HomeMy WebLinkAbout20243356.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, DECEMBER 23, 2024
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, December 23, 2024, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Kevin D. Ross, Chair
Commissioner Perry L. Buck, Pro-Tem — EXCUSED
Commissioner Mike Freeman
Commissioner Scott K. James
Commissioner Lori Saine — EXCUSED
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
MINUTES: There being no corrections to the Minutes of the Board of County Commissioners
meeting of December 9, 2024, as printed, Commissioner James moved to approve.
Commissioner Freeman seconded the motion and it carried unanimously.
la AMENDMENTS TO AGENDA: There were no amendments to the Agenda.
CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda, as printed.
Commissioner James seconded the motion and it carried unanimously.
Ej PRESENTATIONS:
1) RECOGNITION OF SERVICES, WELD FAITH PARTNERSHIP COUNCIL - LYN TAUSAN AND
ROB THOMAS: Chair Ross read both certificates for the record and recognized Lyn Tausan and
Rob Thomas for their voluntary efforts and contribution for the citizens of Weld County. Ms. Tausan
expressed her gratitude for Weld County having an array of committees where citizens have opportunities
to work alongside the Commissioners and gain a better understanding of local government. In turn, each
Commissioner shared their gratitude for her service in the faith community. (Clerk's Note: The group
gathered for a photo opportunity.)
WARRANTS:
1) GENERAL WARRANTS - DECEMBER 20, 2024: Commissioner James moved to approve the
General Warrants, as printed. Commissioner Freeman seconded the motion and it carried unanimously.
Iill
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BIDS:
1) APPROVE BID #B2400124, CRS 13 AND 50 INTERSECTION REALIGNMENT PROJECT -
DEPARTMENT OF PUBLIC WORKS: Toby Taylor, Purchasing Department, stated staff conducted a
Qualifications Based Selection (QBS) process to select a consultant to perform the Design Engineering
Services for the County Roads (CR) 13 and 50 Intersection Realignment Project. He further stated a
selection committee reviewed and scored the seven (7) vendor proposals received using pre -determined
selection criterion. Mr. Taylor reviewed staff's recommendation of Benesch, for a total amount of
$1,121,495.00, for the design services portion of the project, which is included as a line item in the
five (5) -year Capital Improvement Project (CIP) and includes CDOT oversight. Commissioner Freeman
moved to approve said bid. The motion was seconded by Commissioner James, and it carried
unanimously.
El 2) PRESENT BID #B2400145, NON -PROJECT SPECIFIC ENGINEERING SERVICES -
DEPARTMENT OF PUBLIC WORKS: Mr. Taylor stated eleven (11) bids were received and staff will
make a recommendation at a future date yet to be determined.
JR 3) PRESENT BID #B2400150, WELD COUNTY NORTH JAIL 2 EAST ROOF REPLACEMENT -
FACILITIES DEPARTMENT: Mr. Taylor stated six (6) bids were received and staff will make a
recommendation on January 6, 2025.
NEW BUSINESS:
1) CONSIDER CONTRACT ID #8909 SERVICE AGREEMENT FOR VARIOUS EMPLOYEE BENEFIT
PLANS, AND BUSINESS ASSOCIATE AGREEMENT, AND AUTHORIZE CHAIR TO SIGN - ROCKY
MOUNTAIN RESERVE, LLC: Alison Palmer, Department of Human Resources, explained with the
addition of the new high deductible health plan for 2025, the county needs to have a health savings
administrator in place. She stated the department wants to expand the partnership to include additional
services held with Rocky Mountain Reserve, LLC, for streamlined functionality for the county and its
employees to manage their benefits. Commissioner James moved to approve said agreements and
authorize the Chair to sign. The motion was seconded by Commissioner Freeman and it carried
unanimously.
IEJ 2) CONSIDER CONTRACT ID #8939 EXCESS RISK SINGLE EMPLOYER APPLICATION AND
ADMINISTRATION AGREEMENT FOR STOP LOSS INSURANCE POLICY, AND AUTHORIZE CHAIR
TO SIGN - RELIASTAR LIFE INSURANCE COMPANY, DBA VOYA FINANCIAL: Ms. Palmer stated the
County operates a self -funded health plan to protect against the risk of unexpected financial risk
associated to exorbitantly high medical claims. She explained the individual excess risk insurance will
pay if an employee's medical claims are higher than $350,000.00. Ms. Palmer indicated Aetna is the
current stop loss carrier for the County, but after extensive comparison, staff recommends VOYA
Financial, as they will maintain the same coverage levels but will save the county approximately
$450,000.00, annually. Commissioner Freeman moved to approve said application and agreement, and
authorize the Chair to sign. The motion was seconded by Commissioner James and it carried
unanimously.
El 3) CONSIDER CONTRACT ID #8962 RENEWAL FOR SELF -FUNDED EMPLOYEE MEDICAL
INSURANCE PLAN AND AUTHORIZE CHAIR TO SIGN - AETNA, INC.: Ms. Palmer presented the
renewal plan for 2025 and stated there has been no changes in coverages and there are no increases to
the financial impact for the county. Commissioner James moved to approve said renewal plan and
authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried
unanimously.
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El 4) CONSIDER CONTRACT ID #8977 SUBSCRIPTION ORDER FORM FOR PHASE II (FINANCE)
OF MASTER SERVICES AGREEMENT FOR ENTERPRISE RESOURCE PLANNING (ERP)
SOFTWARE IMPLEMENTATION AND INTEGRATION SERVICE, AND AUTHORIZE CHAIR TO SIGN -
WORKDAY, INC.: Cheryl Pattelli, Chief Financial Officer, stated the change order to the subscription
contract allows for the addition of supplier intake, supplier management, and contracts modules, as well
as the elimination of the inventory module. She noted the terms of the contract are through January 16,
2033, for a total amount of $619,381.00 over the course of those eight (8) years, or roughly $75,951.00,
annually. Commissioner Freeman moved to approve said subscription order form and authorize the Chair
to sign. Commissioner James seconded the motion and it carried unanimously.
=+ 5) CONSIDER CONTRACT ID #8979 AMENDMENT TO PURCHASE OF PROFESSIONAL
SERVICES AGREEMENT FOR OIL AND GAS AUDITS AND EVALUATION SERVICES, AND
AUTHORIZE CHAIR TO SIGN - MARTINDALE CONSULTANTS, INC.: Ms. Pattelli stated the
amendment extends the oil and gas audits for the county, that began in 2012, to ensure the oil and gas
entities are paying the proper amount in taxes. She explained any amount recovered by the vendor, less
the fees, is placed in an escrow account to be distributed to all taxing entities throughout Weld County.
Commissioner James moved to approve said amendment and authorize the Chair to sign. The motion
was seconded by Commissioner Freeman and it carried unanimously.
El 6) CONSIDER LOBBYING AGREEMENT AND AUTHORIZE CHAIR TO SIGN - COLORADO
LEGISLATIVE SERVICES, LLC, DBA, COLORADO LEGISLATIVE STRATEGIES: Bruce Barker, County
Attorney, stated the agreement has been approved by the Board for approximately the past seven (7)
years, with this year's contract reflecting a 3% increase. Commissioner Freeman moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by Commissioner James.
Chair Ross shared the vendor provides excellent lobbying services to the county and he supports the
new agreement. There being no further discussion, the motion carried unanimously.
7) CONSIDER APPOINTMENTS AND REAPPOINTMENT TO 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD: Commissioner James moved to approve said appointments and
reappointment. The motion was seconded by Commissioner Freeman and it carried unanimously.
8) CONSIDER APPOINTMENT TO BUILDING TRADES ADVISORY COMMITTEE:
Commissioner Freeman moved to approve said appointment. The motion was seconded by
Commissioner James and it carried unanimously.
EJ 9) CONSIDER REAPPOINTMENT TO GREELEY-WELD COUNTY AIRPORT AUTHORITY:
Commissioner James moved to approve said reappointment. The motion was seconded by
Commissioner Freeman and it carried unanimously.
10) CONSIDER APPOINTMENTS AND REAPPOINTMENTS TO REGIONAL COMMUNICATIONS
ADVISORY BOARD: Commissioner Freeman moved to approve said appointments and reappointments.
The motion was seconded by Commissioner James and it carried unanimously.
El 11) CONSIDER REAPPOINTMENTS TO WORKFORCE DEVELOPMENT BOARD:
Commissioner James moved to approve said reappointments. The motion was seconded by
Commissioner Freeman and it carried unanimously.
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El 12) CONSIDER APPOINTMENT TO WELD COUNTY COMMUNITY DEVELOPMENT BLOCK
GRANT ADVISORY COMMITTEE: Commissioner Freeman moved to approve said appointment. The
motion was seconded by Commissioner James and it carried unanimously.
13) INTERGOVERNMENTAL AGREEMENT FOR 4TH ST PAVING AND DRAINAGE
IMPROVEMENTS PROJECT IN GALETON, COLORADO, AND AUTHORIZE CHAIR TO SIGN -
EATON SCHOOL DISTRICT RE -2: Elizabeth Relford, Grants and Project Support Officer, presented the
agreement on behalf of the Department of Public Works, explained the project process, and stated the
County's proportional share related to the paving of 4th street and the parking lot for the Galeton
Elementary School amounts to $111,000.00, of the total $370,000.00 cost for the project.
Commissioner James moved to approve said agreement and authorize the Chair to sign. The motion
was seconded by Commissioner Freeman and it carried unanimously.
PUBLIC COMMENT:
1) Edwin Grant, City of Greeley resident, offered his comments to the Board.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:22 a.m.
The meeting took place in 2024, with Commissioner Kevin D. Ross, as Chair. These Minutes were
approved on the 6th day of January, 2025, by the newly nominated and approved Board of
Commissioners for 2025.
BOARD OF COUNTY COMMISSIONERS
WElLZCOUNTY, COLO DO
ATTEST: a:ti
Weld County Clerk to the Board
Deputy Clerk to the Boa
erry . B fi k, Chair
Sco K. James, Pro-Tem
Jason S. Maxey
Pe
Kevin D. Ross
Minutes, December 23, 2024
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