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Home My WebLink About20242434.tiffRESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AND AUTHORIZE CHAIR PRO-TEM AND WELD COUNTY SHERIFF TO SIGN - CITY OF GREELEY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the City of Greeley, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the City of Greeley, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem and Steve Reams, Weld County Sheriff, be, and hereby are, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 16th day of September, A.D., 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: w.A4;4 Weld County Clerk to the Board . w 1 L� Deputy Clerk to the Board ounty Att•'ney Date of signature: C11.16 /24 cc % so (51/µE),1 Cr (c?fcD) 0/24IA-) 2024-2434 SO0045 Con+ray+ =O $* $-1 % 'D BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: 2024 JAG Formula Grant (Justice Assistance Grant) funding application via Greeley PD and MOU DEPARTMENT: Weld County Sheriff's Office DATE: 9/10/2024 PERSON REQUESTING: Sonja Kohlgraf, WCSO Finance Manager Brief description of the problem/issue: The Bureau of Justice Assistance will award $52,052 to the Greeley Police Department and the Weld County Sheriffs Office through the Edward Byrne Memorial Justice Assistance Formula Grant (JAG). The Sheriffs Office portion of the formula -based award is $11,922. The City of Greeley is the fiscal agent for the grant and will complete all necessary reporting requirements and issue us the reimbursement of these dollars once spent on eligible projects. As in past years, a Memorandum of Understanding is needed between the City of Greeley and the Weld County Board of County Commissioners to memorialize the division of funds. Historically the Sheriff's Office has spent JAG grant funds on equipment needs. This year is similar. The Sheriffs Office would like to use these grant funds to outfit more Patrol cars with the following: Detentions Division: 1 x Metal Detector for the jail entrance cost estimate $9,436.00 The metal detector will be placed in the jail lobby entrance and help to maintain a higher level of security at the jail. The equipment is based on the same model that is being currently used at the Weld County courthouse to detect any weapons or other contraband. Patrol: 1 x Dell Precision 5680 Workstation, cost estimate $2,486.00 This workstation will be used to run Cellebrite software. The investigations unit uses Cellebrite as a tool for collecting, reviewing, analyzing, and managing digital evidence. The estimated cost of $2,486.00 includes the base model price. Upgrades to the processor and operating system, as well as additional storage, memory, graphic card etc. to run the Cellebrite software will be offset with equitable sharing funds if the grant is awarded in 2025. The Sheriffs Office recognizes that this type of equipment investment will have a positive impact on officer and public safety, crime prevention and enforcement of the criminal law. If awarded and the sale price will be over the max award of $11,922, WCSO plans on offsetting the difference with equitable share funds. Due to the short turnaround for this grant application, we are asking for approval to move forward with the MOU. This MOU has been sent to the County Attorney's Office for review as well. What options exist for the Board? (include consequences, impacts, costs, etc. of options): 1) Authorize Chair to sign the MOU and receive the $11,922 from the JAG by partnering with Greeley. 2) Request more information and schedule a work session. 3) Refuse to enter into the MOU, causing the forfeiture of these dollars for FY2025. Recommendation: We recommend the Board of County Commissioners authorize the Commissioner Chair to sign the MOU with Greeley to receive the JAG funds as designated by the Bureau of Justice Assistance. 2024-2434 o9/I Cc 500045 Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro -Tern Mike Freeman Scott K. James Kevin D. Ross , Chair Lori Saine Vt(t env. Karla Ford From: Sent: To: Subject: Approve Kevin Ross Kevin Ross Wednesday, September 11, 2024 10:45 AM Karla Ford; Mike Freeman; Perry Buck; Lori Saine Re: Please Reply - URGENT Time Sensitive - JAG Formula Grant PA Request From: Karla Ford <kford@weld.gov> Sent: Wednesday, September 11, 2024 8:32:11 AM To: Mike Freeman <mfreeman@weld.gov>; Perry Buck <pbuck@weld.gov>; Lori Saine <Isaine@weld.gov>; Kevin Ross <kross@weld.gov> Subject: Please Reply - URGENT Time Sensitive - JAG Formula Grant PA Request This is an urgent pass -around. Please advise if you support recommendation and to have department place on the agenda. Karla Ford . z, Office Manager, Board of Weld County Commissioners 1150 0 Street, P.O. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weld.qov :: www.weldgov.com **Please note my working hours are Monday -Thursday 7:DOa.m.-4:DOp.m.** Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sonja Kohlgraf <skohlgraf@weld.gov> Sent: Wednesday, September 11, 2024 8:26 AM To: Karla Ford <kford@weld.gov> Cc: Karin McDougal <kmcdougal@weld.gov>; Donnie Patch <dpatch@weld.gov>; Steven Reams <sreams@weld.gov>; Esther Gesick <egesick@weld.gov> Subject: Time Sensitive - JAG Formula Grant PA Request Importance: High Hello Karla, Please find the PA and the MOU for the JAG Formula grant attached. I am sorry that this PA reaches you after deadline but the State was late in posting it (9/6) and we needed to identify internally how we can spend the $11,922 that is earmarked for WCSO. 1 Karla Ford From: Sent: To: Cc: Subject: I approve Perry Sent from my iPhone Perry Buck Wednesday, September 11, 2024 2:10 PM Mike Freeman Karla Ford; Lori Saine; Kevin Ross Re: Please Reply - URGENT Time Sensitive JAG Formula Grant PA Request On Sep 11, 2024, at 10:47 AM, Mike Freeman <mfreeman@weid.gov>wrote: Approve Sent from my iPhone On Sep 11, 2024, at 8:32 AM, Karla Ford <kford@weld.gov>wrote: This is an urgent pass -around. Please advise if you support recommendation and to have department place on the agenda. Karla Ford , Office Manager, Board of Weld County Commissioners 1150 O Street, P.Q. Box 758, Greeley, Colorado 80632 :: 970.336-7204 :: kford@weld.gov:: www.weldgov.com :: **Please note my working hours are Monday -Thursday 7:00a.m.-4:00p.m.** <image003. jpg> Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e- mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Sonja Kohlgraf <skohlgraf@weld.gov> Sent: Wednesday, September 11, 2024 8:26 AM To: Karla Ford <kford@weld.gov> Cc: Karin McDougal <kmcdougal@weld.gov>; Donnie Patch <dpatch@weld.gov>; Steven Reams <sreams@weld.gov>; Esther Gesick <egesick@weld.gov> Subject: Time Sensitive - JAG Formula Grant PA Request Importance: High Karla Ford From: Sent: To: Subject: yes Lori Saine Weld County Commissioner, District 3 1150 O Street PO Box 758 Greeley CO 80632 Phone: 970-400-4205 Fax: 970-336-7233 Email: lsaine@weldgov.com Website: www.co.weld.co.us In God We Trust Lori Saine Wednesday, September 11, 2024 12:20 PM Karla Ford RE: Please Reply - URGENT Time Sensitive - JAG Formula Grant PA Request Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Karla Ford <kford@weld.gov> Sent: Wednesday, September 11, 2024 8:32 AM To: Mike Freeman <mfreeman@weld.gov>; Perry Buck <pbuck@weld.gov>; Lori Saine <Isaine@weld.gov>; Kevin Ross <kross@weld.gov> Subject: Please Reply - URGENT Time Sensitive - JAG Formula Grant PA Request Importance: High This is an urgent pass -around. Please advise if you support recommendation and to have department place on the agenda. 1 City of Colorado ree e DOCUMENT ROUTING MEMORANDUM The purpose of this memorandum is to provide information regarding the attached document routed to you for your signature. TO: Adam Turk, Police Chief: adam.turk@greeleypd.com (Select Recipients Below - See Signature Authority Requirements) ❑✓ Stacey Aurzada, City Attorney: Legal Services@greeleygov.com ❑✓ Tyra Litzau, Finance Director: Tyra.LitzauRgreeleygov.com ❑✓ Raymond C. Lee III, City Manager: Val.Martensen@greeleygov.com ❑✓ John Gates, Mayor: via CityClerk(c/greeleygov.com 0 Heidi Leatherwood, City Clerk (Attest): Heidi.Leatherwood@greeleygov.com FROM: Jamissia Masters, Budget Analyst ON BEHALF OF (If applicable): Initials of above: (Must be first in signing order) RE: 2024 MOU Executive Summary: Resolution 34 was approved on 10-1-2024 to apply for the 2024 Edward Byrne Memorial Justice Assistance Grant. Attached is the MOU between the City of Greeley and Weld County that states the Greeley Police Department is the Fiscal Agent for the JAG grant and Weld County as the sub -recipient. See attached MOU. Time Sensitivity? If yes, deadline date 10-18-2024 and reason: The grant application is due 10-22-2024. Leval Review: _ Is this a standard contract as defined by City Code Section 2-184(a)(2) ? PI Yes ❑ No ❑ N/A If this is not a standard contract, and has not been reviewed by CAO, this document may not be routed for signatures. Please submit for Legal Review on COGI prior to routing. If this is not a standard contract, which attorney reviewed the document? Name: Obtained Approvals, Reviews, or Recommendations (If applicable) 16 City Council Ord./Res. #: 34 Date: 10/1/2024 ❑ Board or Commission (specify) Date: oOther Date: Contract Amount: (if applicable) Send all fully signed documents to City Clerk: CityClerksnu,greeleygov.com 9.8.23 MEMORANDUM OF UNDERSTANDING +h THIS MEMORANDUM OF UNDERSTANDING is made this V day of ,' pfem be r , 2024, by and between THE CITY OF GREELEY, COLORADO and THE WELD COUNTY BOARD OF COUNTY COMMISSIONERS, COUNTY OF WELD, COLORADO. WHEREAS, the Bureau of Justice Assistance has provided joint funding that is available to both the City of Greeley and Weld County, and WHEREAS, the funding that is being provided by the Bureau of Justice Assistance is in the total amount of $52,052; and WHEREAS, the City of Greeley Police Department will be the Fiscal Agent for the grant and will initially receive the total grant award of $52,052; will remit the amount of $11,922 to Weld County as the Sheriff's Office portion of the grant award; and, will retain the amount of $40,130 as the City of Greeley Police Department's portion of the award. WHEREAS, as with previous funding, both agencies have determined that they have different needs and uses for the funds being made available; and WHEREAS, this Memorandum of Understanding provides for the division of funds being made available; and WHEREAS, the parties wish to reduce their understanding to writing. THE PARTIES HEREBY AGREE AS FOLLOWS: 1) Upon receipt of the total funding amount of $52,052, the Greeley Police Department (Fiscal Agent) will pay the sum of $11,922 to the Weld County Sheriff's Office as and for the Weld County's portion of the Edward Byrne Memorial Justice Assistance Grant (JAG) formula program. 2) The remaining sum in the amount of $40,130 will be retained by the City of Greeley as the Greeley Police Department's portion of the Edward Byrne Memorial Justice Assistance Grant (JAG) formula program. 3) The financial reporting to the Bureau of Justice Assistance will be maintained by the Greeley Police Department (Fiscal Agent) with each party maintaining a financial and operational record of their respective portions of the program and in compliance with the Federal Financial Guide, the parameters of the grant and any special conditions as noted in the SOGA award. The Weld County Sheriff's Office shall transmit said records to the Greeley Police Department upon request by the Department. IN WITNESS WHEREOF, the parties have executed this contract on the day and year first written above. THE CITY OF GREELEY, COLORADO WELD COUNTY BOARD OF COUNTY COMMISSIONERS By: Mayor ATTEST: City Clerk Approved as to Substance: By: City Manager Approved as to Legal Form: By: City Attorney Approved as to Finance: By: Director of Finance Recommended: By: Chief of Police Greeley Police Department By Perry L / Buck, Pro —Tern JSFP 1 6 2024 ATTES Weld o s:! C , the Board BY: Deputy C Recommended: By: Sheriff Weld County Sheriff's Office aoP2 Contract Form Entity Information Entity Name * CITY OF GREELEY Entity ID* @00001551 Contract Name * 2024 JAG FORMULA GRANT MOU - GRANT APPLICATION Contract Status CTB REVIEW O New Entity? Contract ID 8712 Contract Lead * MELBE Contract Lead Email melbe@weld.gov;skohlgr af@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description * MOU FOR FORMULA 2024 JAG GRANT FUNDING. FISCAL AGENT IS CITY OF GREELEY. TOTAL FOR WCSO IS $11,922. TOTAL GRANT FUNDS FOR WCSO AND CITY OF GREELEY $52,052. WELD COUNTY SHERIFF'S OFFICE IS SUBRECIPIENT. THIS IS THE APPLICATION Contract Description 2 Contract Type * GRANT Amount* $11,922.00 Renewable * NO Automatic Renewal Grant IGA Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV Requested BOCC Agenda Due Date Date* 09/12/2024 09/16/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date * 01/15/2025 Committed Delivery Date Renewal Date Expiration Date* 12/31/2026 Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head DONNIE PATCH DH Approved Date 09/11/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 09/16/2024 Finance Approver CHERYL PATTELLI Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 09/11/2024 09/11/2024 Tyler Ref* AG 091624 Originator SKOHLGRAF Hello