HomeMy WebLinkAbout20241749.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR MEDICAID INTAKE
SPECIALIST AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL
DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for a
Medicaid Intake Specialist between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human Services,
and Weld County School District 6, commencing August 1, 2024, and ending May 31, 2025, with
further terms and conditions being as stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding for a Medicaid Intake Specialist
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Weld
County School District 6, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of June, A.D., 2024.
ATTEST: dim,Weld County Clerk tothe Board
BY:
Deputy Clerk to the Board
APP •VED AS T
County Att•"rney
Date of signature: 1/1/74
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY DO
� n
Ke�. Ross, Chair
Perry L. Bk, Pro-Tem
Mike Freeman
on Saine
cc: I -t SD
0f/is/29
2024-1749
HR0096
Ccn�vac4 ( 85-1L'
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Memorandum of Understanding (MOU) with Weld County School District 6
DEPARTMENT: Human Services DATE: June 18, 2024
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: Each year, the Department and Weld County School District 6 enter
into a MOU to provide eligibility determination functions for public assistance programs at the Weld County
School District 6 Family Center, located at 1113 10th Street, in Greeley, Colorado. Under this MOU, a Weld
County Department employee will be assigned to work at the Center up to three (3) days per week, for the
months of August 2023 through May 2024, as a Medicaid Intake Specialist to support all Weld County School
District 6 students. The associated salary and benefits will be the responsibility of the Department. Weld
County School District 6 will reimburse the Department at a rate of $31.42 per hour, with a total
reimbursement not to exceed $24,000.00. The term of this MOU is August 1, 2024 through May 31, 2025.
What options exist for the Board?
• Approval of the MOU with Weld County School District 6.
+ Deny approval of the MOU with Weld County School District 6.
Consequences: The Department will not have a current MOU in place with School District 6.
Impacts: The Department will not have an employee in place at the Weld County School District 6
Family Center to provide eligibility determination functions for public assistance programs for
District 6 students.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
• Total cost = School District 6 will reimburse the Department at a rate of $31.42 per hour, with a total
reimbursement not to exceed $24,000.00.
Pass -Around Memorandum; June 18, 2024 - CMS ID 8374
2024-1749
lo/ ZCQ 14Yzoci(o
Recommendation:
• Approval of the Memorandum of Understanding with Weld County School District 6 and authorize the
Department Director and the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro -Tern
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
Ng"
4
IW
___e______
Pass -Around Memorandum; June 18, 2024 - CMS ID 8374
DocuSign Envelope ID: 4C52B9EF-5494-472F-8AA3-88AE70AF6F3E
MEMORANDUM OF UNDERSTANDING
BETWEEN
WELD COUNTY SCHOOL DISTRICT 6 AND
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Agreement is made and entered into between Weld County School District 6 hereinafter referred
to as "District 6" and Weld County Department of Human Services, hereinafter referred to as "WCDHS".
Whereas, WCDHS has trained personnel and computer programming to complete Medicaid
applications; and
Whereas, District 6 has families in need of enrollment and immediate verification of eligibility of
Medicaid services; and
Whereas, District 6 has received grant monies to assist in Medicaid enrollment;
Now Therefore in consideration of the mutual promises set forth herein, the parties hereto agree as
follows:
Agreement
I. One part-time Medicaid Intake Specialist to be assigned to work at the District 6 Family Center at 1113 10'h
Avenue and work at identified schools regularly supporting family health insurance up to 3 days per week
for the months of August 2024 through May 2025.
1.1. The specialist will be responsible for determining program eligibility for Colorado Medicaid, and
entering the data into the Colorado Benefits Management Systems to complete the eligibility
determination process on site for families.
2. Employment. The Medicaid Intake Specialist shall be an employee of the WCDHS. As such, the specialist
will be subject to the policies, rules, regulations, directives and orders of the county. The specialist will be
subject to the supervision of the WCDHS, and shall work the same scheduled hours as the WCDHS
employees.
2.1. Salary and Benefits. The cost of the salary and benefits for the specialist shall be the responsibility of
WCDHS.
2.2. District 6 Financial Responsibility. District 6 will reimburse the WCDHS at a cost of $31.42 per hour
August 1, 2024 through May 31, 2025, agreement total not to exceed $24,000.00.
2.3. Workplace. District 6 will provide a confidential workplace and access to internet and phone and office
supplies. WCDHS will establish connectivity to the Colorado Benefits Management System and other
automated systems required by the specialist. A laptop and printer have been provided by the
CASBHC (Colorado Association of School Based Health Care), grantor. Periodical outreach and
enrollment will be scheduled at school sites as determined by D6. The Medicaid Intake Specialist will
send out notifications to the families of the surrounding schools for the date of outreach enrollment.
D6 will make arrangements with the school site of enrollment for date and work area.
2.4. Qualifications and selection. The specialist will be selected by the WCDHS in accordance with
Human Resource qualifications. An experienced worker will be initially placed, with the option of
M0U 24-676-082
Page 1of3
DoouSign Envelope ID: 4C52B9EF-5494472F-8AA3-88AE70AF6F3E
replacing the worker with a fully trained new worker at a later date. The specialist will be required to
speak Spanish fluently.
2.5. Tenure. At any time when District 6 and WCDHS determines it is no longer appropriate for the
assigned Medical Intake Specialist to continue working at District 6, WCDHS and District 6 shall
consult with each other to reach a mutually agreeable resolution and termination date.
3. Liability Coverage. WCDHS and District 6 shall exchange evidence of insurance showing general liability
coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims
for bodily injury, death, property damage, or personal injury which may arise through the execution of this
agreement. Recipients of such evidence shall be the District 6 Risk Management Specialist and Director of
WCDHS. Such evidence shall be approved by each recipient prior to commencement of this agreement.
4. Termination. This agreement may be terminated without cause by either District 6 or WCDHS upon 30
days written advance notice, and in the event of such termination, District 6's financial obligation shall
cease.
4.2. Loss of funding. In the event of termination of the grant funding, District 6 will not be obligated to
continue this agreement.
5. Confidentiality. The Medicaid Intake Specialist shall comply with all federal, state and county laws and
regulations governing confidentiality, subject only to statutory exceptions applicable to criminal
investigations and proceedings.
6. Amendment of this agreement may be made only by written agreement and signed by all parties hereto.
MOU 24-676-082
Page 2 of 3
DocuSlgn Envelope ID: 4C5289EF-54a4.472F-5AA3-88AE70AFsF3E
IN WITNESS HEREOF, the parties hereto have caused their names to be affixed hereto.
WELD COUNTY SCHOOL DISTRICT 6
By OtitdOr Of SQL OtiC466V,
Tom F. Cribble, Director of Special Education
Date: May 13. 2024
BY: tlr. Maya. Il , 11044/ c J th .164f Arab ►te: May 13 , 2024
Dr. Stacie Datteri, Assistant Superintendent of Elementary and K-8 Leatkership
By: 14.t.04A, Sfe+A,thx, (tut. FilncaAIAaL t t, r
Meggan Spongier, Chief Financial Officer
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
By:
BY:
ie Ulrich, Director
Kevin D. Ross, Chair, Weld CountY Board of Commissioners
ATTEST:
Clerk to the Board
By:l t/ ►l • mu)/L
Deputy Clerk to the Board
Date:May 10, 2024
Date: ..c!120tV
DatJUN 2 6 2024
MOU 24-676-082
Page 3 of 3
, 20,z,/--,74/9
Contract For
Entity Information
Entity Name" Entity ID*
WELD COUNTY SCHOOL DISTRICT @00002589
#6
Contract Name*
WELD COUNTY SCHOOL DISTRICT #6 (MOU -
MEDICAID INTAKE SPECIALIST)
Contract Status
CTB REVIEW
Q New Entity?
Contract ID
8374
Contract Lead
SADAMS
Contract Lead Email
sadams@weld.gov;cobbx
xl k@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description *
NEW MOU FOR MEDICAID INTAKE SPECIALIST. TERM: AUGUST 1, 2024 THROUGH MAY 31, 2025.
Contract Description 2
PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB: 6/18/24.
Contract Type
AGREEMENT
Amount*
$24,000.00
Renewable *
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgov.
com
Department Head Email
CM-HumanServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
Requested BOCC Agenda
Date *
06/26/2024
Due Date
06/22/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
03/31/2025
Committed Delivery Date
Renewal Date
Expiration Date*
05/31/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
06/19/2024 06/19/2024 06/20/2024
Final Approval
BOCC Approved Tyler Ref #
AG 062624
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
06/26/2024
Hello