HomeMy WebLinkAbout20233673.tiffConi-.aci 04-3900
AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND
GREELEY TRADITIONAL HOUSE, DBA GREELEY FAMILY HOUSE
This Agreement Amendment made and entered into ,7118 day of DeC' l'12C. (
2024 by and between the Board of Weld County Commissioners, on behalf of the Weld
County Department of Human Services, hereinafter referred to as the "Human Services", and
Greeley Transitional House, DBA Greeley Family House, hereinafter referred to as the
"Contractor".
WHEREAS the parties entered into an Agreement for Emergency Shelter and Case
Management Services, (the "Original Agreement") identified by the Weld County Clerk to the
Board of County Commissioners as document No. 2023-3673, approved on December 13,
2023.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in
accordance with the terms of the Original Agreement and any previously adopted
amendment, which is incorporated by reference herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
• The Original Agreement will end on December 31, 2024.
• This Amendment, together with the Original Agreement, constitutes the entire
understanding between the parties. The following additional changes are hereby
made to the current Agreement as of January 1, 2025:
1. Paragraph 1. Terms is hereby amended as follows:
The term of this Agreement shall be from January 1, 2025 through December 31,
2025. This agreement may be renewed in subsequent twelve (12) month intervals
unless terminated according to the provisions herein.
All other terms and conditions of the Original Agreement remain unchanged.
Conv`l-1- PrIa1Ciat
12/2/24
cc,.: On Ioa,e
a23-5413
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the
day, month, and year first above written.
,W4rolwv
COUNTY:
ATTEST: OARD OF COUNTY COMMISSIONERS
Cler to the Board /.�� D COU , n ! ' O
BY:
1411A./.. Opt
Deputy Clerk to the B
Greeley Transitional House
DBA Greeley Family House
1206 10th Street
Greeley, Colorado 80631
D. Ross, Chair SEC 0 2 2024
ONTRACTOR:
Naha 7 Wrehq1eM
By: Nancy J Wie gen (Nov 22, 2024 41 MST)
Nancy Wiehagen, Executive Director
Nov 22, 2024
Date:
2023- 3(613
SIGNATURE REQUESTED: Weld/Greeley
Family House Amendment #1
Final Audit Report
2024-11-22
Created: 2024-11-21
By: Sara Adams (sadams@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAA1nbocNUCOdsNXeCPM—HHEikyT0IGDTT
"SIGNATURE REQUESTED: Weld/Greeley Family House Amen
dment #1" History
,t Document created by Sara Adams (sadams@weld.gov)
2024-11-21 - 11:35:54 PM GMT- IP address: 204.133.39.9
P -r Document emailed to nancy@greeleytransitionalhouse.org for signature
2024-11-21 - 11:36:26 PM GMT
n Email viewed by nancy@greeleytransitionalhouse.org
2024-11-21 - 11:51:16 PM GMT- IP address: 172.225.199.6
43 Signer nancy@greeleytransitionalhouse.org entered name at signing as Nancy J Wiehagen
2024-11-22 - 3:41:25 PM GMT- IP address: 140.228.201.166
6a Document e -signed by Nancy J Wiehagen (nancy@greeleytransitionalhouse.org)
Signature Date: 2024-11-22 - 3:41:27 PM GMT - Time Source: server- IP address: 140.228.201.166
0 Agreement completed.
2024-11-22 - 3:41:27 PM GMT
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Entity Information
Entity Name
GREELEY TRANSITIONAL HOUSE
Entity ID*
@00011257
Contract Name * Contract ID
GREELEY TRANSITIONAL HOUSE, INC. DBA GREELEY 8900
FAMILY HOUSE - SHELTER AGREEMENT AMENDMENT
#1
Contract Status
CTB REVIEW
Contract Lead *
SADAMS
New Entity?
Parent Contract ID
20233673
Requires Board Approval
YES
Contract Lead Email Department Project #
sadams@weld.gov;cobbx
xlk@weld.gov
Contract Description
(CONSENT) AMENDMENT #1 FOR EMERGENCY SHELTER AND CASE MANAGEMENT SERVICES TO EXTEND TERM TO
JANUARY 1, 2025 - DECEMBER 31, 2025. THE AGREEMENT MAY BE RENEWED IN SUBSEQUENT 12 MONTH
INTERVALS.
Contract Description 2
Contract Type * Department Requested BOCC Agenda Due Date
AMENDMENT HUMAN SERVICES Date* 12/05/2024
12/09/2024
Amount* Department Email
$10,000.00 CM- Will a work session with BOCC be required?*
HumanServices@weld.gov NO
Renewable
YES Department Head Email Does Contract require Purchasing Dept. to be
CM-HumanServices- included?
Automatic Renewal DeptHead@weld.gov
Grant County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
IGA
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date *
10/31/2025
Renewal Date*
12/31/2025
Committed Delivery Date Expiration Date
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 11/26/2024
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CONSENT CONSENT
DH Approved Date Finance Approved Date Legal Counsel Approved Date
11/26/2024 11/26/2024 11/26/2024
Final Approval
BOCC Approved Tyler Ref #
AG 120224
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
12/02/2024
RESOLUTION
RE: APPROVE AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR PRO-TEM TO
SIGN - GREELEY TRANSITIONAL HOUSE, DBA GREELEY FAMILY HOUSE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Services between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, and Greeley Transitional House, dba
Greeley Family House, commencing January 1, 2024, and ending December 31, 2024, with
further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Services between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and Greeley Transitional House, dba Greeley Family House, be,
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is,
authorized to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 13th day of December, A.D., 2023.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: datAtA) ; ,
Weld County Clerk to the Board t�
Deputy Clerk to the Board
APP VED AS T
County Attorney
I 71
O1
of signature: �Q I Z
Perry Buy , Pro-Tem
. James
. Ross
Saine
cc: 1-(sD
Ol/o9124
2023-3673
HR0095
>rr#i7ack11* -1te-19
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS AROUND TITLE: Agreement for Services between Weld County Department of Human Services and
Various Shelter Providers
DEPARTMENT: Human Services DATE: December 5, 2023
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: The Department is requesting to enter into agreements to expend
funds to reimburse the shelter providers listed below for nights of stay for individuals or families eligible for the
Community Services Block Grant (CSBG) or Temporary Assistance for Needy Families (TANF) programs. The
maximum number of nights of stay are no more than fourteen (14) per year, per individual or family. The
reimbursement rates for providers include case management and emergency shelter. WCDHS has previously
had Agreements for Services with these shelter providers. The shelter providers are:
CMS ID
Shelter Provider
Daily Rate
7648
A Woman's Place
$25.00 per Individual
$50.00 per Family
7650
Catholic Charities of the Archdiocese Denver Weld Regional Office
$25.00 per Individual
$50.00 Per Family
7649
Greeley Transitional House, Inc. DBA Greeley Family House
$25.00 per Individual
$50.00 per Family
What options exist for the Board?
Approval of the Agreement for Services.
Deny approval of the Agreement for Services.
Consequences: WCDHS will not have current agreements with the shelter providers for emergency
shelter.
Impacts: WCDHS will not be able to provide emergency shelter options for individuals or families
in need.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
Total reimbursement amount not to exceed $10,000.00 per shelter provider.
Funded through Community Services Block Grant (CSBG) and/or Temporary Assistance for Needy
Families (TANF).
Term: January 1, 2024 through December 31, 2024. After the initial period, the Agreement may be
renewed in twelve (12) month intervals unless terminated.
Recommendation:
• Approval of the Agreement of Services and authorize the Chair to sign.
Support Re mmendatiort Schedule
Place on BOCC Aoenda Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman, Chair
Scott K. James
Kevin D. Ross
Lori Seine
`kip
Pass -Around Memorandum; December 5, 2023 — CMS ID Various
2023-3673
t2-�3
AGREEMENT FOR SERVICES
BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND
GREELEY TRANSITIONAL HOUSE INC, DBA GREELEY FAMILY HOUSE
This Agreement, made and entered into this I L., day of Dec.embe v,, 2023 by and
between the Board of County Commissioners, on behalf of the Weld County Department of
Human Services, hereinafter referred to as "Human Services," and Greeley Transitional House
DBA Greeley Family House, hereinafter referred to as the "Contractor."
The parties to this Agreement understand and agree that the provisions of this Agreement
specifically include the following documents: Exhibit A, Scope of Services and Outcomes,
Exhibit B, Payment Schedule, and Exhibit C, Assurances. Each of these documents is attached
hereto and incorporated herein by this reference.
WITNESSETH
WHEREAS, required approval, clearance and coordination has been accomplished from
and with appropriate agencies; and
WHEREAS, the County of Weld, pursuant to the Weld County Home Rule Charter, has
provided Community Services Block Grant (CSBG) and Temporary Assistance to Needy
Families (TANF) resources for emergency shelter and case management needs to needy Weld
County residents as identified by Human Services or the Contractor; and
WHEREAS, Human Services desires to enter into an agreement with the Contractor to
assist Human Services in providing emergency services to eligible individuals.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
1. Terms
This Agreement shall become effective January 1, 2024, upon proper execution of this
Agreement and shall expire December 31, 2024. At the end of the initial period, the
Agreement may be renewed in subsequent twelve (12) month intervals unless terminated
according to the provisions herein.
xo23 -3673
2. Scope of Services
Services shall be provided by the Contractor to any person(s) eligible for CSBG and/or
TANF services in compliance with Exhibit A.
3. Payment
a. Payment shall be made on the basis of Exhibit B.
The Agreement Budget shall establish the maximum reimbursement which will be
paid from county funds during the duration of this agreement.
b. The Contractor shall submit an itemized monthly billing to Human Services for
all costs incurred pursuant to Exhibit A, in accordance with criteria established by
Human Services. Contractor shall submit all itemized monthly billings to the
Human Services no later than the fifteenth (15) day of the month following the
month the cost was incurred. Billings must be signed by the Contractor. Failure
to submit monthly billings in accordance with the terms of this agreement shall
result in the Contractor's forfeiture of all rights to be reimbursed for such
expenses.
c. Payments to the Contractor shall be made monthly by Human Services upon
receipt of such itemized billings as required under Exhibits A and B.
d. Reimbursement of costs incurred pursuant to this Agreement is expressly
contingent upon the availability of Weld County funds to Human Services.
e. Human Services shall not be billed for, and reimbursement shall not be made for,
time involved in activities outside of those defined in Exhibit A. Work performed
prior to the term of this Agreement shall not be reimbursed or considered part of
this Agreement.
4. Financial Management
At all times from the effective date of this Agreement until completion of this
Agreement, the Contractor shall comply with the administrative requirements, cost
principles and other requirements set forth in the Financial Management Manual adopted
by the State of Colorado. The required annual audit of all funds expended under CSBG
must conform to the Single Audit Act of 1984 and OMB Circular A-128.
5. Payment Method
Unless otherwise provided in the Scope of Services and Payment Schedule:
a. The Contractor shall provide proper monthly invoices and verification of services
performed for costs incurred in the performance of the agreement.
b. Human Services may withhold any payment if the Contractor has failed to comply
with the Financial Management Requirements, program objectives, contractual
terms, or reporting requirements.
2
6. Assurances
The Contractor shall abide by all assurances as set forth in Exhibit C.
7. Compliance with Applicable Laws
At all times during the performance of this Agreement, the Contractor shall strictly
adhere to all applicable federal and state laws, orders, and all applicable standards,
regulations, interpretations or guidelines issued pursuant thereto. This includes the
protection of the confidentiality of all applicant/recipient records, papers, documents,
tapes and any other materials that have been or may hereafter be established which relate
to this Agreement. The Contractor acknowledges that the following laws are included:
- Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d -let. seq. and its
implementing regulation, 45 C.F.R. Part 80 et. seq.; and
- Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its
implementing regulation, 45 C.F.R. Part 84; and
- The Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq. and its
implementation regulation, 45 C.F.R. Part 91; and
- Title VII of the Civil Rights Act of 1964; and
- The Age Discrimination in Employment Act of 1967; and
- the Equal Pay Act of 1963; and
- the Education Amendments of 1972; and
- Immigration Reform and Control Act of 1986, P.L. 99-603; and all regulations
applicable to these laws prohibiting discrimination because of race, color, national origin,
and, sex, religion and handicap, including Acquired Immune Deficiency Syndrome
(AIDS) or AIDS related conditions, covered under Section 504 of the Rehabilitation Act
of 1973, as amended, cited above. Included if 45 C.F.R. Part 74 Appendix G 9, which
requires that affirmative steps be taken to assure that small and minority businesses are
utilized, when possible, as sources of supplies, equipment, construction and services.
This assurance is given in consideration of and for the purpose of obtaining any and all
federal and/or state financial assistance.
Any person who feels that s/he has been discriminated against has the right to file a
complaint either with the Colorado Department of Human Services or with the U.S.
Department of Health and Human Services, Office for Civil Rights.
8. Certifications
Contractor certifies that, at the time of entering into this Agreement, it has currently in
effect all necessary licenses, approvals, insurance, and similar items required to properly
provide the services and/or supplies covered by this Agreement.
3
9. Monitoring and Evaluation
The Contractor and Human Services agree that monitoring and evaluation of the
performance of this Agreement shall be conducted by the Contractor and Human
Services. The results of the monitoring and evaluation shall be provided to the Board of
Weld County Commissioners.
The Contractor shall permit Human Services, and any other duly authorized agent or
governmental agency, to monitor all activities conducted by the Contractor pursuant to
the terms of this Agreement. As the monitoring agency may in its sole discretion deem
necessary or appropriate, such program data, special analyses, on -site checking, formal
audit examinations, or any other reasonable procedures. All such monitoring shall be
performed in a manner that will not unduly interfere with agreement work.
10. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both parties.
11. Remedies
The Director of Human Services or designee may exercise the following remedial actions
should s/he find the Contractor substantially failed to satisfy the scope of work found in
this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean
incorrect or improper activities or inaction by the Contractor. These remedial actions are
as follows:
a. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
b. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
Human Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Human Services;
c. Incorrect payment to the Contractor due to omission, error, fraud, and/or
defalcation shall be recovered from Contractor by deduction from subsequent
payments under this Agreement or other agreements between Human Services
and the Contractor, or by Human Services as a debt due to Human Services or
otherwise as provided by law.
12. Representatives
For the purpose of this Agreement, the individuals identified below are hereby designated
representatives of the respective parties. Either party may from time to time designate in
writing a new or substitute representative(s):
4
For Human Services:
Jamie Ulrich, Director
For Contractor:
Nancy Wiehagen, Executive Director
13. Notice
All notices required to be given by the parties hereunder shall be given by certified or
registered mail to the individuals at the addresses set forth below. Either party may from
time to time designate in writing a substitute person(s) or address to whom such notices
shall be sent.
For Human Services:
Jamie Ulrich, Director
P.O. Box A
Greeley, CO 80631
For Contractor:
Nancy Wiehagen, Executive Director
1206 10th Street
Greeley, CO 80631
14. Litigation
The Contractor shall promptly notify Human Services in the event that the Contractor
learns of any actual litigation in which it is a party defendant in a case which involves
services provided under this Agreement. The Contractor, within five (5) calendar days
after being served with a summons, complaint, or other pleading which has been filed in
any federal or state court or administrative agency, shall deliver copies of such
document(s) to the Human Services' Director. The term "litigation" includes an
assignment for the benefit of creditors, and filings in bankruptcy, reorganization and/or
foreclosure.
15. Termination
This Agreement may be terminated at any time by either party given thirty (30) days
written notice and is subject to the availability of funding.
16. Agreement Nonexclusive
This Agreement does not guarantee any work nor does it create an exclusive agreement
for services.
17. Severability
If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this Agreement shall be construed
and enforced without such provision, to the extent that this Agreement is then capable of
execution within the original intent of the parties.
5
18. Board of County Commissioners of Weld County Approval
This Agreement shall not be valid until it has been approved by the Board of County
Commissioners of Weld County, Colorado or its designee.
19. Choice of Law/Jurisdiction
Colorado law, and rules and regulations established pursuant thereto, shall be applied in
the interpretation, execution, and enforcement of this Agreement. Any provision included
or incorporated herein by reference which conflicts with said laws, rules and/or
regulations shall be null and void. In the event of a legal dispute between the parties,
Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to
resolve said dispute.
20. Entire Agreement
This Agreement, together with all attachments hereto, constitutes the entire understanding
between the parties with respect to the subject matter hereof, and may not be changed or
modified except as stated in Paragraph 10 herein.
6
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day,
month, and year first above written.
COUNTY:
ATTEST: JCid0;e1
Weld C. ty Clerk to the :.ard WELD COUNTY, COLORADO
By:
Deputy Cle
Greeley Transitional House
DBA Greeley Family House
1206 10th Street
Greeley, Colorado 80631
(970) 352-3215
7
CONTRACTOR:
Nanc�,7 Wieha
By: en
Nancy J Wit agen (Dec 1, 20231 8 MST)
Date:
BOARD OF COUNTY COMMISSIONERS
DEC 1 3 2023
Nancy Wiehagen, Executive Director
Dec 1, 2023
2o233673
EXHIBIT A
SCOPE OF SERVICES AND OUTCOMES
1. General Scope of Services
The Contractor agrees to participate by providing emergency shelter and case
management services to individuals determined eligible by Human Services or the
Contractor to be eligible for emergency shelter assistance and case management as
outlined below.
2. Eligible Recipients
Human Services shall be responsible for payment for emergency shelter and case
management provided by the Contractor.
Eligibility for such services shall be determined by Human Services or the Contractor.
Human Services will expend funds to reimburse Contractor for nights of stay for
individuals or families. Reimbursement will be made for up to fourteen (14) nights of
stay, per year, per individual or family. The reimbursement rates are as follows:
1 $25.00 per individual, which is not considered to be a part of a family; or
2. $50.00 per family
Within the year, if an individual was previously a part of a family and was billed as a
family, but is now at the shelter as an individual, the individual can subsequently be
billed as an individual, but billings cannot exceed fourteen (14) nights of stay within a
given year.
Reimbursement will be made if the individual or family meets the following criteria:
1. Gross family income is below 125% of poverty.
2. Has no other temporary shelter.
3. Outcomes
The outcomes for this agreement are as follows:
1. If shelter residents are eligible, apply for public assistance.
2. Seventy percent (70%) of all residents leaving the shelter must be moving into
sustainable housing.
3. Seventy percent (70%) of all residents leaving the shelter must have sustainable
income (includes earned, unearned, and in -kind income).
4. The Contractor must provide one (1) to two (2) hours per household of case
management on average, per week.
8
4. Reporting of Outcomes
Outcomes must be reported to Human Services on a quarterly basis. If an individual or
family is still at the shelter at the end of the reporting quarter, please note on the report
that the individual or family is still at the shelter. Once the individual or family has left
the shelter, please include the outcomes of that individual or family on the quarterly
report following their departure from the shelter.
9
EXHIBIT B
PAYMENT SCHEDULE
1. Funding and Method of Payment
Human Services agrees to reimburse the Contractor for shelter and case management
services, as described in Exhibit A, for a total amount not to exceed ten thousand dollars
($10,000).
Expenses incurred by the Contractor, in association with said project prior to the term of
this Agreement, are not eligible expenditures and shall not be reimbursed by Human
Services.
Payment pursuant to this Agreement, if Weld County funds, whether in whole or in part,
is subject to and contingent upon the continuing availability of Weld County funds for the
purposed hereof. In the event that said funds, or any part thereof, become unavailable as
determined by Human Services, Human Services may immediately terminate this
Agreement or amend it accordingly.
2. Submittal of Vouchers
Billings for payment shall be e -mailed to the Outreach Manager at
hs-outreach@weld.gov. When submitting billings for payment, the Contractor will
submit an itemized billing detailing all individuals' names and, if available, Social
Security Number and age. Contractor will also note whether the individual is being
billed for at an individual rate or family rate and will submit a completed Community
Services Block Grant Application for Homeless Shelters, and/or TANF application for
each individual or family.
10
EXHIBIT C
ASSURANCES
1. The Contractor agrees it is an independent contractor and that its officers and employees
do not become employees of Weld County, nor are they entitled to any employee benefits
as Weld County employees, as the result of the execution of this Agreement.
2. Weld County, the Board of County Commissioners of Weld County, its officers and
employees, shall not be held liable for injuries or damages caused by any negligent acts
or omissions of Contractor or its employees, volunteers, or agents while performing
duties as described in this Agreement. Contractor shall indemnify, defend, and hold
harmless Weld County, the Board of County Commissioners of Weld County, its
employees, volunteers, and agents. The Contractor shall provide adequate liability and
worker's compensation insurance for all its employees, volunteers, and agents engaged in
the performance of the Agreement upon request, the Contractor shall provide Human
Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities
the parties or their officers or employees may possess, nor shall any portion of this
Agreement be deemed to have treated a duty of care with respect to any persons not a
party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the
County of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
5. If any section, subsections, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing
bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or
the proceeds thereof.
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act of
1986 and that no person shall, on the grounds of race, creed, color, sex, or national origin,
11
be excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under this approved Agreement.
8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will
provide accurate, current, separate, and complete disclosure of the status of the funds
received under the Agreement are maintained for three (3) years or the completion and
resolution of an audit. Such records shall be sufficient to allow authorized local, Federal,
and State auditors and representatives to audit and monitor the Contractor.
9. All such records, documents, communications, and other materials shall be the property
of Human Services and shall be maintained by the Contractor, in a central location and
custodian, in behalf of Human Services, for a period of three (3) years from the date of
final payment under this Contract, or for such further period as may be necessary to
resolve any matters which may be pending, or until an audit has been completed with the
following qualification: If an audit by or on behalf of the federal and/or state government
has begun but is not completed at the end of the three (3) year period, or if audit findings
have not been resolved after a three (3) year period, the materials shall be retained until
the resolution of the audit finding.
10. The Contractor assures that authorized local, federal and state auditors and
representatives shall, during business hours, have access to inspect any copy records, and
shall be allowed to monitor and review through on -site visits, all contract activities,
supported with funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance
of the Agreement shall be conducted by appropriate funding sources. The results of the
monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
11. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. The Contractor or Human Services may not assign any of
its rights or obligations hereunder without the prior written consent of both parties.
12. The Contractor certifies that Federal appropriated funds have not been paid or will be
paid, by or on behalf of the Contractor, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any federal grant, the making of any
federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, loan, grant,
or cooperative agreement.
12
13. The Contractor assures that it will fully comply with the CSBG program or TANF
program regulation promulgated, and all other applicable federal and state laws, rules and
regulations. The Contractor understands that the source of funds to be used under this
Agreement is: CSBG funds and TANF funds.
14. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal
department of agency.
b. Have not, within a three (3) year period of preceding this Agreement, been
convicted of or had a civil judgment rendered against them for commission of
fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a public
transaction; violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph 11(b) of this certification; and
d. Have not within a three (3) year period preceding this Agreement, had one or
more public transactions (federal, state, and local) terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with
Human Services when the Contractor also maintains a relationship with a third (3`d) party
and the two relationships are in opposition. In order to create the appearance of a conflict
of interest, it is not necessary for the contractor to gain from knowledge of these opposing
interests. It is only necessary that the contractor know that the two (2) relationships are
in opposition. During the term of the Contract the Contractor shall not enter any third -
party relationship that gives the appearance of creating a conflict of interest. Upon
learning of an existing appearance of a conflict of interest situation, the Contractor shall
submit to Human Services, a full disclosure statement setting forth the details that create
the appearance of a conflict of interest. Failure to promptly submit a disclosure statement
required by this paragraph shall constitute grounds for Human Services' termination, for
cause, of its contract with the Contractor.
16. Contractor shall protect the confidentiality of all applicant records and other materials
that are maintained in accordance with this Contract. Except for purposes directly
connected the administration of the CSBG program and the TANF program, no
information about or obtained from any applicant/recipient in possession of Contractor
shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or
guardian. Contractor shall have written policies governing access to, duplication and
dissemination of, all such information. Contractor shall advise its employees, agents and
13
subcontractors, if any, that they are subject to these confidentiality requirements.
Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or
written explanation of these confidentiality requirements before access to confidential
data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a
party's research, development, trade secrets, business affairs, internal operations and
management procedures and those of its customers, clients or affiliates, but does not
include information (1) lawfully obtained from third parties, (2) that which is in the
public domain, or (3) that which is developed independently. Neither party shall use or
disclose directly or indirectly without prior written authorization any proprietary
information concerning the other party obtained as a result of this Contract. Any
proprietary information removed from the State's site by the Contractor in the course of
providing services under this Contract will be accorded at least the same precautions as
are employed by the Contractor for similar information in the course of its own business.
18. The Contractor certifies it will abide by Colorado Revised Statue (C.R.S.) 26-6-104,
requiring criminal background record checks for all employees, contractors, and sub-
contractors.
19. Contract Professional certifies, warrants, and agrees that it does not knowingly employ or
contract with an illegal alien who will perform work under this contract. Contract
Professional will confirm the employment eligibility of all employees who are newly
hired for employment in the United States to perform work under this Agreement,
through participation in the E -Verify program. Contract Professional shall not knowingly
employ or contract with an illegal alien to perform work under this Agreement or enter
into a contract with a subcontractor that fails to certify with Contract Professional that the
subcontractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement. Contract Professional shall not use E -Verify Program or
State of Colorado program procedures to undertake pre -employment screening or job
applicants while this Agreement is being performed. If Contract Professional obtains
actual knowledge that a subcontractor performing work under the public contract for
services knowingly employs or contracts with an illegal alien Contract Professional shall
notify the subcontractor and County within three (3) days that Contract Professional has
actual knowledge that a subcontractor is employing or contracting with an illegal alien
and shall terminate the subcontract if a subcontractor does not stop employing or
contracting with the illegal alien within three (3) days of receiving notice. Contract
Professional shall not terminate the contract if within three days the subcontractor
provides information to establish that the subcontractor has not knowingly employed or
contracted with an illegal alien. Contract Professional shall comply with reasonable
requests made in the course of an investigation, by the Colorado Department of Labor
and Employment. Contract Professional shall, within twenty days after hiring a new
employee to perform work under the contract, affirm that Contract Professional has
examined the legal work status of such employee, retained file copies of the documents,
14
and not altered or falsified the identification documents for such employees. Contract
Professional shall deliver to County, a written notarized affirmation that it has examined
the legal work status of such employee and shall comply with all of the other
requirements of federal or state law. If Contract Professional fails to comply with any
requirement of this provision, County, may terminate this Agreement for breach, and if so
terminated, Contract Professional shall be liable for actual and consequential damages.
Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-
103(3), if Contract Professional receives federal or state funds under the contract,
Contract Professional must confirm that any individual natural person eighteen (18) years
of age or older is lawfully present in the United States, if such individual applies for
public benefits provided under the contract. If Contract Professional operates as a sole
proprietor, it hereby swears or affirms under penalty of perjury that it: is a citizen of the
United States or is otherwise lawfully present in the United States pursuant to federal
law, (b) shall produce one of the forms of identification required by federal or state law,
and (c) shall produce one of the forms of identification required by federal law prior to
the effective date of the contract.
15
SIGNATURE REQUESTED: Weld/Greeley
Family House Shelter Agreement
Final Audit Report 2023-12-01
Created: 2023-11-29
By: Sara Adams (sadams@co.weld.00.us)
Status: Signed
Transaction ID: CBJCFSCAABAA9hMilf6Q044gEp5BOPJogbBwYhziUBK_
"SIGNATURE REQUESTED: Weld/Greeley Family House Shelt
er Agreement" History
t Document created by Sara Adams (sadams@co.weld.co.us)
2023-11-29 - 11:13:43 PM GMT
El Document emailed to nancy@greeleytransitionalhouse.org for signature
2023-11-29 - 11:15:20 PM GMT
,n Email viewed by nancy@greeleytransitionalhouse.org
2023-12-01 - 7:07:30 PM GMT
4 Signer nancy@greeleytransitionalhouse.org entered name at signing as Nancy J Wiehagen
2023-12-01 - 7:18:28 PM GMT
4 Document e -signed by Nancy J Wiehagen (nancy@greeleytransitionalhouse.org)
Signature Date: 2023-12-01 - 7:18:30 PM GMT - Time Source: server
Agreement completed.
2023-12-01 - 7:18:30 PM GMT
Powered by
Adobe
Acrobat Sign
Contract Form
Entity Information
Entity Name*
GREELEY TRANSITIONAL HOUSE
Entity ID*
@00011257
Contract Name *
GREELEY TRANSITIONAL HOUSE, INC. DBA GREELEY
FAMILY HOUSE (2024 SHELTER AGREEMENT)
Contract Status
CTB REVIEW
Q New Entity?
Contract ID
7649
Contract Lead *
SADAMS
Contract Lead Email
sadams@weld.gov;cobbx
xlk@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description"
A NEW AGREEMENT FOR 2024 FOR EMERGENCY SHELTER AND CASE MANAGEMENT SERVICES. TERM: JANUARY 1,
2024 - DECEMBER 31, 2024. THE AGREEMENT MAY BE RENEWED IN SUBSEQUENT 12 MONTH INTERVALS AFTER
INITIAL PERIOD. REIMBURSEMENT NOT TO EXCEED $10,000.00
Contract Description 2
PA IS ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB: 12/5/23.
Contract Type*
AGREEMENT
Amount*
$10,000.00
Renewable *
YES
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgov.
com
Department Head Email
CM-HumanServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
Requested BOCC Agenda
Date*
12/13/2023
Due Date
12/09/2023
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date"
10/31/2024
Renewal Date"
12/31/2024
Committed Delivery Date Expiration Date
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
12/11/2023 12/11/2023 12/11/2023
Final Approval
BOCC Approved Tyler Ref #
AG 121323
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
12/13/2023
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