant Terms, Conditions and Understandings Contract revised July 2024 Page 4 Grantee will provide current information concerning its activities and that of the recipients of any re -granted funds; At all times, Grantee will maintain adequate liability insurance covering all of its activities relating to the Grant; and Grantee's representations are true and may be relied upon by Easterseals Colorado. Grantee will immediately notify Easterseals Colorado in writing if Grantee fails to comply with any provision of this Contract or if any representation of Grantee is no longer true. This Contract shall be construed and enforced according to the laws of the State of Colorado. The terms and conditions of this Contract are hereby accepted and agreed to by Easterseals Colorado and Grantee to be effective upon execution below by both parties. Easterseals Colorado: 23/09/24 Roman Krafczyk, President and CEO Weld County Area Agency on Aging: Perry L. By6k, Chair Pro-Tem Weld County Board of County Commissioners Attest: Weld County Clerk to the Boar BY: Deputy Clerk to the Board Date Signed SEP 1 8 2024 to Signed Easterseals Colorado General Grant Terms, Conditions and Understandings Contract revised July 2024 Page 5 o�a`�- ..Vi Entity Information Entity Name* EASTER SEALS COLORADO Entity ID* @00041195 Contract Name * EASTER SEALS COLORADO - COLORADO RESPITE COALITION 2024-25 STATE RESPITE GRANT CONTRACT Contract Status CTB REVIEW Q New Entity? Contract ID 8692 Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID 20241289 Requires Board Approval YES Department Project # Contract Description * EASTER SEALS COLORADO - COLORADO RESPITE COALITION 2024-25 STATE RESPITE GRANT CONTRACT. THE FUNDS WILL BE USED TO CONTINUE TO OFFER RESPITE OPTIONS FOR WELD COUNTY FAMILY CAREGIVERS. Contract Description 2 PA ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB IS 9/4/2024 Contract Type* Department CONTRACT HUMAN SERVICES Amount* $10,000.00 Renewable * NO Automatic Renewal Grant IGA Department Email CM- HumanServices@weldgov. corn Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV Requested BOCC Agenda Date * 09/18/2024 Due Date 09/14/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 04/30/2025 Committed Delivery Date Renewal Date Expiration Date* 06/30/2025 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 09/10/2024 09/10/2024 09/10/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 09/18/2024 Tyler Ref # AG 091824 Originator SADAMS Hello