HomeMy WebLinkAbout20243131.tiffRESOLUTION
RE: APPROVE USER AGREEMENT FOR WELD COUNTY REGIONAL
COMMUNICATIONS CENTER (WCRCC) WIRELESS PUBLIC SAFETY RADIO
SERVICES AND AUTHORIZE CHAIR TO SIGN - GLOBAL MEDICAL RESPONSE,
INC. (GMR)
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a User Agreement for the Weld County
Regional Communications Center (WCRCC) Wireless Public Safety Radio Services between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Safety Communications, and Global Medical
Response, Inc. (GMR), commencing upon full execution of signatures, and ending December 31,
2024, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the User Agreement for the Weld County Regional Communications
Center (WCRCC) Wireless Public Safety Radio Services between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Safety Communications, and Global Medical Response, Inc. (GMR), be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
c c : c IA (-rP)
of/2V25
2024-3131
CM0029
USER AGREEMENT FOR WELD COUNTY REGIONAL COMMUNICATIONS CENTER
(WCRCC) WIRELESS PUBLIC SAFETY RADIO SERVICES
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 2nd day of December, A.D., 2024.
ATTEST: ddtkio xo; 4
Weld County Clerk to the Board
p a .LtoLk.
Deputy Clerk to the Board
AP 'r VED
County torney
Date of signature:
BOARD OF COUNTY COMMISSIONERS
WELD CO
C°1131:73
Kevin D. Ross, Chair
Perry L. B , k, Pro-Tem
2024-3131
CM0029
BOCC STAFF USE
Date Set: Time:
BOARD OF COUNTY COMMISSIONERS
WORK SESSION REQUEST
WORK SESSION TITLE: Banner Ambulance
DEPARTMENT: PS Communications
PERSON REQUESTING: Tina Powell
EXTENSTION: 2895
Has your Commissioner Coordinator or BOCC Chair approved the work session?
❑✓ Yes, Commissioner Coordinator
❑ Yes, BOCC Chair
Recommended length of time needed for discussion:
❑ 15 minutes ❑✓ 30 minutes ❑ other (list) :
In addition to yourself and the board, please list who should attend:
Bruce Barker, Don Warden and Ryan Rose
Brief description of the issue: ❑✓ Informational only ❑ Action needed
This is to discuss the historical and current relationship between Banner Ambulance and Weld
County Dispatch.
Options for the board:
Approve work session
Deny work session
Recommendation to the board:
Approve Work Session
BOARD CHAIR USE
Results/Outcomes:
2024-3131
12/Z- CIA 0029
WELD COUNTY REGIONAL COMMUNICATIONS USER AGREEMENT
This AGREEMENT (hereinafter referred to as "Agreement") made and entered into as of the last date of
signature by the parties hereto, (the "Effective Date") by and between Weld County, by and through the
Board of County Commissioners, a Home Rule County of the State of Colorado; and Global Medical
Response, Inc. (GMR).
AGREEMENT
1) PROVISIONS OF SERVICES BY THE COUNTY:
a) The County, through the Weld County Regional Communications Center (WCRCC), shall provide
the following public safety dispatch services:
i) Emergency 911 call answering
ii) Police, fire, and emergency medical service (EMS) CAD and radio dispatching
Hi) NCIC/CCIC channel clearances
iv) After-hours notifications for police, animal control involving concerns for public safety, fire,
EMS, water and sewer, risk management and public works.
b) The public safety dispatch services listed in 1(a) shall be provided to the
City/Town/District/Department 24 hours per day, seven days a week.
c) If the City/Town/District/Department desires additional emergency services beyond those
described herein, they may request such services from the County. It shall be in the sole
discretion of the County whether to accommodate such requests and any additional services
provided shall be subject of a separate agreement.
2) REQUIREMENTS OF THE CITY/TOWN/DISTRICT/DEPARTMENT:
a) City/Town/District/Department must show annual maintenance records of all subscriber units no
later than December 315L of the current year and every year thereafter to include subscriber ID#
and date of maintenance to the Public Safety Wireless Manager.
b) City/Town/District/Department must show new hire and annual employee radio subscriber unit
training documentation no later than December 31. of the current year and every year thereafter
to include name of employee, date of training and current radio template to the Public Safety
Wireless Manager. (See Appendix A for training content)
3) COST FOR DISPATCH SERVICES:
a) The County shall determine costs to be paid by the City/Town/District/Department for dispatch
services based upon the following methodology:
i) Allocation of costs will be charged based upon utilization of services that drives costs, which
are dispatched calls.
ii) Call volume will be averaged over the prior four years to avoid an entity from having a spike in
costs due to an extraordinary event, such as a tornado.
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WELD COUNTY REGIONAL COMMUNICATIONS USER AGREEMENT
iii) Costs for police dispatch and fire dispatch are different based upon the number of dispatch
positions to handle the call volume. Therefore, costs will be prorated between fire and law
based upon the percentage of the number of dispatch law and fire consoles.
iv) The total budget for operations for WCRCC shall be determined annually. From the total for
operational costs the amount reimbursed by the Weld County E911 Authority for operations
will be subtracted to determine a net cost of operations to be allocated to user agencies. The
net operation costs for WCRCC shall be allocated between law and fire agencies based upon
the number of dispatch positions for law and the number of dispatch positions for fire divided
by each of the total respective type of calls to arrive at a cost per call for each type of call.
v) The total cost for infrastructure depreciation for the Weld County Communication Center
(WCRCC) shall be determined annually. From the total cost of infrastructure depreciation, the
amount attributed to infrastructure depreciation for the Weld County E911 Authority will be
subtracted to determine a net cost of infrastructure depreciation for the WCRCC to be
allocated to user agencies. The net cost of infrastructure depreciation for the WCRCC shall be
allocated between law and fire agencies, based upon the number of dispatch positions for law
and the number of dispatch positions for fire divided by each of the total respective type of
calls to arrive at a cost per call for each type of call, like the operational costs.
vi) The costs per call type (law or fire) will be multiplied times the call volume averaged over four
years for each law and fire agency to determine the total operational cost and cost for
infrastructure depreciation for each agency annually.
vii) From the above process the total annual costs for operations and infrastructure depreciation
(less the amount allocated to the E911 Authority) allocated to each law and fire agency will be
determined. Starting in 2022 each law and fire agency shall pay 40% of the total costs for
operations and infrastructure depreciation allocated to each law and fire agency.
viii) Annual dispatch services cost for 2024 will be waived for GMR.
b) If the City/Town/District/Department requests or requires additional emergency services above
the current service level as described in 1(a), the City/Town/District/Department will pay for the
additional services in their entirety above and beyond any allocation from the adopted
methodology.
c) The cost basis for public safety dispatch services for the following year will be provided to the
City/Town/District/Department by June 1st of each year.
d) The County reserves the right to periodically review the cost allocation methodology and make
any appropriate changes to the cost allocation methodology. Any such approved changes to the
cost allocation shall modify the cost allocation terms of this Agreement and be imposed pursuant
to the terms of this Agreement. If the cost allocation methodology change is uniformly applied to
all like users, no amendment to this agreement is required.
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WELD COUNTY REGIONAL COMMUNICATIONS USER AGREEMENT
4) WIRELESS RADIO MAINTENANCE SERVICES
a) The County, through Public Safety Wireless, shall provide the following additional wireless services
i) Annual radio programming (1 radio template change)
ii) Provide all parts and labor to repair equipment for vendor supported models in Appendix 2
Hi) Annual over the air identification radio preventative maintenance (to include PM work if
identified)
iv) Consolette service 24 hours a day, seven days a week
v) Alias changes
vi) Database management of FRCC/DTRS
vii) Annual radio training resources
viii) Warranty repair/replacement service for vendor supported models and in Appendix 2
ix) Annual reporting to the Public Safety Wireless Manager for radio maintenance and
programming
x) The Public Safety Wireless services listed in 4(a) shall be provided to the
City/Town/District/Department Monday through Friday SAM to 5PM except for above
identified as 24 hours a day, seven days a week service
b) If the City/Town/District/Department desires additional Wireless services beyond those described
herein, it may request such services from the County. It shall be in the sole discretion of the
County whether to accommodate such requests and any additional services provided shall be the
subject of a separate agreement.
c) The County is not responsible for the maintenance or costs associated with:
i) Batteries, antennas, microphones, speakers, accessories
H) Liquid damage or abuse
iii) Act of God
iv) Lightning damage
v) Station alerting past demark of radio/consolette
vi) Audio headsets past radio demark
d) Additional Services Offered:
i) Radio firmware upgrade at cost
H) Radio programming at cost
e) Model numbers which are not pre -approved by the County or are from a vendor who is not on
the list in Appendix 2 shall not be eligible for the maintenance or support under this agreement.
f) The cost basis for public safety wireless services for the following year will be provided to the
City/Town/District/Department by June 1 of each year, based on Annual User Radio System
Inventory as of May 15th of year.
5) COST FOR WIRELESS RADIO SERVICES
a) For the year 2024 the costs are the flat rate of:
i) $100.00 per mobile radio
H) $100.00 per portable radio
Hi) $500.00 per consolette radio
PAGE 3
WELD COUNTY REGIONAL COMMUNICATIONS USER AGREEMENT
iv) $40.00 per radio for additional programming
b) All parts listed in section 4(c, i) will be provided at cost to the City/Town/District/Department.
6) TERM:
a) The term of this agreement shall be from the last date of signature by parties, to and until
midnight on December 31St, 2024, unless terminated sooner by either party by giving to the other
notice of termination at least 180 days prior to the projected date of termination. Or a mutually
agreed upon date.
7) ENTIRE AGREEMENT:
This writing constitutes the entire agreement between the parties hereto with respect to the subject
matter herein, and shall be binding upon said parties, their officers, employees, agents, and assigns.
8) NON -ASSIGNMENT:
This agreement is exclusive to the parties and non -transferable.
9) NO WAIVER OF IMMUNITY:
No portion of this agreement shall be deemed to constitute a waiver of any immunities the parties or
their officers, employees, or agents may possess, nor shall any portion of this agreement be deemed
to have created a duty of care which did not previously exist with respect to any person not a party to
this agreement.
10) NON -APPROPRIATION:
Financial obligations of the parties imposed under this agreement and payable after the current fiscal
year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made
available. By execution of this agreement, the parties do not warrant that funds will be available to
fund this agreement beyond the current fiscal year and no portion of this agreement shall be deemed
to create an obligation on the part of the County to expend funds not otherwise appropriated in each
succeeding year.
11) NON -LIABILITY:
The City/Town/District/Department agrees that in no event shall the County be liable to the
City/Town/District/Department due to any stoppage, delay, or any impairment in the provision of
dispatch services pursuant to this agreement where such stoppage, delay, or impairment result from
acts of God, fire, war, legal or equitable proceeding, or any other cause which is outside the control of
the County.
12) INDEMNITY:
To the extent authorized or limited by law, the City/Town/District/Department agrees to indemnify,
defend, and hold the County, its officers, employees, and agents, harmless from and against any and
PAGE 4
WELD COUNTY REGIONAL COMMUNICATIONS USER AGREEMENT
all claims, suits, expenses, damages, or any injury to persons, entities, or properties arising from any
and all acts, omissions, or failures to act by the City/Town/District/Department, its employees,
officers, and agents, occurring from the point of receiving public safety dispatch services pursuant to
this agreement. To the extent authorized or limited by law, the County agrees to indemnify, defend,
and hold City/Town/District/Department, its officers, employees, and agents, harmless from and
against any and all claims, suits, expenses, damages, or any injury to persons, entities, or property
arising from any and all acts, omissions, or failures to act by the County, its employees, officers, and
agents, occurring from the provision of public safety dispatch services pursuant to this agreement.
13) NO THIRD -PARTY BENEFICIARY ENFORCEMENT:
It is expressly understood and agreed that the enforcement of the terms and conditions of this
agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the
undersigned parties and nothing in this agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this agreement. It is the express intention of the
undersigned parties that any entity other than the undersigned parties receiving services or benefits
under this agreement shall be an incidental beneficiary only.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate originals on the
dates shown below our respective signatures.
CITY/TOWN/DISTRICT/DEPARTMENT
By: e ,:te d 4, a),,Ai;eth w
Printed Name: Christopher Williams
Title: Regional Director
Date: 8/28/2024
ATTEST:
Clerk to the Board
By:
Deputy Clerk to the Board
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Kevin D. Ross, Chair DEC 0 2 2024
PAGE 5
,20021./- 3/ 5/
Contract Form
Entity Information
Entity Name* Entity ID*
GLOBAL MEDICAL RESPONSE @00047388
Contract Name *
DISPATCH USER AGREEMEENT
Contract Status
CTB REVIEW
Contract Description *
UPDATED USER AGREEMENT BETWEEN WCRCC AND GMR
Contract Description 2
Contract Type*
AGREEMENT
Amount*
$ 0.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
COMMUNICATIONS
Department Email
CM-
Communications@weld.g
ov
Department Head Email
CM-Communications-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
rJ New Entity?
Contract ID
8846
Contract Lead *
TPOWELL
Contract Lead Email
tpowell@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 11/28/2024
12/02/2024
Will a work session with BOCC be required?*
HAD
Does Contract require Purchasing Dept. to be
included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
12/22/2024
Committed Delivery Date
Renewal Date
Expiration Date*
12/31/2024
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
TINA POWELL CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
11/18/2024 11/19/2024 11/19/2024
Final Approval
BOCC Approved Tyler Ref #
AG 120224
BOCC Signed Date Originator
TPOWELL
BOCC Agenda Date
12/02/2024
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