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HomeMy WebLinkAbout20241217.tiffRESOLUTION RE: APPROVE 2024 FUNDING AWARD ALLOCATIONS FOR VARIOUS PROJECTS THROUGH COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the U.S. Department of Housing and Urban Development, Office of Community Planning and Development, awarded Weld County with Community Development Block Grant (CDBG) funds for fiscal year 2024, and WHEREAS, the Weld County Community Development Block Grant Advisory Committee (CDBGAC) has been charged with evaluating project proposals and making recommendations to the Board of County Commissioners of Weld County, Colorado, in the amount of $942,148.00 for the following projects: • #24-1 Town of Ault Infrastructure Improvements — $240,000.00 • #24-2 Town of Firestone Day of Service — $50,000.00 • #24-3 Town of Eaton Americans with Disabilities Act (ADA) Ramp Replacement Project (Phase II) — $180,000.00 #24-5 City of Evans Americans with Disabilities Act (ADA) Ramp Project — $181,000.00 #24-6 Town of Platteville Park and Playground Americans with Disabilities Act (ADA) Enhancements — $96,000.00 WHEREAS, after review, the Board deems it advisable to approve said award allocations.' NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the 2024 Funding Award Allocations through the Community Development Block Grant (CDBG) Program, be, and hereby are, approved and allocated as listed above. cc : GD$&(ER/cwt) 06/o5/2y 2024-1217 F 10080 2024 FUNDING AWARD ALLOCATIONS FOR VARIOUS PROJECTS THROUGH COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 15th day of May, A.D., 2024. BOARD OF COUNTY COMMISSIONERS ATTEST: Weld County Clerk to the Board BY: J i`'t 1/L --)a. CdiC.iG Deputy Clerk to the Board County Att• ney Date of signature: 512 I (z4 Perry L. Bbl k, Pro-Tem EXCUSED Mike Freeman 2024-1217 F10080 BOCC STAFF USE Date Set: Time: BOARD OF COUNTY COMMISSIONERS WORK SESSION REQUEST WORK SESSION TITLE: Award CDBG funding for the 2024 grant year DEPARTMENT: Planning - CDBG DATE: 4/17/2024 PERSON REQUESTING: Elizabeth Relford & Cynthia Martin EXTENSION: 3748/4481 Has your Commissioner Coordinator or BOCC Chair approved the work session? X Yes, Commissioner Coordinator Yes, BOCC Chair Recommended length of time needed for discussion: X 15 minutes 30 minutes other (list) : In addition to yourself and the board, please list who should attend: Bruce Barker; Cheryl Pattelli, and Jennifer Oftelie. Brief description of the issue: Informational only _X_ Action needed The CDBG Advisory Committee met on April 3' and staff would like to present project recommendations for award of the CDBG funds for the 2024 grant year. Weld County has yet to receive the HUD Allocation amount for 2024. Therefore, staff is working on the premises of funding being similar to the 2023 awarded amount of $1,177,685. Weld County uses 20% of the total amount for Administration costs, so the 2024 estimated amount to award was $942,148. Once we receive the official award letter, staff will review the dollar amounts and will come back to the Board to discuss the recommended waitlisted projects. Options for the board: 1. Agree to fully fund, partially fund, do not fund, or waitlist projects. 2. Other Board considerations. Recommendation to the board: Approve Weld County CDBG Program grant awards for the 2024 grant year, as presented by staff. BOARD CHAIR USE Results/Outcomes: 2024-1217 5�I5 F1 On'O Weld County CDBG Advisory Committee Recommendations to the Commissioners FY 2024 Projects April 17, 2024 The County has not received the 2024 allocation from HUD; therefore the 2023 HUD allocation amount is being used for these recommendations. The 2023 allocation was $1,177,685 of which 20% is set aside for administration in the amount of $235,537 leaving $942,148 for grant awards. The County's 2024 allocation is estimated to be near the same amount. A total of six applications were for received for 2024 CDBG funding. On April 3, 2 0 2 4 , the Weld County CDBG Advisory Board voted 6-0 vote to recommend to the Board of County Commissioners the award of 2024 Weld County CDBG Program funds as follows: #24-1 Ault Infrastructure Improvements $240,000 #24-2 Firestone Day of Service $50,000 #24-3 Eaton ADA Ramp Replacement Project Phase II $180,000 #24-5 Evans ADA Ramp Project $181,000 #24-6 Platteville Park Playground ADA Enhancements $96,000 and that the following projects be waitlisted: • #24-3 Eaton ADA Ramp Replacement Project Phase III • #24-4 Evans Home Rehabilitation Program Project #24-3 has been split into three phases. Phase I of this project was funded in the amount of $155,000 last year. The Committee is recommending funding of Phase II in this fiscal year and funding for Phase III to be waitlisted. The Committee is also recommending waitlisting project #24- 4 until the amount of the actual County's 2024 allocation is known. Funding these five projects to the amount recommended would leave an estimated $195,148 to be allocated to one or more waitlisted projects. 2024 Advisory Committee Grant Award Recommendations 4. Total Project Cost Amount Requested Recommended Award Estimated funding available $942,148 #24-1 Ault Infrastructure Improvements $245,080 $239,580 $240,000 #24-2 Firestone Day of Service Program $100,000 $50,000 $50,000 #24-3 Eaton ADA Ramp Replacement Project Phases II & Ill $415,500 $343,275 $180,000 Waitlist Phase Ill #24-4 Erie Home Rehabilitation Program $167,050 $167,050 Waitlist #24-5 Evans ADA Ramp Project $201,300 $201,300 $181,000 #24-6 Platteville Park Playground ADA Enhancements $96,000 $96,000 $96,000 Balance left $195,148 Waitlisted Projects: #24-3 Eaton ADA Non -conforming Ramp Replacement Project Phase III $216,000 $162,000 #24-4 Erie Home Rehabilitation Program $167,050 $167,050 Estimated grant allocation $1,177,685 x 80% = $942,148 CDBG Project Summary Sheet Ault Waterline Replacement Project #24-1 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Low Mod Area Benefit (LMA) Eligible Activity: Yes Category: Public Facilities/Infrastructure Con Plan Goal(s)*: Improve infrastructure CDBG Request: $239,580 (min.$210,000) Percent of Low/Mod Served: 52% Number of Low/Mod Served: 140 households/400 persons served Brief Project Summary: The Town of Ault is requesting funds to upgrade a water line from a upsized line at 2nd Street and Hwy 85 (which was a recent emergency repair) to a main line on 1St Avenue, servicing the east portion of the Town. CDBG funds will be used to install 500 feet of 8 -inch C-900 water line pipe from newly placed pipe on E 2nd Street, just west of Highway 85, west to the main line located on 1St Avenue through an open cut trench which will serve 400 low-income residents on the east portion of the Town. Service hook ups will not be part of this project but will be accomplished after water line replacement using Town funds. This project cannot move forward at this time without CDBG funding. The Town does not have sufficient funds budgeted at this time to accomplish this unplanned task. Completion Timeframe: 15 months Activity Management and Capacity: Yes Project Budget: Weld CDBG request $239,580 Construction costs $219,830 Ault in -kind match 5,500 Engineering 25,250 Total $245,080 Total $245,580 Funds Leveraged and % of Project: $5,500 2% Partners: None CDBG Expenditures and as %of Overall Budget: $245,080 98% Experience Managing Government Projects: Yes Staff Assessment: The proposed project would meet the National Objective of Benefit to low and moderate -income persons with a low to moderate income area (LMA) benefit. The Town of Ault as a census place is over 52% LMI. The proposed project would meet one of the goals of the Commissioners and Consolidated Plan — Public Improvements and adequate Public Infrastructure. The proposed project would provide proper water service to the residents and businesses in the east portion of Ault. Without CDBG funding, the project would be put on hold for a future date resulting in poor service to this area in the interim. The Town match will consist of in -kind grant administration and traffic control for the project. The Town of Ault Water and Sanitation Funds are Enterprise Funds, sustained by fees. The original infrastructure for much of the Town was put in place in 1963, when North Weld County Water District began to service the Town with CBT water. For many years the Town increased fees to its customers only the amount that North Weld fees increased, trying to keep services more affordable for its residents. The Town has recently raised the water looking ahead to ensuring sufficient funding for infrastructure maintenance and expansion. *Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate Public Infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. CDBG Project Summary Sheet Firestone Day of Service Program #24-2 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Low Mod Housing Benefit (LMH) Eligible Activity: Yes Category: Housing/Economic Development Con Plan Goal(s)*: Housing Preservation CDBG Request: $50,000 ($50,000 min.) Percent of Low/Mod Served: 100% Number of Low/Mod Served: 12-15 households/36-45 persons Brief Project Summary: The Town of Firestone is requesting funds to expand its annual Friends of Firestone Day of Service program, a partnership between the Town, Brothers Redevelopment Inc., and local volunteers, to provide minor exterior home improvements to low- to moderate -income households located within Firestone. The program targets seniors and people with disabilities and prioritizes projects correcting health/safety issues, followed by code violations and general maintenance. In 2023, the one -day event benefited six households with the help of 130 volunteers. Following the success of the inaugural event in 2023, the Town is committed to further developing the program. The program will strive to serve 12-15 households within the Town of Firestone over two future project dates. Projects will include minor exterior home repair and improvements in accordance with program guidelines used the Firestone's CDBG funded home rehabilitation program and will, before expending any funds, include intake and income qualifications, proof of income documentation, environmental review, use of properly licensed/insured contractors and volunteers to complete projects, and proper project documentation. The Town will partner with Brothers Redevelopment Inc. to execute the program. Completion Timeframe: Two years Activity Management and Capacity: Yes Project Budget: Weld CDBG request $ 50,000 Hazardous materials testing/environ review $ 16,425 Firestone in -kind admin 35,400 Materials 11,075 Firestone marketing & misc. 14.600 Brothers staff labor 22,500 Program admin., marketing & misc. 50.000 Total $100,000 Total $100,000 Funds leveraged and % of project: $50,000 50% Partners: Community volunteers, Town staff volunteers CDBG Expenditures and as % of Overall Budget: $50,000 50% Experience Managing Government Projects: Yes Staff Assessment: The proposed project would meet the National Objective of benefit to low to moderate income persons with a housing (LMH) benefit. Households receiving benefits under will be pre -qualified as LMI so that 100% of CDBG funding used support LMI households. . This proposed project would meet one of the goals of the Commissioners and Consolidated Plan — Housing Preservation.* The proposed project would be well -leveraged with the Town contributing matching funds of $50,000. The Town's match will be used to support program administration, marketing, and additional costs. The proposed project is complimentary to Firestone's CDBG-funded Housing Rehabilitation Program and managed by the same partner, Brothers Redevelopment Services. Repairs and improvements under the proposed project will be made in accordance with their current CDBG- funded housing rehabilitation program guidelines including intake and income qualifications, proof of income documentation, environmental review, use of properly licensed/insured contractors and volunteers to complete projects, and proper project documentation. The proposed project engages the community. provides a positive experience and allows for Town staff and residents to connect outside of everyday town business. The CDBG Advisory Committee recommends $50,000 be awarded for this project. *Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. CDBG Project Summary Sheet Eaton Non -conforming ADA Ramp Replacement #24-3 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Low Mod Limited Clientele (LMC) - special project directed to the removal of material and architectural barriers which restrict the mobility and accessibility of elderly and handicapped persons that does not qualify under the area benefit category Eligible Activity: Yes Category: Public Facilities/Infrastructure Plan Goal(s): Improve infrastructure CDBG Request: $ 343,275 (min. $199,500 Phase II only) Percent of Low/Mod Served: 100% Number of Low/Mod Served: 1,080 persons Brief Project Summary: The Town of Eaton is continuing to prioritize replacing dilapidated and non -conforming ADA ramps that are wholly located within an LMI area of the Town per HUD ESRI map. This area includes a 60 - unit HUD Section 8 Income restricted housing complex. These residents are seniors who have significant income and physical limitations and often need access to other parts of the community within walking distance. These non -conforming ADA ramps are in many cases unpassable and unusable and are obstacles to access. The Town does not have a dedicated revenue stream for streets and sidewalk. The Town received an award of $155,000 in the 2023 CDBG funding to complete Phase I of the ADA Ramp Replacement project. The additional funds requested will be used to complete Phases II and III of the ADA Ramp Replacement project. CDBG funding will be used to upgrade a total of fifty-seven (57) individual/directional ramps. Completion Timeframe: 8 months Activity Management and Capacity: Yes Project Budget: Weld CDBG request $343,275 Eaton matching funds 62,800 Eaton match — in -kind 9,425 Total $415,500 Construction costs $415,500 Funds Leveraged and % of Project: $ 72,225 17% Partners: None CDBG Expenditures and as %of Overall Budget: $343,275 83% Experience Managing Government Projects: Yes $415,500 Staff Assessment: The project meets one of the priorities of the Commissioners: Access to public services by reducing accessibility barriers.* The proposed project is located within Census Tract 15 Block Group 3 that is 54% low to moderate income persons. Census data shows 1,080 low to moderate income persons residing in this tract and block group. This project proposed to replace and upgrade the remaining the 55+ individual/directional ramps within the HUD area to provide the LMI population of 1,080 persons, (54% of total population) safe and accessible access to parks, schools, recreation, financial institutions, food, and medical attention (pharmacy). These ramp improvements, in addition to the funded phase one, constitute nearly 80% of the intersections within the HUD area. Phase II Engineer's probable costs $199,500. Phase III $216,000. *The cost of removing existing barriers is specifically eligible under the statute §570.208(a)(2)(ii) that provides that removal of accessibility barriers may be presumed to meet the L/M Income Limited Clientele criteria if the costs of such removal is restricted, to the extent practicable, to the removal of such barriers in the reconstruction of a public facility or improvement, or portion thereof, that does not meet the criteria for L/M Income Benefit under Area Benefit. Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. CDBG Project Summary Sheet Erie Home Rehabilitation Program #24-4 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Low Mod Housing Benefit (LMH) Eligible Activity: Yes Category: Housing/Economic Development Con Plan Goal(s)*: Housing Preservation CDBG Request: $167,050 Percent of Low/Mod Served: 100% Number of Low/Mod Served: 10 households/29 persons Brief Project Summary: The proposed project will provide up to $15,000 per home for rehabilitation and repairs to ten single family residences. The proposed project will target manufactured homes in three manufactured home parks and on individual lots in Old Town Erie. Erie's Affordable Housing Division will be taking the lead on the proposed project. They have identified manufactured housing as the most important category of the Town's affordable housing stock. If awarded a grant, the Town plans to pursue a contract with Brothers Redevelopment to administer the project. Repairs that directly address health and safety concerns including weather- sensitive construction will be prioritized. The Affordable Housing Division will work closely with the Town's Sustainability Division to ensure that, where relevant, all repairs are increasing overall energy efficiency and reducing overall housing costs and that households with qualifying upgrades can participate in the Town's Energy Efficiency Rebate Program. The Town offers rebates on energy efficient fixtures and appliances up to $3,450 per home. The Town will also work with program participants to pursue other existing rebates such as the Colorado Energy Office's weatherization program. Completion Timeframe: 15 months Activity Management and Capacity: Yes Project Budget: Weld CDBG request $167,050 Construction costs $150,000 Town match 34.500 Brothers' Redevelopment 17,050 Total $201,550 Energy Efficiency 34.500 Total $201,550 Funds Leveraged and % of Project: $34,500 17% Partners: Brothers Redevelopment, a Denver based non-profit. The Affordable Housing Division plans to partner with local institutions (churches, parent -teacher organizations etc.) to ensure that the community is aware of the program. They will work with the Colorado Energy Office, Xcel Energy and others to connect program participants with rebate programs. CDBG Expenditures and as %of Overall Budget: $167,050 83% Experience Managing Government Projects: Yes Staff Assessment: The proposed project would meet the National Objective of benefit to low to moderate income persons with a housing (LMH) benefit. The proposed project would meet one of the goals of the Commissioners and Consolidated Plan — Housing Preservation.* The Town's matching funds of $34,500 or $3,450 per home would be in the form of rebates on energy efficient fixtures and appliances available to program participants from the Town's Energy Efficiency Rebate program offered through Erie's Sustainability Division. The budget for the proposed project shows an offsetting expense for energy efficiency of $34,500. Energy efficiency rebates under this program are available to all Town residents in amounts ranging from $25 to $450 on a menu of fourteen separate measures ranging from installation of a Smart Thermostat to installation of a "cold climate" ground source heat pump. These rebates are limited to one per customer per type of energy efficiency measure. The $34,500 figure assumes that each residence will take full advantage of all the rebates available to them. The Town of Erie completed a Housing Needs Assessment in February 2023. In April 2023, they brought MJ Adams on board as Affordable Housing Manager. Recently they added Eric Leveridge, Housing Management Analyst, to their staff. The Town is currently working on an amendment to their Housing Needs Assessment. The proposed project fits right into their affordable housing push. MJ Adams, Affordable Housing Manager, has 18 years of experience administering or supervising CDBG funds with extensive home rehabilitation programs. She also has five years of experience with USDA Housing Rehab grants. The Town of Erie is looking to partner with Brothers Redevelopment on the proposed project. Brothers Redevelopment is a Denver -based nonprofit that provides housing and a variety of housing -related services for the region's low-income populations. The CDBG Advisory Committee recommends this project should be waitlisted. *Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. CDBG Project Summary Sheet Evans ADA Ramp Project #24-5 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Low Mod Area Benefit (LMA) Eligible Activity: Yes Category: Public Facilities/Infrastructure Con Plan Goal(s)*: Improve infrastructure CDBG Request: $201,300 ($161,040 min) Percent of Low/Mod Served: 54% Number of Low/Mod Served: 852 persons/258 households Brief Project Summary: The proposed project would aid the City of Evans to bring into compliance ADA ramps located between 17th Ave east to Belmont Ave and 37th St south to 42nd St. enhancing connectivity through ADA pedestrian access in a low to moderate -income area. The proposed project would bring into compliance thirty-six (36) ADA ramps/transitions that would not be otherwise funded. These would include twenty-seven (27) ramp replacements, four (4) ADA transition rollover curb and gutter replacements and five (5) ADA ramp installations. Completion Timeframe: 15 months Activity Management and Capacity: Yes Project Budget: Weld CDBG request $201,300 Construction costs $176,810 Landscaping 3.5% 6,190 Contingency 10% 18.300 Total $201,300 Total $201,300 Funds Leveraged and % of Project: No matching funds 0% Partners: None CDBG Expenditures and as %of Overall Budget: $201,300 100% Experience Managing Government Projects: Yes Staff Assessment: The proposed project would meet the National Objective of Benefit to low and moderate -income persons with a low to moderate income area (LMA) benefit. The City of Evans as a census place is 54% LMI. The proposed project would meet one of the goals of the Commissioners and Consolidated Plan — Public Improvements and adequate Public Infrastructure.* The City will not be providing a cash match. The City of Evans will commit to contributing funds through 180 hours of in -kind administration work. The City will provide project management and construction inspections for the proposed project should it receive a grant award. City staff responsible for grant administration has good experience with CDBG-funded projects. Mark Oberschmidt, City Engineer, has 30+ years engineering and grant experience. Jacque Troudt, CPA, Finance Director has 15+ years auditing and managing federal and state grants. The City of Evans has an ongoing concrete replacement program. However, the City is not ranking the proposed project area as a quantified need for pavement preservation funds in 2024. These funds are earmarked for higher ranked projects so the proposed project could not be funded at this time without the aid of a grant. The proposed project will continue the effort of ADA ramp replacement within this area that was started with the 2020 37th Street overlay project awarded a grant from the North Front Range Metropolitan Planning Organization (NFRMPO). The proposed project would directly link those accessibility improvements with the new ADA ramps within the 37th Street corridor. The CDBG Advisory Committee recommends $181,000 be awarded for this project. *Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. CDBG Project Summary Sheet Platteville Park Playground ADA Enhancements #24-6 National Objective: Benefit to low and moderate -income (LMI) persons National Objective Benefit Type: Limited Clientele Benefit (LMC) Eligible Activity: Yes Category: Public Facilities/Infrastructure Con Plan Goal(s)*: Improve infrastructure CDBG Request: $96,000 (min. $50,000) Percent of Low/Mod Served: 100% Number of Low/Mod Served: 636 persons Brief Project Summary: The Town of Platteville is requesting CDBG funding to install ADA compliant ramps and sidewalks in all four public parks in the community which include Lincoln, Riverview, Coronado and Rogers Farm. These four public parks have playground areas with equipment but do not have proper or approved ADA accessibility for those in wheelchairs to access the playground equipment either from the street or in the wood chip safety zones. All four parks were assessed and a listing of needed upgrades for each park compiled containing such items as "remove existing 4' sidewalk and curb & gutter located on Frank Place and replace with ADA accessible street access with roll-over curb & gutter along with a 6' sidewalk connecting the street to the playground" and "two new ADA ramps will be installed where the two sidewalk connections are made to the playground areal" An individual budget for each park was prepared based on this listing. Completion Timeframe: 15 months Activity Management and Capacity: Yes Project Budget: Weld CDBG request $ 96,000 Total $ 96,000 Construction costs $ 83,200 Consultants 7,500 Equipment 5.300 Total $ 96,000 Funds Leveraged and % of Project: No match 0% Partners: None CDBG Expenditures and as %of Overall Budget: $96,000 100% Experience Managing Government Projects: Yes Staff Assessment The proposed project plans to meet the National Objective of Benefit to low and moderate -income persons with a limited clientele (LMC) benefit. LMC benefit may be used if serving a group primarily presumed to be LW such as elderly persons and severely disabled adults. The goal of the proposed project is to allow access for seniors and/or disabled persons to the playground areas in every public park in the Town which has a playground. The proposed project meets one of the goals of the Commissioners and Consolidated Plan — Public Improvements and adequate Public Infrastructure.* The Town would not be providing any cash match. Town staff will be managing the grant so costs for in -kind administration may be inferred. Town staff administering the grant project have good experience. Troy Renken, Town Manager, has 20+ years of experience working with various state and federal grant projects including DOLA, GOCO and various CDOT grants including TAPS and MMOF. David Brand, Public Works Director, has 15+ years of experience working on various grant projects with the Town Manager. These two individuals will lead the project. The Town does not have dedicated funding for this proposed project. All available capital improvement funds are allocated for 2024-2025 to a significant expansion of Mizpah Cemetery. The Town has an active Recreation and Senior Department but does not have other recreational facilities such as a recreation center or fieldhouse so relies on their public parks for recreational activities. The CDBG Advisory Committee recommends $96,000 be awarded for this project *Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. *Consolidated Plan goals: The County Commissioners have prioritized Public Improvements and adequate public infrastructure, Housing Preservation, and Access to Public Services as targets for projects for the CDBG program. Hello