HomeMy WebLinkAbout20241401.tiffRESOLUTION
RE: APPROVE TASK ORDER CONTRACT FOR PUBLIC HEALTH PREPAREDNESS AND
RESPONSE PROGRAM, AND AUTHORIZE CHAIR TO SIGN AND SUBMIT
ELECTRONICALLY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order Contract for the Public
Health Preparedness and Response Program between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Department
of Public Health and Environment, and the Colorado Department of Public Health and
Environment, commencing upon full execution of signatures, and ending June 30, 2025, with
further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Task Order Contract for the Public Health Preparedness and
Response Program between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to electronically sign and submit said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 3rd day of June, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY OO
ATTEST:ft%J
Kevin . Ross Chair
Weld County Clerk to the Board '41-ta
r erry L: B k, Pro-Tem
BY: • U 14)) CI-
Deputy Clerk to the Board Z....2 -e--____
reeman
APP' : ED
Date of signature:
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Lel iDi
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2024-1401
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
TITLE: CDPHE FY24-25 Public Health Emergency Preparedness & Response Task Order 2025*0152
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT
PERSON REQUESTING: Jason Chessher, Executive Director
Dan Joseph, Environmental Health Division Director
DATE: May 20, 2024
Brief description of the problem/issue:
Enclosed for the Board's review and approval for placement on the agenda is task order 2025*0152 between the
Colorado Department of Public Health and Environment (CDPHE) and the Board of County Commissioners of Weld
County for our Public Health Emergency Preparedness & Response program. This is a new 5 -year grant cycle which
will allow the department to continue emergency preparedness and response activities at current program levels.
The grant supports two full-time staff, an epidemiologist, and a public health emergency specialist. The term for
this contract is July 1, 2024, to June 30, 2025, in the amount of $307,071, all of which is federal funding. Activities
will be conducted by current staff; no additional FTE is being requested.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options):
Approving this contract will allow WCDPHE to receive funding to continue performing public health and
epidemiological investigations, improve public health surveillance, and ensure that emergency preparedness and
response activities continue in Weld County.
If this contract is not approved, WCDPHE will not receive external funding to provide support for the program. The
program would require additional county funding, or would be eliminated, which would impact our ability to conduct
epidemiological investigations, disease outbreaks, and emergency response in Weld County.
Recommendation: I recommend approval to place this task order on a future BOCC agenda for formal
consideration,
Approve Schedule
Recommendation Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman rY"t
Scott K. James
Kevin Ross, Chair
Lori Saine
2024-1401
�/3 N LO051
TASK ORDER
State Agency
State of Colorado for the use & benefit of the
Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver CO 80246
Contractor
Board of County Commissioners of Weld County
(a political subdivision of the State of Colorado)
1 150 "O" Street
Greeley CO 80631
For the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17`x' Avenue
Greeley CO 80631
Main Task Order Contract Number
23 FAA 00051
Task Order Number
2025*0152
Task Order Performance Beginning Date
The later of the Task Order Effective Date or July 1, 2024
Task Order Maximum Amount
Initial Term
State Fiscal Year 2025 $307,071.00
Extension Terms
Total for All State Fiscal Years $307,071.00
Task Order Expiration Date
June 30, 2025
Except as stated in §2.O., the total duration of this Contract,
including the exercise of any options to extend, shall not
exceed 5 years from its Performance Beginning Date.
Pricing/Funding
Price Structure: Cost Reimbursement
Contractor Shalt Invoice: Monthly
Funding Source:
Federal $307,071.00
Miscellaneous:
Authority to enter into this Contract exists in:
C.R.S. 25-1.5-101 - C.R.S. 25-1.5-113
Law Specified Vendor Statute (if any): Enter Program specific
Procurement Method: Exempt
Solicitation Number (if any): NA
State Representative
Stephanie Burke
Office of Emergency Preparedness and Response
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, CO 80246
Stephanie.burke@state.co.us
Contractor Representative
Shaun May
Public Health Services Director
Weld County Department of Public Health and Environment
1555 North 17`c Avenue
Greeley CO 80631
smay@co.weld.co.us
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Contract:
Exhibit A Additional Provisions
Exhibit B Statement of Work
Exhibit C Budget
Exhibit D Federal Provisions
Contract Purpose
The Public Health Emergency Preparedness program supports public health departments upgrade their ability to effectively
respond to a range of public health threats, including infectious diseases, natural disasters, biological, chemical, nuclear and
radiological events.
Task Order Number: 2025*0152 Of
PaP,c 1013
Version OS 02 2022
In accordance with §4.B of the Main Task Order Contract referenced above, Contractor shall complete the following Project:
1. PROJECT DESCRIPTION
Contractor shall complete the Project described in Exhibit B Statement of Work (SOW) that is attached hereto and incorporated
herein (the "SOW"). All terminology used in this Task Order and the Statement of Work shall be interpreted in accordance
with the Main Task Order Contract unless specifically defined differently in this "task Order. The Statement of Work and
Budget are incorporated herein, made a part hereof and attached hereto as Exhibit B - Statement of Work and Exhibit C -
Budget.
2. PAYMENT
The State shall pay Contractor the amounts shown in Exhibit C - Budget that is attached hereto and incorporated herein, in
accordance with the requirements of the Statement of Work and the Main Task Order Contract. The State shall not make any
payment for a State Fiscal Year that exceeds the Task Order Maximum Amount shown above for that State Fiscal Year.
3. PERFORMANCE PERIOD
Contractor shall complete all Work on the Project described in this Task Order by the Task Order Expiration Date stated above.
Contractor shall not perform any Work described in the Statement of Work prior to the Task Order Performance Beginning
Date or after the Task Order Expiration Date stated above.
4. TASK ORDER EFFECTIVE DATE:
The Effective Date of this Task Order is upon approval of the State Controller or July 1, 2024, whichever is later.
Task Order Number: 2025 *0152 OC
Page 2 of 3 Version 05 02 2022
DocuSign Envelope ID: C39EC3FE-4FEF-48EA-9B0E-69345104C3F1
THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT
Each person signing this Contract represents and warrants that he or she is duly authorized to execute
this Contract and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
For the use and benefit of the
Weld County Department of Public Health and
Environment
�DocuSigned by:
kvU1A. V. rbSS
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
DocuSigned by:
rauisto, Gitityisow
zc1aa124irsza"... By: Signature
,-4uarOFO,5b7F44F_.
By: Signature
Kevin D. Ross
Chelsea Gilbertson
Name of Executive Director Delegate
Name of Person Signing for Contractor
Director of Procurement and Contracts
Chair
Title of Executive Director Delegate
Title of Person Signing for Contractor
2024-06-03
2024-06-03
Date:
Date:
In accordance with §24-30-202, C.R.S., this Option is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
,..-DocuSigned by:
By: Signature
Jannette Scarpino
Name of State Controller Delegate
Chief Financial Officer
Title of State Controller Delegate
2024-06-03
Effective Date:
-- Signature Page End --
Task Order Number: 2025*0152 OC
Page 3 of 3
Version 05.02.2022
aoa,/,- O/
EXHIBIT A
ADDITIONAL PROVISIONS
To Master Task Order Contract Dated 06/29/2022 Task Order Routing Number 23 FAA 00051
These provisions are to be read and interpreted in conjunction with the provisions of the Master Task Order Contract specified
above.
1. To receive compensation under the Contract, the Contractor shall submit a signed Monthly
CDPHE Reimbursement Invoice Form. This form is accessible from the CDPHE internet website
https://www.colorado.gov/pacific/cdnhe/standardized-invoice-form-and-links and is incorporated and made part of
this Contract by reference. CDPHE will provide technical assistance in accessing and completing the form. The
CDPHE Reimbursement Invoice Form and Expenditure Details page must be submitted no later than forty-five
(45) calendar days after the end of the billing period for which Services were rendered. Expenditures shall be in
accordance with the Statement of Work and Budget.
Scan the completed and signed CDPHE Reimbursement Invoice Form into an electronic document. Email the
scanned invoice with the Excel workbook containing the Expenditure Details page to: Lisa Sparrow, Contract
monitor lisa.sparrow@state.co.us.
Final billings under the Contract must be received by the State within a reasonable time after the expiration or
termination of the Contract; but in any event no later than forty-five (45) calendar days from the effective
expiration or termination date of the Contract.
Unless otherwise provided for in the Contract, "Local Match", if any, shall be included on all invoices as required
by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and snatching requirements unless
approved in writing by the appropriate federal agency.
Time Limit For Acceptance Of Deliverables,
a. Evaluation Period. The State shall have forty-five (45) calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables that
have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable, or is otherwise deficient, then the State shall notify the
Contractor of the failure or deficiencies, in writing, within thirty (30) calendar days of I) the date the
deliverable is delivered to the State by the Contractor if the State is aware of the failure or deficiency at
the time of delivery; or 2) the date the State becomes aware of the failure or deficiency. The above time
frame shall apply to all deliverables except for those deliverables that have a different time negotiated by
the State and the Contractor in writing pursuant to the State's fiscal rules.
c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed deliverable,
the Contractor shall have a reasonable period of time, not to exceed thirty (30) calendar days, in correct
the noted deficiencies. If the Contractor fails to correct such deficiencies within thirty (30) calendar days,
the Contractor shall be in default of its obligations under this Task Order Contract and the State, at its
option, may elect to terminate this Task Order.
3. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination.
The State has determined that this Contract does not constitute a Business Associate relationship under HIPAA.
Task Order Number: 2025*0152 0C
Page I of 2 Version 04.06 2023
4. Contractor shall request prior approval in writing from the State for all modifications to the Statement of
Work/Work Plan, or for any modification to the direct costs in excess of twenty-five percent (25%) of the total
budget for direct costs, or for any modifications to the indirect cost rate. Any request for modifications to the
Budget in excess of twenty-five percent (25%) of the total budget for direct costs, or any modifications to indirect
cost rates, shall be submitted to the State at least ninety (90) days prior to the end of the contract period and
will require a modification in accordance with General Provisions, Section 181, Modification, or Option Letter
Provisions of this Contract.
5. Contractor shall comply to the provisions of 45 CFR Part 75.
6. CDC Additional Requirements apply to this project.
Task Order Number: 2025"0152 OC
Page 2 of 2 Version 09 06.2023
EXHIBI I B
STATEMENT OF WORK
To Original Contract Number: 2025*0152
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
1. Project Description:
This project serves to improve medical and public health care preparedness, response, recovery and
epidemiological capabilities at the federal, state, and local levels. Public health systems are essential in
preparing communities to respond to and recover from emergencies and threats. Centers for Disease Control
and Prevention (CDC) established the Public Health Emergency Preparedness PFIEP program to build public
health emergency response capabilities both nationally and locally.
The PHEP cooperative agreement provides technical assistance and resources to support state, local, Tribal,
and territorial public health departments, along with Healthcare Coalitions (HCCs) and health care
organizations, throughout Colorado to record measurable and sustainable progress towards achieving the
preparedness and response capabilities that promote prepared and resilient communities through planning,
training, and exercises.
11. Definitions:
1. AFN- Access and Functional Needs
2. AAR/IP- After Action Report/Improvement Plan
3. BPI- Budget Period 1
4. CDB- Communicable Disease Branch
5. CDPHE- Colorado Department of Public Health and Environment
6. CO -SHARE- Colorado State Health and Readiness Exchange
7. CVM- Colorado Volunteer Mobilizer
8. DHSEM- Division of Homeland Security and Emergency Management
9. EpiTrax- Disease reporting and surveillance system
10. EPI- F,pidemiology
11. EPR- Emergency Preparedness and Response
12. ESF#8- Emergency Support Function 8, Public Health & Medical
13. HAN- Health Alert Network
14. HSEEP- Homeland Security Exercise & Evaluation Program
15. LPHA- Local Public Health Agency
16. MYIPP- Multi Year Integrated Preparedness Plan
17. NORS- National Outbreak Reporting System
18. OEPR- Office of Emergency Preparedness and Response
19. PHEOP- Public Health Emergency Operations Plan
20. RRC- Readiness & Response Coordinator
21. HMS Text- Short Message Service
III. Work Plan:
Goal #1: To ensure the State of Colorado has the ability to effectively prepare for, monitor, detect, diagnose,
investigate, and nimbly respond to all types of conditions, events, and disasters that impact the public's health.
Objective #1: No later than the expiration date of the Contract, provide public health preparedness, response, and
recovery activities, and maintain public health surveillance and epidemiological response capacity in the Jurisdiction
through planning, training, exercises and response to real events.
Primary Activity
#1
The Contractor shall conduct timely, complete disease investigations to implement
appropriate disease control and mitigation activities.
Task Order Contract Number: 2025*0152 OC Page 1 of 10
E,XHIBl"l [3
Sub -Activities #1
1. The Contractor shall create or update a local public health response plan to maintain access
to the following trained, response -ready personnel:
a. Staff who monitor routine jurisdictional public health disease surveillance systems;
EpiTrax
b. Ad -hoc response systems
c. Staff who are trained to conduct routine disease investigations to include:
i. Case reporting
ii. Outbreak reporting
d. Staff who can support surge requirements in response to disease -related events.
e. Staff who can respond to emergencies that threaten public health to include;
i. immediate after -howl response to high risk disease situations
Sub -Activities #2
I. The Contractor shall create or update a local public health response plan for disease events
that includes:
a. Processes for requesting additional assistance when disease response exceeds local
capacity.
Sub -Activities #3
I. The Contractor shall maintain accurate disease investigation data.
a. The Contractor shall enter complete, accurate information front Local Public l lealth
Agency (LPHA) conducted disease investigations into the designated statewide
surveillance system.
b. The Contractor shall complete data entry within three business days of investigation
or interview.
i. If during urgent responses requiring more timely data submission, additional
time will be granted
2. The Contractor shall maintain complete and accurate outbreak investigation data.
a. The Contractor shall enter complete information from Local Public Health Agency
(LPHA) conducted outbreak investigations into the designated statewide
surveillance system EpiTrax (or ad -hoc response systems as necessary).
b. The Contractor shall complete data entry within three business days of investigation
or interview.
i. If during urgent responses requiring more timely data submission, additional
time will be granted.
Sub -Activities #4
1. The Contractor shall assess disease investigation metrics reports provided to them.
a. The Contractor shall resolve any issues identified in the investigation metrics reports.
b. The Contractor shall record each disease investigation metrics report issue resolution
in the Grant Reporting spreadsheet.
Sub -Activities #5
1. The Contractor shall provide timely, complete, Outbreak Reports for LP1LA led outbreaks
for the following:
a. Initial Outbreak Report.
b. Final Outbreak Report.
Sub -Activities #6
1. The Contractor shall provide timely, complete National Outbreak Reporting System
(NORS) forms for the following outbreaks led by the LPHA:
a. Waterborne and foodborne disease outbreaks.
b. Enteric disease outbreaks transmitted by:
i. contact with environmental sources
ii. contact with infected people or animals
hi. through an indeterminate/unknown mode
Task Order Contract Number: 2025*0152 OC Page 2 of 10
EXHIBIT B
Sub -Activities #7
I. 1'he Contractor shall respond to incidents with public health implications within their
jurisdiction in order to implement appropriate disease control and mitigation activities to
include immediate responses to high risk disease situations outside of normal business hours.
Sub -Activities #8
1. The Contractor shall review response to recent disease events.
a. Data shall be reviewed from COVED -19.
b. Other recent communicable disease event responses:
't. lessons learned shall be identified
ii, best practices shall be identified
2. The Contractor shall summarize the review to inform future updates to infectious disease
response and pandemic plans.
Primary Activity
#2
The Contractor shall assess public health surveillance data to assist with the prompt
identification of potentially hazardous health situations to enable rapid decision making and
information sharing for the protection of community health.
Sub -Activities #1
1. The Contractor shall maintain awareness of communicable disease trends in
their jurisdiction.
a. The Contractor shall regularly assess trends in surveillance data for their
jurisdiction.
b. The Contractor shall assess how social determinants of health influence
disease trends in their jurisdiction.
c. The Contractor shall attend statewide Communicable Disease Epi Update
calls.
d. The Contractor shall attend Statewide Epidemiology (Epi) Response
Coordination calls during statewide response to communicable disease
events.
Sub -Activities #2
1. The Contractor shall meet at least quarterly with the state Field Epidemiologist assigned to
their region to discuss;
a. Epidemiology activities.
b. Agency epidemiology capacity.
Sub -Activities #3
I. The Contractor shall present public health data and concepts with community
stakeholders, a minimum of every six (6) months for the following purposes:
a. To enhance early detection of infectious disease outbreaks,
b. To enhance rapid response to disease outbreaks,
a. To improve the management of infectious disease outbreaks,
d. To improve the management of novel emerging disease threats.
2. Sharing activities include but are not limited to:
a. Sharing public health data trends through a newsletter.
b. Sharing public health data through a website.
c. Discussing the agency's epidemiological response plan with community response
stakeholders.
d. Reviewing an outbreak investigation with community stakeholders.
e. Reviewing the role of epidemiology in emergency preparedness and response.
f. Sharing epidemiological tools that can be used in emergency preparedness and
response.
Task Order Contract Number: 2025*0152 OC Page 3 of 10
EXHIBIT B
Sub -Activities #4
I. The Contractor shall support disease control activities among people at higher risk of
communicable disease infections through collaboration and planning with stakeholders such
as:
a. Organizations supporting people experiencing homelessness.
b. Correctional facilities (excluding state and federal facilities).
c. Organizations supporting populations >65 years.
d. Organizations supporting food security.
e. Schools.
f. Childcare facilities.
g. Organizations supporting seasonal workers.
h. Organizations supporting migrant populations.
i. Organizations supporting people with behavioral health needs.
j. Organizations supporting people with disabilities.
k. Organizations supporting people with other chronic health conditions.
I Organizations supporting other diverse populations with a disproportionate burden
of disease risk, morbidity, or mortality.
Goal #2: To increase capacity for preparedness, response and recovery during public health emergencies.
Objective #1: No later than the expiration date of the Contract, improve public health preparedness, response, and
recovery activities through exercises.
Primary Activity
#1
The
he contractor shall respond to quarterly redundant communication drills conducted by the
Office of Emergency Preparedness and Response (OEPR)
Sub -Activity #1
1. Response to quarterly redundant drills may be made by one or more of the following
methods:
a. Email
b. Phone
c. SMS text
d. Radios
Primary Activity
#2
The contractor shall respond to quarterly Communicable Disease after -hour drills conducted
by the Communicable Disease Branch (CDB)
Sub -Activity #1
1. Response to quarterly after -hour drills may be made by one or more of the following
methods:
a. Phone
b. SMS Text Message
Primary Activity
#3 -
The Contractor shall update the LPHA Contact List in the Colorado State I iealth and
Readiness Exchange (CO -SHARE)
Sub Activity #1
1. All fields in the LPHA Contact List in the Colorado State l lealth and Readiness
Exchange (CO -SHARE) a minimum of two (2) times per year
2. The LPHA list shall also be updated when:
a. Contact information changes.
b. Operating hours change.
c. New Emergency Preparedness & Response (EPA) staff are added.
d. Primary Communicable Disease staff change.
Primary Activity
#4
The Contractor shall complete an individual agency or local level Health Alert Network
(HAN) Assessment.
Task Order Contract Number; 2025*0152 OC Page 4 of 10
EXt-tlttlT B
Primary Activity
#5
The Contractor shall participate in a 4th quarter HAN drill with OEPR.
Primary Activity
#6
The Contractor shall utilize the Colorado Volunteer Mobilizer (CVM) system for a minimum
of two (2) disaster drills or events.
Primary Activity
#7
The Contractor shall participate in quarterly redundant 800 MgHz radio communicatios
drills.
Primary Activity
#8
The Contractor shall develop a discussion -based exercise that addresses a priority
jurisdictional risk.
Sub Activity #1
1. Exercises shall be selected from one of the following options that best meets their
jurisdictional needs:
a. Seminar
b. Workshop
c. Tabletop Exercise
d. Game
Primary Activity
#4
The Contractor shall conduct their discussion -based exercise that addresses a priority
jurisdictional risk with their emergency response team.
Sub Activity #1
I. The Contractor shall create an After Action Report and improvement Plan following the
exercise,
Primary Activity'
#1Q
The Contractor shall coordinate with the HCC Readiness and Response Coordinator (RRC)
designee to engage the ESF #8 support function for emergencies that are a threat to the
public health & healthcare system.
Objective #2: No later than the expiration date of the Contract, improve public health preparedness, response, and
recovery activities through training.
Primary Activity
#1
The Contractor shall participate in an Access and Functional Needs (AIN) training.
Primary Activity
#2
The Contractor shall identify staff who have been trained as primary CVM administrator.
Objective #3: No later than the expiration date of the Contract, improve public health preparedness, response, and
recovery activities through planning.
Primary Activity
#1
The Contractor shall develop documentation identifying the LPHA and Emergency Support
Function 8 (F,SF8) - Public Health and Medical role during a mass care event within your
jurisdiction.
Primary Activity
#2
The Contractor shall develop documentation identifying the LPHA and Emergency Support
Function 8 (ESF#) - Public Health and Medical role during a mass fatality event within your
jurisdiction.
Primary Activity
#3
The Contractor shall document meetings with the local Emergency Manager to discuss
planning and Public Health/Emergency Management coordination during responses at least
once per quarter.
Primary Activity
#4
The Contractor shall participate in public health preparedness, response, or recovery related
conferences at the discretion of the Contractor.
Task Order Contract Number: 2025*0152 OC Page 5 of 10
EXHIBIT B
Primary Activity
#5
The Contractor shall complete a Budget Period 1 (BPI) Action Plan.
Sub -Activities #1
1. The Contractor shall meet quarterly with their CDPHE Field Manager to discuss;
a. Priority areas identified
b. Quarterly progress.
Primary Activity
#6
The Contractor shall conduct a comprehensive review of the Public Health Emergency
Operations Plan (PHEOP).
Sub -Activities #1
1. Reviews shall include:
a. Additions or updates from the current hazard vulnerability assessment
b. After action reports.
Primary Activity
#7
The Contractor shall complete an All -hazards Multi -Year Integrated Preparedness Plan
(MYIPP) that shall include Progressive exercise planning.
Sub -Activities #1
1. The Contractor shall complete one of the following:
a. The contractor shall update their existing NIYIPP plan.
b. The contractor shall develop a new IvtYlPP plan.
Primary Activity
#8
The Contractor shall participate in a Risk Assessment.
Primary Activity
#9
The Contractor shall revise their communication plan for response related efforts that engage
ESF8 for emergencies that are a threat to the public health and healthcare system.
Sub -Activities #1
l.The contractor shall define the roles of the following response partners in communication
plans that engage ESE #8:
a. ESFB Lead
b. HCC RRC
c. OEPR Field Manager
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHF, websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
during the contract term. The contractor shall monitor documents and website content
for updates and comply with all updates.
2. The Contractor shall comply with primary disease case investigation responsibilities for
local or state public health agencies and the public health response timelines outlined in
the CDPHE Communicable Disease Manual https://cdphe.colorado.gov/communicable-
disease-manual in the "Public Health Reportable Condition Investigation Guidance"
(hops://drive.google.cam/Erteld/1ouXj7pHmp912S8DLItgLOkwcOK6rYAe
_0/view).
This document and website are incorporated and made part of the contract by reference
and are available on the following website: https://cdphe.eatarado.gov/cortttnunicabte-
disease manual
3. The Contractor shall use statewide guidance and best practice in investigation of disease
and outbreaks, including exposure monitoring, Guidance for many conditions can be
found in the CDPHE Communicable Disease Manual:
(hops://cdphe.colorado.gov/communicable-disease-manual). Guidance may evolve and
be adapted for changing responses or new pathogens. The CDPHE Communicable
Disease Branch (COB) will provide the most up to date guidance as needed.
4. The Contractor shall report cases, contacts, or exposures of reportable conditions that
require investigation outside of the jurisdiction into EpiTrax or ad -hoc response
surveillance systems within one working day of Contractor knowledge of the case, contact,
or exposed individual or immediately by phone to CDPHE for high risk conditions.
5. The Contractor shall comply with reporting requirements when completing the CDC
National Outbreak Reporting System (NORS) forms and Outbreak Reports. This
Task Order Contract Number: 2025*0152 OC Page 6 of 10
EXHIBIT B
information is incorporated and made part of this contract by reference and is located on
the CDPHE website httas;//cdphe.cotarada.gov/ipfectinus-disease-gttidetinesfoutbreak-
investigation-guidelines
6. CDPHE will provide the contractor access to the Grant Reporting Spreadsheet and CO -
SHARE.
7. CDPHE will provide disease investigation metrics reports to the contractor.
8. The Contractor shall attend a minimum of 80% of the hi -monthly epidemiologist
conference calls.
9. CDPHE will record and monitor attendance of the bi-monthly epidemiologist conference
calls.
10. CDPHE will supply disease reporting and investigation metrics reports in August 2024
and February 2025.
11. The Contractor shall resolve issues related to missing data for disease and outbreak
investigation in Epi Trax or ad hoc surveillance systems for conditions and outbreaks
investigated by the LPHA no later than two (2) weeks after receiving a missing data
report.
12. The Contractor shall consult with CDPHE if they are unable to meet the target for
completing timely investigations for conditions with primary LPHA investigation
responsibility within the timeframe described in "Public Health Reportable Condition
Investigation Guidance" or in other response specific guidance. This target is 90% of all
cases interviewed within the designated time frame for that condition from the date the
case was assigned to a county in EpiTrax.
13. The Contractor shall comply with CDPI IE requirements in the use of EpiTrax and ad -hoc
response systems for data reporting including timely, complete data entry for required
fields.
14. The Contractor shall comply with CDPHE requirements for outbreak reporting.
15. A high risk disease situation is one where the public health agency must make timely
decisions or perform timely actions to prevent additional disease spread. Examples include
but are not limited to: performing case investigation for an immediately reportable
disease/condition in order to offer post -exposure prophylaxis to contacts, investigating a
potential bioterrorism agent, and implementing immediate disease control treasures for an
ongoing outbreak.
16. The Contractor shall comply with the investigation expectations described in the 2023
FoodNet Expansion Plan
(https://dacs.goggle.com/doeument/d/I UJtnx8tsQvSChJAY 3wjaVG4XyuL2pnkLgYG
ARazxuSg/edit?usp=sharing) by achieving the expectations described for LPHA led
interviews or opting to have CDPHE EDIT conduct FoodNet interviews.
17. The intent of individual agency HAN drills is to assess existing HAN agency infrastructure
and identify gaps or inefficiencies in communications systems.
18. The Contractor shalt adhere to Homeland Security Exercise & Evaluation Program
(HSEEP) principles for exercises and planning.
19. The Contractor shall align exercises with the PHEP Exercise Framework provided by
CDPIIE via CO -Share.
20. CDPHE-OEPR will provide HSEEP exercise templates, including a template for a
situation manual and After Action Report/Improvement Plan (AAR/IP) via CO -Share by
September 30, 2024.
21. CDPHE will provide technical assistance to support exercise planning, upon request.
22. The Contractor shall complete en AAR/IP within 90 days from any event, exercise or real
world, in CO -SHARE.
23. The Contractor shall include the HCC RRC designee in preparing for, responding to,
recovering from emergencies that are a threat to the medical system.
24. The Contractor shall include HCC roles and responsibilities in response documentation to
include:
a. Situational Awareness
b. Communications
c. Coordination
25. Response documentation may include:
a. Plans
b. Annexes
c. Procedures
d. Policies
Task Order Contract Number: 2025*0152 OC Page 7 of 10
EXHIBIT B
e. Algorhythms
f. Concepts of Operations
g. AAR/IP
26. Presentation reports shall include the date of presentation and brief topic synopsis via the
Grant Reporting spreadsheet.
27.CDPHE-OEPR will provide the dates and locations of the Division of l tomeland Security
and Emergency Management (DHSEM)'s Access and Functional Needs Road Show as an
option for completion of this deliverable.
28.Contractors with 10 or more FTF. must also identify an alternate CVM administrator.
29.The Contractor's CVM administrators shall:
a. Have completed CVM administrator training within the past 24 months
b. Signed the annual confidentiality agreement
c. Be recognized by CDPHE as a CVM administrator
30.CDPHE will provide quarterly CVM administrator training for LPHAs.
31.CDPHE shall require CVM reports after mission drills or real events.
32.CDPHE will provide a mass care template via CO -Share by July 1, 2024.
33.The Contractor shall use the Mass Care Template when documenting mass care events.
34.CDPHE will provide a mass fatality template via CO-Shae by July 1, 2024.
35."I he Contractor shall use the Mass Fatality Template when documenting mass care events.
36. The Contractor shall identify four (4) priority areas in the BP1 Action Plan which will be
provided by CDPHE via CO -Share.
37.CDPHE-OEPR will provide an Action Plan Template by July 1, 2024.
38.The Contractor shall include the 11CC RRC designee, their roles and responsibilities, in the
PHEOP for response that engages ESE #8.
39. The Contractor shall demonstrate participation in the All -Hazards Multi -Year Integrated
Preparedness Plan (MYIPP) by submitting a MYIPP that addresses plans, training and
exercising for prioritized jurisdictional risks.
40.The Risk Assessment shall include representation for people who are disproportionately
impacted by public health emergencies.
41.CDPHE-OEPR will provide a risk assessment template by July 1, 2024,
42.'fhe Risk Assesstent can be for the jurisdiction or region.
43. For Local Public Health Agencies (LPHAs) serving the ESF #8 lead role, communication
plans must describe how response partners are included in all notification methods. CDPHE
will provide a link to the Emergency Support Functions via CO -Share.
Expected Results
of Activity(s)
Colorado public health agencies will improve their ability to respond to public health
emergencies and related events to which a public health response is necessitated.
Measurement of
Expected Results
1. NORS forms are complete.
2. Outbreak Summary Reports are complete.
3, Disease investigations conducted by the Contractor are timely and complete.
4. The Grant Reporting spreadsheet is complete for all deliverables.
Completion Date
The Contractor shall submit their local Public Health
Response plan via CO -SHARE.
No later than
September 30, 2024
2. The Contractor shall submit BPI Action Plan via CO-
SHARE.
No later than
September 30, 2024
3. The Contractor shall submit a copy of the Risk Assessment
via CO -SHARE
No later than
December 31, 2024
Task Order Contract Number: 2025*0152 OC Page 8 of 10
EXHIBIT B
Deliverables
4. The Contractor shall submit final NORS forms for LPHA led
outbreaks in EpiTrax or ad -hoc response systems.
No later than two (2)
months from first
illness onset
5. The Contractor shall submit final outbreak summary reports
for LPHA led outbreak in the Epi Trax or ad -hoc response
system used.
No later than six
months front first
illness onset
6. The Contractor shall report new outbreaks identified in their
jurisdiction to the CDPHE Communicable Disease Branch
program manager via the approved submission method.
No later than one
business day from
identification
7. The Contractor shall submit documentation of any issues
identified in the disease investigation metrics reports
including how they were resolved for disease and outbreaks
investigated by LPHAs via the Gant Reporting Spreadsheet.
No later one (I) month
after receiving the
report
8. The Contractor shall submit the name, date and topic of the
public health or community organization to which a disease
topic was presented between July 1, 2024 and December 31,
2024, in the Grant Reporting Spreadsheet.
No later than
February 28, 2025
9. The Contractor shall submit the name, date and topic of the
public health or community organization to which a disease
topic was presented between January 1, 2025 and June 30,
2025 in the Grant Reporting Spreadsheet.
No later than the
contract end date
10. The Contractor shall submit a brief summary of
communicable disease prevention or response efforts among
people of higher risk of communicable disease infection via
the Grant Reporting Spreadsheet.
No later than the
contract end date
11. The Contractor shall submit a summary describing the
operational strengths and areas for improvement identified
during communicable disease response AAR reviews via CO -
SHARE.
No later than the
contract end date
12. The Contractor shall submit an exercise plan, participant list,
and after action report via CO -SHARE.
No later than
June 15, 2025
I3. The Contractor shall submit the name of the public health or
community organization to which a surveillance or
epidemiologic topic was presented between July 1, 2023 and
December 31, 2023, via the Grant Reporting spreadsheet.
No later than
Feb. 28, 2025
14. The Contractor shall submit the name of the public health or
community organization to which a surveillance or
epidemiologic topic was presented between January 1, 2024
and June 30, 2024 via the Grant Reporting spreadsheet.
No later than the
contract end date
15. The Contractor shall submit a brief summary of disease
prevention and response efforts among people of higher
risk of communicable disease infection via the Grant
Reporting spreadsheet.
No later than the
contract end date
16. The Contractor shall submit individual agency HAN
assessment findings in CO -SHARE.
No later than
June 15, 2025
17. The Contractor shall submit CVM reports for two (2)
completed mission drills or real events in CO -SHARE.
No later than
June 15, 2025
Task Order Contract Number: 2025*0152 OC Page 9 of 10
EXHIBIT B
18. The Contractor shall submit an After Action Report and
Improvement Plan (AAR/1P) in CO -SHARE.
No later than
June 15, 2025
Deliverables
19. The Contractor shall submit one updated Emergency
Support Function 8 (ESF#8) response documentation in
CO -SHARE.
No later than
June 15, 2025
20. The Contractor shall submit proof of attendance to an
Access & Functional needs training in CO -SHARE.
No later than
June 15, 2025
21. The Contractor shall submit copies of CVM administrator
training certificate(s) with confidentiality agreements in
CO -SHARE.
No later than
June 15, 2025
22. The Contractor shall submit the completed mass care
template in CO -SHARE.
No later than
June 15, 2025
23. The Contractor shall submit the completed mass fatality
template in CO -SHARE.
No later than
June 15, 2025
24. The Contractor shall submit documentation of meetings
with the Emergency Manager in CO -SHARE.
No later than
June 15, 2025
25. The Contractor shall submit the updated PHEOP in CO-
SHARE.
No later than
June 15, 2025
26. The Contractor shall submit an All -Hazards MYIPP in
CO -SHARE
No later than
June 15, 2025
27. The Contractor shall submit the revised communication
plan via CO -SHARE.
No later than
June 15, 2025
IV. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the program monitor. Methods used will include a review of documentation determined by
CDPHE to be reflective of performance to include progress reports and other Fiscal and programmatic documentation as
applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. A final
Contractor Performaniw Evaluation will be conducted at the end of the life of the contract.
V. Resolution of Non -Compliance:
The Contractor will be notified in writing within 30 calendar days of discovery of a compliance issue. Within 10 calendar days
of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the
compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be
documented in writing and agreed to by both parties. If extenuating circumstances arise that require an extension to the timeline,
the Contractor must email a request to the Public health Emergency Preparedness (PHEP) Contract Monitor and receive approval
for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the
issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the
State may exercise its rights under the Terms and Conditions of this contract,
Task Order Contract Number: 2025*0152 OC Page 10 of 10
n
rrct
F
Entity Information
Entity Name*
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID*
@00001926
Contract Name* Contract ID
CDPHE FY 25 EMERGENCY PREPARDNESS RESPONSE 8270
CONTRACT -TASK ORDER
Contract Status
CTB REVIEW
Contract Lead *
JBEEBE
❑ New Entity?
Parent Contract ID
7062
Requires Board Approval
YES
Contract Lead Email Department Project #
jbeebe@co.weld.co.us;He
alth-Contracts@weld.gov
Contract Description *
CDPHE CONTRACT FOR PUBLIC HEALTH EMERGENCY PREPARDNESS & RESPONSE FY 25
Contract Description 2
ORIGINAL CONTRACT 202O0283
Contract Type *
TASK ORDER
Amount*
$307,071.00
Renewable
NO
Automatic Renewal
Grant
IGA
Department
HEALTH
Department Email
CM-Health@weldgov.com
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Requested BOCC Agenda Due Date
Date* 05/30/2024
06/03/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date *
05/30/2025
Committed Delivery Date
Renewal Date
Expiration Date*
06/30/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JASON CHESSHER CHERYL PATTELLI BRUCE BARKER
DH Approved Date Finance Approved Date Legal Counsel Approved Date
05/23/2024 05/24/2024 05/24/2024
Final Approval
BOCC Approved Tyler Ref #
AG 060324
BOCC Signed Date Originator
JBEEBE
BOCC Agenda Date
06/03/2024
Hello