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Home My WebLink About20240568.tiffRESOLUTION RE: APPROVE SOLE SOURCE QUOTE FOR PURCHASE OF COMPACT RAPID DEPLOYABLE (CRD) EMERGENCY COMMUNICATIONS EQUIPMENT AND AUTHORIZE CHAIR TO SIGN - AT&T FIRSTNET WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, Pursuant to Section 5-4-90, Sole Source Purchasing of the Weld County Code, the Purchasing Manager has reviewed and deems it advisable to approve AT&T FirstNet as a Sole Source Vendor, and WHEREAS, the Board has been presented with a Sole Source Quote for Purchase of Compact Rapid Deployable (CRD) Emergency Communications Equipment among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Finance and Administration, Office of Emergency Management, Homeland Security Grant Program (HSGP) as the Fiscal Agent, Larimer Emergency Telephone Authority (LETA), and AT&T FirstNet, with further terms and conditions being as stated in said quote, and WHEREAS, after review, the Board deems it advisable to approve said quote, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Sole Source Quote for Purchase of Compact Rapid Deployable (CRD) Emergency Communications Equipment among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Finance and Administration, Office of Emergency Management, Homeland Security Grant Program (HSGP) as the Fiscal Agent, Larimer Emergency Telephone Authority (LETA), and AT&T FirstNet, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said quote. CC: O E N (R1t), Rik., A CT (c P/co) Q3/IS/2y 2024-0568 F10080 EM0021 SOLE SOURCE QUOTE FOR PURCHASE OF COMPACT RAPID DEPLOYABLE (CRD) EMERGENCY COMMUNICATIONS EQUIPMENT - AT&T FIRSTNET PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 6th day of March, A.D., 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, C ATTEST: .j Weld County Clerk to the Board BY( (3cicct-IA .1/JaittA)Jc_ Deputy Clerk to the Board APP CVED A County Al rney Date of signature: 3` 13) Z4 7 Kew 0 oss, Chair jaft I5erry L B k, Pro-Tem Td1.110. Mike Freeman Scott K. James Saine 2024-0568 F10080 EM0021 Caritv616-1W-1903 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Sole Source Designation — AT&T First Net DEPARTMENT: Accounting/Purchasing DATE: February 29, 2024 PERSON REQUESTING: Chris D'Ovidio, David Winklbauer, Toby Taylor Brief description of the problem/issue: The Larimer Emergency' Telephone Authority (LETA) has been awarded a homeland security grant for the purchase of a Compact Rapid Deployable (CDR) communication unit. To ensure network compatibility, LETA needs to purchase the Rescue 42 CRD through AT&T FirstNet. The Rescue 42 CRD is the only authorized vendor for rapid deployable equipment on the AT&T FirstNet network. A letter from the CEO of LETA is attached as reference. What options exist for the Board? Consequences: Impacts: Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): Recommendation: Approve sole source recommendation for AT&T FirstNet. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross , Chair Lori Saine 2024-0568 3/Lp Fl o n0 EMoOZt Homeland Security Grant Program (HSGP) Sole Source Recommendation - Project above $25,000 To: Board of County Commissioners From: Dave Winklbauer Subject: Larimer Emergency Telephone Authority (LETA) Rapid Deployable Communication (RDC) Equipment (22SHS23NER-2, Pl, L1) — Homeland Security Grant Program (HSGP) Funding Larimer Emergency Telephone Authority (LETA) has been approved for HSGP funding for the purchase of a second Compact Rapid Deployable (CRD) communications equipment which supports emergency communications. To ensure network compatibility, LETA needs to purchase the Rescue 42 CRD through AT&T FirstNet. The Rescue 42 CRD is the only authorized vendor for rapid deployable equipment on the AT&T FirstNet network. A letter from the CEO of LETA is attached as reference. Weld County purchasing policy section 5-4-90 allows sole source purchases. LETA has provided documentation that shows Rescue 42 is the only vendor for the CRD due to compatibility requirements with the existing AT&T FirstNet system. Weld County Purchasing has reviewed and agrees with this sole source recommendation. The cost of the AT&T FirstNet CRD is $81,903. • The Larimer Emergency Telephone Authority will pay $38,249 of the project cost and will be invoiced this amount before the Purchase Order is authorized. • The 2022 HSGP will pay the remaining $43,654 of project costs and will be reimbursed $43,634 through quarterly Request for Reimbursement submission. The Accounting Department recommends the Board of County Commissioners authorize the issuance a Purchase Order to AT&T FirstNet for $81,903, approving a sole source exemption for the purchase a Compact Rapid Deployable (CRD) communication unit. Sincerely, Dave Winklbauer HSGP Fiscal Analyst FIRSTNET. Built with AT&T QUOTE Created Date 1/22/2024 Quote Name Q-100979-629 Expiration Date 2/22/2024 Account Number 100979 Customer Information Company Name Larimer Emergency Telephone Authority Contact Name Matt Brutscher FirstNet Information Sales Rep Robert Diaz Product Code MA-MC400-1200M-B PR-SAT-EN-R1900FIPS PR-ADK-R1900 ;E;gc,4E!12 Ship To 4872 Endeavor Dr Johnstown, CO 80534 Lift -Gate Delivery YES Required? Account FAN 60647875 Product Sales Price Quantity Total Price Cradlepoint Secondary Modem - for CRD/SatRunner CRD for FirstNet (R1900 FIPS) eNodeB Adapter Kit (R1900) For questions, contact the Rescue 42 CRD TM Sales Team: 888-427-3728 or Dealovables(BRescue42.com. Additional Notes: Cradlepoint Secondary Modem (MC400-1200M-B) is compatible with the IBR1700 Cradlepoint router. Not 5G capable. $708.00 $79,200.00 $1,995.00 Subtotal $81,903.00 Grand Total $81,903.00 Customer to install and purchase Verizon radio (Network Extender 3 for Enterprise). MSRP is approximately $2,999. 1.00 $708.00 1.00 $79,200.00 1.00 $1,995.00 Purchase Orders MUST be addressed to AT&T and submitted via email to BOTH your AT&T FirstNet Consultant and DeeIovableslRescue42.com. All prices quoted in U.S. Dollars. This quotation is valid for 30 days. All sales are final. Charges for equipment and any optional training and support add-ons will appear on AT&T bill and payment must be made to AT&T. Once order is placed, you cannot cancel your order or return the product for a refund. Additional shipping charges apply when shipped outside of the contiguous United States and must be quoted separately. Contact Rescue 42 for the freight quote, which is valid for 30 days. CRDs, miniCRDs and SLCs that ship without data plans will be ready to activate upon delivery. All applicable, local sales tax to be added on final bill from AT&T. FirstNet and FirstNet logo are trademarks of the First Responder Network Authority. CRD, miniCRD, and SLC+ are trademarks of Rescue 42, Inc. ATTEST: BY: W.,,,,trit,A) ade„);,1 erk to the Board BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Deputy CI -T to the B•' �: �� I. i % evin D. Ross, Chair MAR 0 6 2024 cJO& 066` Sole Source Request to utilize current Larimer Emergency Telephone Authority (LETA) service provider FirstNet Benefits for new Compact Rapid Deployable (CRD) Unit Background: The Larimer Telephone Authority (LETA) has been awarded $43,654 in NEAHR Homeland Security grant funding (2022 grant project) to build a Compact Rapid Deployable (CRD) Communications Unit. LETA is formed through intergovernmental agreement with thirty- one government agencies. Over half of LETA's government partners use FirstNet as their primary communication network. • This equipment is specifically designed for portability and rapid deployment, ensuring reliable communication even when existing infrastructure is compromised. • It will enable immediate and efficient communication setup during large-scale events or unforeseen disasters within the Region. We are requesting a sole source exemption for the purchase a Compact Rapid Deployable (CRD) communication unit provided by FirstNet and built by their sole contractor for equipment, Rescue 42. FirstNet is the current Larimer County communications service provider and Rescue 42 has built a CRD for LETA in the past, which is still currently in use. This second CRD unit will be a back-up which can be deployed for emergency communications and can be requested throughout the region during emergencies as a regional emergency communications asset. We are also seeking Commissioner Approval to move forward with the project purchase which has a total cost of over $49,999 (total = $81,903) Sole Source Proposal: To ensure field communication that supports all government agencies in our region, LETA needs to purchase the CRD through FirstNet AT&T for network compatibility. Purchase a second FirstNet Compact Rapid Deployable Communications Unit, built by FirstNet's equipment vendor Rescue 42. Grant funding partially covers the total costs ($81,903). • LETA will be invoiced for their portion of the project costs (-. $38,249) prior to Weld County procuring the equipment. o Any ongoing maintenance costs or fees will be the responsibility of LETA. In addition to the FirstNet capabilities, LETA will also procure and outfit this CRD Communications Unit for all other telephone service providers in the area, to ensure full coverage for any first responders who will rely on this deployable technology. This additional cost to ensure full interoperability will be covered by the Larimer Telephone Authority as part of their costs, as well as ongoing maintenance of the equipment. Recommendation: We urge the Weld County Commissioners to consider the significant benefits of FirstNet and the CRD unit, and the requirement of LETA to stay with their current service provider FirstNet for the CRD unit as the sole provider of this equipment, and approve LETA's sole source request and authorize the project purchase over $49,999. 4084,%1/4. LETA 911 Lorimer Emergency Telephone Authority 4872 ENDEAVOR DR SUITE 200 Johnstown CO 80534 Main Office: 970-962-2170 www.leta911.org January 12, 2024 Nicole Cantrell Northeast Region Homeland Security Coordinator RE: 2022 LETA Grant Award — CRD Ms. Cantrell, Thank you for assisting in the coordination of the 2022 grant funding for LETA and our partner agencies. The Compact Rapid Deployable (CRD) is provided by Rescue 42 through AT&T FirstNet. The Rescue 42 CRD is the only authorized rapid deployable for the FirstNet network. LETA is formed through intergovernmental agreement with thirty-one government agencies. Over half of our government partners use FirstNet as their primary communication network. To ensure field communication that supports all government agencies in our region, LETA needs to purchase the CRD through FirstNet AT&T for network compatibility. Respectfully, c Kimberly Cs4t, Chief Executive Officer ct F Entity Information Entity Name * AT&T CORP Contract Name* Entity ID* @00031477 O New Entity? Contract ID AT&T FIRST NET SOLE SOURCE DETERMINATION. 7903 Contract Status CTB REVIEW Contract Lead * CDOVIDIO Contract Lead Email cdovidio@weldgov.com;c pattelli@vveldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description* THE LARIMER EMERGENCY TELEPHONE AUTHORITY (LETA) HAS BEEN AWARDED A HOMELAND SECURITY GRANT FOR THE PURCHASE OF A COMPACT RAPID DEPLOYABLE (CDR) COMMUNICATION UNIT. TO ENSURE NETWORK COMPATIBILITY, LETA NEEDS TO PURCHASE THE RESCUE 42 CRD THROUGH Contract Description 2 AT&T FIRSTNET. THE RESCUE 42 CRD IS THE ONLY AUTHORIZED VENDOR FOR RAPID DEPLOYABLE EQUIPMENT ON THE AT&T FIRSTNET NETWORK. A LETTER FROM THE CEO OF LETA IS ATTACHED AS REFERENCE. Contract Type* Department STATEMENT OF WORK ACCOUNTING Amount* $0.00 Renewable * NO Automatic Renewal Grant IGA Department Email CM- Accounting@weldgov.com Department Head Email CM-Accounting- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Due Date Date* 03/02/2024 03/06/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 03/01/2025 Committed Delivery Date Renewal Date Expiration Date* 03/01/2025 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel CHRIS D'OVIDIO CHRIS D'OVIDIO ADRIA SCHIEL DH Approved Date Finance Approved Date Legal Counsel Approved Date 03/05/2024 03/05/2024 03/05/2024 Final Approval BOCC Approved Tyler Ref* AG 030624 BOCC Signed Date Originator CDOVIDIO BOCC Agenda Date 03/06/2024 Hello