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KNOW ALL MEN BY THESE PRESENT: That we, the County Commissioners of
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have associated ou s•elves and shall be members of this Association, until we
elect to terminate such membership, in accordance with the provision of Colorado
Revised Statutes 1963, Chapter 88, Article IV, and hereby make, sign and
acknowledge this Association in writing, to wit:
ARTICLE I
Name
This organization shall be known as the Association for HIGH PLAINS
PUBLIC LIBRARY SYSTEI
ARTICLE II
Objects and Purposes
The objects and purposes of this Association are cooperatively to develop,
maintain and continuously evaluate a general plan for providing improved
library services and the widest use of material resources, on the most
reasonable basis, through each established public library, to the people
living within the boundaries of the political subdivisions that are members
of this Association. The general plan includes but is not limited to:
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p;.eservatic- the autonomy of the local public library.
2, estabiisha.er.t of mediums for the exchange of ideas and experiences
of librarians and trustees
3. dissemination of the knowledge and assistance of professional
librarians through in-service training in general and special
areas of librarianship and business administration
4. purchase, establishment and procurement of, the best library
services and material resources
5. continuous system -wide education to implement services and
utilize available material
6. cooperation with state, national and local library agencies.
In furtherance of these objectives, the Library Bill of Rights, as
approved by the American Library Association, is fully endorsed.
ARTICLE III
Public Library Membership and Withdrawal
Initial membership in this Association of the political body which has
an established public library is as provided for in the opening statement of
this Constitution. All future membership in this Association shall be
achieved by the filing of an application by a political body for its estab-
lished public library with the State Library which shall determine its
1.
eligibility.
Such application shall be in the form of a resolution passed
by the political subdivision of the applying public library.
Continuing membership of a public library in this Association shall be
as provided for in the opening statement of this Constitution.
Any member library possessing the necessary resolution to withdraw, passed
by its political subdivision, may withdraw at the end of the state fiscal year
(July 1 to June 30) if written notice has been presented to the Association
1. Eligibility as defined in the current State -Grants -In -Aid Manual.
at least 9C days before any '::";y firs:. No State or Federal funds made
available through the Association and unspent as of the date of withdrawal
notice may be retained by the 'withdrawing member. No materials or equipment
purchased for Association members, with Association funds may be retained by
the withdrawing library. All services or privileges provided through the
System Association will no longer be extended to the constituents of the
withdrawing library.
ARTICLE IV
Association Powers
To effect the purposes herein set forth and to carry out the function
designed to accomplish the purpose, the Association will have the following
powers:
1. to own real and personal property
2. to seek funds from the State of Colorado, the United States of
America , and any private corporation, association, or individual,
in the form of grants, gifts, bequests, devises, and endowments,
to further the purpose and functions of the Association and to
contract therefor. At no time will this Association usurp the
taxing power of the political subdivision. It is to remain under
the political subdivisions which form the Association and shall
have no taxing authority.
3. to make payments to any library of a local government to further
the objectives and purposes of the Association, as planned and
approved and for that purpose only.
4. to exercise any and all powers hereby conferred by law which are
necessary and appropriate to the purpose and functions above
mentioned
5. employ and _tiatain on behalf of the Associat..on such persons in
such capa.ctities as advised necessary to accomplish the purpose
and functions of the Association.
ARTICLE V
Officers
The officers of the Association, their manner of selection and powers,
except as hereinafter provided, shall be determined by the By -Laws of the
Association.
ARTICLE VI
Governing Body of the Association
The governing body of this Association shall consist of the official
representatives as designated in the By -Laws, Article II, Section 1, from
each member library board and shall be called the HICH PLAINS
Public Library System Council hereinafter referred to as
the Council. The Council shall make necessary rules and regulations for
discharging its duties, and shall determine and adopt written policies to
govern the operation of the Association. These duties include but are not
limited to:
1. make, amend and repeal By -Laws of the Association subject to the
vote of the Council as provided in the By -Laws, Article VI.
2. employ and retain on behalf of the Association such persons in
such capacities as advised necessary to accomplish the purpose
and functions of the Association
3. prepare a plan and budget in cooperation with the State_ Library
and subject to approval of the participating political subdivisions
4, receive the money and act as custodian and trustee of the funds,
expending them only as planned
D• be respon.._.. cur icai ant narrative reporting to the
State Library and respective political subdivisions
6. assist in evaluating the progress of the plan
7. establish, support and participate in a system -wide education
program to guarantee maximum utilization of services available
8. know local and state library laws and actively support proper
library legislation and funding in the state and nation. It
is understood that no state or federal grant funds made available
to the Association be used for this purpose
9. exercise all the powers of the Association as set forth in
Article IV hereof
10. perform all the functions established by Article IV hereof in
an effort to accomplish the purpose of the Association
The officers of the Association are authorized to execute all instruments
and documents necessary and proper to carry out and implement the purposes and
functions of the Association according to the powers and pursuant to the
procedures established by the By -Laws.
ARTICLE VII
Dissolution
This Association may be dissolved by the termination of three-quarters
(3/4) of the membership of the Association.
Upon dissolution of the Association, the assets of the Association shall
revert to the Colorado State Library and be reallocated as determined by
Colorado State Library.
ARTICLE VIII
Meetings
The Council shall meet at least two times a year and one of these
meetings shall be the Annual Meeting as provided for in the By -Laws.
(Article II, Section II). Other meetings of the Council may be called
as provided for in the By -Laws. (Article II, Section II.)
ARTICLE. IX
Amendments
This Constitution adopted by the Association may be amended by the
vote of two-thirds of the membership of the Association.
IN WITNESS WHEREOF we have hereunto set our hands and seals on the
dates herein after stated.
DATE
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