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Home My WebLink About20242468.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO WEDNESDAY, SEPTEMBER 18, 2024 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, September 18, 2024, at the hour of 9:00 a.m. Or: ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Kevin D. Ross, Chair — EXCUSED Commissioner Perry L. Buck, Pro-Tem Commissioner Mike Freeman Commissioner Scott K. James Commissioner Lori Saine Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Houstan Aragon Chief Financial Officer, Cheryl Pattelli i=' MINUTES: There being no corrections to the Minutes of the Board of County Commissioners meeting of September 4, 2024, as printed, Commissioner James moved to approve. Commissioner Freeman seconded the motion and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the Agenda. CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda, as printed. Commissioner James seconded the motion and it carried unanimously. WARRANTS: 1) GENERAL WARRANTS - SEPTEMBER 17, 2024: Commissioner James moved to approve the General Warrants, as printed. Commissioner Freeman seconded the motion and it carried unanimously. Le BIDS: 1). APPROVE BID #62400123, CANON MULTI -FUNCTION PRINTERS - FINANCE DEPARTMENT (PRINTING AND SUPPLY) (CONT'D FROM 9/16/2024): Toby Taylor, Purchasing Department, stated staff recommends selecting the lowest bidder who met specifications, Capital Business Systems, Inc., for a total amount of $29,860.00. He noted the bid requested information for any additional costs related to maintenance, including parts, labor, and toner, which he detailed the record. Commissioner Saine moved to approve said bid. The motion was seconded by Commissioner James and it carried unanimously. 1013 Minutes, Wednesday, September 18, 2024 Page 1 2024-2468 BC0016 2) APPROVE BID #B2400058, FIBER REPAIR — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Taylor reviewed the two (2) bids that were received, and after review, staffs recommendation is to select Alto Communications, LLC, as they were the lowest cost solution, for a total amount of $73,584.00, which staff confirmed meets specifications. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner James and it carried unanimously. 3) APPROVE BID #62400120, DEPARTMENT OF PUBLIC SAFETY COMMUNICATIONS EXPANSION AND RENOVATION - FACILITIES DEPARTMENT: Mr. Taylor introduced WCC Construction, LLC, as the low bidder recommended by staff and confirmed they met all specifications, with said bid amounting to $2,255,000.00. Commissioner James moved to approve said bid. The motion was seconded by Commissioner Freeman and it carried unanimously. il= 4) APPROVE BID #62400122, DACONO HOUSEHOLD HAZARDOUS WASTE BUILDING ROOF REPLACEMENT - FACILITIES DEPARTMENT: Mr. Taylor stated staff recommends selecting the lowest bidder who met specifications, Select Roofing Contractors, for a total amount of $35,253.00. Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner James and it carried unanimously. 5) PRESENT BID #62400121, HOUSING NEEDS ASSESSMENT FOR UNINCORPORATED WELD COUNTY - DEPARTMENT OF PLANNING SERVICES: Mr. Taylor stated one (1) bid was received and staff will make a recommendation on October 2, 2024. 6) PRESENT BID #62400125 BOND AND COPIER PAPER - DEPARTMENT OF FINANCE (PRINTING AND SUPPLY): Mr. Taylor stated six (6) bids were received, with one (1) vendor considered non -responsive and deemed incomplete. He indicated staff will make a recommendation on October 2, 2024. rrui itel OLD BUSINESS: 1) CONSIDER CONTRACT ID #8709 AGREEMENT FOR REMOVAL OF GAS/OIL PIPELINES FOR CRS 54 AND 13 INTERSECTION ROUNDABOUT PROJECT, AND AUTHORIZE CHAIR PRO-TEM TO SIGN - DCP OPERATING COMPANY, LP (CONT'D FROM 9/16/2024): Clay Kimmi, Department of Public Works, stated the agreement allows for removal of DCP pipelines that impede future construction related to the County Roads (CRs) 54 and 13 Roundabout Improvements Project. He explained the current easement is no longer needed and will be vacated, pipelines abandoned, and removed from the ground for the estimated cost of $151,585.00. Mr. Kimmi indicated any additional costs associated to the removal will be invoiced; however, if the cost is lower, then the County will be refunded the difference. Commissioner Freeman moved to approve said agreement and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner James and it carried unanimously. ea NEW BUSINESS: 1) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES FOR ACCOUNT NO. P9104689 - LAMBLAND, INC., C/O JADE SHUFLIN: Brenda Dones, Weld County Assessor, explained the petition for abatement is associated to a business personal property account and the equipment used by the business must be reported by the owner on an annual declaration schedule. She stated in this instance, the equipment is leased and has mobile machinery tags, meaning they have paid the specific ownership tax, thus making the equipment exempt from property tax. Ms. Dones recommended approval of the petition, in -part, for tax year 2023 to adjust the actual value from $4,436,458.00 to $1,664,153.00, that alters taxes from $87,480.63 to $32,814.87, which results in an abatement of $54,665.76. Commissioner James moved to approve, in -part, said petition. Seconded by Commissioner Freeman, the motion carried unanimously. Minutes, Wednesday, September 18, 2024 Page 2 2024-2468 BC0016 I�W.I 2) CONSIDER PETITIONS FOR ABATEMENT OR REFUND OF TAXES FOR VARIOUS ACCOUNT NUMBERS AND TAXPAYERS: Ms. Dones stated the petitions for abatement are a collective of 24 separately owned accounts that are represented by the same tax agent, who has requested denial on each of the accounts listed in the Resolution to preserve their rights to file on to the state. She noted .no other information was provided by the tax agent; however, staff has reviewed each of the accounts to verify the assessed values are fair and accurate, and rather than reviewing details of each of the accounts, she stated a table is provided with all the account numbers, petitioners, and values in the Resolution. No petitioners were present and no public testimony was offered concerning this matter. Commissioner James moved to deny said petitions. The motion was seconded by Commissioner Freeman, and it carried unanimously. i 3) CONSIDER PETITIONS FOR ABATEMENT OR REFUND OF TAXES FOR VARIOUS ACCOUNT NUMBERS AND TAXPAYERS: Ms. Dones stated the petitions of abatement are a collective of 13 separately owned accounts that are represented by the same tax agent, who has requested denial on each of the accounts listed in the Resolution to preserve their rights to file on to the state. She noted no other information was provided by the tax agent; however, staff has reviewed each of the accounts to verify the assessed values are fair and accurate, and rather than reviewing details of each of the accounts, she stated a table is provided with all the account numbers, petitioners, and values in the Resolution. No petitioners were present and no public testimony was offered concerning this matter. Commissioner James moved to deny said petitions. The motion was seconded by Commissioner Freeman. Commissioner Saine expressed she is not comfortable with the number of abatements on one (1) docket, and upon a roll call vote of three (3) to one (1), the motion carried, with Commissioner Saine opposed. LE 4) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES FOR 2024 CBOE INDEPENDENT REFEREE AND AUTHORIZE CHAIR PRO-TEM TO SIGN — WILLIAM GARCIA: Karin McDougal, Deputy County Attorney, stated the agreement allows for an independent referee to hear the property tax appeals on behalf of the County Board of Equalization, with a term commencing on October 1, 2024, and ending November 30, 2024, at the cost of $85.00, per hour, with a minimum of $600.00 per hearing day. She clarified 2024 is not a re -appraisal year; therefore, only one (1) referee is needed to hear the lower volume of appeals. Commissioner Freeman moved to approve said agreement and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner James, and it carried unanimously. lox lLeal 5) CONSIDER CONTRACT ID #8657 MODIFICATION LETTER TO EXPENDITURE AUTHORIZATION AND WORK PLAN FOR WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) REEMPLOYMENT SERVICES AND ELIGIBILITY ASSESSMENT (RESEA) PROGRAM, AND AUTHORIZE CHAIR PRO-TEM AND DEPARTMENT OF HUMAN SERVICES TO SIGN: Jamie Ulrich, Director of the Department of Human Services, stated the modification letter extends the funding associated to the RESEA Program that defrays the costs incurred by the Workforce Center to help re-employ selected participants through comprehensive early intervention strategies. Commissioner Freeman moved to approve said modification letter and authorize the Chair Pro-Tem and Department of Human Services to sign. The motion was seconded by Commissioner James and it carried unanimously. A 6) CONSIDER CONTRACT ID #8673 CASE MANAGEMENT AGENCY (CMA) SERVICE AGREEMENT TERMS AND CONDITIONS AND AUTHORIZE CHAIR PRO-TEM TO SIGN - 6 BEET MUSIC: Ms. Ulrich stated the vendor provides services through the Case Management Agency (CMA) to qualified clients. In response to Commissioner Saine, Ms. Ulrich explained the vendor provides children on waiver programs with funding through state funding, such as Medicaid. Tami Grant, Deputy Director of the Department of Human Services, further explained the Area Agency on Aging (AAA) has historically Minutes, Wednesday, September 18, 2024 Page 3 2024-2468 BC0016 been a division within the department that focuses on programs for the senior population with funding through the Older Americans Act (OAA); however, with the department acquiring the CMA, there has been a shift from being known as AAA to be known as Home and Community Support Center, which also encompasses families with children who experience intellectual deficits or physical disabilities. Commissioner Freeman moved to approve said agreement and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner Saine and the motion carried unanimously. 7) CONSIDER CONTRACT ID #8697 CASE MANAGEMENT AGENCY (CMA) SERVICE AGREEMENT TERMS AND CONDITIONS, AND AUTHORIZE CHAIR PRO-TEM TO SIGN - TENDER CARE PEDIATRIC SERVICES, INC., DBA TENDER CARE MEDICAL SUPPLY: Ms. Ulrich stated the vendor provides pediatric services for children in voucher programs through the CMA. Commissioner James moved to approve said agreement and authorize the Chair Pro-Tem to sign. Seconded by Commissioner. Freeman, the motion carried unanimously. Ita 8) CONSIDER CONTRACT ID #8674 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR PRO-TEM TO SIGN - JUSTIN OLIVER AND LYNETTE PUGA-OLIVER: Ms. Ulrich stated the contract is for a new foster care home located in Milliken, Colorado. Commissioner Freeman moved to approve said contract and authorize the Chair Pro-Tem to sign. The motion, which was seconded by Commissioner James, carried unanimously. In'' 9) CONSIDER CONTRACT ID #8692 GRANT CONTRACT FOR 2024-2025 COLORADO RESPITE COALITION (CRC) AND AUTHORIZE CHAIR PRO-TEM TO SIGN - EASTERSEALS COLORADO: Ms. Ulrich stated the contract allows for respite options for family caregivers in Weld County with grant funds, in the amount of $10,000.00. Commissioner James moved to approve said contract and authorize the Chair Pro-Tem to sign. Commissioner Freeman seconded the motion and it carried unanimously. 10) CONSIDER CONTRACT ID #8696 CHANGE ORDER #3 TO PURCHASE ORDER FUNDS FOR FAMILY FIRST TRANSITION ACT TO IMPLEMENT A THERAPEUTIC FOSTER CARE PROGRAM AND AUTHORIZE DEPARTMENT OF HUMAN SERVICES TO DISBURSE FUNDS: Ms. Ulrich stated the change order allows for continued funding for therapeutic foster care services. Commissioner James moved to approve said change order and authorize the Department of Human Services to disburse funds. The motion was seconded by Commissioner Freeman and it carried unanimously. Iii 11) CONSIDER CONTRACT ID #8705 AGREEMENT FOR PROFESSIONAL SERVICES FOR LANGUAGE TRANSLATION AND INTERPRETATION SERVICES, AND AUTHORIZE CHAIR PRO-TEM TO SIGN - CYRACOM INTERNATIONAL, INC.: Ms. Ulrich stated the agreement is for verbal translation and interpretation services. Commissioner Freeman moved to approve said agreement and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner James and it carried unanimously. .' 12) CONSIDER CONTRACT ID #8706 AGREEMENT FOR PROFESSIONAL SERVICES FOR DOCUMENT TRANSLATION AND INTERPRETATION SERVICES, AND AUTHORIZE CHAIR PRO-TEM TO SIGN - CYRACOM INTERNATIONAL, INC.: Ms. Ulrich stated the agreement is for written document translation and interpretation services. Commissioner James moved to approve said agreement and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner Freeman and it carried unanimously. Minutes, Wednesday, September 18, 2024 Page 4 2024-2468 BC0016 !." 13) CONSIDER CONTRACT ID #8701 AMENDMENT #1 TO SERVICE. AGREEMENT FOR ADMINISTRATION BUILDING (1150 'O' ST, GREELEY) HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) CONTROL UPGRADES (BID #B2400109), AND AUTHORIZE CHAIR PRO-TEM TO SIGN - JOHNSON CONTROLS, INC.: Patrick O'Neill, Director of the Facilities Department, explained during execution of the contract the vendor requested amendments concerning damages, payments, products, and force majeure events, which were reviewed and deemed acceptable by the County Attorney's Office. Commissioner Freeman moved to approve said amendment and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner James and it carried unanimously. A 14) CONSIDER RENEWAL APPLICATION FOR OPTIONAL PREMISES (COUNTY) LIQUOR LICENSE AND AUTHORIZE CHAIR PRO-TEM TO SIGN - FRITZLER FARMS, INC., DBA FRITZLER FARM PARK: Matthew Conroy, Assistant County Attorney, stated the renewal application is for the Fritzler Farm Park, which is located in LaSalle, Colorado. He indicated this location has been permitted since August, 2015, and staff has no concerns and recommends approval. Commissioner Freeman moved to approve said renewal application and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner James and it carried unanimously. El PUBLIC COMMENT: 1) Steve Teets, City of Greeley resident, offered his comments to the Board. RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:30 a.m. These Minutes were approved on the 2nd day of October, 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, ATTEST: C `; ,A Weld County Clerk to the Board �A A BY: I Yl . 1k,QAI,c) ITC/K_. Deputy Clerk to the Boar Ke a -G Ross, Chair Perry L. puck, Pro-Tem Mike reeman Sco t . James EXCUSED DATE OF APPROVAL Lori Saine Minutes, Wednesday, September 18, 2024 Page 5 2024-2468 BC0016 ATTENDANCE LIST DATE : cvt $/ a-{-' NAME - PLEASE PRINT LEGIBLY ADDRESS (CITY, STATE ZIP) EMAIL COUNTY OF RESIDENCE SPEAKING (Y/N)? STeJ re,eTs Po .6ca. c ,eycdc.� :�v6 i _ c4)e4-O X Hello