HomeMy WebLinkAbout20241250.tiffRESOLUTION
RE: APPROVE AMENDMENT #2 TO TASK ORDER CONTRACT FOR AIR QUALITY
PROGRAM AND AUTHORIZE CHAIR TO SIGN AND SUBMIT ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Amendment #2 to the Task Order
Contract for the Air Quality Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and the Colorado Department of Public Health and Environment,
commencing July 1, 2024, and ending June 30, 2025, with further terms and conditions being as
stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Amendment #2 to the Task Order Contract for the Air Quality Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and the Colorado Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign and submit said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 20th day of May, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: W'.4) MI;vk
Weld County Clerk to the Board
BY: CACCICUtin • WOAtalLk—
Deputy Clerk to the Board
AP' , SW E ��' ! ORM:
torney
Date of signature: 5 Zql Z
Kevin D. Ross, Chair
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Perry L. Buck, Pro-Tem
Mike reeman
Saine
2024-1250
HL0057
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: CDPHE Air Quality Program Task Order Contract
DEPARTMENT: Public Health & Environment DATE: April 30, 2024
PERSON REQUESTING: Jason Chessher, Executive Director
Dan Joseph, Environmental Health Division Director
Brief description of the problem/issue:
For the Board's review and approval for placement on the agenda is a continuation contract between the
Colorado Department of Public Health and Environment (CDPHE) and the Board of County Commissioners of
Weld County for the use and benefit of the Weld County Department of Public Health and Environment
(WCDPHE) for the air quality program.
For 25+ years, the Health Department has contracted with the CDPHE to perform air quality -related functions
on their behalf in Weld County. Under the provisions of this task order, the WCDPHE will conduct inspections
and provide enforcement guidance concerning stationary sources, issue or deny open burning permits, and
respond to complaints. For these services, the WCDPHE will receive an amount not to exceed $97,134.13.
The Task Order term is July 1, 2024, through June 30, 2025. Activities will be conducted by current staff; no
additional FTE is being requested.
What options exist for the Board? The Board can approve or deny this contract.
Consequences: Approval of this Task Order will provide funding to pay for program activities and
allow staff to maintain expertise related to air quality issues to keep the BOCC abreast of issues and
trends. Denying the Task Order will reduce funding and staff time for air quality related programs.
Impacts: Approval will result in a continuation of the air quality program at current levels.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): The contract provides $97,134.13 in
program funding.
Recommendation: I recommend approval of this continuation for Weld's air program contract with CDPHE.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro -Tern
Mike Freeman
Scott K. James
Kevin D. Ross , Chair
Lori Saine
e
Via email
Via email
(1,5
2024-1250
/Zo
k-kL(u57
Karla Ford
From:
Sent:
To:
Subject:
approve
Ke`vtn tt&ss
Kevin Ross
Tuesday, April 30, 2024 11:04 AM
Scott James; Karla Ford
Re: Please Reply - CDPHE Air Quality Contract pass -around
From: Scott,.James <sjames@weld.gov>
Sent: Tuesday, April 30, 2024 11:48:16 AM
To: Karla Ford <kford@weld.gov>
Cc: Kevin Ross <kross@weld.gov>
Subject: Re: Please Reply - CDPHE Air Quality Contract pass -around
l approve.- thanksl, .:-
** Sent from my 'Phone **
Scott K. James
Weld County Commissioner, District 2
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
970.336.7204 (Office)
970.381.7496 (Cell)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning
the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
On Apr 30, 2024, at 9:46 AM, Karla Ford <kford@weld.gov> wrote:
Please advise if you support recommendation and to have department place on the agenda.
Karla Ford R
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kfordeweldtnv.com :: www.weldgov.com :.
`*Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
DocuSign Envelope ID: 5ABA6EFD-7D57-4824-A579-F94710871 F1 D
CONTRACT AMENDMENT #2
SIGNATURE AND COVER PAGE(S)
State Agency:
Colorado Department Of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
2023*0567
Contractor:
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
1150 "O" Street
Greeley CO 80631
for the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley CO 80631
Amendment Contract Number:
2023*0567 AMD#2
Contract Performance Beginning Date:
July 1, 2022
Current Contract Expiration Date:
June 30, 2025
CONTRACT MAXIMUM AMOUNT TABLE
Document
Type
Contract
Number
Federal
Funding
Amount
State Funding
Amount
Other Funding
Amount
Term (dates)
Total
Original
Contract
2023*0567
$23,327.81
$108,277.98
$0.00
7/1/22-6/30/23
$131,605.79
Option Letter #1
2023°0567
OL #1
$0.00
($957.74)
$0.00
4/21/23-6/30/23
($957.74)
Amendment #1
2023*0567
AMD# 1
$25,545.36
$98,559.64
$0.00
7/1/23-6/30/24
$124,105.00
Amendment #2
2023*0567
AMD#2
$0.00
$97,134.13
$0.00
7/1/24-6/30/25
$97,134.13
Current Contract Maximum
Cumulative Amount
$351,887.18
Amendment Contract Number: 2023*0567 Amendment #2 Page 1 of 4
Ver 08.31.23
4_/ 5D
DocuSign Envelope ID: 5ABA6EFD-7D57-4B24-A579-F94710871 F1 D
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
for the use and benefit of the
Weld County Department of Public Health and
Environment
CDocuSigned by:
404rDroC3ctr44f...
By: Signature
Kevin Ross
Name of Person Signing for Contractor
Chairman weld County Commissioners
Title of Person Signing for Contractor
Date:
2024-05-20
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
c_B
:
391241052481..
By: Signature
Chel sea Gilbertson
Name of Executive Director Delegate
Director of Procurement and Contracts
Title of Executive Director Delegate
Date:
2024-05-20
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jams, CPA, MBA, JD
DocuSigned by:
5.4,(4,01,8cpc„.,45,674S.C4V/TitAA9
8A..
By: Signature
7annette Scarpino
Name of State Controller Delegate
Chief Financial Officer
Title of State Controller Delegate
Amendment Effective Date:
2024-05-20
Amendment Contract Number: 2023*0567 Amendment #2 Page 2 of 4
Ver 08.31.23
DocuSign Envelope ID: 5ABA6EFD-7D57-4B24-A579-F94710871F1D
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature. The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature or July 1, 2024, whichever is later, and shall terminate on the
termination of the Contract or June 30, 2025, whichever is earlier.
4. PURPOSE
The Parties entered into the agreement to to perform air pollution monitoring activities, including
inspections, complaint investigations, open burning permits, training, and CFC activities.
The Parties now desire to renew for an additional term and change current Contract Maximum
Total for the following reason: to extend for an additional term.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount table is deleted and replaced with the Current Contract
Maximum Amount table shown on the Cover Page for this Amendment.
B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page
is hereby deleted and replaced with the Current Contract Expiration Date shown on the
Signature and Cover Page for this Amendment.
C. The Parties now agree to modify Exhibit A — Additional Provisions of the agreement.
Exhibit A — Additional Provisions is deleted and replaced in its entirety with Exhibit A
— Additional Provisions, attached to this Amendment for the following reason: to require
notifications for budget tasks and activities.
D. The Parties now agree to modify Exhibit B — Statement of Work of the agreement.
Exhibit B — Statement of Work is deleted and replaced in its entirety with Exhibit B —
Amendment Contract Number: 2023'0567 Amendment #2
Page 3 of Ver 08.31.23
DocuSign Envelope ID: 5ABA6EFD-7D57-4B24-A579-F94710871F1D
Statement of Work, attached to this Amendment for the following reason: to modify
activities within the Statement of Work.
E. The Parties now agree to modify Exhibit C - Budget of the agreement. Exhibit C - Budget
is deleted and replaced in its entirety with Exhibit C - Budget, attached to this Amendment
for the following reason: to modify budget for renewal period.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Amendment Contract Number: 2023 *0567 Amendment #2
Page 4 of 4 Ver 08.31.23
DocuSign Envelope ID: 5ABA6EFD-7D57-4824-A579-F94710871 F1 D
EXHIBIT A
ADDITIONAL PROVISIONS
To Original Contract Number 2023*0567
These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above.
1. To receive compensation under the Contract, the Contractor shall submit a signed Quarterly Invoice Form.
This form is titled "Air Pollution Control Division (APCD) Custom Invoice for Locals" is accessible via
the CDPHE internet website https://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links
the form is incorporated and made part of this Contract by reference. The Invoice Form must be submitted
no later than forty-five (45) calendar days after the end of the billing period for which services were
rendered. Expenditures shall be in accordance with the Statement of Work and Budget. The Contractor
shall submit the invoice using the method listed below.
Scan the completed and signed Invoice Form into an electronic document. Email the Invoice form to:
Contract Manager, cdphe_apcd_fiscal@state.co.us
Final billings under the Contract must be received by the State within a reasonable time after the expiration
or termination of the Contract; but in any event no later than forty-five (45) calendar days from the
effective expiration or termination date of the Contract.
2. Time Limit For Acceptance Of Deliverables.
Evaluation Period. The State shall have thirty (30) calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables
that have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable, or is otherwise deficient, then the State shall notify
the Contractor of the failure or deficiencies, in writing, within thirty (30) calendar days of: 1) the
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or
deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or
deficiency. The above time frame shall apply to all deliverables except for those deliverables that
have a different time negotiated by the State and the Contractor in writing pursuant to the State's
fiscal rules.
c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed
deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30)
calendar days, to correct the noted deficiencies.
3. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination.
The State has determined that this Contract does not constitute a Business Associate relationship under
HIPAA.
4. This award does not include funds for Research and Development.
5. Contractor shall request prior approval in writing from the APCD Program Contract Monitors for all
modifications to the Statement of Work/Work Plan, or for any modification to the budget categories in the
total budget, at least 30 days prior to exceeding any budget tasks/activities outlined in the contract.
6. Contractor shall request prior approval in writing from the State for all modifications to the budget. Any
request for modifications to the Budget shall be submitted to the State at least ninety (90) days prior to the
end of the contract period and will require contract modification.
Page 1 of 1
Amendment Contract Number: 2023 *0567 AMD#2 Ver. 04.15.22
DocuSign Envelope ID: 5ABA6EFD-7D57-4B24-A579-F94710871F1D
EXHIBIT B
STATEMENT OF WORK
To Original Task Order Number 2023*0567
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Entity Name: Weld County Department of Public Health and Environment
II. Project Description:
This project serves to allow the Contractor to perform the following air pollution activities acting as a
delegated agent of the Air Pollution Control Division (APCD): Conducting inspections, records review and
compliance evaluations of sources of air pollution emissions; Responding to and investigating stationary
source complaints; Administering an open burning permit program; Conducting routine and complaint
inspections to verify compliance with the chlorofluorocarbon (CFC) Program; Conducting air monitoring
site visits to perform operation, maintenance and repairs on air toxics samplers and particulate samplers.
This is an environmental project that will benefit the citizens of the state of Colorado by determining
compliance with the Clean Air Act and Colorado Air Quality Control Commission regulations to protect
public health. Reducing pollution and improving air quality is a key part of the strategic plan for the
Colorado Department of Public Health and Environment, with a vision of making Colorado the healthiest
state with the highest quality environment. This project is one part of an ongoing statewide effort to
accomplish this vision.
III. Definitions:
1. APCD — Air Pollution Control Division
2. CDPHE - Colorado Department of Public Health and Environment
3. CFC — Chlorofluorocarbon is used in this document to refer to ozone depleting compounds regulated
by Colorado's Air Quality Control Commission's Regulation number 15 — Control of Emissions of
Ozone -Depleting Compounds
4. CFR - Code of Federal Regulations
5. COC - Chain -of -Custody
6. EPA — U.S. Environmental Protection Agency
7. SOP - Standard Operating Procedure
8. STN - Speciation Trends Network
IV. Work Plan:
Goal: To improve and protect the air quality in Colorado through the development and implementation of cost-effective
and efficient air pollution control measures that are consistent with the requirements of state and federal law.
Objective #1: (Stationary Sources) No later than the expiration date of this contract, the Contractor shall inspect
stationary sources in Colorado for compliance with applicable statutes, emission control regulations and emission permit
conditions.
Primary Activity #1
The Contractor shall conduct inspections.
Page 1of5
Amendment Contract Number: 2023'0567 Amendment #2
Ver. 01.11.19
DocuSign Envelope ID: 5ABA6EFD-7D57-4B24-A579-F94710871F1D
EXHIBIT B
Sub -Activities #1
1. The Contractor shall conduct the total number of inspections as stated in the Budget, for
compliance.
a. The current inspection list can be found in the CACTIS database, which can be
accessed at https://remote.dphe.state.co.us/RDWeb/Pages/en-
US/login.aspx?ReturnUrl=/RDWeb/Pages/en-US/Default.aspx. Changes to the list may
occur during the contract year without modifying the contract so long as the change is
for an equivalent source type (e.g. minor source for minor source) and the Division
approves the change prior to adjusting the list.
2. The Contractor shall recommend enforcement of sources.
3. The Contractor shall provide surveillance of sources.
4. The Contractor shall investigate complaints within the Contractor's jurisdiction as
appropriate.
a. The Contractor shall perform site visits to the location of the complaint.
b. The Contractor shall enter all complaints into the Stationary Source Program's CACTIS
database using VMware View Client software (previously installed with the Contractor)
noting:
i. the date of the complaint,
ii. source of the complaint,
iii. the complainant's information,
iv. subsequent investigation of the complaint, and
v. resolution of the complaint.
c. The Contractor shall pursue enforcement actions when dictated by inspections or
complaint investigations.
i. All data and information gathered by the Contractor that shows the source may
be violating any applicable statute, air quality control regulation, or permit
condition shall be transmitted to APCD electronically by the Contractor for
review and follow up by APCD.
ii. APCD will work with the Contractor in the issuance of all Compliance
Advisories, Notices of Violation (NOV), Compliance Orders, or Early
Settlement Agreements as appropriate and to the extent feasible.
5. The Contractor shall provide air pollutant emission notice forms and emission permit
application forms to sources within their appropriate area(s).
a. These forms can be downloaded from the APCD's website at
https://cdphe.colorado.gov/apens-and-air-permits and are incorporated and made part of
this contract by reference.
b. The Contractor shall transmit completed forms to the APCD Field Services Contract
Coordinator.
Primary Activity #2
The Contractor shall review permit requests from individuals to open bum.
Sub -Activities #1
The Contractor shall issue or deny permits to open bum to individuals within the Contractor's
jurisdiction.
Primary Activity #3
The Contractor shall conduct training as required for performance of the activities above.
Objective #2t (CFC Program) No later than the expiration of this contract, evaluate compliance with applicable statutes
and AQCC Regulation No. 15.
Primary Activity #1
The Contractor shall conduct inspections.
Page 2 of 5
Amendment Contract Number: 2023 *0567 Amendment #2
Ver.01.11.19
DocuSign Envelope ID: 5ABA6EFD-7D57-4824-6579-F94710871F1D
EXHIBIT B
Sub -Activities #1
1. The Contractor shall conduct inspections of stationary source air conditioning and
refrigeration equipment and technicians that are subject to the regulation.
2. The Contractor shall conduct inspections of stationary source refrigeration equipment sites
that are subject to the regulation.
3. The Contractor shall conduct inspections of stationary source technician facilities that are
subject to the regulation.
4. The Contractor shall conduct inspections of motor vehicle air conditioning and refrigeration
repair shops that are subject to the regulation.
5. The Contractor shall conduct inspections of motor vehicle salvage facilities that are subject
to the regulation.
6. The Contractor shall investigate complaints that require follow-up inspections.
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites maybe updated periodically
during the contract term. The Contractor shall monitor documents and website content for
updates and comply with all updates.
2. The Contractor shall notify APCD Program Contract Monitors at least 30 days prior to
exceeding any budget tasks/activities outlined in the contract.
Objective 1: Stationary Sources
1. The Contractor shall perform compliance inspections to verify that the sources comply with
AQCC Regulation Nos. 1, 2, 3, 6, 7, and 8E, https://cdphe.colorado.gov/aqcc-regulations,
which are incorporated and made part of this Contract by reference.
2. Air pollutant emission notice forms and emission permit application forms are available
from the APCD website https://cdphe.colorado.gov/apens-and-air-permits, which is
incorporated and made part of this contract by reference.
3. The Contractor shall assist the division in any enforcement actions related to their sources to
the extent feasible.
4. Contractor shall perform site visits to the air pollution emission sources to fulfill the
inspection requirements for the current contract year.
5. The Contractor shall verify that employees who provide odor and opacity violation
inspections attend the required certification sessions provided by APCD during the contract
period in accordance with the Stationary Sources Program Training Plan.
Standards and
6. The Contractor shall verify to the extent practicable, a State Certified Opacity and Odor
Requirements
Observer is on staff at all times.
7. The Contractor shall comply with inspections and inspection reports be of Full Compliance
Evaluation quality, as described in EPA's Clean Air Act Stationary Source Compliance
Monitoring Strategy, July, 2014. The most recent version of this document was sent via e-
mail to the Contractor.
8. The Contractor shall comply that all inspections be submitted using Microsoft (MS) Word
2000® software or subsequent newer versions of this software.
9. The Contractor shall issue burn permits according to policies issued by APCD in connection
with the enforcement and administration of the Air Quality Control Commission's
Regulations Nos. 1 through 9 https://cdphe.colorado.gov/apens-and-air-permits concerning
air pollution emission permits and open burning permits, which is incorporated and made
part of this Contract by reference.
10. The Contractor shall comply that all monthly reports for the Field Services Unit be
submitted electronically in a format specified by APCD.
11. APCD reserves the right to modify procedures for the enforcement of the applicable
regulations consistent with policy statements issued by APCD and to provide forms to be
used to implement said policy.
12. To enable the Contractor to execute the duties as specified in this Contract, the Contractor is
hereby delegated authority to enter with the consent of the property owner or with a warrant,
to public or private property to make inspections, conduct tests, or examine books and
records.
Page 3 of 5
Amendment Contract Number: 2023 *0567 Amendment #2
Ver. 01.11.19
DocuSign Envelope ID: 5ABA6EFD-7D57-4B24-A579-F94710871F1D
EXHIBIT B
13. In the event that a warrant is required to gain access to the property, the Contractor shall
notify APCD and obtain written approval prior to making application fora search warrant to
the court.
Objective 2: CFC Program
1. The Contractor shall evaluate compliance with Sections 25-7-105 through 25-7-109, C.R.S.
and the Air Quality Control Commission (AQCC) Regulation No. 15
https://cdphe.colorado.gov/aqcc-regulations which is incorporated and made part of the
Contract by reference.
2. The Contractor shall perform inspections at sites listed in the CFC application at
https://cdphe-cfc.appspot.com/, as well as at any newly identified sites.
3. The Contractor may select sites in order to fulfill the total number of hours of CFC
Activities stated in the Budget. The Contractor shall prioritize the inspection of sites not
inspected within the last 12 months. The contractor shall prioritize complaint inspections
and shall complete them as soon as practicable. In addition to the guidelines provided in
Exhibit A, Additional Provisions, contractor time will be reimbursed as follows.
a. Actual time spent on APCD-approved CFC related training
b. Actual time spent on complaint investigations, enforcement and new source
identification
4. The Contractor shall notify APCD in writing of all complaints received.
5. The Contractor shall communicate with APCD to create a list of new source identification
(NSID) sites.
6. With the exception of complaints, inspections of motor vehicle air conditioning repair shops
shall be conducted by the Contactor from July -September and April -June.
7. Inspections of motor vehicle salvage facilities shall be conducted by the Contractor
throughout the contract year.
8. All employees who conduct stationary and mobile sources CFC inspections shall be trained
either by the APCD or by a local agency inspector trained by the APCD. All training related
to CFC shall be pre -approved in writing by the APCD's CFC program and shall be devoted
to CFC related work.
a. Types of training may include: Industry sponsored events, APCD oversight
inspections, field training, or other APCD sponsored training.
b. CFC program staff will provide additional assistance as needed.
c. The Contractor shall notify the CFC program staff when temporary employees and
interns are to be utilized for CFC inspections. When possible, the CFC program
shall be notified in writing prior to the employment of such individuals.
9. The CFC database requires the direct input of data from the Contractor's inspections. All
routine and complaint -related CFC inspections shall be entered into the CFC database by the
Contractor when completed.
a. The Contractor shall update the CFC database with all inspection information
within 10 business days following the date the inspection is completed
10. The final report shall include a summary of the reports previously submitted to the State as
required by this Contract.
Expected Results of
Activity(s)
To successfully monitor and regulate sources of air pollution emissions and verify compliance
with AQCC and EPA regulations to protect air quality in Colorado.
Measurement of
Expected Results
Objective 1: Stationary Sources
1. Monthly reports of activities using the form(s) supplied by the State
2. Electronic copies of field inspection reports for all inspections performed during
the current contract year.
Objective 2: CFC Program
1. Monthly reports and completed inspections worksheets will be reviewed by the
CFC Program representative.
Page 4 of 5
Amendment Contract Number: 2023 *0567 Amendment #2
Ver. 01.11.19
DocuSign Envelope ID: 5ABA6EFD-7D57-4B24-A57S-F94710871F1D
EXHIBIT B
Completion Date
Deliverables
1. Objective 1: Stationary Sources
a. The Contractor shall submit via email to the APCD
Compliance & Enforcement Program Contract Coordinator a
monthly report for each preceding month. An email and
mailing address will be provided.
No later than the
15`s of each
subsequent month
b. The Contractor shall submit via email to the APCD
Compliance & Enforcement Program Contract Coordinator
electronic copies of all field inspection reports for sources
inspected during the current contract year shall be of Full
Compliance Evaluation quality. An email address will be
provided.
No later than
within 45 calendar
days of completion
of the inspection
c. The Contractor shall submit via email to the APCD
Compliance & Enforcement Program Contract Coordinator
all inspections (must be completed) and shall be of Full
Compliance Evaluation quality. An email address will be
provided.
No later than the
end of the contract
term
2. Objective 2: CFC Program
a. The Contractor shall submit via email a monthly report of
activities for the Contractor's CFC program for each month
to the APCD CFC Program Contact.
No later than 15
business days from
the end of the
month the
activities are
completed.
b. The Contractor shall submit via email a final report, in
narrative form, of program accomplishments as part of the
final requests for payment.
No later than 30
calendar days
following the end
of each project
year.
V. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by each of the APCD Program's Contract Monitors. Methods used will
include a review of documentation determined by CDPHE to be reflective of performance to include
progress reports and review of inspection reports along with review of monthly reports. The Contractor's
performance will be evaluated at set intervals and communicated to the contractor. A Final Contractor
Performance Evaluation will be conducted at the end of the life of the contract.
VI. Resolution of Non -Compliance:
The Contractor will be notified in writing within five (5) calendar days of discovery of a compliance issue.
Within fifteen (15) calendar days of discovery, the Contractor and the State will collaborate, when
appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the
action(s) must be completed. The action(s) and time line for completion will be documented in writing and
agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the
Contractor must email a request to the Field Services Contract Monitor and receive approval for a new due
date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and
the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon
compliance resolution plan, the State may exercise its rights under the provisions of this contract.
Page 5 of 5
Amendment Contract Number: 2023 *0567 Amendment #2 Ver. 01.11.19
DocuSign Envelope ID: 5ABA6EFD-7D57-4824-A579-F94710871 F1 D
EXHIBIT C - Budget
FY25 BUDGET
County: Weld
Hourly
Rate
$76.86
Activity/Task
Syn Minor Source Inspections
Minor Source Inspections
Complaint Investigation
Open Burning Permits
Professional Training Activities
CFC Activities
Total
Budgeted
By
Amendment Contract Number: 2023*0567 Amendment #2
Tasks
Tasks
Tasks
Tasks
Tasks
Hours
Number of
Tasks/Samples
11
39
100
866
Page 1 of 1
Hours
per
Task
15
10
3
0.33
8
Total Hourly
Hours Rate
36.33 75
$76.86
$76.86
$76.86
$76.86
$76.86
$76.86
Total
$12,681.90
$29,975.40
$23,058.00
$21,965.05
$3,689.28
$5,764.50
$97,134.13
t
Ct
Entity Information
Entity Name *
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID*
@00001926
Contract Name* Contract ID
CDPHE FY24-25 AIR QUALITY PROGRAM TASK ORDER 8105
AMD #2
Contract Status
CTB REVIEW
Contract Lead *
AGOMEZ
[] New Entity?
Parent Contract ID
6030
Requires Board Approval
YES
Contract Lead Email Department Project #
agomez@weldgov.com;H
ealth-
Contracts@weld.gov
Contract Description
CDPHE AIR QUALITY TASK ORDER, AMENDMENT #2, RENEWAL OF AIR MONITORING SERVICES: 7/1/24-6/30/25
Contract Description 2
PREVIOUS CONTRACT: 2023-1637; CONTRACT ID 7065
Contract Type*
AMENDMENT
Amount*
$97,134.13
Renewable *
YES
Automatic Renewal
NO
Grant
YES
IGA
Department
HEALTH
Department Email
CM-Health@weldgov.com
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
Grant Deadline Date
Requested BOCC Agenda Due Date
Date* 05/09/2024
05/13/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
7065
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date
05/01/2025
Renewal Date"
06/30/2025
Committed Delivery Date Expiration Date
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JASON CHESSHER
DH Approved Date
05/13/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
05/20/2024
Finance Approver
CHERYL PATTELLI
Legal Counsel
BRUCE BARKER
Finance Approved Date Legal Counsel Approved Date
05/14/2024 05/14/2024
Tyler Ref #
AG 052024
Originator
AGOMEZ
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