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Home My WebLink About20241322.tiffCon -Iva cfi c19 I PROFESSIONAL SERVICE AGREEMENT BETWEEN WELD COUNTY AND NORTHERN COLORADO COUNSELING AND ASSESSMENT, LLC THIS AGREEMENT is made and entered into this ZZ"(day of Mat__, 2024, by and between the Board of Weld County Commissioners, on behalf of the Weld C my Department of Human Services, hereinafter referred to as "County," and Northern Colorado Counseling and Assessment, LLC, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor to perform services as required by County and set forth in the attached Exhibits; and WHEREAS, Contractor is willing and has the specific ability, qualifications, and time to perform the required services according to the terms of this Agreement; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; and WHEREAS, the Colorado Department of Human Services has provided Core and Non - Core or other funding to the Department for Mental Health Services and Sex Abuse Treatment. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in the attached Exhibits, each of which forms an integral part of this Agreement and are incorporated herein. The parties each acknowledge and agree that this Agreement, including the attached Exhibits, define the performance obligations of Contractor and Contractor's willingness and ability to meet those requirements (the "Work"). If a conflict occurs between this Agreement and any Exhibit or other attached document, the terms of this Agreement shall control, and the remaining order of precedence shall based upon order of attachment. Exhibit A consists of the Scope of Services. Exhibit B consist of the Rate Schedule. Exhibit C consists of County's Request for Proposal (RFP) as set forth in Bid Package No. B2400040 which is incorporated into this agreement by reference and will be provided upon request to the Department. Exhibit D consists of Contractor's Response to County's Request. 2. Service or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the Work described in the attached Exhibits. ec: 8ice-d,a,41o) 2024-1322 CohwifiA4cp,dA �r22/24 VOcll.Q Services shall be provided by the Contractor to any person(s) eligible for services in compliance with Exhibits A, Scope of Services, and Exhibit D, Contractor's Response to Request for Proposal. Contractor shall further be responsible for the timely completion and acknowledges that a failure to comply with the standards and requirements of Work within the time limits prescribed by County may result in County's decision to withhold payment or to terminate this Agreement. 3. Term. The term of this Agreement shall be from June 1, 2024, through May 31, 2027, unless sooner terminated as provided herein, and is subject to continued budget appropriations. 4. Termination; Breach; Cure. County may terminate this Agreement for its own convenience upon thirty (30) days written notice to Contractor. Either Party may immediately terminate this Agreement upon material breach of the other party, however the breaching party shall have fifteen (15) days after receiving such notice to cure such breach. If this Agreement is terminated by County, Contractor shall be compensated for, and such compensation shall be limited to, (1) the sum of the amounts contained in invoices which it has submitted and which have been approved by the County; (2) the reasonable value to County of the services which Contractor provided prior to the date of the termination notice, but which had not yet been approved for payment; and (3) the cost of any work which the County approves in writing which it determines is needed to accomplish an orderly termination of the work. County shall be entitled to the use of all material generated pursuant to this Agreement upon termination. Upon termination of this Agreement by County, Contractor shall have no claim of any kind whatsoever against the County by reason of such termination or by reason of any act incidental thereto, except for compensation for work satisfactorily performed and/or materials described herein properly delivered. 5. Extension or Amendment. Any amendments or modifications to this agreement shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. Accordingly, no claim that the County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by the County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. Any claims by the Contractor for adjustment hereunder must be made in writing prior to performance of any work covered in the anticipated Amendment, unless approved and documented otherwise by the County Representative. Any change in work made without such prior Amendment shall be deemed covered in the compensation and time provisions of this Agreement, unless approved and documented otherwise by the County Representative. 6. Compensation. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Rate Schedule as described as Exhibit B. 2 Contractor agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to the Contractor. No payment in excess of that set forth in the Exhibits will be made by County unless an Amendment authorizing such additional payment has been specifically approved by Weld County as required pursuant to the Weld County Code. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the service for which payment was made did not perform as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. Unless expressly enumerated in the attached Exhibits, Contractor shall not be entitled to be paid for any other expenses (e.g. mileage). Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 7. Independent Contractor. Contractor agrees that it is an independent contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits (including unemployment insurance or workers' compensation benefits) from County as a result of the execution of this Agreement. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of the Work without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County and to the extent of the Work to be performed by the 3 subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records, and computer files generated by Contractor in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential information of the Contractor should be transmitted separately from non -confidential information, clearly denoting in red on the relevant document at the top the word, "CONFIDENTIAL." However, Contractor is advised that as a public entity, Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S. 24-72-201, et seq., with regard to public records, and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this Agreement. 11. Warranty. Contractor warrants that the Work performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all Work shall be performed by qualified personnel in a professional manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. Upon completion of the Work, Contractor shall submit to County originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of reports and incidental material(s) furnished under this Agreement shall not in any way relieve Contractor of responsibility for the quality and accuracy of the project. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor, and County's action or inaction when any such breach or default exists shall not impair or prejudice any right or remedy available to County with respect to such breach or default. No assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the County of, or payment for, the Work completed under this Agreement shall 4 not be construed as a waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods, and services provided pursuant to this Agreement, and shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. For all coverages, Contractor's insurer shall waive subrogation rights against County. a. Types of Insurance. Workers' Compensation / Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontractor is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractor executes the appropriate sole proprietor waiver form. Commercial General Liability Insurance including public liability and property damage, covering all operations required by the Work. Such policy shall include minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal injury; $5,000 Medical payment per person. Automobile Liability Insurance: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles used in the performance of this Contract. Professional Liability (Errors and Omissions Liability). The policy shall cover professional misconduct or lack of ordinary skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained or an extended discovery period will be exercised for a period of two (2) years beginning at the time work under this Contract is completed. Minimum Limits: $1,000,000 Per Loss; $2,000,000 Aggregate. b. Proof of Insurance. Upon County's request, Contractor shall provide to County a certificate of insurance, a policy, or other proof of insurance as determined in County's sole discretion. County may require Contractor to provide a certificate of insurance 5 naming Weld County, Colorado, its elected officials, and its employees as an additional named insured. c. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above -described insurance prior to their commencement of the Work, or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. d. No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. e. Certification of Compliance with Insurance Requirements. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits, actions, claims, or willful acts or omissions of any type or character arising out of the Work done in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. 6 15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 16. Examination of Records. To the extent required by law, the Contractor agrees that an duly authorized representative of County, including the County Auditor, shall have access to and the right to examine and audit any books, documents, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. Contractor agrees to maintain these documents for three years from the date of the last payment received. 17. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 18. Notices. County may designate, prior to commencement of Work, its project representative ("County Representative") who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to County Representative. All notices or other communications made by one party to the other concerning the terms and conditions of this contract shall be deemed delivered under the following circumstances: (a) personal service by a reputable courier service requiring signature for receipt; or (b) five (5) days following delivery to the United States Postal Service, postage prepaid addressed to a party at the address set forth in this contract; or (c) electronic transmission via email at the address set forth below, where a receipt or acknowledgment is required and received by the sending party; or Either party may change its notice address(es) by written notice to the other. Notice may be sent to: TO CONTRACTOR: Name: Nora "Christina" Rascon Gentry Position: Psychologist Address: 821 9th Street Address: Greeley, Colorado 80631 E-mail: dr.rascon@nococounseling.co Phone: (720) 588-0565 7 TO COUNTY: Name: Jamie Ulrich Position: Director Address: P.O. Box A Address: Greeley, Colorado 80632 E-mail: iulrich@weld.gov Phone: (970) 400-6510 19. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 20. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other Contractors or persons to perform services of the same or similar nature. 21. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented only by a written instrument signed by both parties. 22. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 23. Employee Financial Interest/Conflict of Interest — C.R.S. §524-18-201 et seq. and §24- 50-507. The signatories to this Agreement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. Contractor agrees that if Contractor employs a former employee of the Department of Human Services, Contractor will notify the County within 30 days of employment. The Contractor will also abide by applicable requirements under C.R.S. 24-18- 201 et seq. 24. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond expiration or termination of this Agreement (including, without limitation, the warranties, indemnification obligations, confidentiality and record keeping requirements) shall survive any such expiration or termination. 25. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. 26. Governmental Immunity. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 27. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 28. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 29. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 30. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 31. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any extra -judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. 32. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. 9 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST:W4Zws.) BY: rk to the Board BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO o Deputy CI o e Kevin D. Ross, Chair 10 MAY 2 2 2024 CONTRACTOR: Northern Colorado Counseling and Assessment, LLC 821 9th Street Greeley, Colorado 80631 Nora ChrLrtfha Won Gorky Norx �M1istina N�scor. �en;ry I'-�e r 9. 20.`! 1^.. V M,T, Nora Christina Rascon Gentry, Psychologist Date: May9,2°24 EXHIBIT A SCOPE OF SERVICES Contractor will provide Mental Health Services and Sex Abuse Treatment, as referred by the Department. Mental Health Services 1. Mental Health Evaluation a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Clinical interview. ii. Limited testing including mini mental status, brief personality inventory, and a symptom inventory. b. Anticipated Frequency of Services: i. One (1) appointment for three (3) to four (4) hours. c. Anticipated Duration of Services: i. One (1) appointment for three (3) to four (4) hours. d. Goals of Services: i. Gain a greater understanding of the client's mental health functioning including: 1. Presence of any mental health symptoms/disorders. 2. How the symptoms are impacting the client's functioning. 3. How to best address the client's mental health concerns. e. Outcomes of Services: i. A report that addresses any mental health symptoms the client may be experiencing. ii. Recommendations for an appropriate treatment plan. iii. Identification of other services such as mentoring and family therapy that the client may benefit from. f. Target Population: i. Ages fourteen (14) and older. ii. Male and female. g. Language: i. English and Spanish. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In Contractor's office located at 4689 West 20th Street, Suite E, Greeley, Colorado 80631. ii. In the Weld County Jail located at 2110 O Street, Greeley, Colorado 80631. 2. Consultation a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Modalities, curriculum, and tools will be determined based upon the needs of the referral source. ii. Contractor will utilize professional expertise in the Sex Offender Management Board (SOMB) field and knowledge as it relates to clinical psychology. b. Anticipated Frequency of Services: i. As determined by the Department. c. Anticipated Duration of Services: i. As determined by the Department. d. Goals of Services: i. Provide Department employees guidance in how to best accommodate a client or handle the current case. e. Outcomes of Services: i. Department employees would gain guidance on how to best accommodate a client or handle the current case. f. Target Population: i. Department employees and other professionals. g. Language: i. English and Spanish. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In Contractor's office located at 4689 West 20th Street, Suite E, Greeley, Colorado 80631. ii. Virtually. 3. Psychological Evaluation a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Clinical interview. ii. Multiple questionnaires and inventories related to personality, trauma, and substance use. iii. Projective assessments. iv. IQ/Cognitive functioning testing. v. Memory testing. vi. Malingering/effort testing. vii. Coordination with other professionals such as the client's therapist, probation officer, or significant other to obtain collateral information regarding the client's functioning. b. Anticipated Frequency of Services: i. One (1) four (4) to six (6) hour testing session per week. Testing time will vary depending on the case. c. Anticipated Duration of Services: i. Typically, two (2) to three (3) testing sessions. d. Goals of Services: i. Provide a holistic picture of the client including their mental health functioning, personality structure and how they interpret/perceive themselves, the world, and others. ii. Provide information regarding the client's cognitive functioning and whether or not they are able to function and/or meet the expectations set for them. iii. If memory is a concern, testing could determine if the client has true deficits in memory. Furthermore, a psychological evaluation could include malingering testing to determine if the client is feigning or exaggerating symptoms. e. Outcomes of Services: i. A report that identifies: 1. The client's current level of functioning including mental health symptoms or any diagnosis that may be present. 2. A proposed treatment plan. 3. Identification of other services the client may benefit from that would help set them up for success. f. Target Population: i. Ages fourteen (14) and older. ii. Male and female. g. Language: i. English and Spanish. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In Contractor's office located at 4689 West 20th Street, Suite E, Greeley, Colorado 80631. ii. In the Weld County Jail located at 2110 O Street, Greeley, Colorado 80631. Sexual Abuse Treatment 1. Boundaries Treatment a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Sex Offense Treatment topics including appropriate boundaries, healthy relationships and healthy sexuality, consent, communication, emotion management, decision making and problem -solving skills, impulse control, empathy, cognitive distortions and reframing distorted thinking, and self-esteem. b. Anticipated Frequency of Services: i. Individual: One (1) time per week for forty-five (45) to fifty (50) minutes. ii. Group: One (1) time per week for one (1) hour. c. Anticipated Duration of Services: i. Twelve (12) weeks. d. Goals of Services: i. Develop a thorough understanding of healthy and appropriate boundaries in any and all relationships such as romantic relationships, familial relationships, and professional relationships. ii. While learning about boundaries, the client will learn basic life skills such as communication, thinking errors, and accountability that will help facilitate the process of identifying, respecting, and enforcing appropriate boundaries. iii. Client will demonstrate internalization of the Boundaries curriculum through daily life application. e. Outcomes of Services: i. Client will show an understanding of the Boundaries curriculum and demonstrate they have internalized treatment topics and can apply such knowledge to novel situations. ii. Client will show how they will apply the skills they have learned in treatment. f. Target Population: i. Ages fourteen (14) and older. ii. Male and female. g. Language: i. English and Spanish. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In Contractor's office located at 4689 West 2e Street, Suite E, Greeley, Colorado 80631. 2. Sex Offense Specific/Psychosexual Evaluations a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Sex Offense Management Board (SOMB) Standards and Guidelines. ii. Clinical interview. iii. Risk assessments: 1. Sex Offender Treatment Intervention and Progress Scale (SOTIPS). 2. Vermont Assessment of Sex Offender Risk-Il (VASOR-II). 3. Juvenile Sex Offender Assessment Protocol -II (JSOAP-II). 4. Child Pornography Offender Risk Tool (CPORT). 5. Psychological and sexual functioning assessments. b. Anticipated Frequency of Services: i. One (1) four (4) to six (6) hour appointment. c. Anticipated Duration of Services: i. One (1) time evaluation. d. Goals of Services: i. Determine client's risk level. ii. Determine client's appropriate level of supervision. iii. Inform client's treatment planning. iv. Identify any other services that help set the client up for success. e. Outcomes of Services: i. Identify client's risk level and/or risk factors. ii. Identify an appropriate level of supervision/containment. iii. Propose a treatment plan. f. Target Population: i. Ages twelve (12) years and older. ii. Male and female. g. Language: i. English and Spanish. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In Contractor's office located at 4689 West 20th Street, Suite E, Greeley, Colorado 80631. ii. In Community. Terms 1. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. 2. Contractor agrees to receive referrals for services through e-mail and will provide an identified e-mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. 3. Contractor will respond to the Mental Health and Support Services Team (HS- CWServiceReferral@weld.gov) within three (3) business days regarding the ability to accept the received referral. 4. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Mental Health and Support Services Team HS- CWServiceReferral@weld.gov. 5. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Mental Health and Support Services Team HS- CWServiceReferral@weld.gov. No other Department staff or other party to the case may authorize services or modifications to services. 6. Contractor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absences for services. If a rate for "no shows" is not specifically stated in Exhibit B, Rate Schedule, then Contractor understands that the Department will not reimburse for "no-shows". Contractor understands that the Department will only reimburse Contractor for up to two (2) "no-shows" on the part of case participants who cancel without 24 -hour notice. After three (3) "no-shows", Contractor will place client on a behavioral plan requiring attendance or discharge the client from services. Contractor must inform the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral@weld.gov within three (3) days of when the client is placed on a behavioral plan or discharged. 7. Contractor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to occur within 30 days of the cancellation, will be offered to the client (excluding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contractor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral@weld.gov immediately via email, to discuss service continuation. 8. Contractor will identify, in detail, areas of continued concern and make recommendations to the caseworker in a monthly report regarding continuation of services and/or the need for additional services. 9. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 10. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational, or behavioral issues. Areas of concern should be reported to the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral@weld.gov immediately AND on the required monthly report. 11. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Core Service Coordinator or any member of the Mental Health and Support Services Team. Any changes to Family Time referrals will be approved by a new referral signed by the Child Welfare Supervisor. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 12. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Bid Meetings, Professional Staffings, Family Team Meetings and/or Team Decision Making meetings. The Department will reimburse for actual participation in the meeting only so long as there is written authorization from the Mental Health and Support Services Team, and the facilitator documents in the meeting notes the timeframe that the provider attended and when participation in the meeting is deemed appropriate and necessary by the Department. The Facilitator will be responsible for filling out the time attended on the meeting notes. Staffings and/or meetings other than those listed above are not considered reimbursable unless otherwise approved by the Mental Health and Support Services Team. Contractor may participate by phone or virtually, if approved by the Department. 13. On a monthly basis, the Contractor will notify the Mental Health and Support Services Team HS-CWServiceReferral@weld.gov of new staffwho will manage and/or administer the services with the following information: a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Department clients. 14. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas: Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR) and will address the aforementioned three areas when completing monthly reports as required by Paragraph 9 of this Exhibit. 15. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 16. Training Contractor may be required to attend training at the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 17. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at (970) 336-7235 and advise that the subpoena must be personally served. 18. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department, and the Contractor. Contractor will collaborate in a timely manner with the Department to resolve issues pertaining to service delivery, service quality, documentation, and invoicing during referral period and after services have concluded. The Contractor will require clients to sign releases of information. Contractor understands that the Department will not reimburse for services rendered to Department clients until releases of information are obtained. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. The monitoring agency may, if in its sole discretion deems necessary or appropriate, have access to any program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures for purposes of monitoring. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. EXHIBIT B RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate(s) specified below in Paragraph 2, Fees for Services. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. For services funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit a State of Colorado direct deposit enrollment form, which will be provided by the Department, with a voided check, deposit slip or bank letter. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. For services not funded through Core Services; Contractor agrees to accept payment through County Warrant when funding source does not allow for direct deposit. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services ental ;Wealth Semi $ 150.00 Hour 0.67 Mile Mental Health Services: Mileage al Health on Mental Health Consultation: In- Office/Video only ttal Health Services: essi al Staffing l Health Service≤. No. Show Psychological Evaluation: In-Office/Video 350.00 Hour AND In -Home or Community :glc than: No Show ,. Sex Abuse Treatment $ 175.00 Hour Boundaries Treatment: In-Office/Video reat BSI Program Area Sex Abuse Treatment Rate $ 150.00 Unit Type Hour Service Name Sex Abuse Treatment: FTM, TDM, Professional Staffing :Mile. ex Ab se Treatm nt: mileage $ 1,100.00 Episode Sex Offense Specific/Psychosexual Evaluations: In-Office/Video AND In -Home or Community 250.00 ` Each Sex Offense Specific/Psychosexual Evaluations: No Show 3. Request for Reimbursement and Supporting Documentation Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 45 days from the date of service for each client receiving ongoing services. Contractor shall prepare and submit monthly a Request for Reimbursement and monthly report including other supporting documentation, if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 of this Agreement. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly reports for ongoing services must include the following information, entered in the "Narrative" box for each date of service: a. Time(s) of service (i.e. 2-4pm) b. Location of where the service took place (i.e. clinician's office, client's home, in the community.) c. Clinician/therapist name d. What interventions were used, recommendations and/or goals discussed, progressions towards goals, and client engagement. e. For mileage reimbursement, if applicable, the mileage accumulated minus roundtrip mileage that is included in the rate, starting location, and ending location. f. Any and all safety concerns. When submitting a Request for Reimbursement for a one-time service, the contractor shall submit the first and last page of the evaluation/report to confirm proof of services rendered. The full evaluation/report should be submitted by the contractor to the caseworker. For Monitored Sobriety services, proof of services rendered shall be the test result. Requests for Reimbursement and/or supporting documentation received after the 7th day of the month may delay payment. Requests for Reimbursement and/or supporting documentation received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 45 -day deadline may result in termination of the Agreement. 4. Payment The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: The service being provided by the contractor is not a Medicaid eligible service; a. The service is not deemed medically necessary; b. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; c. A Medicaid provider is not available to provide the needed service; d. Medicaid is exhausted for the needed service; or e. Medicaid denied service. f. The client is not eligible for Medicaid. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: a. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. b. Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 6. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A- 133. Exhibit C WELD COUNTY'S REQUEST FOR PROPOSAL (Weld County's Request for Proposal is incorporated into this agreement by reference and will be provided upon request to the Department.) This page is intentionally left blank Exhibit D Contractor's response to the Request for Proposal Exhibit D contains the following documents: • Attachment B — Provider Information Form (PIF) • Attachment C — Proposal • Attachment D — Staff Data Sheet • Certificate of Insurance (COI) ATTACHMENT C - PROPOSAL Please type your answers in the boxes below or check the appropriate box. Provider Information Bidder's Legal Name: (As reflected on W-9) Northern Colorado Counseling & Assessment, LLC Number of services offered on this Attachment C (max 5): You may complete another Attachment C if you have more than 5. Service #1 Service Name: Mental Health Evaluation Program Area: Mental Health Services Scope of Work Please Note: If the service is a monthly package, different levels should be indicated. All monthly packages must state a specific minimum number of direct service hours. (Please address each line item below using bulleted points) 1.1 Modalities, curriculum, tools used in delivery of service (DO NOT list company history): • A mental health evaluation includes the use of a clinical interview and limited testing to include a mini mental status, brief personality inventory, and a symptom inventory. 1.2 Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: • One three to four-hour appointment 1.3 Anticipated duration of service (i.e. 3-4 months): • One three to four-hour appointment 1.4 Three (3), or more, specific goals of the service (DO use bullet points): • Gain a greater understanding of the client's mental health functioning including the presence of any mental health symptoms/disorders • Understand how the symptoms are impacting the client's functioning • Understand how to best address their mental health concerns 1.5 Three (3), or more, specific outcomes of service: • Address any mental health symptoms the client may be experiencing • Recommendations for an appropriate treatment plan • Identify other services (e.g. mentor, family therapy, etc.) the client may benefit from 1.6 Target population of the service, including age and gender: • Males and females (ages 14+) 1.7 Languages service is available in (please list proficiency and if interpreter services are available): • English and Spanish — fluent can speak, read, and write in both languages. 1.8 Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: No 1.9 Service location — list where the service will take place (i.e. client's home, in -office, other) In -Office or Weld County Jail Rates Please Note: All rates need to include overhead and administrative work (i.e., scheduling or report writing). All rates should be per hour unless service is for evaluations/assessments, Home Studies or Monitored Sobriety. • For hourly Service rates please complete section 1.10 • For monthly Service rates please complete section 1.11 • For Home Study Providers please complete section 1.12 • For monitored Sobriety Providers please complete section 1.13 1.10 Hourly Service Rates: Service Service Type $ Amount Unit Type #1 REV. OCT 2023 1 ATTACHMENT C - PROPOSAL 1.10a In-Office/Video 750 Per Episode 1.10b In -Home Community or __ Select Unit Type. 1.10c Service Transportation Provided with -- Select Unit Type. 1.10d FTM, Staffing TDM, Prof. 150 per Hour 1.10e No show 200 per No Show 1.10f Mileage rate .67 per Mile 1.11 Monthly Service Rates (each level must be listed): If applicable Service Name with Level Mileage rate is paid after Rate per Month 20 roundtrip miles. Minimum Hours of Service: 1.12 Home Study Providers — List your rates in the box below. 1.13 Monitored Sobriety Providers — List your rates in the box below. Additional Comments 1.14 Weld County Use Only Service #1: Proposal Determination: Accept Comments: Approved by team 2/16/24 REV. OCT 2023 2 ATTACHMENT C - PROPOSAL Service #2 Service Name: Program Area: Psychological Evaluation Mental Health Services I Scope of Work Please Note: If the service is a monthly package, different levels should be indicated. All monthly packages must state a specific minimum number of direct service hours. (Please address each line item below using bulleted points) 2.1 Modalities, curriculum, tools used in delivery of service (DO NOT list company history): • A psychological evaluation is a comprehensive evaluation that can include but is not limited to a clinical interview, multiple questionnaires/inventories (related to personality, trauma, substance use, etc.), projective assessments, IQ/cognitive functioning testing, memory testing, and malingering/effort testing. • Each assessment battery is designed to meet the client's specific needs and ensure the referral question is answered. • In some cases, this may also include coordination with other professionals such as the client's therapist, probation officer, or significant other to obtain collateral information regarding the client's functioning. 2.2 Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: • One 4 -6 -hour testing session per week (testing time will vary depending on the complexity of the assessment battery and testing being completed) 2.3 Anticipated duration of service (i.e. 3-4 months): • Typically, two to three testing sessions (testing time will vary depending on the complexity of the assessment battery and testing being completed) 2.4 Three (3), or more, specific goals of the service (DO use bullet points): • Provide a wholistic picture of the client including their mental health functioning, personality structure, and how they interpret/perceive themselves, the world, and others. • In some cases, provide information regarding the client's cognitive functioning and whether or not they are able to function and/or meet the expectations set for them. • If memory is a concern, testing could determine if the client has true deficits in memory. • Provide malingering testing to determine if the client is feigning or exaggerating symptoms. 2.5 Three (3), or more, specific outcomes of service: • An organized, easy to read comprehensive report that identifies the client's current level of functioning including mental health symptoms or any diagnosis that may be present • A proposed treatment plan • Identify other services the client may benefit from that would help set them up for success 2.6 Target population of the service, including age and gender: • Males and females (ages 14+) 2.7 Languages service is available in (please list proficiency and if interpreter services are available): • English and Spanish — fluent can speak, read, and write in both languages. 2.8 Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: • No 2.9 Service location list where the service will take place (i.e. client's home, in -office, other) In -Office or Weld County Jail Rates Please Note: All rates need to include overhead and administrative work (i.e., scheduling or report writing). All rates should be per hour unless service is for evaluations/assessments, Home Studies or Monitored Sobriety. • For hourly Service rates please complete section 2.10 • For monthly Service rates please complete section 2.11 • For Home Study Providers please complete section 2.12 • For monitored Sobriety Providers please complete section 2.13 2.10 Hourly Service Rates: Service #2 Service Type $ Amount Unit Type REV. OCT 2023 ATTACHMENT C - PROPOSAL 2.10a In-Office/Video 350 Per Hour 2.10b In -Home or Community 350 Per Hour 2.10c Service Transportation Provided with -- Select Unit Type. 2.l0d Staffing TDM, Prof. 150 per Hour FTM, 2.10e No show 250 per No Show 2.10f Mileage rate 6� per Mile 2.11 Monthly Service Rates (each level must be listed): If applicable Service Name with Level 2.11a 2.11b 2.11c 2.11d 2.11e 2.11f 2.11g 2.11h 2.11i 2.11j Mileage rate is paid after 20 roundtrip miles. Rate per Month Minimum Hours of Service: 2.12 Home Study Providers — List your rates in the box below. 2.13 Monitored Sobriety Providers — List your rates in the box below. Additional Comments 2.14 Weld County Use Only Service #2: Proposal Determination: Accept Comments: Approved by team 2/16/24 REV. OCT 2023 4 ATTACHMENT C - PROPOSAL Service #3 Service Name: Consultation Program Area: Mental Health Services Scope of Work Please Note: If the service is a monthly package, different levels should be indicated. All monthly packages must state a specific minimum number of direct service hours. (Please address each line item below using bulleted points) 3.1 Modalities, curriculum, tools used in delivery of service (DO NOT list company history): • This will be determined based upon the needs of the referral source. • This clinician will utilize her expertise in the SOMB field and/or knowledge as it relates to clinical psychology. 3.2 Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: • As needed 3.3 Anticipated duration of service (i.e. 3-4 months): • As needed 3.4 Three (3), or more, specific goals of the service (DO use bullet points): • The goal of the consultation would be to provide the referral source and/or other professionals guidance in how to best accommodate a client or handle the current case. 3.5 Three (3), or more, specific outcomes of service: • As noted above, the outcome would be to provide guidance, knowledge, and understanding to the referral source regarding my area of expertise. 3.6 Target population of the service, including age and gender: Professionals 3.7 Languages service is available in (please list proficiency and if interpreter services are available): English and Spanish — fluent can speak, read, and write in both languages. 3.8 Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: No 3.9 Service location — list where the service will take place (i.e. client's home, in -office, other) In office or via phone/webex Rates Please Note: All rates need to include overhead and administrative work (i.e., scheduling or report writing). All rates should be per hour unless service is for evaluations/assessments, Home Studies or Monitored Sobriety. • For hourly Service rates please complete section 3.10 • For monthly Service rates please complete section 3.11 • For Home Study Providers please complete section 3.12 • For monitored Sobriety Providers please complete section 3.13 3.10 Hourly Service Rates: Service #3 Service Type $ Amount Unit Type 3.10a In-Office/Video 150 Per Hour 3.10b In -Home or Community -- Select Unit Type. 3.10c Service Transportation Provided with -- Select Unit Type. 3.10d FTM, Staffing TDM, Prof. 150 per Hour 3.10e No show -- per No Show 3.10f Mileage rate per Mile 3.11 Monthly Service Rates (each level must be listed): If applicable Service Name with Level Mileage rate is paid after roundtrip miles. Rate per Month Minimum Hours of Service: REV. OCT 2023 5 ATTACHMENT C - PROPOSAL 3.11a 3.11b 3.11c 3.11d 3.11e 3.11f 3.11g 3.11h 3.11i 3.11j 3.12 Home Study Providers — List your rates in the box below. 3.13 Monitored Sobriety Providers — List your rates in the box below. Additional Comments 3.14 Weld County Use Only Service #3: Proposal Determination: Accept Comments: Approved by team 2/16/24 REV. OCT 2023 6 ATTACHMENT C - PROPOSAL Service #4 Service Name: Sex Offense Specific/Psychosexual Evaluations Program Area: Sexual Abuse Treatment Scope of Work Please Note: If the service is a monthly package, different levels should be indicated. All monthly packages must state a specific minimum number of direct service hours. (Please address each line item below using bulleted points) 4.1 Modalities, curriculum, tools used in delivery of service (DO NOT list company history): • Use of SOMB Standards and Guidelines, clinical interview, risk assessments (SOTIPS, VASOR-II, JSOAP-II, CPORT, etc.), and psychological and sexual functioning assessments. 4.2 Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: • Typically, one four to six -hour appointment. Please note, this may take longer if the client has limited cognitive functioning. 4.3 Anticipated duration of service (i.e. 3-4 months): • One appointment 4.4 Three (3), or more, specific goals of the service (DO use bullet points): • determine risk level • determine appropriate level of supervision • inform treatment planning • identify any other services that help set the client up for success. 4.5 Three (3), or more, specific outcomes of service: • Identify a risk level and/or risk factors • Develop an appropriate level of supervision/containment • Propose a treatment plan 4.6 Target population of the service, including age and gender: Males and females (ages 12+) 4.7 Languages service is available in (please list proficiency and if interpreter services are available): • English and Spanish — fluent can speak, read, and write in both languages. 4.8 Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: No 4.9 Service location — list where the service will take place (i.e. client's home, in -office, other) In office or detention center Rates Please Note: All rates need to include overhead and administrative work (i.e., scheduling or report writing). All rates should be per hour unless service is for evaluations/assessments, Home Studies or Monitored Sobriety. • For hourly Service rates please complete section 4.10 • For monthly Service rates please complete section 4.11 • For Home Study Providers please complete section 4.12 • For monitored Sobriety Providers please complete section 4.13 4.10 Hourly Service Rates: Service #4 Service Type $ Amount Unit Type 4.10a In-Office/Video 1,100 Per Episode 4.10b In -Home or Community 1,100 Per Episode 4.10c Service Transportation Provided with -- Select Unit Type. 4.l0d FTM, Staffing TDM, Prof. 150 per Hour V 4.10e No show 250 per No Show REV. OCT 2023 ATTACHMENT C - PROPOSAL 4.10f Mileage rate .67 per Mile 4.11 Monthly Service Rates (each level must be listed): If applicable Service Name with Level 4.11a 4.11b 4.11c 4.11d 4.11e 4.11f 4.11g 4.11h 4.11i 4.11j Mileage rate is paid after 20 roundtrip miles. Rate per Month Minimum Hours of Service: 4.12 Home Study Providers — List your rates in the box below. 4.13 Monitored Sobriety Providers — List your rates in the box below. Additional Comments 4.14 Weld County Use Only Service #4: Proposal Determination: Accept Comments: Approved by team 2/16/24 REV. OCT 2023 8 ATTACHMENT C - PROPOSAL Service #5 Service Name: Boundaries Treatment Program Area: Sexual Abuse Treatment Scope of Work Please Note: If the service is a monthly package, different levels should be indicated. All monthly packages must state a specific minimum number of direct service hours. (Please address each line item below using bulleted points) 5.1 Modalities, curriculum, tools used in delivery of service (DO NOT list company history): • Sex Offense Treatment topics including but not limited to appropriate boundaries, healthy relationships and healthy sexuality, consent, communication, emotion management, decision making and problem -solving skills, impulse control, empathy, cognitive distortions and reframing distorted thinking, and self-esteem. 5.2 Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: • Once a week for 45-50 minutes session if individual or one hour once a week in group. 5.3 Anticipated duration of service (i.e. 3-4 months): • Typically, 12 weeks but can be longer depending on the client's needs and determination of the MDT/CST. 5.4 Three (3), or more, specific goals of the service (DO use bullet points): • Develop a thorough understanding of healthy and appropriate boundaries in any and all relationships (i.e. romantic relationships, familial relationships, professional relationships). • Learn basic life skills (e.g. communication, thinking errors, accountability, etc.) that will help facilitate the process of identifying, respecting, and enforcing appropriate boundaries. • Client will demonstrate internalization of the Boundaries curriculum through daily life application. 5.5 Three (3), or more, specific outcomes of service: • Show an understanding of the Boundaries curriculum • Demonstrate they have internalized treatment topics and can apply such knowledge to novel situations. • Client should be able to show how they will apply the skills they have learned in treatment 5.6 Target population of the service, including age and gender: Males and females (ages 14+) 5.7 Languages service is available in (please list proficiency and if interpreter services are available): English and Spanish — fluent can speak, read, and write in both languages. 5.8 Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: NO • 5.9 Service location — list where the service will take place (i.e. client's home, in -office, other) In office Rates Please Note: All rates need to include overhead and administrative work (i.e., scheduling or report writing). All rates should be per hour unless service is for evaluations/assessments, Home Studies or Monitored Sobriety. • For hourly Service rates please complete section 5.10 • For monthly Service rates please complete section 5.11 • For Home Study Providers please complete section 5.12 • For monitored Sobriety Providers please complete section 5.13 5.10 Hourly Service Rates: Service #5 Service Type $ Amount Unit Type 5.10a In-Office/Video 175 Per Hour 5.10b In -Home or Community -- Select Unit Type. 5.10c Transportation Service Provided with -- Select Unit Type. 5.10d FTM, Staffing TDM, Prof. 150 per Hour 5.10e No show 120 per No Show REV. OCT 2023 9 ATTACHMENT C - PROPOSAL 5.10f Mileage rate per Mile 5.11 Monthly Service Rates (each level must be listed): If applicable Service Name with Level 5.11a 5.11b 5.11c 5.11d 5.11e 5.11f 5.11g 5.11h 5.11i 5.11j Mileage rate is paid after roundtrip miles. Rate per Month Minimum Hours of Service: 5.12 Home Study Providers List your rates in the box below. 5.13 Monitored Sobriety Providers — List your rates in the box below. Additional Comments 5.14 Weld County Use Only Service #5: Proposal Determination: Accept Comments: Approved by team 2/16/24 REV. OCT 2023 10 ATTACHMENT D - STAFF DATA SHEET Bidder Must List All Staff Who Will Administer the Proposed Service(s) BIDDER'S LEGAL NAME (As it appears on the W-9): AGENCY CONTACT: Christina Rascon Northern Colorado Counseling & Assessment, LLC PHONE NUMBER: 720-210-8283 EMAIL: dr.rascon@nococounseling.co PROPOSED SERVICE(S): Psychological evaluations, mental health evaluations, boundaries tx, sex offense specific p evaluations and consultation Legal Last Name Initial Middle Name Previous (If applicable) Legal Last Legal First Name Service Type Credentials Licensuref DORA # (If applicable) Gentry CR Rascon Nora all ;ed clinical psycho PSY.0005167 Rangel M Gaunt Breanna all counselor/ license ACD .0000878 LPC.0013494 4 4 • I CHILD WELFARE REQUEST FOR PROPOSAL 2023-24 - VARIOUS SERVICES 1 � ACORCP CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DOdYYYY) 10/11/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: tf the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Trust Risk Management Services, Inc. doing business in CO as Potomac Risk Management Services, Inc. 1791 Paysphere Circle Chicago, IL 60674 INSURED Nora Rascon Gentry 4689 W 20th StUnit E Greeley, CO 80634 3419 CONTACT NAME: Trust Risk Management Services, Inc PHONE [A/C, No, E.xi): 877.637.9700 EMAIL ADDRESS: htkttrustrms.corn INSURER(S) AFFORDING COVERAGE FAX (NC, No): 877.251.5111 INSURER Ar ACE American Insurance Company INSURER B: INSURER C: INSURER D: NAIC 22667 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OFSUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE • ADOL INSR • SUBR_ WVD POLICY NUMBER POLICY EFF (MM/DOIYYYY) POLICY EXP (MM/DOIYYYY) 1 LIMITS - COMMERCIAL GENERAL LIABILITY ♦ . . EACH OCCURRENCE S CLAIMS MADE r OCCUR S DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) S PERSONAL & ADV INJURY S S 4 GENT AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE PRO- S PRODUCTS-COMP/OP AGG POLICY JECT LOC OTHER AUTOMOBILE LIABILITY $ COMBINED SINGLE LIMIT (Ea accident' ANY AUTO BODILY INJURY (Per Person) S BODILY INJURY (Per accident) S ALL SCHEDULED AUTOS NON -OWNED S PROPERTY DAMAGE (Per accident) HIRED AUTOS AUTOS $ UMBRELLA LIAB OCCUR EACH OCCURRENCE S EXCESS L.tAB S AGGREGATE DED RETENTION S S N / A $ PER OTH-, WORKERS COMPENSATION LI AND EMPLOYERS ABILITY• Y / N ANY PROPRIET'OR/PARTNER'EXECUTIVE STATUTE ER E EACH ACCIDENT S $ OFFICER/MEMBER EXCLUDED, (Mandatory in NH) tf yes. describe under E L DISEASE -EA EMPLOYEE. E L DISEASE - POLICY UMIT $ DESCRIPTION OF OPERATIONS beam A Y 58G28659167 11/09/2023 11/09/2024 Each Incident Annual Aggregate $1,000,000 $3,000,000 Psychologists Professional Liability Retroactive Date: 11/09/2018 DESCRIPTION OF OPERATIONS I LOCATIONS ! VEHICLES (ACORD 101, Addttlonal Remarks Schedule, may be attached If more space Is required): CERTIFICATE HOLDER CANCELLATION Additional Insured Board of County Commissioners of Weld County and Ifs officers/ employees Weld County 1150 O Street Greeley, CO, 80631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016'03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SIGNATURE REQUESTED: Weld/NCC & A PSA Final Audit Report 2024-05-09 Created: 2024-05-02 By: Windy Luna (wluna@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAAVVTvJEIuRUAu-_bTDcU7AMKCJsBmhsDB "SIGNATURE REQUESTED: Weld/NCC & A PSA" History Ln Document created by Windy Luna (wluna@weld.gov) 2024-05-02 - 10:22:07 PM GMT- IP address: 204.133.39.9 Cl Document emailed to dr.rascon@nococounseling.co for signature 2024-05-02 - 10:22:49 PM GMT n Email viewed by dr.rascon@nococounseling.co 2024-05-02 - 10:23:57 PM GMT- IP address: 172.226.137.20 in Email viewed by dr.rascon@nococounseling.co 2024-05-06 - 0:05:58 AM GMT- IP address: 104.28.48.216 Ln Email viewed by dr.rascon@nococounseling.co 2024-05-09 - 1:50:28 AM GMT- IP address: 172.226.137.4 a Signer dr.rascon@nococounseling.co entered name at signing as Nora Christina Rascon Gentry 2024-05-09 - 4:54:53 PM GMT- IP address: 23.31.66.101 da Document e -signed by Nora Christina Rascon Gentry (dr.rascon@nococounseling.co) Signature Date: 2024-05-09 - 4:54:55 PM GMT - Time Source: server- IP address: 23.31.66.101 Q Agreement completed. 2024-05-09 - 4:54:55 PM GMT Powered by Adobe Acrobat Sign Contract For Entity Information Entity Name* Entity ID* NORTHERN COLORADO @00042695 COUNSELING & ASSESSMENT LLC Contract Name * NORTHERN COLORADO COUNSELING & ASSESSMENT LLC (NEW PROFESSIONAL SERVICES AGREEMENT RELATED TO BID #B2400040) Contract Status CTB REVIEW Q New Entity? Contract ID 8191 Contract Lead * WLUNA Contract Lead Email wluna@weldgov.com;cob bxxlk@weldgov.com Parent Contract ID Requires Board Approval YES Department Project # Contract Description (CONSENT) NORTHERN COLORADO COUNSELING & ASSESSMENT LLC NEW PROFESSIONAL SERVICES AGREEMENT RELATED TO BID #B2400040. TERM: 06/01 /2024 THROUGH 05/31 /2027. Contract Description 2 PROVIDER WAS LISTED ON APPROVED VENDOR LIST PRESENTED TO THE BOCC ON 04/10/24. Contract Type * AGREEMENT Amount* $0.00 Renewable * YES Automatic Renewal Grant IGA Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 05/18/2024 05/22/2024 Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 03/31/2025 Renewal Date* 06/01/2025 Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 05/13/2024 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 05/13/2024 05/13/2024 05/13/2024 Final Approval BOCC Approved Tyler Ref # AG 052224 BOCC Signed Date Originator WLUNA BOCC Agenda Date 05/22/2024 Houstan Aragon From: Sent: To: Subject: noreply@weldgov.com Thursday, July 10, 2025 1:55 PM CM-ClerktoBoard; Windy Luna; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (9751) Contract # 9751 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: NORTHERN COLORADO COUNSELING & ASSESSMENT LLC Contract Name: NORTHERN COLORADO COUNSELING & ASSESSMENT LLC (NEW PROFESSIONAL SERVICES AGREEMENT RELATED TO BID #B2400040) Contract Amount: $0.00 Contract ID: 9751 Contract Lead: WLUNA Department: HUMAN SERVICES Review Date: 3/31/2027 Renewable Contract: NO Renew Date: Expiration Date:5/31/2027 Tyler Ref #: 20241322 Thank -you Cor-A-vac+11)01s1 Vas -1- 7vacle-'�ev�eue� 2 cSZ4 —13ZZ Houstan Aragon From: Sent: To: Cc: Subject: Attachments: Good afternoon CTB, FAST TRACK ITEM: Windy Luna Thursday, July 10, 2025 1:38 PM CTB; Houstan Aragon HS -Contract Management FAST TRACK - Northern Colorado Counseling and Assessment, LLC (CMS #9751) _NCC & A PSA (e).pdf Attached please find the Northern Colorado Counseling and Assessment, LLC Professional Services Agreement, known as Tyler ID# 2024-1322. The term of this Professional Services Agreement is June 1, 2024 through May 31, 2027. No changes are requested at this time. This will be a Fast Track item in CMS for tracking purposes only (CMS#9751). Thank you, Windy Luna Windy Luna Administrative Contract Coordinator Weld County Department of Human Services Desk: 970-400-6544 315 N. 11th Ave., Greeley, CO 80631 0 x Q O Q Join Out Team IMPORTANT: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Hello