HomeMy WebLinkAbout20241267.tiffContvocf IN:1 . (oS
PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND
RHEGNUMI CONSULTING, LLC
THIS AGREEMENT is made and entered into this 2 1' day of M 2024, by and
between the Board of Weld County Commissioners, on behalf of the Weld C my Department
of Human Services, hereinafter referred to as "County," and Rhegnumi Consulting, LLC,
hereinafter referred to as "Contractor".
WHEREAS, County desires to retain Contractor to perform services as required by County
and set forth in the attached Exhibits; and
WHEREAS, Contractor is willing and has the specific ability, qualifications, and time to
perform the required services according to the terms of this Agreement; and
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the
time, skill, expertise, and experience necessary to provide the services as set forth below; and
WHEREAS, the Colorado Department of Human Services has provided Core and Non -
Core or other funding to the Department for Mental Health Services.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. Introduction. The terms of this Agreement are contained in the terms recited in this
document and in the attached Exhibits, each of which forms an integral part of this Agreement
and are incorporated herein. The parties each acknowledge and agree that this Agreement,
including the attached Exhibits, define the performance obligations of Contractor and
Contractor's willingness and ability to meet those requirements (the "Work"). If a conflict occurs
between this Agreement and any Exhibit or other attached document, the terms of this
Agreement shall control, and the remaining order of precedence shall based upon order of
attachment.
Exhibit A consists of the Scope of Services.
Exhibit B consist of the Rate Schedule.
Exhibit C consists of County's Request for Proposal (RFP) as set forth in Bid Package No.
82400040 which is incorporated into this agreement by reference and will be provided
upon request to the Department.
Exhibit D consists of Contractor's Response to County's Request.
2. Service or Work. Contractor agrees to diligently provide all services, labor, personnel
and materials necessary to perform and complete the Work described in the attached Exhibits.
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Services shall be provided by the Contractor to any person(s) eligible for services in compliance
with Exhibits A, Scope of Services, and Exhibit D, Contractor's Response to Request for Proposal.
Contractor shall further be responsible for the timely completion and acknowledges that a failure
to comply with the standards and requirements of Work within the time limits prescribed by
County may result in County's decision to withhold payment or to terminate this Agreement.
3. Term. The term of this Agreement shall be from June 1, 2024, through May 31,
2027, unless sooner terminated as provided herein, and is subject to continued budget
appropriations.
4. Termination; Breach; Cure. County may terminate this Agreement for its own
convenience upon thirty (30) days written notice to Contractor. Either Party may immediately
terminate this Agreement upon material breach of the other party, however the breaching party
shall have fifteen (15) days after receiving such notice to cure such breach. If this Agreement is
terminated by County, Contractor shall be compensated for, and such compensation shall be
limited to, (1) the sum of the amounts contained in invoices which it has submitted and which
have been approved by the County; (2) the reasonable value to County of the services which
Contractor provided prior to the date of the termination notice, but which had not yet been
approved for payment; and (3) the cost of any work which the County approves in writing which
it determines is needed to accomplish an orderly termination of the work. County shall be
entitled to the use of all material generated pursuant to this Agreement upon termination. Upon
termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever
against the County by reason of such termination or by reason of any act incidental thereto,
except for compensation for work satisfactorily performed and/or materials described herein
properly delivered.
5. Extension or Amendment. Any amendments or modifications to this agreement shall
be in writing signed by both parties. No additional services or work performed by Contractor shall
be the basis for additional compensation unless and until Contractor has obtained written
authorization and acknowledgement by County for such additional services. Accordingly, no
claim that the County has been unjustly enriched by any additional services, whether or not there
is in fact any such unjust enrichment, shall be the basis of any increase in the compensation
payable hereunder. In the event that written authorization and acknowledgment by the County
for such additional services is not timely executed and issued in strict accordance with this
Agreement, Contractor's rights with respect to such additional services shall be deemed waived
and such failure shall result in non-payment for such additional services or work performed. Any
claims by the Contractor for adjustment hereunder must be made in writing prior to performance
of any work covered in the anticipated Amendment, unless approved and documented otherwise
by the County Representative. Any change in work made without such prior Amendment shall
be deemed covered in the compensation and time provisions of this Agreement, unless approved
and documented otherwise by the County Representative.
6. Compensation. County agrees to pay Contractor through an invoice process during
the course of this Agreement in accordance with the Rate Schedule as described as Exhibit B.
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Contractor agrees to submit invoices which detail the work completed by Contractor. The County
will review each invoice and if it agrees Contractor has completed the invoiced items to the
County's satisfaction, it will remit payment to the Contractor. No payment in excess of that set
forth in the Exhibits will be made by County unless an Amendment authorizing such additional
payment has been specifically approved by Weld County as required pursuant to the Weld
County Code. If, at any time during the term or after termination or expiration of this Agreement,
County reasonably determines that any payment made by County to Contractor was improper
because the service for which payment was made did not perform as set forth in this Agreement,
then upon written notice of such determination and request for reimbursement from County,
Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of
this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to
County. County will not withhold any taxes from monies paid to the Contractor hereunder and
Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes
related to payments made pursuant to the terms of this Agreement. Unless expressly
enumerated in the attached Exhibits, Contractor shall not be entitled to be paid for any other
expenses (e.g. mileage). Notwithstanding anything to the contrary contained in this Agreement,
County shall have no obligations under this Agreement after, nor shall any payments be made to
Contractor in respect of any period after December 31 of any year, without an appropriation
therefore by County in accordance with a budget adopted by the Board of County Commissioners
in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government
Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article
X, Sec. 20).
7. Independent Contractor. Contractor agrees that it is an independent contractor and
that Contractor's officers, agents or employees will not become employees of County, nor
entitled to any employee benefits (including unemployment insurance or workers' compensation
benefits) from County as a result of the execution of this Agreement. Contractor shall be solely
responsible for its acts and those of its agents and employees for all acts performed pursuant to
this Agreement Contractor, its employees and agents are not entitled to unemployment
insurance or workers' compensation benefits through County and County shall not pay for or
otherwise provide such coverage for Contractor or any of its agents or employees.
Unemployment insurance benefits will be available to Contractor and its employees and agents
only if such coverage is made available by Contractor or a third party. Contractor shall pay
when due all applicable employment taxes and income taxes and local head taxes (if
applicable) incurred pursuant to this Agreement.
8. Subcontractors. Contractor acknowledges that County has entered into this
Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor
shall not enter into any subcontractor agreements for the completion of the Work without
County's prior written consent, which may be withheld in County's sole discretion. County shall
have the right in its reasonable discretion to approve all personnel assigned to the Work during
the performance of this Agreement and no personnel to whom County has an objection, in its
reasonable discretion, shall be assigned to the Work. Contractor shall require each
subcontractor, as approved by County and to the extent of the Work to be performed by the
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subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward
Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes
toward County. County shall have the right (but not the obligation) to enforce the provisions of
this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in
such process. The Contractor shall be responsible for the acts and omissions of its agents,
employees and subcontractors.
9. Ownership. All work and information obtained by Contractor under this Agreement or
individual work order shall become or remain (as applicable), the property of County. In addition,
all reports, documents, data, plans, drawings, records, and computer files generated by
Contractor in relation to this Agreement and all reports, test results and all other tangible
materials obtained and/or produced in connection with the performance of this Agreement,
whether or not such materials are in completed form, shall at all times be considered the
property of the County. Contractor shall not make use of such material for purposes other than
in connection with this Agreement without prior written approval of County.
10. Confidentiality. Confidential information of the Contractor should be transmitted
separately from non -confidential information, clearly denoting in red on the relevant document
at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity,
Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S.
24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all
documents. Contractor agrees to keep confidential all of County's confidential information.
Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to
any other person or entity without seeking written permission from the County. Contractor
agrees to advise its employees, agents, and consultants, of the confidential and proprietary
nature of this confidential information and of the restrictions imposed by this Agreement.
11. Warranty. Contractor warrants that the Work performed under this Agreement will
be performed in a manner consistent with the standards governing such services and the
provisions of this Agreement. Contractor further represents and warrants that all Work shall be
performed by qualified personnel in a professional manner, consistent with industry standards,
and that all services will conform to applicable specifications.
12. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor
shall submit to County originals of all test results, reports, etc., generated during completion of
this work. Acceptance by County of reports and incidental material(s) furnished under this
Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy
of the project. In no event shall any action by County hereunder constitute or be construed to
be a waiver by County of any breach of this Agreement or default which may then exist on the
part of Contractor, and County's action or inaction when any such breach or default exists shall
not impair or prejudice any right or remedy available to County with respect to such breach or
default. No assent, expressed or implied, to any breach of any one or more covenants, provisions
or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach.
Acceptance by the County of, or payment for, the Work completed under this Agreement shall
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not be construed as a waiver of any of the County's rights under this Agreement or under the law
generally.
13. Insurance. Contractor must secure, before the commencement of the Work, the
following insurance covering all operations, goods, and services provided pursuant to this
Agreement, and shall keep the required insurance coverage in force at all times during the term of
the Agreement, or any extension thereof, and during any warranty period. For all coverages,
Contractor's insurer shall waive subrogation rights against County.
a. Types of Insurance.
Workers' Compensation / Employer's Liability Insurance as required by state statute,
covering all of the Contractor's employees acting within the course and scope of their
employment. The policy shall contain a waiver of subrogation against the County. This
requirement shall not apply when a Contractor or subcontractor is exempt under
Colorado Workers' Compensation Act., AND when such Contractor or subcontractor
executes the appropriate sole proprietor waiver form.
Commercial General Liability Insurance including public liability and property damage,
covering all operations required by the Work. Such policy shall include minimum limits as
follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000
Personal injury; $5,000 Medical payment per person.
Automobile Liability Insurance: Contractor shall maintain limits of $1,000,000 for bodily
injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for
property damage applicable to all vehicles operating both on County property and
elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance
of this Contract.
Professional Liability (Errors and Omissions Liability). The policy shall cover professional
misconduct or lack of ordinary skill for those positions defined in the Scope of Services of
this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors
and/or omissions, including design errors, if applicable, for damage sustained by reason
of or in the course of operations under this Contract resulting from professional services.
In the event that the professional liability insurance required by this Contract is written
on a claims -made basis, Contractor warrants that any retroactive date under the policy
shall precede the effective date of this Contract; and that either continuous coverage will
be maintained or an extended discovery period will be exercised for a period of two (2)
years beginning at the time work under this Contract is completed. Minimum Limits:
$1,000,O20 Per Loss; $2,000,000 Aggregate.
b. Proof of Insurance. Upon County's request, Contractor shall provide to County a
certificate of insurance, a policy, or other proof of insurance as determined in County's
sole discretion. County may require Contractor to provide a certificate of insurance
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naming Weld County, Colorado, its elected officials, and its employees as an additional
named insured.
c. Subcontractor Insurance. Contractor hereby warrants that all subcontractors
providing services under this Agreement have or will have the above -described insurance
prior to their commencement of the Work, or otherwise that they are covered by the
Contractor's policies to the minimum limits as required herein. Contractor agrees to
provide proof of insurance for all such subcontractors upon request by the County.
d. No limitation of Liability. The insurance coverages specified in this Agreement are the
minimum requirements, and these requirements do not decrease or limit the liability of
Contractor. The County in no way warrants that the minimum limits contained herein are
sufficient to protect the Contractor from liabilities that might arise out of the performance
of the Work under by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. The Contractor shall maintain, at its own expense, any additional kinds or amounts
of insurance that it may deem necessary to cover its obligations and liabilities under this
Agreement.
e. Certification of Compliance with Insurance Requirements. The Contractor stipulates that
it has met the insurance requirements identified herein. The Contractor shall be
responsible for the professional quality, technical accuracy, and quantity of all services
provided, the timely delivery of said services, and the coordination of all services
rendered by the Contractor and shall, without additional compensation, promptly remedy
and correct any errors, omissions, or other deficiencies.
14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its
officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits,
actions, claims, or willful acts or omissions of any type or character arising out of the Work done
in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or
recovered under workers' compensation law or arising out of the failure of the Contractor to
conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree.
The Contractor shall be fully responsible and liable for any and all injuries or damage received or
sustained by any person, persons, or property on account of its performance under this
Agreement or its failure to comply with the provisions of the Agreement. It is agreed that the
Contractor will be responsible for primary loss investigation, defense and judgment costs where
this contract of indemnity applies. In consideration of the award of this contract, the Contractor
agrees to waive all rights of subrogation against the County its associated and/or affiliated
entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers
for losses arising from the work performed by the Contractor for the County. A failure to comply
with this provision shall result in County's right to immediately terminate this Agreement.
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15. Non -Assignment. Contractor may not assign or transfer this Agreement or any
interest therein or claim thereunder, without the prior written approval of County. Any attempts
by Contractor to assign or transfer its rights hereunder without such prior approval by County
shall, at the option of County, automatically terminate this Agreement and all rights of Contractor
hereunder. Such consent maybe granted or denied at the sole and absolute discretion of County.
16. Examination of Records. To the extent required by law, the Contractor agrees that
an
duly authorized representative of County, including the County Auditor, shall have access to and
the right to examine and audit any books, documents, papers and records of Contractor, involving
all matters and/or transactions related to this Agreement. Contractor agrees to maintain these
documents for three years from the date of the last payment received.
17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in
delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where
such failure is due to any cause beyond its reasonable control, including but not limited to Acts
of God, fires, strikes, war, flood, earthquakes or Governmental actions.
18. Notices. County may designate, prior to commencement of Work, its project
representative ("County Representative") who shall make, within the scope of his or her
authority, all necessary and proper decisions with reference to the project. All requests for
contract interpretations, change orders, and other clarification or instruction shall be directed to
County Representative. All notices or other communications made by one party to the other
concerning the terms and conditions of this contract shall be deemed delivered under the
following circumstances:
(a) personal service by a reputable courier service requiring signature for receipt; or
(b) five (5) days following delivery to the United States Postal Service, postage prepaid
addressed to a party at the address set forth in this contract; or
(c) electronic transmission via email at the address set forth below, where a receipt or
acknowledgment is required and received by the sending party; or
Either party may change its notice address(es) by written notice to the other. Notice may be sent
to:
TO CONTRACTOR:
Name: Amy Heath
Position: Owner
Address: 606 23rd Avenue
Address: Greeley, Colorado 80634
E-mail: amyheath@rhegnumi.com
Phone: (303) 285-1330
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TO COUNTY:
Name: Jamie Ulrich
Position: Director
Address: P.O. Box A
Address: Greeley, Colorado 80632
E-mail: julrich@weld.gov ,
Phone: (970) 400-6510
19. Compliance with Law. Contractor shall strictly comply with all applicable federal and
State laws, rules and regulations in effect or hereafter established, including without limitation,
laws applicable to discrimination and unfair employment practices.
20. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or
use other Contractors or persons to perform services of the same or similar nature.
21. Entire Agreement/Modifications. This Agreement including the Exhibits attached
hereto and incorporated herein, contains the entire agreement between the parties with respect
to the subject matter contained in this Agreement. This instrument supersedes all prior
negotiations, representations, and understandings or agreements with respect to the subject
matter contained in this Agreement. This Agreement may be changed or supplemented only by
a written instrument signed by both parties.
22. Fund Availability. Financial obligations of the County payable after the current fiscal
year are contingent upon funds for that purpose being appropriated, budgeted and otherwise
made available. Execution of this Agreement by County does not create an obligation on the part
of County to expend funds not otherwise appropriated in each succeeding year.
23. Employee Financial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-
50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld
County has any personal or beneficial interest whatsoever in the service or property which is the
subject matter of this Agreement. Contractor agrees that if Contractor employs a former
employee of the Department of Human Services, Contractor will notify the County within 30 days
of employment. The Contractor will also abide by applicable requirements under C.R.S. 24-18-
201 et seq.
24. Survival of Termination. The obligations of the parties under this Agreement that by their
nature would continue beyond expiration or termination of this Agreement (including, without
limitation, the warranties, indemnification obligations, confidentiality and record keeping
requirements) shall survive any such expiration or termination.
25. Severability: If any term or condition of this Agreement shall be held to be invalid,
illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed
and enforced without such provision, to the extent that this Agreement is then capable of
execution within the original intent of the parties.
26. Governmental Immunity. No term or condition of this Agreement shall be construed
or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et
seq., as applicable now or hereafter amended.
27. No Third -Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating to
such enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not
included in this Agreement. It is the express intention of the undersigned parties that any entity
other than the undersigned parties receiving services or benefits under this Agreement shall be
an incidental beneficiary only.
28. Board of County Commissioners of Weld County Approval. This Agreement shall
not be valid until it has been approved by the Board of County Commissioners of Weld County,
Colorado or its designee.
29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established
pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this
Agreement. Any provision included or incorporated herein by reference which conflicts with said
laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the
parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to
resolve said dispute.
30. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor
concerning this Agreement, the parties agree that each party shall be responsible for the
payment of attorney fees and/or legal costs incurred by or on its own behalf.
31. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any
extra -judicial body or person. Any provision to the contrary in this Agreement or incorporated
herein by reference shall be null and void.
32. Acknowledgment. County and Contractor acknowledge that each has read this
Agreement, understands it and agrees to be bound by its terms. Both parties further agree that
this Agreement, with the attached Exhibits, is the complete and exclusive statement of
agreement between the parties and supersedes all proposals or prior agreements, oral or
written, and any other communications between the parties relating to the subject matter of this
Agreement.
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IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day,
month, and year first above written.
COUNTY:
ATTEST: / 6.1d0;41.
Clerk to the Board
BY: dtitrCHI1 I�'Oa, C-Vt
Deputy Clerk to the Board
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BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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Kevin D. Ross, Chair MAY 2 0 2024
NTRACTOR:
hegnumi Consulting, LLC
606 23rd Avenue
Greeley, Colorado 80634
Amy Heath, Owner
Date: v,Y3,vax
aaW-/o2 , 7
EXHIBIT A
SCOPE OF SERVICES
Contractor will provide Mental Health Services, as referred by the Department.
1. Behavior Consultation
a. Contractor will utilize the following modalities, curriculum, and tools in the
delivery of services under this agreement:
i. In -person or conference call with team involved in planning for client care
in a crisis or transitional services meeting to help develop a plan of action
for next steps in care.
ii. In -person training related to the field of Applied Behavior Analysis (ABA)
and related supports to help train team members in strategies and
supports for individuals with behavioral needs.
iii. Training to help with de-escalation and safety in response to aggression
and crisis situations.
iv. General training in functions or behavior and general intervention
supports.
v. May use curriculum such as "Teaching social communication to children
with Autism and other developmental delays".
b. Anticipated Frequency of Services:
i. Two (2) to three (3) hours per event.
c. Anticipated Duration of Services:
i. One-time event.
d. Goals of Services:
i. Work with the individual's treatment team to develop a crisis plan and
identify the supports needed to help ensure the individual is safe to
return to the setting determined by the clinical team.
ii. Develop a team responsible for supporting the client through transition
and ensuring appropriate steps are taken to meet the client's needs.
iii. Provide training and support related to the field of ABA and behavior
interventions to individuals identified in the treatment team.
e. Outcomes of Services:
i. Less risk of clients requiring more intensive placements as they have a
comprehensive team to collaborate and develop comprehensive
supports.
ii. Clients will have access to less restrictive setting and may return to home
setting more quickly.
iii. Clients will have better mental health outcomes as they are successful
and more independent.
iv. Caregivers and staff will respond more appropriately to behaviors and
therefore reduce the risk of clients getting to crisis level of behavior.
f. Target Population:
i. All ages.
ii. All diagnosis categories.
g. Language:
i. English.
h. Medicaid Eligibility:
i. This service is not Medicaid eligible.
i. Service Access and Transportation:
i. In-Office/Video.
ii. In Home or Community.
2. Caregiver/Parent Training
a. Contractor will utilize the following modalities, curriculum, and tools in the
delivery of services under this agreement:
i. In person in the client's home or in the community where behaviors of
concern are occurring.
ii. Training will be directly related the client's Intensive Treatment Program
(ITP) and Behavior Intervention Plan (BIP).
iii. Training may also use curriculum such as "Teaching Social
Communication to children with autism and other disabilities".
b. Anticipated Frequency of Services:
i. Two (2) hours per session.
ii. Two (2) to five (5) days per week.
c. Anticipated Duration of Services:
i. Three (3) to six (6) months.
d. Goals of Services:
i. The Caregivers will be able to identify the functions of their child's
behavior and describe appropriate strategies to intervene on the
behavior.
ii. The Caregivers will be able to describe the antecedent, behaviors and
consequences related to specific client scenarios and identify appropriate
responses both to behaviors of concern and pro -social behaviors.
iii. The Caregivers will implement the interventions in the ITP and BIP with
fidelity and demonstrate an understanding of the rational for each goal.
iv. The Caregivers will utilize principles of (ABA) to help increase pro -social
behaviors and decrease behaviors of concern.
e. Outcomes of Services:
i. The clients will be able to make progress on their goals as all parties are
addressing their behaviors consistently.
ii. Caregivers will be more willing to accept and care for children with more
significant needs as they are more equipped to manage their behaviors
and help them remain safe.
iii. Clients will have an improved quality of life as their caregivers are more
equipped to meet their needs and help support them in behavior crisis.
iv. Weld foster will have a stable consistent program to help caregivers and
parents find the support they need to meet their children's needs.
f. Target Population:
i. All ages.
ii. All disability categories.
g. Language:
i. English.
h. Medicaid Eligibility:
i. This service is not Medicaid eligible.
i. Service Access and Transportation:
i. Video.
ii. In -Home.
3. Direct Applied Behavior Analysis (ABA) Therapy
a. Contractor will utilize the following modalities, curriculum, and tools in the
delivery of services under this agreement:
i. Direct ABA therapy provided to the client in his/her home and
community.
ii. Use of Intensive Treatment Program (ITP) and Behavior Intervention Plan
(BIP) to implement appropriate ABA Strategies to meet the needs of the
clients.
b. Anticipated Frequency of Services:
i. One (1) to two (2) days per week.
ii. Two (2) hours per session.
c. Anticipated Duration of Services:
i. Three (3) to four (4) months.
ii. Six (6) to twelve (12) months.
d. Goals of Services:
i. Clients will make progress on the goals in the ITP and BIP as monitored by
data collected and then analyzed during each session.
ii. Clients will be able to participate in family leisure activities and events
without engaging in behaviors of concern.
iii. Clients will "graduate" from ABA therapy by successfully meeting their
goals and gaining skills to be as independent as possible in their day-to-
day life.
e. Outcomes of Services:
i. When possible, clients will return to, or remain, in their homes and have
the skills they need to engage in pro -social behaviors and comply with
demands to engage in daily living skills with appropriate supports.
ii. Clients will have more access to community and leisure activities to allow
them to live a fulfilling life.
iii. Caregivers will feel successful and supported in their efforts to care for
the client and be provided with a high quality of life.
iv. Caregivers will be more likely to accept children with more severe needs
as they have the tools and resources to support the children based on
what they learned from observing therapy and working alongside the
Board -Certified Behavior Analyst (BCBA).
f. Target Population:
i. All ages.
ii. All disability categories.
g. Language:
i. English.
h. Medicaid Eligibility:
i. This service is Medicaid eligible.
i. Service Access and Transportation:
i. In -Home or Community.
4. Skill and Functional Behavior Assessment
a. Contractor will utilize the following modalities, curriculum, and tools in the
delivery of services under this agreement:
i. Interviews with caregivers related to skills and behaviors of concern.
ii. Direct observation of behaviors of concern using a structured data
collection system for the purpose of determining the function of the
individual's behavior.
iii. Skills assessment tools State of Texas Assessment for Academic Readiness
(STAAR) assessment.
iv. Verbal Behavior— Milestones Assess Place Program (VB-MAPP).
v. Assessment of Basic Language and Learning Skills (ABLLS).
vi. Early Start Denver Model (ESDM).
vii. PEAK Relational Training.
viii. Essential for Daily Living (EfDL).
ix. Assessment of Functional Living Skills (AFLS)
x. Review of other services and therapies.
b. Anticipated Frequency of Services:
i. Five (5) to eight (8) hours per assessment.
ii. Three (3) to four (4) sessions with the client.
c. Anticipated Duration of Services:
i. Two (2) to three (3) weeks.
d. Goals of Services:
i. Develop a clear understanding of the function of the individual's behavior
and create a Behavior Intervention Plan (BIP) to meet the client's needs.
ii. Develop a clear understanding of the client's skills and develop and
Individualized Treatment Plan (ITP) to help increase pro -social skills that
can help decrease the need to engage in behaviors of concern.
iii. Create a comprehensive intervention plan to meet the needs of the
client.
e. Outcomes of Services:
i. Client's behavior of concerns will decrease.
ii. Pro -social behaviors will increase upon introduction of the interventions
identified in the ITP and BIP.
iii. Decrease risk of client being removed from the home setting as his/her
behaviors become more manageable.
iv. Increased access to least restrictive environments and community
activities as behavior becomes more manageable and pro -social skills
increase.
v. Increase in family engagement and positive relationships with family
members as pro -social skills increase.
f. Target Population:
i. All ages.
ii. All disability categories.
g. Language:
i. English.
h. Medicaid Eligibility:
i. This service is Medicaid eligible.
i. Service Access and Transportation:
i. In -Home or Community.
Terms
1. Contractor understands and will comply with all aspects of the referral authorization,
billing and tracking requirements as set forth by the Department. Failure to comply with
all aspects may result in a forfeiture of payment.
2. Contractor agrees to receive referrals for services through e-mail and will provide an
identified e-mail address prior to the start of this Agreement. Contractor acknowledges
that services are not authorized until the Contractor has received an authorized referral
form from the Department. Contractor further acknowledges that services provided
prior to the authorized start date or outside the scope of services on the referral form
will not be eligible for reimbursement.
3. Contractor will respond to the Mental Health and Support Services Team CWServiceReferral@weld.gov)fLiS,
within three (3) business days regarding the ability to
accept the received referral.
4. Upon acceptance of a referral, Contractor will offer an initial appointment within seven
(7) days of receiving the referral. The first attempt to contact the client will occur within
24 hours of receiving the referral (excluding weekends and holidays). Contractor will
document efforts to engage client in referred services. If the client does not respond
after three (3) attempts in the first seven (7) days of the referral period, the Contractor
will notify the caseworker and the Mental Health and Support Services Team HS-
CWServiceReferral@weld.gov.
5. Contractor acknowledges that any and all modifications to an existing referral must be
approved through the Mental Health and Support Services Team HS-
CWServiceReferral@weld.gov. No other Department staff or other party to the case
may authorize services or modifications to services.
6. Contractor understands that "no shows" are defined as unexcused and
unplanned/uncommunicated absences for services. If a rate for "no shows" is not
specifically stated in Exhibit B, Rate Schedule, then Contractor understands that the
Department will not reimburse for "no-shows". Contractor understands that the
Department will only reimburse Contractor for up to two (2) "no-shows" on the part of
case participants who cancel without 24 -hour notice. After three (3) "no-shows",
Contractor will place client on a behavioral plan requiring attendance or discharge the
client from services. Contractor must inform the caseworker and the Mental Health and
Support Services Team HS-CWServiceReferral@weld.gov within three (3) days of when
the client is placed on a behavioral plan or discharged.
7. Contractor understands that the Department will not reimburse Contractor for
cancelled appointments either on the part of the client or the Contractor. If the
cancellation is generated from the Contractor, a "makeup" session/episode, to occur
within 30 days of the cancellation, will be offered to the client (excluding
session/episodes that fall on holidays). If the cancellation is generated from the client,
the Contractor must request a makeup session from the Department prior to the
makeup session occurring (excluding session/episodes that fall on holidays). After three
(3) cancellations, Contractor will inform the caseworker and the Mental Health and
Support Services Team HS-CWServiceReferral@weld.gov immediately via email, to
discuss service continuation.
8. Contractor will identify, in detail, areas of continued concern and make
recommendations to the caseworker in a monthly report regarding continuation of
services and/or the need for additional services.
9. Contractor will submit reports on a monthly basis for each active referral for ongoing
services. Reports will be submitted per the online format required by the Department,
unless otherwise directed by the Department.
10. Contractor will document in detail any and all observed or verbalized concerns
regarding any child whom the Contractor is working with under an active referral. Areas
of concern may include, but are not limited to, any physical, emotional, educational, or
behavioral issues. Areas of concern should be reported to the caseworker and the
Mental Health and Support Services Team HS-CWServiceReferral@weld.gov
immediately AND on the required monthly report.
11. Contractor agrees any change to an existing referral must be pre -approved through the
Child Welfare Core Service Coordinator or any member of the Mental Health and
Support Services Team. Any changes to Family Time referrals will be approved by a new
referral signed by the Child Welfare Supervisor. A change is defined as anything outside
of the approved documented service on the initial authorized referral form. This may
include an increase or decrease in services hours, change in frequency, change in
location of services, transportation needs, or any change to the initial referral or
subsequent authorizations.
12. Contractor agrees to attend meetings when available and as requested by the
Department. Such meetings include Court Facilitations, Bid Meetings, Professional
Staffings, Family Team Meetings and/or Team Decision Making meetings. The
Department will reimburse for actual participation in the meeting only so long as there
is written authorization from the Mental Health and Support Services Team, and the
facilitator documents in the meeting notes the timeframe that the provider attended
and when participation in the meeting is deemed appropriate and necessary by the
Department. The Facilitator will be responsible for filling out the time attended on the
meeting notes. Stuffings and/or meetings other than those listed above are not
considered reimbursable unless otherwise approved by the Mental Health and Support
Services Team. Contractor may participate by phone or virtually, if approved by the
Department.
13. On a monthly basis, the Contractor will notify the Mental Health and Support Services
Team HS-CWServiceReferral@weld.gov of new staff who will manage and/or
administer the services with the following information:
a. Staff member name and contact information
b. Education level/degree (if applicable)
c. Licensure/credentials (if applicable)
d. Department of Regulatory Authority (DORA) number (if applicable)
e. Supervisor name and contact information
The Department reserves the right to decline the new staff members managing
and/or administering services to Department clients.
14. Compliance with Child and Family Services Review
The Child and Family Services Review (CFSR) examines child welfare service outcomes in
three areas: Safety, Permanency and Well Being of families. For each outcome, data
and performance indicators measure each state's performance according to national
standards and monitor progress over time. Following the review, a Program
Improvement Plan (PIP) will be implemented for the state to enhance services to
families.
Contractor agrees to continually strive for positive outcomes in the areas of Safety,
Permanency and Well Being. Contractor will ensure that any employee or subcontractor
of Contractor providing services under this Agreement will work towards positive
outcomes in the aforementioned three areas as outlined under the Child and Family
Services Review (CFSR) and will address the aforementioned three areas when
completing monthly reports as required by Paragraph 9 of this Exhibit.
15. Certification
Contractor certifies that, at the time of entering into this Agreement, it has currently in
effect all necessary licenses, approvals, insurance, etc., required to properly provide the
services and/or supplies covered by this Agreement. Copies of all necessary licenses
shall be provided to the Department by the Contractor prior to the start of any
Agreement.
16. Trainin
Contractor may be required to attend training at the request of the Department specific
to services provided under this Agreement. The Department will not compensate the
Contractor for said training in the form of registration fees, time spent traveling to and
from training, attending the training or any other associated costs unless otherwise
agreed to by the Department.
17. Subpoenas
Contractor will, on behalf of its employees and/or officers, accept any subpoena for
testimony from the Weld County Attorney's Office by e-mail and will return a waiver of
services within 72 business hours. For this purpose, Contractor will designate an e-mail
address prior to the start of this Agreement. If the Contractor receives a subpoena via
e-mail but will only accept personal service, the Contractor will contact the Weld County
Attorney's Office immediately at (970) 336-7235 and advise that the subpoena must be
personally served.
18. Monitoring and Evaluation
Contractor and the Department agree that monitoring and evaluation of the
performance of this Agreement shall be conducted by the Contractor and the
Department. The results of the monitoring and evaluation shall be provided to the
Board of Weld County Commissioners, the Department, and the Contractor.
Contractor will collaborate in a timely manner with the Department to resolve issues
pertaining to service delivery, service quality, documentation, and invoicing during
referral period and after services have concluded. The Contractor will require clients to
sign releases of information. Contractor understands that the Department will not
reimburse for services rendered to Department clients until releases of information are
obtained.
Contractor shall permit the Department, and any other duly authorized agent or
governmental agency, to monitor all activities conducted by the Contractor pursuant to
the terms of this Agreement. The monitoring agency may, if in its sole discretion deems
necessary or appropriate, have access to any program data, special analyses, on -site
checking, formal audit examinations, or any other reasonable procedures for purposes
of monitoring. All such monitoring shall be performed in a manner that will not unduly
interfere with the work conducted under this Agreement.
EXHIBIT B
RATE SCHEDULE
1. Funding and Method of Payment
The Department agrees to reimburse the Contractor in consideration of the work and
services performed under this Agreement at the rate(s) specified below in Paragraph 2,
Fees for Services.
Expenses incurred by the Contractor prior to the term of this Agreement are not eligible
Department expenditures and shall not be reimbursed by the Department.
For services funded through Core Services, Contractor agrees to accept reimbursement
through ACH direct deposit one time per month. If Contractor is not currently set up
with the State of Colorado to accept direct deposit, Contractor agrees to complete and
submit a State of Colorado direct deposit enrollment form, which will be provided by
the Department, with a voided check, deposit slip or bank letter. Failure to complete
and submit this form and voided check in a timely and accurate manner may result in a
delay of payment.
For services not funded through Core Services; Contractor agrees to accept payment
through County Warrant when funding source does not allow for direct deposit.
Payment pursuant to this Agreement, whether in whole or in part, is subject to and
contingent upon the continuing availability of said funds for the purposes hereof. In the
event that said funds, or any part thereof, become unavailable as determined by the
Department, the Department may immediately terminate the Agreement or amend it
accordingly.
2. Fees for Services
Program Area
Mental Health
Services
Rate
$ 135.00
Unit Type
Hour
Service Name
Behavior Consultation: In Home or Community
$ 120.00
Hour
Behavior Consultation: In Office/ Video
$ 135.00
Hour
Caregiver/Parent Training: In Home or
Community
$ 120.00
Hour
Caregiver/Parent Training: In Office/ Video
$ 135.00
Hour
Direct ABA Therapy: In Home or Community
$ 120.00
Hour
Direct ABA Therapy: In-Office/Video
$ 120.00
Hour
Mental Health Services: FTM, TDM, Prof. Staffing
$ 0.67
Mile
Mental Health Services: Mileage
$ 50.00
Each
Mental Health Services: No Show
$ 135.00
Hour
Skill and Functional Behavior Assessment: In
Home or Community
Program Area
Mental Health
Services
Rate
$ 120.00
Unit Type
Hour
Service Name
Skill and Functional Behavior Assessment: In
Office/ Video
3. Request for Reimbursement and Supporting Documentation
Contractor shall submit all Requests for Reimbursement and supporting documentation
to the Department by the 7th day of the month following the month of service, but no
later than 45 days from the date of service for each client receiving ongoing services.
Contractor shall prepare and submit monthly a Request for Reimbursement and
monthly report including other supporting documentation, if applicable, certifying that
services authorized were provided on the date(s) indicated and the charges were made
pursuant to the terms and conditions of Paragraph 3 of this Agreement. Monthly
reports will be submitted through the Department's online reporting system, unless
otherwise directed or agreed to by the Department. Monthly reports for ongoing
services must include the following information, entered in the "Narrative" box for each
date of service:
a. Time(s) of service (i.e. 2-4pm)
b. Location of where the service took place (i.e. clinician's office, client's home,
in the community.)
c. Clinician/therapist name
d. What interventions were used, recommendations and/or goals discussed,
progressions towards goals, and client engagement.
e. For mileage reimbursement, if applicable, the mileage accumulated minus
roundtrip mileage that is included in the rate, starting location, and ending
location.
f. Any and all safety concerns.
When submitting a Request for Reimbursement for a one-time service, the contractor
shall submit the first and last page of the evaluation/report to confirm proof of services
rendered. The full evaluation/report should be submitted by the contractor to the
caseworker.
For Monitored Sobriety services, proof of services rendered shall be the test result.
Requests for Reimbursement and/or supporting documentation received after the 7th
day of the month may delay payment. Requests for Reimbursement and/or supporting
documentation received after 45 days from the date of service may result in delay or
forfeiture of payment. Consistent failure to meet the 45 -day deadline may result in
termination of the Agreement.
4. Payment
The Department and the Contractor agree that all benefits from private insurance
and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible
provider) or Victim's Compensation must be exhausted before Core Services or other
Department funds can be accessed for services. Exceptions to this Paragraph may
include, if approved by the Department, the following: The service being provided by
the contractor is not a Medicaid eligible service;
a. The service is not deemed medically necessary;
b. The Court with jurisdiction over the case has ordered that a non -Medicaid
provider or service be used;
c. A Medicaid provider is not available to provide the needed service;
d. Medicaid is exhausted for the needed service; or
e. Medicaid denied service.
f. The client is not eligible for Medicaid.
The Department may withhold reimbursement if Contractor has failed to comply with
any part of the Agreement, including the Financial Management requirements, program
objectives, contractual terms, or reporting requirements. In the event of forfeiture of
reimbursement, Contractor may appeal such circumstance in writing to the Director of
Human Services. The decision of the Director of Human Services shall be final.
5. Remedies
The Director of Human Services or designee may exercise the following remedial actions
should s/he find the Contractor substantially failed to satisfy the scope of work found in
this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean
incorrect or improper activities or inaction by the Contractor. These remedial actions
are as follows:
a. Withhold payment to the Contractor until the necessary services or
corrections in performance are satisfactorily completed.
b. Deny payment or recover reimbursement for those services or deliverables,
which have not been performed and which due to circumstances caused by
the Contractor cannot be performed or if performed would be of no value to
the Department. Denial of the amount of payment shall be reasonably
related to the amount of work or deliverables lost to the Department.
Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation
shall be recovered from Contractor by deduction from subsequent payments under this
Agreement or other agreements between the Department and Contractor, or by the
Department as a debt due to the Department or otherwise as provided by law.
6. Financial Management
At all times from the effective date of the Agreement until completion of the
Agreement, Contractor shall comply with the administrative requirements, cost
principles and other requirements set forth in the Financial Management Manual
adopted by the State of Colorado. The required annual audit of all funds expended
under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A-
133.
Exhibit C
WELD COUNTY'S REQUEST FOR PROPOSAL
(Weld County's Request for Proposal is incorporated into this agreement by reference and will
be provided upon request to the Department.)
This page is intentionally left blank
Exhibit D
Contractor's response to the Request for Proposal
Exhibit D contains the following documents:
• Attachment B — Provider Information Form (PIF)
• Attachment C — Proposal
• Attachment D — Staff Data Sheet
• Certificate of Insurance (COI)
Agency Location Address (`treet, city, state, zip):
Agency Mailing Address (S.-eet, city, state, zip):
Agency Type (pick one):
1 _
Public Company
ATTACHMENT B
WELD COUNTY DEPARTMENT OF HUMAN SERVICES - PROVIDER INFORMATION FORM (PIF)
AGENCY INFORMATION
Agency Name:
Rhegnumi Consulting LLC
Provider Contact Full Narrh. Amy Heath
Primary Phone Number (1c -digit):
303.285.1330 Ext
Trails Provider ID (if known):
Owner
Title:
1776313
Fax Number (10 -digit):
303.285.1333
Primary Contact Email: amYheath@rhebnUmI.Com Web Address: rhegnumi.Com
606 23rd Ave Greeley CO 80634
606 23rd Ave Greeley CO 80634
i _
Private Non -Profit
lv
Private for Profit
Referral Contact Name:
Send Referrals for Service to:
Amy Heath
Referral Phone Number (1c -digit):
303.285.1330
Ext.:
Title:
Owner
Email: amyheath@rhegnumi.com
Billing Contact Name:
Billing Contact
Amy Heath
Billing Phone Number (10-cigit):
303.285.1330
Ext.:
Title:
Owner
Email: amyheath@rhegnumi.com
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Authorized Rep. Email:
i
Authorized Rep. Address (Street, city, state, zip):
Signature of Authorized Rep.:
- - - - - - - a - - - - - - - a - - - - - - - - - -
- -
- -
- -
- -
- -
- -
a
- IS
CERTIFICATION
- -
- -
- -
IN -
- -
- -
- -
- -
- -
- -
I certify that the services proposed for intended use by the Weld County Department of Human Services will meet all the specifications it
has so indicated in this bid fc m. I further affirm intention to enter into an agreement with Weld County, on behalf of the Weld County
Department of Human Services, and comply with all requirements of the contract, if awarded.
The Board of Weld County Commissioners reserve the right to reject any or all bids, to waive any informality in the bids, and to accept
the bid, or part of a bid, that, n the opinion of the Board, is in the best interests of the Board and of the County of Weld, State of
Colorado. The Board of Weld County Commissioners shall give preference to resident Weld County bidders in all cases where the bids are
competitive in price and quality.
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000.
Authorized Rep. Full Name:
Amy Heath
Title:
Owner
a myheath@rhegnumi.com 303.285.1330
Phone (10 digit): Ext.:
L-----
606 23rd Ave Greeley CO 80634
Am . th (May 3, 2024 16:50 MDT)
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Date:
- a - a - - - - a a - - a - - -
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1.12.2024 i
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REV. DECEMBER 2021
ATTACHMENT C - PROPOSAL
Please type your answers in the boxes below or check the appropriate box.
Provider Information
Bidder's Legal Name:
(As reflected on W-9)
Rhegnumi Consulting LLC
Number of services offered on this Attachment C (max 5):
You may complete another Attachment Cif you have more than 5.
Service #1
Service Name:
Program Area:
Behavior Consultation
Mental Health Services
Scope of Work
Please Note: If the service is a monthly package, different levels should be indicated.
All monthly packages must state a specific minimum number of direct service hours.
(Please address each line item below using bulleted points)
1.1 Modalities, curriculum, tools used in delivery of service (DO NOT list company history):
• In -person or conference call with team involved in planning for client care in a crisis or transitional
services meeting to help develop a plan of action for next steps in care.
- Doctoral degree in Applied Behavior Analysis and Educational Psychology
20+ years of experience in working with individuals with disabilities and behavior challenges
• In -person training related to the field of Applied Behavior Analysis and related supports to help train
team -members in strategies and supports for individuals with behavioral needs.
Training to help with de-escalation and safety in response to aggression and crisis situations.
General training in functions of behavior and general intervention supports.
- May use curriculum such as "Teaching social communication to children with Autism and other
developmental delays"
1.2 Anticipated frequency of direct service time with the client/family per week, not including professional staffing time,
administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level:
2-3 hours per event
1.3 Anticipated duration of service (i.e. 3-4 months):
One time event
1.4 Three (3), or more, specific goals of the service (DO use bullet points):
• Work with the individual's treatment team to develop a crisis plan and identify the supports needed to
help ensure the individual is safe to return to the setting determined by the clinical team.
• Develop a team responsible for supporting the client through the transition and ensure appropriate
steps are taken to meet the client's needs.
• Provide training and support related to the field of ABA and behavior interventions to individuals
identified in the treatment team.
1.5 Three (3), or more, specific outcomes of service:
• Less risk of clients requiring more intensive placements as they have a comprehensive team to
collaborate and develop comprehensive supports.
• Clients will have access to less restrictive setting and may return to home setting more quickly.
• Clients will have better mental health outcomes as they are successful and more independent.
• Caregivers and Staff will respond more appropriately to behaviors and therefore reduce the risk of
clients getting to crisis levels of behavior.
1.6 Target population of the service, including age and gender:
All ages and diagnosis categories
1.7 Languages service is available in (please list proficiency and if interpreter services are available):
English
1.8 Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part:
Not eligible for Medicaid
REV. OCT 2023
1
ATTACHMENT C - PROPOSAL
1.9 Service location - list where the service will take place (i.e. client's home, in -office, other)
Home, Residential placement site, telehealth, phone call.
Rates
Please Note: All ratEs need to include overhead and administrative work (i.e., scheduling or report writing).
All ratEs should be per hour unless service is for evaluations/assessments, Home Studies or Monitored Sobriety.
• For hourly Service rates please complete section 1.10
• For monthly Service rates please complete section 1.11
• For Home Study Providers please complete section 1.12
• For monitored Sobriety Providers please complete section 1.13
1.10 Hourly Service Rates:
Service
#1
Service
Type
$ Amount
Unit Type
1.10a
In-Office/Video
120
Per Hour
1.10b
Ir-Home
Community
or
135
Per Hour
1.10c
Tra
Service
isportation
Provided
with
Select
Unit
Type.
1.10d
FTIVI,
Staffing
TDM,
Prof.
120
per Hour
1.10e
'lo
show
50
per
No
Show
1.10f
M
leage
rate
.67
per
Mile
1.11 Monthly Service Rates (each level must be listed): If applicable
Service Name with Level
Mileage rate is
paid after
Rate per
Month
60
roundtrip miles.
Minimum Hours of Service:
1.12 Home Study Providers — List your rates in the box below.
1.13 Monitored Sobriety Providers — List your rates in the box below.
Additional Comments
1.14
REV. OCT 2023 2
ATTACHMENT C - PROPOSAL
Service #2
Service Name:
Program Area:
Assessment — Skill and Functional Behavior Assessment
Mental Health Services
Scope of Work
Please Note: If the service is a monthly package, different levels should be indicated.
All monthly packages must state a specific minimum number of direct service hours.
(Please address
eted points)
2.1 Modalities, curriculum, tools used in delivery of service (DO NOT list company history):
• Interviews with Caregivers related to skills and behaviors of concern.
• Direct observation of behaviors of concern using a structured data collection system for the purpose of
determining the function of the individual's behavior.
• Skills assessment tools — STAAR assessment; Verbal Behavior — Milestones Assessment Placement Program
(VB-MAPP); Assessment of Basic Language and Learning Skills (ABLLS); Early Start Denver Model (ESDM); PEAK
Relational Training; Essentials for Daily Living (EfDL); Assessment of Functional Living Skills (AFLS)
• Review of other services and therapies
2.2 Anticipated frequency of direct service time with the client/family per week, not including professional staffing time,
administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level:
5-8 hours per assessment
2.3 Anticipated duration of service (i.e. 3-4 months):
3 to 4 sessions with the client; preferably completed in 2-3 weeks maximum
2.4 Three (3), or more, specific goals of the service (DO use bullet points):
• Develop a clear understanding of the function of the individual's behavior and create a Behavior Intervention
Plan to meet the client's needs.
• Develop a clear understanding of the client's skills and develop an Individualized Treatment Plan to help
increase pro -social skills that can help decrease the need to engage in behaviors of concern.
• Create a comprehensive intervention plan to meet the needs of the client.
2.5 Three (3), or more, specific outcomes of service:
• Client's behavior of concerns will decrease, and pro -social behaviors will increase upon introduction of the
interventions identified in the ITP/BIP.
• Decrease risk of client being removed from the home setting as his/her behaviors become more manageable.
• Increased access to least restrictive environments and community activities as behavior becomes more
manageable and pro -social skills increase.
• Increase in family engagement and positive relationships with family members as prosocial skills increase.
2.6 Target population of the service, including age and gender:
All ages and disability categories
2.7 Languages service is available in (please list proficiency and if interpreter services are available):
English
2.8 Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part:
Yes — Medicaid pays a flat rate under the service code 97151
2.9 Service location — list where the service will take place (i.e. client's home, in -office, other)
Client's home and community. If necessary/possible school observations would be beneficial
Rates
Please Note: All rates need to include overhead and administrative work (i.e., scheduling or report writing).
All rates should be per hour unless service is for evaluations/assessments, Home Studies or Monitored Sobriety.
• For hourly Service rates please complete section 2.10
• For monthly Service rates please complete section 2.11
• For Home Study Providers please complete section 2.12
• For monitored Sobriety Providers please complete section 2.13
2.10 Hourly Service Rates:
Service #2
Service Type
$ Amount
Unit Type
2.10a
In-Office/Video
120
Per Hour
REV. OCT 2023
4
ATTACHMENT C - PROPOSAL
2.10b
In
-Home
or Community
135
Per Hour
2.10c
Service
Transportation
Provided
with
Select
Unit
Type.
2.10d
TDM,
Staffing
Prof.
120
per
Hour
FTM,
2.10e
No
show
50
per
No
Show
2.101
Mileage
rate
.67
per
Mile
2.11 Monthly Service Rates (each level must be listed): If applicable
Service Name with Level
2.11a
2.11b
2.11c
2.11d
2.11e
2.111
2.11g
2.11h
2.11i
2.11j
Mileage rate is paid
after
60
roundtrip miles.
Rate per Month Minimum Hours of Service:
2.12 Home Study Providers — List your rates in the box below.
2.13 Monitored Sobriety Providers — List your rates in the box below.
Additional Comments
2.14
Weld County Use Only
REV. OCT 2023
5
ATTACHMENT C - PROPOSAL
Service #3
Service Name:
Caregiver/Parent Training
Program Area:
Mental Health Services
Scope of Work
Please Note: If the service is a monthly package, different levels should be indicated.
All monthly packages must state a specific minimum number of direct service hours.
;Please address each line item below using bulleted points)
3.1 Modalities, curriculum, tools used in delivery of service (DO NOT list company history):
• In person in the client's home or in the community where behaviors of concern are occurring.
• Training will be directly related to the client ITP and BIP.
• Training may also use curriculum such as "Teaching Social Communication to children with autism and other
disabilities".
3.2 Anticipated frequency of direct service time with the client/family per week, not including professional staffing time,
administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level:
2 hours per session 2-5 days per week
3.3 Anticipated duration of service (i.e. 3-4 months):
3 to 6 month
3.4 Three (3), or more, specific goals of the service (DO use bullet points):
• The Caregivers will be able to identify the functions of their child's behavior and describe appropriate
strategies to intervene on the behavior.
• The Caregivers will be able to describe the antecedent, behaviors and consequences related to specific client
scenarios and identify appropriate responses both to behaviors of concern and pro -social behaviors.
• The Caregivers will implement the interventions in the BIP and ITP with fidelity and demonstrate an
understanding of the rational for each goal.
• The caregivers will utilize principles of ABA to help increase pro -social behaviors and decrease behaviors of
concern.
3.5 Three (3), or more, specific outcomes of service:
• The clients will be able to make progress on their goals as all parties are addressing their behaviors
consistently
• Caregivers will be more willing to accept and care for children with more significant needs as they are
equipped to manage their behaviors and help them remain safe.
• Clients will have an improved quality of life as their caregivers are more equipped to meet their needs and
help support them in behavior crisis.
• Weld foster will have a stable consistent program to help caregivers and parents find the support they need to
meet their children's needs.
3.6 Target population of the service, including age and gender:
All ages and disability categories
3.7 Languages service is available in (please list proficiency and if interpreter services are available):
English
3.8 Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part:
Not a covered service under Medicaid
3.9 Service location — list where the service will take place (i.e. client's home, in -office, other)
Client's home, or telehealth when appropriate
Rates
Please Note: All rates need to include overhead and administrative work (i.e., scheduling or report writing).
All rates should be per hour unless service is for evaluations/assessments, Home Studies or Monitored Sobriety.
• For hourly Service rates please complete section 3.10
• For monthly Service rates please complete section 3.11
• For Home Study Providers please complete section 3.12
• For monitored Sobriety Providers please complete section 3.13
3.10 Hourly Service Rates:
REV. OCT 2023
6
ATTACHMENT C - PROPOSAL
Service #3
Service
Type
$ Amount
Unit
Type
3.10a
In-Office/Video
120
Per Hour
3.10b
In
-Home
or Community
135
Per Hour
3.10c
Service
Transportation
Provided
with
Select
Unit Type.
3.l0d
FTM,
TDM,
Staffing
Prof.
120
per Hour
3.10e
No show
50
per
No
Show
3.10f
Mileage
rate
.67
per
Mile
3.11 Monthly Service Rates (each level must be listed): If applicable
Service Name with Level
3.11a
3.11b
3.11c
3.11d
3.11e
3.111
3.11g
3.11h
3.11i
3.11j
Mileage rate is paid
after
60
roundtrip miles.
Rate per Month Minimum Hours of Service:
3.12 Home Study Providers — List your rates in the box below.
3.13 Monitored Sobriety Providers — List your rates in the box below.
Additional Comments
3.14
Weld County Use Only
REV. OCT 2023
7
ATTACHMENT C - PROPOSAL
Service #4
Service Name:
Program Area:
Direct ABA Therapy
Mental Health Services
Scope of Work
Please Note: If the service is a monthly package, different levels should be indicated.
All monthly packages must state a specific minimum number of direct service hours.
(Please address
4.1 Modalities, curriculum, tools used in delivery of service (DO NOT list company history):
• Direct ABA therapy provided to the client in his/her home and community.
• Use the ITP and BIP to implement appropriate ABA strategies to meet the needs of the clients.
4.2 Anticipated frequency of direct service time with the client/family per week, not including professional staffing time,
administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level:
1-2 days per week for 2 hours per session
4.3 Anticipated duration of service (i.e. 3-4 months):
3-4 month if services can be transitioned to Medicaid, 6-12 months if Medicaid not able to cover services.
4.4 Three (3), or more, specific goals of the service (DO use bullet points):
• Clients will make progress on the goals in the ITP and BIP as monitored by data collected and then analyzed
during each session.
• Clients will be able to participate in family leisure activities and events without engaging in behaviors of
concern.
• Clients will "graduate" from ABA therapy by successfully meeting their goals and gaining skills to be as
independent as possible in their day to day life.
4.5 Three (3), or more, specific outcomes of service:
• When possible, clients will return to or remain in their homes and have the skills they need to engage in pro -
social behaviors and comply with demands to engage in daily living skills with appropriate supports.
• Clients will have more access to community and leisure activities to allow them to live a fulfilling life.
• Caregivers will feel successful and supported in their efforts to care for the client and be provided with a high
quality of life.
• Caregivers will be more likely to accept children with more severe needs as they have the tools and resources
to support the children based on what they learned from observing therapy and working alongside the BCBA.
4.6 Target population of the service, including age and gender:
All ages and disability categories
4.7 Languages service is available in (please list proficiency and if interpreter services are available):
English
4.8 Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part:
Yes — fully covered under code 97155 if the child has a qualifying disability
4.9 Service location — list where the service will take place (i.e. client's home, in -office, other)
In client's home and community
Rates
Please Note: All rates need to include overhead and administrative work (i.e., scheduling or report writing).
All rates should be per hour unless service is for evaluations/assessments, Home Studies or Monitored Sobriety.
• For hourly Service rates please complete section 4.10
• For monthly Service rates please complete section 4.11
• For Home Study Providers please complete section 4.12
• For monitored Sobriety Providers please complete section 4.13
4.10 Hourly Service Rates:
Service #4
Service Type
$ Amount
Unit
Type
4.10a
IIn-Office/Video
120
Per Hour
4.10b
In
-Home
or Community
135
Per Hour
REV. OCT 2023
8
ATTACHMENT C - PROPOSAL
4.10c
Transportation
Service
Provided
with
Select
Unit Type.
4.10d
TDM,
Staffing
Prof.
120
per
Hour
FTM,
4.10e
No
show
I
50
per
No
Show
4.10f
Mileage
rate
.67
per
Mile
4.11 Monthly Service Rates (each level must be listed): If applicable
Service Name with Level
4.11a
4.11b
4.11c
4.11d
4.11e
4.11f
4.11g
4.11h
4.11i
4.11j
Mileage rate is paid
after
60
roundtrip miles.
Rate per Month Minimum Hours of Service:
4.12 Home Study Provi iers - List your rates in the box below.
4.13 Monitored Sobriety Providers - List your rates in the box below.
Additional Comments
4.14
Weld County Use Only
REV. OCT 2023
9
ATTACHMENT D - STAFF DATA SHEET
Bidder Must List All Staff Who Will Administer the Proposed Service(s)
BIDDER'S LEGAL NAME (As it appears on the W-9) ,
AGENCY CONTACT•Amy'Heath
Rhegnumi Consulting LLC
PHONE NUMBER 303.285 1330
EMAIL- amyheath@rhegnuml.com
PROPOSED SERVICE(S).,Behavior consultation, staffing on current -cases, assessment for behavior"intervention plans (BIP) and, individualized
treatment plans (ITP), parent training on BIP and ITP, direct ABA therapy ,
t ,Y ` ` s A t x
�i , , r'"l
Legal Last Name ,-
oC
r E
=Middle,- ,
Initial '
5 ` , c
{�5, ,' Y �u
,Prewous,Legal Last'
Name (If applicable),
r `
' r �� ,. .r, ,
,,,
,LegatFirst'Name ^
'
y;' Service Type it
'Licensure% ,
Credentials '
; ', DORA #,(If applicable)
Heath ''
' K
Talkington
Amy
EvaluationzServices
BCBA-D '
CHILD WELFARE REQUEST FOR PROPOSAL 2023-24 - VARIOUS SERVICES
C
i
insurance
Named Insured:
Rhegnumi Consulting LLC
Amy Heath
606 23rd Ave,
Greeley, CO 80634
Insurer: Philadelphia Indemnity Insurance Company
One Bala Plaza, Suite 100, Bala Cynwyd, PA 19004
NAIC #: 18058
Contact: CPH Insurance, 800-875-1911, info@cphins.com
Certificate of Liability Insurance
Date issued: 04/15/2024
Policy #: AR269415
Policy Term: 04/20/2024 - 04/20/2025
Covered Locations
Professional Liability: Portable Coverage, not location specific
Coverage Type
(Occurrence Form)
Limits of Liability
(Per Claim/Total Per Year)
Professional Liability
$1,000,000/$3,000,000
Supplemental Liability
$1,000,000/$3,000,000
Licensing Board Defense
$35,000
Commercial General Liability
N/A
Fire/Water Legal Liability
N/A
Business Personal Property
N/A
Sexual Abuse/Molestation Defense
Unlimited Defense Coverage (for false allegations)
Cyber Liability (Claims Made Retroactive Date: 03/15/2024)
Certificate Holder
Board of County Commissioners of Weld County and its
Officers/Employees
1150 O St
Greeley, CO 80631
Certificate holder added as Additional Insured
25,000
Notice of Cancellation will only be provided to the first named
insured in accordance with policy provisions, who shall act on
behalf of all additional insureds with respect to giving notice of
cancellation
Authorized Representative
Disclaimer: This certificate is issuers as a matter of information only and confers no rights upon the certificate holder. The Certificate of Insurance does not constitute
a contract between the issuing insurer, authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend, or
alter the coverage afforded by the policies listed thereon.
Philadelphia Indemnity Insurance Company
PI-PHCP-05 (02/17)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION
(PROFESSIONAL LIABILITY)
This endorsement modifies insurance provided under the following:
ALLIED HEALTHCARE PROVIDER'S PROFESSIONAL AND SUPPLEMENTAL LIABILITY
INSURANCE POLICY
In consideration of the premium paid, this policy is amended as follows:
Board of County Commissioners of Weld County and its Officers/Employees is hereby added as an
Additional Insured, for damages arising out of a professional incident covered under this policy, caused in
whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf. The
professional incident must arise out of services provided by the insured, under contract with Board of
County Commissioners of Weld County and its Officers/Employees.
However:
1. The insurance afforded to such additional insured only applies to the extent permitted by law; and
2. If coverage provided to the additional insured is required by a contract or agreement, the insurance
afforded to such additional insured will not be broader than that which you are required by contract or
agreement to provide for such additional insured.
With respect to the insurance afforded to this additional insured, the following is added to SECTION III -
LIMITS OF LIABILITY:
If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on
behalf of the additional insured is the amount of insurance:
a. Required by the contract or agreement; or
b. Available under the applicable Limits of Liability shown in the Declarations;
whichever is less.
This endorsement shall not increase the Limits of Liability shown in the Declarations.
All other terms and conditions of the Policy remain unchanged.
Policy #: AR269415
Effective on or after: 04/20/2024
Issued to: Rhegnumi Consulting LLC
Expiration date: 04/20/2025
PI-PHCP-05 (02/17)
Page 1 of 1
SIGNATURE REQUESTED: Weld/Rhegnumi
PSA
Final Audit Report
2024-05-03
Created: 2024-05-03
By: Windy Luna (wluna@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAIn1n4JamOS16ip6tTDr5donSM59sVpyT
"SIGNATURE REQUESTED: Weld/Rhegnumi PSA" History
'n Document created by Windy Luna (wluna@weld.gov)
2024-05-03 - 10:33:39 PM GMT- IP address: 204.133.39.9
Ci, Document emailed to dramyheath@yahoo.com for signature
2024-05-03 - 10:34:25 PM GMT
5 Email viewed by dramyheath@yahoo.com
2024-05-03 - 10:48:39 PM GMT- IP address: 24.9.5.133
4 Signer dramyheath@yahoo.com entered name at signing as Amy Heath
2024-05-03 - 10:50:00 PM GMT- IP address: 24.9.5.133
4 Document e -signed by Amy Heath (dramyheath@yahoo.com)
Signature Date: 2024-05-03 - 10:50:02 PM GMT - Time Source: server- IP address: 24.9.5.133
Agreement completed.
2024-05-03 - 10:50:02 PM GMT
Powered by
Adobe
Acrobat Sign
cphv
urance
Named Insured:
Rhegnumi Consulting LLC
Amy Heath
606 23rd Ave,
Greeley, CO 80634
Insurer: Philadelphia Indemnity Insurance Company
One Bala Plaza, Suite 100, Bala Cynwyd, PA 19004
NAIC #: 18058
Contact: CPH Insurance, 800-875-1911, info@cphins.com
Certificate of Liability Insurance
Date issued: 05/10/2024
Policy #: AR269415
Policy Term: 04/20/2024 - 04/20/2025
Covered Locations
Professional Liability: Portable Coverage, not location specific
Commercial General Liability: 606 23rd Ave , Greeley, CO 80634
Coverage Type
(Occurrence Form)
Limits of Liability
(Per Claim/Total Per Year)
Professional Liability
$1,000,000/$3,000,000
Supplemental Liability
$1,000,000/$3,000,000
Licensing Board Defense
$35,000
Commercial General Liability
$1,000,000 / $3,000,000
Fire/Water Legal Liability
$250,000
Business Personal Property
N/A
Sexual Abuse/Molestation Defense
Unlimited Defense Coverage (for false allegations)
Cyber Liability (Claims Made Retroactive Date: 03/1512024)
$25,000
Authorized Representative
Disclaimer: This certificate is issued as a matter of information only and confers no rights upon the certificate holder. The Certificate of Insurance does not constitute
a contract between the issuing insurer, authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend, or
alter the coverage afforded by the policies listed thereon.
Ct F
Entity Information
Entity Name*
RHEGNUMI CONSULTING LLC
Entity ID*
@00047151
Contract Name*
RHEGNUMI CONSULTING, LLC (NEW PROFESSIONAL
SERVICES AGREEMENT RELATED TO BID #B2400040(
Contract Status
CTB REVIEW
Q New Entity?
Contract ID
8168
Contract Lead *
WLUNA
Contract Lead Email
wluna@weldgov.com;cob
bxxl k@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
(CONSENT) RHEGNUMI CONSULTING, LLC (NEW PROFESSIONAL SERVICES AGREEMENT RELATED TO BID
#B2400040). TERM: 06/01/2024 THROUGH 05/31/2027.
Contract Description 2
PROVIDER WAS LISTED ON APPROVED VENDOR LIST PRESENTED TO THE BOCC ON 04/10/24.
Contract Type* Department
AGREEMENT HUMAN SERVICES
Amount*
$0.00
Renewable *
YES
Automatic Renewal
Grant
IGA
Department Email
CM-
HumanServices@weldgov.
com
Department Head Email
CM-HumanServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
Requested BOCC Agenda
Date *
05/20/2024
Due Date
05/16/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
03/31/2025
Renewal Date *
06/01/2025
Committed Delivery Date Expiration Date
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 05/13/2024
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CONSENT CONSENT
DH Approved Date Finance Approved Date Legal Counsel Approved Date
05/13/2024 05/13/2024 05/13/2024
Final Approval
BOCC Approved Tyler Ref #
AG 052024
BOCC Signed Date Originator
WLUNA
BOCC Agenda Date
05/20/2024
Houstan Aragon
From:
Sent:
To:
Subject:
noreply@weldgov.com
Friday, April 4, 2025 1:36 PM
CM-ClerktoBoard; Windy Luna; Lesley Cobb; CM-HumanServices-DeptHead
Fast Tracked Contract ID (9312)
Contract # 9312 has been Fast Tracked to CM -Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: RHEGNUMI CONSULTING LLC
Contract Name: RHEGNUMI CONSULTING, LLC (NEW PROFESSIONAL SERVICES AGREEMENT RELATED TO BID
#B2400040) Contract Amount: $0.00 Contract ID: 9312 Contract Lead: WLUNA
Department: HUMAN SERVICES
Review Date: 3/31/2027
Renewable Contract: NO
Renew Date:
Expiration Date:5/31/2027
Tyler Ref #:
Thank -you
UnWp.C4c- ‘bI1A31Z
7-vackl��-vieo
Houstan Aragon
From:
Sent:
To:
Cc:
Subject:
Sara Adams
Friday, April 4, 2025 1:15 PM
CTB
HS -Contract Management
FAST TRACK - Various Core Agreements (Tyler# Various)
Good afternoon CTB,
FAST TRACK ITEM:
The below list will be Fast Track items in CMS for tracking purposes only to correct the expiration date.
1
ASPEN COUNSELING, LLC
8141 2023-1393 9291
11
CASA OF LARIMER COUNTY
8176
2024-1270
9293
1VER.
�2
CREATIVE NURSING, LLC
8151 2024-1221 9297
NSEL
CRUX COUNSELING, LLC
8132 2023-1396 9300
8'
KEEP SWIMMING,LLC
MAISHA BORA LLC
8750 2023-1438 9302
8163 2024-1265 9304
NOCO SPEECH & DIAGNOSTICS
8156 2023-1439 9306
POLARIS PARTNERS LLC
REACHING HOPE
RHEGNUMI CONSULTING, LLC
8148 2023-1401 9308
8190 2024-1321 9310
8168 2024-1267 9312
SENSITIVE SOLUTIONS BEHAVIORAL HEALTH, LLC 8182 2024-1271 9314
SIMPLE ASSENT, LLC
8215 2024-1416 9323
SPECIALTY COUNSELING & CONSULTING LLC 8263 2024-1474 9317
UNIVERSITY OF NORTHERN COLORADO
8219 2024-1327 9319
WILLOW COLLECTIVE PLLC
t YU PRAVI
8192 2024-1323
9015. 23-1397
9321
Thank you,
Sara
COUNTY, CO
Sara Adams
Contract Administrative Coordinator
Department of Human Services
Desk: 970-400-6603
P.O. Box A, 315 N. 11th Ave., Greeley, CO 80632
o BOO
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