HomeMy WebLinkAbout20242546.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #4 TO INTERGOVERNMENTAL AGREEMENT
FOR PROMOTING SAFE AND STABLE FAMILIES (PSSF) GRANT AND AUTHORIZE
CHAIR PRO-TEM TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #4 to the
Intergovernmental Agreement for the Promoting Safe and Stable Families (PSSF) Grant between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, and the Colorado Department of
Early Childhood, commencing upon full execution of signatures, and ending September 30, 2025,
with further terms and conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that Contract Amendment #4 to the Intergovernmental Agreement for the
Promoting Safe and Stable Families (PSSF) Grant between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and the Colorado Department of Early Childhood, be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is,
authorized to sign said amendment.
cc: N SD, AcT(cV/cv)
to/24/a4
2024-2546
HR0096
CONTRACT AMENDMENT #4 TO INTERGOVERNMENTAL AGREEMENT FOR PROMOTING
SAFE AND STABLE FAMILIES (PSSF) GRANT
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 25th day of September, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Weld County Clerk to the Board
BY:
1,004GdiCL
Deputy Clerk to the Board
APP •VED AS TO FOR
k County Attorney
1013
Date of signature:
EXCUSED
Key -Q. Ross, Ch ir
Perry L. uck, Pro-Tem
Mike - reeman
cott K. James
29,,4%,4,..
Lori Saine
2022-2546
HR0096
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Promoting Safe and Stable Families (PSSF) Amendment #4 with Colorado Department of
Early Childhood.
DEPARTMENT: Human Services DATE: September 24, 2024
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: The Department's Family Resource Division (FRD) was awarded the
Promoting Safe and Stable Families (PSSF) Grant on September 20, 2021, known as Tyler ID# 2021-2549.
The purpose of this program is to enable States to develop and establish, or expand, and to operate
coordinated programs of community -based family support services, family preservation services, time -limited
family reunification services, and adoption promotion and support services. Since the original agreement was
approved, the follow has occurred:
• Amendment #1 to add additional COVID-19 funding was approved on June 23, 2022 and is known as
Tyler ID# 2022-1662.
• Amendment #2 to add funding and extend term dates was approved on September 29, 2022 and is
known as Tyler ID# 2022-2689.
• Amendment#3 to add funding and extend term dates was approved on September 14, 2023 and is
known as Tyler ID# 2023-2544.
The Department is now requesting to enter into Amendment #4 with Colorado Department of Early Childhood
which adds additional funding and extends the term dates through September 30, 2025.
Amendment #4 has been reviewed and approved by Legal (B. Howell).
What options exist for the Board?
Approval of the Promoting Safe and Stable Families (PSSF) Amendment #4.
Deny approval of Promoting Safe and Stable Families (PSSF) Amendment #4.
Consequences: Grant funding for Promoting Safe and Stable Families (PSSF) will end.
Impacts: Needed services may be discontinued creating a loss for DHS Clients.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
FFY25 Grant Funding = $178,033.00.
Total Grant Funding = $720,132.00
Funded through the Colorado Department of Early Childhood,
Pass -Around Memorandum; September 24, 2024 — CMS ID 8725
2024-2546
q/5 HVO0q co
Recommendation:
• Approval of Promoting Safe and Stable Families (PSSF) Amendment #4 and authorize the Chair to sign
electronically.
Support Recommendation Schedule
place on SOCC Agenda Work Session Other/Comments;
Perry L. Buck, Pro-Tem 6?)-;
Mike Freeman
Scott K. James
Kevin D. Ross, Chair ML
(Lori Saine /
Pass -Around Memorandum; September 24, 2024 - CMS ID TBD
COLORADO
Department of Early Childhood
CONTRACT AMENDMENT #4
SIGNATURE AND COVER PAGE
State Agency
Colorado Department of Early Childhood
710 South Ash Street, Building C
Glendale, CO 80246
Original Contract Number
22 IHIA 170690
Contractor
Amendment Contract Number
Weld County Department of Human Services
CTGGI 2025-2688 A4
315 North 11`h Avenue
Building A
Greeley, CO 80632
Current Contract Maximum Amount
Contract Performance Beginning Date
Initial Term
October 1, 2021
Federal Fiscal Year 2022 $186,033
CTGG1 2022-2243
Current Contract Expiration Date
Extension Terms
September 30, 2025
Federal Fiscal Year 2023
CTGG 1 2023-2391 $178,033
Federal Fiscal Year 2024 $178,033
CTGGI 2024-2459
Federal Fiscal Year 2025
CTGGI 2025-2688 $178,033
Total for All Fiscal Years $720,132
Signature Page begins on next page -
Amendment Contract Number: CTGGI 2025-2688 Page 1 of 4 } CDEC V.2 Rev. 07/08/2022
Docusign Envelope ID: DC79E089-A49C-4762-830A-F120F3619701
a
COLORADO
Department of Early Childhood
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Weld County Department of Human Services
Perm L. Buck
Perry L. Buc (Sep 25, 2024 14:02 MDT)
By: Perry L. Buck, Chair Pro-Tem
Date: Sep 25, 2024
STATE OF COLORADO
Jared Polis, Governor
Colorado Department of Early Childhood
Lisa Roy, Ed.D., Executive Director
-DocuSipned try:
eaAAL Ste.
B 7 ea it Tieutanik, Chief Financial Officer
9/26/2024
Date:
In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an
authorized delegate.
By:
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
rDocuSigned by:
A
a W
1 MCI-C.36304C2...
Laura Curnow, CDEC Controller
Amendment Effective Date:
9/27/2024
-- Signature and Cover Pages End --
Amendment Contract Number: CTGGI 2025-2688 Page 2 of 4 CDEC V.2 Rev. 07/08/2022
a
COLORADO
Department of Early Childhood
1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date, and shall have
no obligation to pay Contractor for any Work performed or expense incurred under this
Amendment either before or after of the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown on the Signature
and Cover Page for this Amendment or October 1, 2024, whichever is later and shall
terminate on the termination of the Contract.
4. PURPOSE
Contractor shall provide resources for implementation of the Promoting Safe and Stable Families
(PSSF) program. The purpose of this program is to enable States to develop and establish, or
expand, and to operate coordinated programs of community -based family support services, family
preservation services, time -limited family reunification services, and adoption promotion and
support services to accomplish the following objectives:
• To prevent child victimization among families at risk through the provision of supportive
family services.
To assure children's safety within the home and preserve intact families in which children have
been maltreated when the family's problems can be addressed effectively.
To address the problems of families whose children have been placed in foster care so that
reunification may occur in a safe and stable manner in accordance with the Adoption and Safe
Families Act of 1997.
To support adoptive families by providing support services as necessary so that they can make
a lifetime commitment to their children.
This Amendment extends the contract expiration date, increases funds for Federal Fiscal Year
(FFY) 2025 and amends exhibits A, B, D and E.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
Amendment Contract Number: CTGG 1
Page 3 of 4 CDEC V.2 Rev. 07/08/2022
a
COLORADO
Department of Early Childhood
A. Extend the Contract Expiration Date from September 30, 2024, to September 30, 2025.
The Initial Contract Expiration Date on the Contract's Signature and Cover Page is hereby
deleted and replaced with the Current Contract Expiration Date shown on the Signature and
Cover Page for this Amendment.
B. Increase the Contract Amount for FFY25 by $178,033 and Increases the Maximum
Amount for All Federal Fiscal Years from $$542,099 to $720,132.
The Contract Maximum Amount table on the Contract's Signature and Cover Page is hereby
deleted and replaced with the Current Contract Maximum Amount table shown on the
Signature and Cover Page for this Amendment.
C. Exhibit A — Statement of Work
Exhibit A — Amendment #4, which is attached and incorporated by this Amendment, shall be
added to Exhibit A of the Original Contract.
D. Exhibit B — Budget
Exhibit B — Amendment #4, which is attached and incorporated by this Amendment, shall be
added to Exhibit B of the Original Contract.
E. Exhibit D — Additional Provisions
Exhibit D — Amendment #4, which is attached and incorporated by this Amendment, shall
replace Exhibit D -Amendment #3 of the Original Contract.
F. Exhibit E — Supplemental Provisions for Federal Awards
Exhibit E — Amendment #4, which is attached and incorporated by this Amendment, shall be
added to Exhibit E of the Original Contract.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Amendment Contract Number: CTGG 1
Page 4 of 4 CDEC V.2 Rev. 07/08/2022
cnEc
COLORADO
Department of Early Childhood
INTRODUCTION/BACKGROUND
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated
programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and
support services to accomplish the following objectives:
• To prevent child victimization among families at risk through the provision of supportive family services.
To assure children's safety within the home and preserve intact families in which children have been maltreated when the family's problems can be
addressed effectively.
To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in
accordance with the Adoption and Safe Families Act of 1997.
To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children.
The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs.
Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20
percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for
Children and Families (ACF).
SCOPE OF WORK (INTENSIVE CASE MANAGEMENT)
Intensive Case Management Services shall be provided by the Weld County Department of Human Services (WCDHS) to residents of Weld County and by
Catholic Chanties to residents of Guadalupe Community Center Shelter and residents of the Permanent Supportive Housing Project. The Catholic Charities Case
Manager shall consult and coordinate provision of services with the WCDHS when a Guadalupe resident is also receiving services through the WCDHS.
The Weld County Department of Human Services (WCDHS) and Catholic Charities share the goals of maintaining the unity of families, advocating for services
for families while keeping children safe, and fostering stability in children's living arrangements. Through a blend of preventive services and crisis intervention
management, all services are intended to stabilize families to ensure the well-being of their children by preventing future abuse/neglect and building safe, healthy,
and nurturing environments for children.
The WCDHS and Catholic Charities shall provide comprehensive voluntary case management and advocacy services for families who self -refer or who are
referred by community partners, such as schools, juvenile justice entities, therapists and other family serving organizations, as well as families reported to child
protective services but screened out and/or closed after initial assessment/ These services shall increase enrolled families' protective capacities by promoting
individual, family, and community strengths; and shall address the link between poverty and child maltreatment by connecting enrolled families to vital economic
and other support services. Assessments of parents' goals and their need for skill development along with assessing psychosocial and economic challenges shall
Page 1 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
help families determine their needed and requested services. Wraparound services and community mental and physical health services shall be used along with
case management support to address challenges faced by parents so that they can provide a safe, nurturing, and stable home for their children. Children may be
referred for assessments to identify and address the child's psycho -social, physical, and educational needs. By partnering with families in the early stages of child
maltreatment risk, a broader and richer child abuse prevention service continuum exists in Weld County.
The core of this project shall be to strengthen and stabilize families to prevent risk of harm to children when they are homeless and reduce the need for out -of -
home placements. Families shall be provided Intensive Case Management Services upon entering the Guadalupe Community Center Shelter as a resident in our
goal orientated Extended Stay Program and throughout their shelter stay. Families reside at the Guadalupe Center four to five months with a goal to transition back
to the community with housing and economic stability. A safe and stable home is critical to a family's wellbeing and the emotion and physical development of a
child.
The families who are tenants of the Permanent Supportive Housing Apartments were homeless prior to obtaining housing through Catholic Charities Guadalupe
Campus. Homeless families often experience domestic violence, and children may experience sexual abuse, lack of stability and predictability and various forms
of trauma including abrupt separations for their parents, placements with strangers and lack of school stability.
Homeless families and their children are at risk of increased stress and household instability and can benefit from Intensive Case Management Services to increase
stability to their lives and address their children's needs resulting from a lack of a stable home, relationships, and nurturance. Some of these families shall be
dealing with serious and long-term physical disabilities, physical challenges, mental health and substance abuse disorders, and developmental issues.
The Guadalupe Shelter provides Weld County's only overflow and emergency shelter for homeless families when other shelters are full. Families receive
emergency triage service, safe shelter, meals and attention to immediate needs of the children. Transition support and planning are provided until a safe housing or
shelter plan can be finalized. During this time, short term intensive case management can be critical to keep children safe, minimize the danger of abuse and
support the parents through this crisis.
The WCDHS, in partnership with Catholic Charities, shall provide intensive coordination of community -based supports (case management, social capital
opportunities and flex funding) based on family identified goals. Through case management utilizing the PSSF Intensive Case Management model (PSSF ICM),
caregivers shall demonstrate increased skills in the protective factors and confidence so they can better address stressors, self -advocate, become self-sufficient, and
increase their knowledge of how to access benefits and resources. Families shall be provided resources and training to further develop their skills.
Families shall work with a Community Case Manager or Catholic Charities Case Manager for up to six (6) months. There shall be a short assessment period in
which a service plan and goals shall be developed for families utilizing the PSSF ICM model. Families shall be provided community and Human Services
resources and shall be offered Family Team Meetings (FTM) to further assist in the development of a service plan. They shall complete a pre -assessment within
the first two (2) weeks of contact and shall complete a post -assessment to evaluate their successes with the Colorado Family Support Assessment (CFSA) 2.0.
Page 2 of 25
a
isfIbt
CDEC
COLORADO
Department of Early Childhood
PERIOD OF PERFORMANCE
October 1, 2024, through September 30, 2025
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Page 3 of 25
Exhibit A — Amendment #4
a
COLORADO
Department of Early Childhood
WORK PLAN
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Work
Plan
OUTCOMES,
BENCHMARKS,
AND
MILESTONES
Outcome
demonstrate
confidence
stressors,
sufficient,
how
to
access
statement:
self
and
increased
so
-advocate,
they
increase
benefits
Clients
life
can
better
become
their
skills
resources.
shall
address
and
of
the
_ their
The
from
Assessment
entering
This
of
involvement
PSSF
Weld
both
partnership
overall
ICM.
the
County
organizations
(CFSA)
Child
well-being
in
Catholic
shall
the
Department
2.0
Welfare
allow
child
Charities
shall
which
and
system
collaboration
welfare
household
work
of
incorporates
Human
shall
when
with
system.
stability.
provide
they
Services
families
in
the
providing
Through
work
PSSF
to
Protective
(WCDHS)
with
ICM
complete
the
community
a
PSSF
to
Factors
Community
shall
another
a pre-
ICM,
provide
15
and
Survey.
or
based
these
post
families
Catholic
supportive
families
40
WCDHS
pp
-assessment
families
on
Charities
shall
their
shall
services
with
using
gain
intensive
Guadalupe
see a
Case
to
skills
the
reduced
families
Manager.
Colorado
and
case
campus.
number
who
knowledge
management
Case
Family
are
of
in
improve
utilizing
or
at
risk
families
crisis
to
Managers
Support
and
self-
knowledge
Key Activity
A:
Intensive
Case
Management
Tasks
Time
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Completion
with
family
of Intake
days
assignment
To
within
be
of
completed
5 working
referral
to
Intakes
Case
complete
community
Managers
may
the
be
or
shall
Prevention
conducted
at
the
meet
WCDHS
with
Services
at the
caregivers'
client's
office.
intake
home,
face
form.
in
to face
the
Intake
date
required
Childhood
shall
information
be
in
the
(CDEC)
documented
Office
and
of
database
completion
as
Early
Community
Managers
Catholic
Case
Manager
Charities
Case
Personnel
Services
Family
Preservation
and
Support
Family
-
Completion
CFSA
2.0 tool
of
the
to
three
case
To
within
within
be
completed
the
contact,
one
weeks
2nd
(1)
face
—
of
Case
their
2.0
includes
families
as
individual
Managers
a
focal
goal
and
Case
point
setting
shall
strengths
Managers.
work
for
and
services.
and
outlining
with
the
needs
Family
action
family
using
engagement
the
steps
to evaluate
CFSA
for
CFSA
be
with
improvement
two
used
(2)
2.0
to
families
of
—Pre-
focus
the
showing
in
11
and post-test
the family
an
a minimum
areas of
plan,
shall
of
Community
Managers
Catholic
Case
Charities
Manager
Case
Personnel
Services
Family
Preservation
and
Support
-
Family
face
(3)
opening.
focus.
Family
Meeting
Engagement
Initiated
following
intake
continued
every
30-90
process
during
the
or
again
days.
Family
convene
professional
comprehensive
Engagement
family
supports
support
members
Meetings
to
develop
plan
and
for
(FEM)
relevant
the
and
review
family.
are
family
designed
the
to
and
Review
for
steps
shall
database
section.
completion
during
be
progress
documented
in
of
each
service
of
goals
meeting.
activity
activities
in
and
FEMs
action
set
Community
Managers
Catholic
Case
Manager
Charities
Case
Personnel
Services
Family
Preservation
and
Support
Family
-
CDEC
_
Page 4 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Ongoing Contact
Weekly face to
face contact for
the first three (3)
months and
continued as
needed for the
duration of the
case
Ongoing face to face and other contacts via phone,
email or text with the family occur to initiate and
monitor services necessary to support family goals.
Face to face contacts to occur in
person or virtually as requested by
the family. Contacts shall be
documented in the CDEC
database in service intensive case
management section
Community Case
Managers
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Emergency Supports
As indicated and
documented in
family plan
Flex funding can be used to address concrete economic
needs which support family stability when no other
formal and informal resources are available.
Flex funding needs are
documented in the family plan and
are reported through monthly
invoicing. Requests are submitted
by Case Managers to Weld
County Human Services Funds
Distribution Group and the Family
Resource Director for review and
Approval.
Community Case
Managers,
Catholic Charities
Case Manager,
and Family
Resource Director
Supplies and
Operating
Expenses
Resource Navigation
and Advocacy
Ongoing
throughout the
lifetime of the
open case
Case Manager to provide resource information and
referral to community programming which may meet
the goals and objectives of the family as needed to
support family stability and well-being.
Resource and referral information
shall be documented and tracked
in the case notes in the CDEC
database.
Community Case
Managers
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Transition stage
Completed prior
to or at case
closure (typically
3-6 months).
Case Manager shall work with the family to initiate
their transition plan.
Case Managers shall complete the
transition stage with the families
served. 45% of families shall
complete all aspects of their
agreed upon goals set through
Intensive Case Management
Community Case
Managers
Catholic Charities
Case Manager
Personnel
Services -
Family
Preservation
and Family
Support
Page 5 of 25
a
f'
COLORADO
Depamnent of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
SCOPE OF WORK (KINSHIP, ADOPTION AND FOSTER CARE PARENT EDUCATION AND SUPPORT GROUPS)
Parent Caf� Support Groups: Through individual self -reflection and peer to peer learning, participants explore their strengths, learn about the Protective Factors,
and create strategies from their own wisdom and experiences. The goals are to strengthen families, protect children from abuse and neglect, and preserve
permanency for families by enhancing caregivers' ability to meet the emotional, developmental, and educational needs of their children. Parent Caf�s are skill -
based and informational but shall also help caregivers reduce social isolation and develop new support systems and social connections.
Children's Groups: The goal is to offer a safe and supportive environment where children could learn new ways to cope with conflicts and stress in their lives
including the challenges which may arise from being separated from birth parents and in the care of foster, kinship or adoptive parents. Fun activities, educational
games and play shall enhance group participation. The children's groups take place concurrent to Parent Caf�'s.
Parent Caf�s shall be facilitated by staff from Catholic Charities and the WCDHS. Community experts shall be brought in to present to the group on evidenced
based parenting education, the impacts of trauma, and tools and techniques for parenting children who have experienced trauma. The goal is to equip caregivers
with tools to manage children's behaviors, understand child development, and improve caregiver/child relationships.
Page 6 of 25
a
COLORADO
Department of Early Childhood
WORK PLAN
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Work
Plan
OUTCOMES,
BENCHMARKS,
AND
MILESTONES
the
Outcome
Support
parenting
building
adoptive
of
further
establishing
caregiver/child
out
Groups
and
and
statement:
skills,
-of
connection
foster
-home
shall
encourage
caregivers
relationships
strive
placement
The
Parent
relationship
with
to
and
enrich
other
and
Caf�
strengthen
kinship,
the
goal
Parent
techniques
Caf� pre
to
and post-tests
help child
behavior
shall
measure
and
regulation
the
changes
and enhance
in each
the
caregiver's
parent/child
expectations
relationship.
and
the
program
shall
use tools and
permanency
with
avoiding
Key Activity A: Kinship,
Adoption
and
Foster
Care Parent
Education
and
Support
Groups
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Plan
monthly
support
families
and
groups
conduct
Parent
Caf�
for
Monthly
Catholic
of each
Protective
Charities
group
Factors.
utilizing
and the
the
WCDHS
Parent
shall
Caf�
plan
model
the focus
and the
improved
A
be
throughout
shall
parenting
connectedness
Caf�
able
community
further
minimum
served
to
have
families.
identify
assist
through
skills,
the
demonstrated
communication
of
resources
in
30
grant
self
with
Families
at
times
least
families
these
that
of
shall
two
shall
groups
50%
new
and
Parent
(2)
can
need.
be
Family
Supervisor
Catholic
Case
Director
Management
Manager
Resource
Charities
of
Case
and
Adoption
Promotion
and
(APS),
Personnel
Services
Family
Preservation
and
Support
Support
Family
-
cycle.
-reported
other
Plan
monthly
Groups
Parent
and
conduct
Children's
to
Cafes.
coincide
with
Monthly
Using
develop
strengthen
children
the
Nurturing
children's
communication,
in
kinship,
group
foster
Parenting
activities
social
and
curriculum
adoptive
designed
and
coping
as
to
a guide,
skills
for
A minimum
participate
throughout
in
the
of
children's
30
grant
children
cycle.
shall
groups
Family
Supervisor
Catholic
Case
Director
Management
Resource
Charities
Manager
of
Case
and
APS,
Personnel
Services
Family
Preservation
and
Support
Family
-
homes.
Page 7 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Key Activity
B:
REPORTING
AND
PERFORMANCE
MONITORING
Tasks
Period
Deliverable
Measurement
Person(s)
Time
Budget
Responsible
Category
PSSF
sites shall
comply
10/01/2024-
Data
on all
PSSF
services/activities shall
be entered
Required
data shall
be entered
Weld
County
Personnel
with
Colorado
09/30/2025
into CDEC
data -system.
into CDEC data -system within
Department
of
Services
Department
(CDEC)
reports
data
provided.
to
outcomes
of
collection
shall
align
system.
of
Human
show
with
•
•
including
•
Completion
entering
designated
PSSF
engaged
goal
CFSA
participating
case
preservation/support
open
than
other
in
(6)
status
assessments
of
fields.
PSSF
sheet
Welfare
total
intake
in
PSSF
staff
services.
services,
of
hours
or
services;
shall
designated
goals.
involvement
intake
tool
category
completed
of
completion
set
Required
goals
or
PSSF
form
goals
family
families
are
goal
services
in
with
or
with
for
Salesforce
identified
fields,
receiving
date
families
families
intensive
without
required.
in
or
on
an
more
intake,
instrumentation
identified
five
completing
services,
referral
CFSA
and
(5)
working
goal
for
case
and
a task
setting,
services,
or
management
assessment
dates
tools
days
or
PSSF
of
activity
flex
of
including
pre/post
funding,
tools
(i.e.,
notes,
are
Human
Services
program
2.0
tasks/activities
services
methodology
Data
setting
management
Child
six
included).
completed
designated
and
2.0,
measures
•
Protective
Factors
Survey
• PSSF services
case should
— each
be receiving
family
at
with
least
an open
one (1)
service.
PSSF
Services
service,
and
should
individual(s)
service
area
include
identified.
activities
participating
related
in
the
to the
service,
• An
documented
assessment
assessment
with
in designated
for
each
pre/post-dates
service
fields.
should
and
name
be
of
•
Flex
budget,
an open
provided
funds
can
PSSF
to
Only
service.
if
provided
included
the
Flex
only
family
funds
in
to
goals.
the
families
are
approved
only
that
have
—
be
support
Invoices/ Expenditure
Required
monthly
Invoices/Expenditure
reports
must be submitted
on a
Contractor shall
submit
all
Weld
County
Personnel
reports
or when
monthly basis to CDEC on the
PSSF Invoice Template
invoices/expenditure
reports by
Department
of
Services
requested.
provided
by the
Office
of Early
Childhood
to the
the
20th day
of
each
month.
Final
Human Services
10/01/2024-
9/30/2025
invoice email:
CDEC_invoicing@state.co.us
billing
be
submitted
for each fiscal
per
Exhibit
year
D
must
—
Additional
Provisions
Page 8 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Work
Plan
Tasks
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Personnel
Services
Time
reports
in
Submit
Report
be
provided
Salesforce.
programmatic
to CDEC.
templates
shall
or created
10/01/2024-
9/30/2025
When
requested.
timeframes
Reports
Reporting
Program
shall
Manager
templates
be
and
submitted
include
shall
all
according
requested
be
provided
to
information.
by
CDEC
the
PSSF
Reports
CDEC
federal
is
April
is
October
due
due
each
twice
on
on
shall
fiscal
each
the
the
year.
be
per
year.
last
last
year.
submitted
year
business
The
business
The
during
first
day
report
day
to
the
report
of
of
Weld
Department
Human
County
Services
of
final
PSSF
run
outcomes
data
reports
-system
Programs
shall
and monitor
using CDEC
requested
10/01/2024-
9/30/2025
Quarterly
or
when
Reports
ensure
shall
performance
be reviewed in the CDEC
targets are being
data
met.
-system
to
Reports
CDEC
needed
shall
on
by
quarterly
the
be submitted
program.
basis
or
to
as
Report
shall
State
Administrator,
and
Supervisor
site.
be
Program
accessible
templates
created
each
by
by
Personnel
Services
in
Key Activity C: Program
Evaluation
Tasks
Time
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
trainings
PSSF
shall
recommended
required
PSSF
least
site
Strengthening
Conference
biennial
grantee
complete
one
to
program
site
the
as
by
shall
(1)
PSSF
meeting.
CDEC.
person
biennial
and
staff
program
or
send
Families
the
program
at
per
10/01/2024-
09/30/2025
PSSF
necessary/pertinent
Participation
program
staff
in conference
shall
for
complete
program
and
delivery.
grantee
trainings
meeting.
information
is
Staff
for
trainings,
Interviewing,
Strengthening
Health,
data
other
trainings
provided
model
Nurturing
have
not
recommended
attendance
limited
required
fidelity.
a certified
which
related
by
Parenting,
regarding
training
the
to
CFSA
Families,
certification
or
to
PSSF
(i.e.,
trainer)
or
may
Motivational
reporter,
documented
services
pertinent
include
2.0,
for
if
you
completion
site
providing
Financial
users,
to
must
CDEC
being
but
and
PSSF
Staff
Program
Travel
system
mandated
meet
Page 9 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Key Activity
D:
Participate
as Comparison
Group
in the
Colorado
Fatherhood
Program evaluation
Time
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Tasks
Participate
training
about
the
in
1 hour
to learn
10/1/2024-
9/30/2025
Evaluation
one
provided
evaluation
attendee
informational
comparison
from
process.
each
sites
site
overview/training
shall
participate
have
Attendance
at
attendance
the training.
of one
PSSF
Preferred
person
coordinator.
per site
PSSF
Coordinator
Evaluation
Program
Team
at minimum
in the
1
for the
-hour
meeting
evaluation.
by
Information
PSSF
written
the
regarding
and
fathers
participation.
shared
communication
verbally
advocate.
determine
method
referral
DU
instructions
sites
information
self
in
evaluation
by
for
process.
the
-refer
written
Sites
the
shall
evaluation
best
receive
to
for
be
or
PSSF
can
team
help
the
from
10/1/2024-
9/30/2025
PSSF
as well
evaluation
sites shall
as verbal
to
provide
have
scripts
access
regarding
to
fathers.
to
the
written
referrals
information
for
the
Fathers
services
evaluation
participating
shall
referral
receive
in PSSF
the
information.
Contracted
Community
Provider
PSSF
Coordinator
Evaluation
Member
Program
Team
the
sharing
can
Page 10 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF sites shall provide
10/1/2024-
Referral information shall be provided to fathers who
Fathers shall self -refer to
Contracted
referral information to
9/30/2025
maybe eligible,
evaluation and enter evaluation.
Community
fathers participating in
the following services:
Incredible Years,
Nurturing Parenting or
Nurturing Fathers, PAT,
Intensive Case
Management, and/or
Adoption/Kinship
Navigation. The DU
evaluation team shall
make determine
eligibility and obtain
fathers consent for
participation.
Referrals shall be accessed by fathers if he so chooses.
DU evaluation team shall make determinations of
eligibility and participation in the evaluation.
DU shall ask what services are being provided. DU
evaluation shall obtain fathers consent for participation.
Fathers shall receive incentives
for participation in the evaluation.
Data on referrals provided and
received by DU evaluation team.
Provider
PSSF Program
Coordinator
Evaluation Team
Member
Page 11 of 25
a
CDEC
COLORADO
Department of Early Childhood
CONFIDENTIALITY
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
PSSF Provider Agencies and its employees shall not access the CDEC data system for any purpose other than in the performance of providing PSSF services as
outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to
perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during
performance of PSSF services.
SCHEDULE/MILESTONES
Through the work of intensive case management, the WCDHS and Catholic Charities shall provide supportive case management services to a minimum of 55
Weld County families. Services are voluntary, with a goal of increasing family well-being, reducing crisis and to preserving intact families.
Family service plans are designed in partnership with the family to address these goals. 45% of families served by the WCDHS shall successfully complete the
goals and objectives created on their initial service plan.
Another goal is to reduce the number of families who enter or re-enter the child welfare system. Less than 5% of all families served through all PSSF ICM shall
enter or re-enter the child welfare system by the end of the grant cycle.
80% of families receiving PSSF ICM through Catholic Charities shall exit Guadalupe Community Center Shelter with income and sustainable housing.
90% of the families in the Permanent Supportive Housing Project shall remain stable in their housing for a period of at least one (1) year.
Pre- and post-tests shall demonstrate that families acquired and use new skills related to child management and the strengthening of their parent/child relationships.
40% of families who participate in Parent Caf�s shall participate for at least six (6) months. Caregivers shall report they have learned and are utilizing at least three
(3) new techniques to help children with self -regulation and positive behavior as well as three (3) new methods to improve communication and relationships.
ACCEPTANCE CRITERIA
The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC), Promoting Safe and Stable Families (PSSF) program. The designated
program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. The CDEC program
manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished.
The referral process for all PSSF services may be initiated through self -referral, community referrals from schools, juvenile justice entities, therapists and other
family serving organizations, as well as from child welfare for families reported to child protective services but screened out and/or closed after initial assessment.
Page 12 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Community Case Managers and the Catholic Charities Case Manager shall review and track all referrals. They shall work together to collect and document all
required data for program evaluation and tracking.
County and Community PSSF sites agree to comply with all data process and tools to provide the CDEC with all requested data. The PSSF advocates shall submit
written quarterly reports to the PSSF Program Manager that shall include data statistics, client satisfaction forms and any anecdotal information as they collect
this. County encourages any site visits to occur and shall comply with any visits that are requested.
Page 13 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
INTRODUCTION/BACKGROUND
The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated
programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and
support services to accomplish the following objectives:
• To prevent child victimization among families at risk through the provision of supportive family services.
• To assure children's safety within the home and preserve intact families in which children have been maltreated, when the family's problems can be
addressed effectively.
• To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in
accordance with the Adoption and Safe Families Act of 1997.
• To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children.
The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs.
Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20
percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for
Children and Families (ACF).
The PSSF prevention and support efforts within Weld County shall continue to enhance long-term collaborative programs and services provided by Catholic
Charities and the Weld County Department of Human Services (WCDHS) to relative caregivers/kinship parents and their children through case management,
group support and training. The COVID-19 Pandemic and resulting service delivery changes to remote communication provided an opportunity to pause and
reevaluate what best meets the needs of our kinship families. As a result of this assessment and in response to customer voice, in addition to the ongoing monthly
Parent Caf�s and case management services for residents of the shelter, Catholic Charities shall offer a second Kinship Support and Education Circle every other
month, Children's Programs, Case Management, and a bi-monthly Kinship Newsletter to information pertinent to the often -unique needs and challenges of kinship
families.
SCOPE OF WORK (KINSHIP SUPPORT)
The PSSF prevention and support efforts within Weld County shall continue to enhance long-term collaborative programs and services provided by Catholic
Charities and the Weld County Department of Human Services (WCDHS) to relative caregivers/kinship parents and their children through case management,
group support and training. The COVID-19 Pandemic and resulting service delivery changes to remote communication provided an opportunity to pause and
reevaluate what best meets the needs of our kinship families. As a result of this assessment and in response to customer voice, in addition to the ongoing monthly
Parent Caf�s and case management services for residents of the shelter, Catholic Charities shall offer a Support Circle every other month for families receiving
intensive case management and/or families who are participating in Parent Cafes. In addition, Catholic Charities shall create and distribute a bi-monthly Kinship
Newsletter to information pertinent to the often -unique needs and challenges of kinship families.
Page 14 of 25
a
f•
CDCC
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Support Circle: The goal is to provide an opportunity for caregivers to connect with one another on a more informal level and to share supportive parenting
strategies with the support of the Catholic Charities case management staff. Catholic Charities staff shall share parenting strategies in response to the topics of
group discussion using the Protective Factors as a guide. Caregivers with enhanced skills and understanding of how to manage challenging behaviors shall be less
likely to utilize strategies that could be considered abusive or the cause of further harm to the child(ren), risking their stability in the kinship home. This group
shall be informative; however, it shall also provide increased opportunity for the caregivers to direct the group in a less structured setting. Caregiver requests shall
determine the schedule of topics and there shall be time for sharing a meal and friendship building.
Children's Circle: The goal is to offer a safe and supportive environment where children can learn new ways to cope with conflicts and stress in their lives,
including challenges which may arise from being separated from birth parents and in the care of grandparents or other relatives. Fun, developmentally appropriate
activities, educational games, and play shall also enhance children's experience of participating in the group. These programs shall be offered in addition to Parent
Caf� Support Groups.
Kindship Newsletter: Shall be created and produced by Catholic Charities with input and information contribution from the WCDHS. The Newsletter shall be sent
electronically and via mail every other month to all kinship families involved with Catholic Charities and the Weld County Department of Human Services.
The Parent Caf� shall be held monthly, the Kinship Support and Educational Circle shall be held every other month and the newsletter shall also be produced every
other month.
PERIOD OF PERFORMANCE
October 1, 2024 -September 30, 2025.
Page 15 of 25
COLORADO
Department of Early Childhood
WORK PLAN
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Work Plan
OUTCOMES,
BENCHMARKS,
AND
MILESTONES
shall
connection,
encouraging
expectations,
avoiding
The
date
and
Outcome
with
assist
goal
statement:
caregivers
increasing
family
age
and
of
Newsletter
-appropriate
strengthening
supporting
disruption.
about
services.
The
in
protective
community
building
shall
Support
permanency
developmental
relationships
provide
social
Circle
factors,
events
up
and
to
A minimum
participate
Pre
use
and
Nurturing
post
in
of
the
Protective
15
Parenting
families
supplemental
who
Factor
tools
are
Support
surveys
and
receiving
techniques
Circles
shall
Intensive
throughout
to
manage
Case
measure
child
the
Management
grant
the
behavior
cycle.
changes
and
and/or
in
enhance
each
participating
parent's
the
in
expectations
parent/child
Parent
relationship.
Caf� Support
and the
program
groups shall
shall
the
Kinship
information
supportive
be used
to
Key Activity A: Kinship
Support
Tasks
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Time
Plan
Support
and
Circle
facilitate
Every
month
other
Social
relationships
protective
connection
and
factors.
events
as well
with
as
opportunities
learn
to build
how to increase
tools.
Protective
Factor
pre and
post test
Director
Management
Case
Catholic
Charities.
Manager
of
Case
and
for
APS-
Contractor
Plan
Children's
and
facilitate
Circle
Coincides
Support
with
Circle
Opportunities
new tools
to connect
for coping with
with
conflicts,
other
loss,
children.
and
Learn
stress.
Developmentally
satisfaction
old
enough
survey
to
provide
appropriate
for children
feedback
Director
Management
Case
Catholic
Charities.
Manager
of
Case
and
for
APS-
Contractor
Page 16 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Key Activity
B:
REPORTING
AND
PERFORMANCE
MONITORING
Tasks
Time
Period
Deliverable
Measurement
Person(s)
Budget
Responsible
Category
PSSF sites shall
comply
10/01/2024-
Data
on
all
PSSF services/activities
shall
be entered
Required
data
shall
be entered
Catholic
Charities
Personnel
with
Colorado
09/30/2025
into CDEC
data -system.
into CDEC
data -system within
Case Manager and
Services
tasks/activities
Department
(CDEC)
methodology
Data
completed
designated
and
services
reports
data
provided.
to
of
collection
system.
shall
align
outcomes
of
Human
show
•
•
•
Completion
entering
designated
PSSF
engaged
goal
including
CFSA
participating
case
preservation/support
open
than
setting
management
Child
six
program
2.0
in
(6)
other
status
assessments
of
fields.
intake
PSSF
staff
services.
of
hours
shall
services,
or
goals.
services;
involvement
intake
tool
designated
completed
category
of
set
Required
form
completion
goals
or
PSSF
goals
in
are
with
or
Salesforce
with
identified
for
receiving
date
fields,
intensive
families
families
without
required.
in
or
on
an
more
intake,
instrumentation
identified
five
completing
services,
referral
CFSA
and
(5)
included).
2.0,
working
a
setting,
services,
or
and
task
management
assessment
dates
tools
days
or
activity
PSSF
flex
of
including
pre/post
of
funding,
tools
notes,
(i.e.,
are
Director
Management
of
Case
family
families
goal
services
goal
case
for
PSSF
sheet
Welfare
total
in
with
measures
• Protective Factors Survey
• PSSF
case
services
should
— each
be receiving
family
at
with
least
an
one
open
(1)
service.
PSSF
Services
service,
and
should
individual(s)
service
area
include
identified.
participating
activities
related
in
the
to
service,
the
• An assessment
documented
assessment
in
with
designated
for
each
pre/post-dates
service
fields.
should
and
name
be
of
•
Flex
budget,
an
provided
open
funds
—
can
PSSF
to
be
support
Only
service.
provided
if
the
included
only
Flex
family
funds
in
to
goals.
the
families
are
approved
only
that
have
Invoices/ Expenditure
Required
monthly
Invoices/Expenditure
reports
must
be submitted
on
a
Subcontractor
shall
submit all
Catholic Charities
Personnel
reports
or when
monthly
basis to
Weld
County to submit
to CDEC on
invoices/expenditure
reports
to
Case
Manager and
Services
requested.
the
PSSF Invoice
Template
provided
by the
Office of
the
WCDHS
by the
10th
day of
Director of Case
10/01/2024-
Early Childhood
to the invoice email:
each
month
for WCDHS
to
Management
9/30/2025
CDEC_invoicing@state.co.us
submit
monthly
invoice to CDEC.
Final
must
billing
be
submitted
for each
per
fiscal
Exhibit
year
D
— Additional
Provisions.
Page 17 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Tasks
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Time
in
Submit
reports
Report
be
provided
Salesforce.
programmatic
to CDEC.
templates
or
shall
created
When
10/01/2024-
9/30/2025
requested.
timeframes
Reports
shall
and
templates
Manager
be
submitted
include
shall
all
according
requested
be provided
to CDEC
information.
by the
PSSF
is
is
Reports
CDEC
federal
April
October
due
due
shall
twice
fiscal
on
each
on
each
the
the
year.
last
last
be
per
year.
year.
submitted
The
year
business
business
The
during
first
final
to
the
report
Catholic
Case
Director
Management
Charities
Manager
of Case
and
Personnel
Services
Reporting
Program
day
report
day
of
of
PSSF
run
outcomes
data
reports
-system
Programs
and
using
shall
monitor
CDEC
requested
10/01/2024-
9/30/2025
Quarterly
or
when
Reports
ensure
shall
performance
be reviewed
targets
in the
are
CDEC
being
data
met.
-system to
Reports
CDEC
needed
shall
on
by
quarterly
the
be submitted
program.
or
to
as
Report
shall
State
Administrator,
and
Supervisor
site.
be
Program
accessible
templates
created
in
each
by
by
Personnel
Services
basis
Key Activity
C:
Program Evaluation
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
trainings
least
PSSF
shall
recommended
required
PSSF
site
Strengthening
Conference
biennial
grantee
to
complete
program
as
shall
CDEC.
person
biennial
and
staff
program
or
Families
program
send
the
per
at
10/01/2024-
09/30/2025
PSSF
necessary/pertinent
Participation
program
in
staff
conference
shall
for
program
complete
and
trainings
delivery.
grantee
information
trainings,
is
Staff
for
Interviewing,
Strengthening
Health,
data
other
trainings
provided
model
not
recommended
system
attendance
limited
required
a
fidelity.
certified
mandated
related
by
which
Parenting,
training
regarding
the
to
CFSA
Families,
or
Motivational
may
or
reporter,
documented
services
completion
pertinent
include
2.0,
for
site
if
you
providing
Financial
users,
to
must
CDEC
being
but
and
meet
PSSF
Staff
Program
Travel
meeting.
one
site
the
by
(1)
PSSF
meeting.
certification
to
PSSF
(i.e.,
trainer)
Nurturing
have
Page 18 of 25
a
COLORADO
Department of Early Childhood
CONFIDENTIALITY
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
PSSF Provider Agencies and its employees shall not access the CDEC data system for any purpose other than in the performance of providing PSSF services as
outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to
perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during
performance of PSSF services.
SCHEDULE/MILESTONES
Seventy-five percent (75%) of families who participate in the Support Circle shall report they have learned and are utilizing at least three (3) new parenting
techniques and tools to encourage developmentally and age -appropriate behavior as well as three (3) strategies in strengthening the parent/child relationship.
ACCEPTANCE CRITERIA
The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC), Promoting Safe and Stable Families
(PSSF) program. The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and
that the scope of work has been met. The CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising
what tasks must still be accomplished.
Page 19 of 25
a
f•
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
INTRODUCTION/BACKGROUND
The purpose of the Promoting Safe and Stable Families (PSSF) program is to enable States to develop and establish, or expand, and to operate coordinated
programs of community -based family support services, family preservation services, time -limited family reunification services, and adoption promotion and
support services to accomplish the following objectives:
• To prevent child victimization among families at risk through the provision of supportive family services.
To assure children's safety within the home and preserve intact families in which children have been maltreated when the family's problems can be
addressed effectively.
To address the problems of families whose children have been placed in foster care so that reunification may occur in a safe and stable manner in
accordance with the Adoption and Safe Families Act of 1997.
To support adoptive families by providing support services as necessary so that they can make a lifetime commitment to their children.
The Child and Family Services Improvement and Innovation Act P.L. 112-34 amended the Part B Title IV to include mentoring programs.
Federal guidance [CFDA 93.556] sets a minimum of 20 percent of program PSSF funds be spent on Family Support, 20 percent on Family Preservation, 20
percent on Time -Limited Family Reunification, and 20 percent on Adoption Promotion & Support unless a waiver is granted by the Federal Administration for
Children and Families (ACF).
SCOPE OF WORK (RESPITE)
Kids at Heart is a non-profit agency that supports foster, adoptive and kinship families as well as biological children of these families. Kids at Heart mobilizes
volunteers who provide direct support for foster and adoptive families who work hard to provide the love, safety and stability children need and deserve. The
agency welcomes all people, regardless of race, gender, age, economic status, physical or mental ability, sexual orientation, familial status or faith history.
Kids at Heart began in 2001 when the congregation of Heart of the Rockies Christian Church shared in the experiences of a family going through the foster -to -
adopt process. The church discovered the unmet needs of the adoption and foster community. Often these families have little social support while they work to
heal the trauma children have experienced. This is due to both the restrictions of the foster care system and the difficulty in finding qualified care providers for
their children who often have troubled backgrounds. Kids at Heart is not a faith -based organization and there is no discussion of faith in the programs, among staff
or any mention when providing new or returning families with services.
Kids at Heart offers the following three (3) respite programs to foster, adoptive and kinship families: Fundango, Summer Day Camps and Teen Connect. They are
expanding current programming into Weld County to serve more foster, kinship and adoptive families.
• Fundango is a respite program for all children of foster, adoptive, and kinship parents in Northern Colorado. Fundango events are currently held in Fort
Collins and in Loveland. Respite care enables adoptive, foster and kinship parents to take a safe, rejuvenating break to energize and regroup from the
Page 20 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
often -challenging task of parenting kids who have experienced abuse, trauma and neglect. Fundango provides eight (8) hours of center -based respite each
month for approximately 30 children, it gives families a temporary relief from everyday tasks to help reduce stress, to support family stability, prevent
abuse and neglect and minimize the need for out -of -home placement. Not only does Fundango provide respite, but it also allows kids to play with other
children who are in similar situations as their own.
Summer Day Camps (formerly Teen Camps) are one (1) -day activities for adoptive, foster and kinship teens ages 10-18. The events are held at a camp
that is off -the grid, pristine playground where children discover both the natural world and their own innate skills and confidences. The event is packed full
of adventures and activities that engage the children in skill -building, learning, reflection and growth. This program was developed in response to the
COVID-19 pandemic and may be adjusted to a multi -day camp when safe to do so according to County and State guidelines for community spread.
The Teen Connect program is specifically designed to meet the needs of today's foster, kinship and adoptive teens. By meeting twice per month for
indoor rock climbing, the Kids at Heart staff facilitate open dialog and assist teens with developing life skills for adulthood. From goal setting and
achieving, overcoming obstacles, and supporting peers to cooking skills, problem solving techniques and making friends, this program helps to build self-
confidence, awareness and connections among teens with foster, kinship and adoptive backgrounds.
Page 21 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Work Plan
OUTCOMES,
BENCHMARKS,
AND
MILESTONES
Outcome
statement:
Foster,
engage
Foster,
in
kin
kin and
fun
and
and
adoptive
adoptive
meaningful
parents
parents
activities.
shall
shall
complete
use
respite
surveys
to
provide
annually
themselves
to
a
measure their
break
satisfaction
to
reenergize
with
the
and
respite
to
provide
that
their
they
children
received.
the
opportunity
to
Key Activity A:
Fundango
Tasks
Time
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Families
voluntarily
Fundango
completing
process.
shall
enroll
program,
our
intake
in
our
Ongoing,
monthly
A
Fundango
shall
duplicated
minimum
likely
of
least
50
children
once.
again
shall
Many
and
(unduplicated)
all
be reported.
families
unduplicated
who
shall
attend
and
attend
one
Family
submitted
month's
logs
report.
shall
after
every
be generated
with
each
and
Executive
Director
(LTR),
Time
Reunification
Family
Preservation
and
Support
-Limited
APS,
at
attend
numbers
Family
Families
an
end
shall
of
year
complete
survey.
December
2024
All
complete
families
who attend
our end of year
Fundango
survey.
in 2024-2025
shall
We shall
satisfaction
achieve an
score of
overall
95%.
Executive
Director
LTR,
Family
Preservation
and
Support
Family
APS,
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
All
children
Fundango
complete
survey.
school
who
an
aged
attend
shall
end
of year
September
2025
All
2024-25
school
shall
aged
complete
children
who attend
our end of year
Fundango
in
survey.
We shall
satisfaction
achieve
an overall
score of 95%.
Executive
Director
LTR,
Family
Preservation
and
Support
APS,
Family
All
shall
after
volunteer
new
receive
their
volunteers
new
training.
a survey
Ongoing
All
training
survey.
new volunteers
program
shall
who
complete
complete
our
our
volunteer
volunteer
training
We
satisfaction
shall
achieve
an overall
score of 95%.
Executive
Director
LTR,
Family
Preservation
and
Support
Family
APS,
All
volunteers
an
end
participating
shall
of year
survey.
receive
September
2025
All
complete
volunteers
who
our end of
volunteered
year
in 2024-25 shall
survey
We shall
satisfaction
achieve an overall
score of 95%.
Executive
Director
LTR,
Family
Preservation
and
Support
APS,
Family
Key Activity
B: Summer
Day Camps
Page 22 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Tasks
intake
Families
voluntarily
our
Camps,
Summer
process.
shall
completing
enroll
Day
in
our
April
2025
A
our
minimum
three
of
(3) Summer
20 children
Day
(unduplicated)
Camps.
shall attend
Family
and
completed
Trips.
submitted
logs
shall
our
after
three
be generated
we have
(3) Teen
Day
LTR,
Family
Preservation
and
Support
APS,
Family
Executive
Director
Families
complete
program
shall
an
survey.
end
of
August
2025
All
end
families
of
program
who
Summer
survey.
Day Camp shall
complete
our
We shall
satisfaction
achieve
an
score of
overall
95%.
LTR,
Family
Preservation
and
Support
Family
APS,
Executive
Director
Summer
shall
of
All
program
children
complete
Day
who
Camps
survey.
an
attend
end
August
2025
All
complete
children
who
our end
attend
of
Summer
program survey.
Day Camp shall
We shall
satisfaction
achieve
an overall
score of 95%.
LTR,
Family
Preservation
and
Support
Family
APS,
Executive
Director
Key Activity
C:
Connect
Teen
Time
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Tasks
their
Families
18)
Teen
for
teens
the
Connect
shall
(ages
scheduled
register
events.
13
to
10/1/2024-
9/30/2025
A minimum
COVID-19
supported.
of
restrictions
5 youth
per
change,
event shall
additional
attend.
teens
As
shall
be
Family
after
every
logs shall
event
be generated
and submitted.
LTR,
Family
Preservation
Family
APS,
Support
and
LTR,
Family
Preservation
and
Support
Family
APS,
Key Activity
D: REPORTING
AND
PERFORMANCE
MONITORING
Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Tasks
Time
(CDEC)
tasks/activities
services
PSSF
with
Department
methodology
Data
completed
designated
and
measures
Colorado
reports
sites
data
provided.
to
shall
outcomes
of
shall
collection
system.
align
of
Human
comply
show
with
10/01/2024-
09/30/2025
Data
CDEC
•
on
data
Entering
each
all
respite
-system.
PSSF
large
services/activities
event
or camp
data
event.
in
shall
CDEC
data
be entered
system
into
after
into
Required
five
completing
CDEC
(5)
data
data
working
a
task
shall
-system
days
or
be entered
within
of
activity
Weld
Department
Human
Executive
Director
County
Services
of
Personnel
Services
Page 23 of 25
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
Invoices/ Expenditure
reports
Required
monthly or
when requested.
10/01/2024-
9/30/2025
Invoices/Expenditure reports must be submitted on a
monthly basis to the WCDHS to submit to CDEC on the
PSSF Invoice Template provided by the Office of Early
Childhood to the invoice email:
CDEC invoicingAstate.co.us
Subcontractor shall submit all
invoices/expenditure reports by
the 10th day of each month for
WCDHS to get final monthly
invoice submitted by the 20th of
each month. Final billing for each
fiscal year must be submitted per
Exhibit D — Additional
Provisions.
Executive
Director
Personnel
Services
Submit programmatic
reports to CDEC.
Report templates shall
be provided or created
in Salesforce.
When
requested.
10/01/2024-
9/30/2025
Reports shall be submitted according to CDEC
timeframes and include all requested information.
Reporting templates shall be provided by the PSSF
Program Manager
Reports shall be submitted to
CDEC twice per year during the
federal fiscal year. The first report
is due on the last business day of
April each year. The final report
is due on the last business day of
October each year.
Weld County
Department of
Human Services
Executive
Director
Personnel
Services
Tasks
Time Period
Deliverable
Measurement
Person(s)
Responsible
Budget
Category
PSSF Programs shall
run reports and monitor
outcomes using CDEC
data -system
Quarterly or
when requested
10/01/2024-
9/30/2025
Reports shall be reviewed in the CDEC data -system to
ensure performance targets are being met.
Reports shall be submitted to
CDEC on quarterly basis or as
needed by the program.
Report templates
shall be created by
State Program
Administrator and
accessible by
Supervisor in each
site.
Personnel
Services
Page 24 of 25
a
COLORADO
Department of Early Childhood
Statement of Work
Weld County Department of Human Services
Promoting Safe and Stable Families
Exhibit A — Amendment #4
CONFIDENTIALITY
PSSF Provider Agencies and its employees shall not access the CDEC data system for any purpose other than in the performance of providing PSSF services as
outlined by this contract or subcontract. The PSSF Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to
perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during
performance of PSSF services.
SCHEDULE/MILESTONES
Kids at Heart shall provide 12 Fundango events, October 2024 through September 2025, increasing the number of fosters, adoptive and kinship families served in
Weld County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who participate.
Fundango shall provide a much -needed respite program to Weld County adoptive, foster and kinship families. Documentation: Surveys shall be provided to
families to complete when they start and again after they have used Fundango six (6) times. An overall satisfaction score of 95% shall be achieved.
Kids at Heart shall provide three (3) Teen Camp events during June, July or August 2025 to increase the number of fosters, kinship and adoptive children served in
Weld County. Documentation: Enrollment data and satisfaction surveys shall be collected from families who participate.
Kids at Heart shall provide monthly Teen Connect events increasing the number of foster, kinship and adoptive children served in Weld County. Documentation:
Enrollment data and satisfaction surveys shall be collected from families who participate. An overall satisfaction score of 95% shall be achieved.
ACCEPTANCE CRITERIA
The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC), Promoting Safe and Stable Families
(PSSF) program. The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and
that the scope of work has been met. The CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising
what tasks must still be accomplished.
Page 25 of 25
Exhibit B - Amendment #4
tee COLORADO
Depanmem of tarty Childhood
Colorado Department of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Contractor %ank
Weld County Depsruncrt of IIunwn Services
Budget Period
October I, 2024 - Septanber 30, 2025
Project Nanic
Promoting Safe and Stable Families
Program Contact !Sank. title
Phone
Email
Julie Witkowski, Family Resource Division Head
970-400-6777
witkowfx@weldgovtorn
Fiscal Contact Name. 'I ills
Phone
Lmail
Timm) Maurer, Fiscal Manager
9711-100.6533
rnDurertk@weldgov corn
tispenditure Categories
ll
Personnel Services - Salaried Employees
FEY 21125
Position Title
Description of Work and
Fringe Benefits Include: health, dental, life, FICA-0ASKI, FiCA-Vied, Short and Long Term Disability and County Betterment
Cross or Annual
Salary
t tinge
N tier of
Months on
Project
Percent of Time
on Project
Cost Based on
Percent of Time
on
Time -limited
Reunification
(TLR)
Cost Based on
Percent of
Time on
Adoption
Promotion and
Support (APS)
Cost Based on
Percent of Time
on
Family
Preservation for
Family Stability
Cost Based on
Percent of Time
on
Family Support
for Family
Stability
I otal Amount
Requested from
CDEC
Community Case Manager
Provides outreach, case managcmmt and Parent Cafe support group coordination/facilitatum for families who may be at risk of entering or who arc ailing the child welfare system.
S59,275
S20. i 416
12.00
50.00%
s
s
s :i1.rx)s
S :nisi,
S 40.010
Community Case Manager
Provides outreach, case ntartagancni and I'M cnt Cafe support group coordination/facilitation for families who may be at risk of entering or who arc coining the child welfare system.
$62,883
SI i..,s-1
12 1xi
50.00°C
5
5
5 I'r.r r4'
S I4,1 i.i'
S 38,084
Total Personnel Services (including fringe benefits)
$ -
S -
S 39.047
$ 39,047
$ 78.094
( ontractors,Consultaiirs Ipay nicnts to third putties or entities,
FFY 21)25
Name
Description of Item i
Time -limited
Reunification
(TLR)
TLR
Alton able in
SI 1-1)l calculation
TLR
l nallowable in
\l l IX
Adoption
Promotion and
Support (APS)
atonable in
NI nut: cakubition
I nallowable in
%I I Di
Family
Preservation for
Family Stability
Family
Preservation for
Fanuly Stability
.4Hossablc in
Milt( calculation
tamih
Presen colon tar
Family Stability
("million able in
MI-i)(
Family Support
for Family
Stability
Family support
for Family
Stability
Alloyyuhle in
SITU( calculation
Family Support
fur Family
Stability
Ututionable in
SITU(:
Total Amount
Requested from
CDEC
Total Amount
Allowable in
VTU(
Total Amount
t nalinysnblt in
M 11)('
( atnolic Charities
Staff and supplies for PSSF ICCM, Parent Cafes, Kinship Support and Education Circle, Kinship
NA;
50
SO
s 1 '. i' .
56,590
56.364
Su
do
50
536.Ix
SO1,410
517,777
549,141
S25.innr
S:11 III I
Kids at !lean
_StatTand supplies for monthly Fundango respite events for kinship, foster and adoptive families -Sec Tab 0
, '
$6,312
r
51.463
56.312
S1.463
57.775
)6, ; I .'
51,463
57.469
56,164
51.405
530.794
s ,s i h N i
s.
Total C'ontractors/Cnnsultantc
$7,775
$6.312
_ S1,463 _
$20,729
$12,902
$7,827
$7,775
56,312
$1,463
$43,656
$24,474
$19,182
$79,935
$50,000
$29,935
supplies ..C. Operating 1 ypenscs
I F \ 2025
Item
Description of Item
Time -limited
Reunification
(TLR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Total Anwunt
Requested from
CDFC
Flex Funds
Flex funding can be u-scxi to address concrete economic needs whien support family stability when no other formal and informal resources arc available
s
c -
$ 4.000
S 4. ' '
S 8.787
Support (hoops _Parent
Cafe prescxttas, I URl facilitator. training materials, location fix. food and snacks, childcare, and children's group dctivitiw
S 4-lxx)
S 2.500
S 1.71 '
S 8,217
Total 'I runel
S -
$ 4.090
$ 6,500
$ 6.5114
$ 17,004
travel
t i•\ 2025
Item
Description of Item
Time -limited
Reunification
(TLR)
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
I oral Amount
Requested from
CDEC
Conference/CDEC
travel/professional development
A.; mileage, lodging, airfare, tolls, per diem, registration costs, etc. related to attending mandatory CDEC conferences. Approved professional development uppui tsnuics.
s
• I HI ii
5 1.000
' 1,1100
S 3,000
-
S -
S
S -
,
-
S -
S -
S -
subtotal
S -
S 1,000
S 1,000
S 1,0110
S 1.000
Page 1 of 2
Rev 5/15/2024
Exhibit B - Amendment #4
Items Excluded from M1TDC: (Rental costs, tuition, scholarships/fellowships, participant support, equipment, capital expenditures)
Item
Description of Item
\i, costs shall be reimbursed by CDEC: lot this category.
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
T fatal Amount
Requested from
( DE(
Time -limited
Reunification
(TLR)
`
\
s.
Subtotal Items remised from IITDC-
S -
$ -
S •
S -
Is -
Total Supplies & Operating Expenses
$ -
$ 1.000
c 1.000
$ 1.000
S 3,000
Uniform Guidance 2 CFR
expenditures. charges for patient
TO I AL DIRECT COS I S
MODIFIED TOTAI. DIRECT COSTS (MTDC)
200.1 "Modified Total Direct Cost (Kf1X 1-'- means all direct salaries and sage,. applicable fringe bcnctits, materials and suppltcs. services, ousel, and up to the lira S25.uou of c.i1 h ,ubaward trcgardlc es of the perwd of pertbnnance of the subastards under the award). MTIX' excludeequipment, capital
care, rental costs. tuition remission. scholarships and fellowships, participant 1Uplxat costs and the portion of each subaward in excess of S25.000. Other items may only be excluded when necessary to asoid a serious inequity in the distribution of indirect cots. and with the approval of the cognizant agency for
indirect cants.
Indirect Costs (tot to exceed 10% unless Negotiated Federal Indirect Cast rate or Negotiated State Indirect Cost rate Is attached)
$ 7,775
$ 25."29
s 54.322
s 90,207
S 178.033
S 6.312
$ I7,902
• 52,059
S 71,025
S 148,098
11.1 2025 -
Item
indirect Rate
Description of Item
No costs shall be reimbursed by CDEC for this category.
Total Indirect
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
Time -limited
Reunification
(TLR)
Total Amount
Requested from
CDEC
S
$ -
s
\
S
y
$ -
S -
S -
N -
TOTAL
$ 7,775.00
$ 25.729.00
$ 54 322.00
S 9(1,207.00
$178,033
PERCENTAGE OF BUDGET BY PROJECT
Adoption
Promotion and
Support (APS)
Family
Preservation for
Family Stability
Family Support
for Family
Stability
I FA 2025
Total
Percentage
Time -limited
Reunification
(TLR)
t'ENCE\ f Mil. OF BIAU:I 1' Ill I'ROJEC'I
4
11
11111%
Match Projection / Required Percentage of Total Budget Including Match:
30%
$ 3,332
i
$ 11,027
$ 23,281
$ 38,660
$ 76,300
TOTAL
BUDGET (INCLUDING MATCH)
S 77,603
S 128,867
S 11,107
S 36,756
S 254,333
Figures are rounded inning basic accounting standards. (0.00-0.49 0: 0.5Wt.99 = 1.0)
Page 2 of 2
Rev 5/15/2024
COLORADO
Department of Early Childhood
ADDITIONAL PROVISIONS
Exhibit D - Amendment #4
1. SERVICE PROVISIONS
The Contractor shall provide the services according to the plans submitted in the "Statement of Work",
attached and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans,
timetables, tasks, duties, and responsibilities of the Contractor as described in the Statement of Work, shall
be adhered to in the performance of the requirements of this contract. In the event of a conflict, the terms
and conditions of this contract shall control over the Statement of Work. . Any significant changes to the
Statement of Work (SOW) require an amendment to the contract.
2. GOALS AND OBJECTIVES
The Contractor shall be responsible for the achievement of any goals and objectives as specified within the
Statement of Work (EXHIBIT A) of this contract unless written notice of any modifications are furnished
by the State to the Contractor allowing adequate time for compliance during the term of this contract.
3. COPY OF SUBCONTRACT
The Contractor shall provide to the State a copy of any executed subcontract between the Contractor and
any provider of services to fulfill any requirements of this contract. Subcontracts shall be emailed to the
Contract Representative upon execution.
4. PAYMENT
In consideration of the provision of services and reporting and subject to all payment and price provisions
and further subject to verification by the State of full and satisfactory compliance with the terms of this
contract, the State shall pay to the Contractor an amount not to exceed the amount specified in the Budget
(EXHIBIT B), of this contract.
A. The Contractor shall submit requests for payment to CDEC Invoicing@state.co.us no less than monthly
on forms prescribed and provided by the State.
B. Payment shall be made on a cost reimbursement basis for services rendered. Advances shall not be
approved except in documented situations of cash flow emergency, for a specified term, with the prior
written approval of the State, and in accordance with State fiscal rules and procedures.
C. It is understood any vacancy savings in the personnel category and/or any savings in any other category
shall require written approval from the State prior to any redistribution of any savings by the Contractor.
ANY COST SAVINGS THAT ARE REDISTRIBUTED BY CONTRACTOR WITHOUT WRITTEN
APPROVAL SHALL NOT BE REIMBURSED BY THE STATE.
D. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE CONTRACTED AMOUNT SHALL NOT
BE PAID BY CDEC. If Contractor has a legitimate need for additional funds, the Contractor shall
request additional funds from the CDEC 60 days prior to projected depletion of contracted funds. CDEC
shall review each request and notify Contractor in writing of approval or denial. Approval of additional
funds shall require an official modification to the Contract by Amendment or Option Letter.
E. Timely Invoicing - Invoices shall be submitted no later than 30 days following the last day of the month.
Final invoices for services provided through September shall be submitted no later than 30 days
following the last day of the month.
Page 1 of 3 Revision Date: 03/01/2023
a
COLORADO
Department of Early Childhood
Exhibit D - Amendment #4
F. The Contractor shall maintain source documentation to support all payment requested pursuant to this
contract. All source documentation shall be provided to the State by the Contractor upon request.
G. It is understood that the State reserves the right to offset funds pursuant to this contract based on the
discovery of overpayment or improper use of funds by the Contractor. Overpayment or improper use of
funds is interpreted to apply to specific terms of prior year contracts, and includes without limitation
requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute
of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes.
H. The State shall review monthly invoices throughout the fiscal year. If, after a number of months, the
State determines the Contractor is not needing/using the funding allocated for the Contractor's work in
the Contract, the State shall remove these funds from the contract budget by Option Letter for a
proportional reduction of services with prior written notification to the Contractor. This provision does
not allow for a reduction in the rate of pay.
5. PARTICIPATION
The Contractor representative(s) is required to participate in any Department of Early Childhood sponsored
meetings related to this contract.
6. SUPPLANTING
Payments made to the Contractor under this contract shall supplement and not supplant other state, local or
federal expenditures for services associated with this contract.
7. BUDGET CHANGES
Contractor may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B)
not to exceed 10% of the total budget. Requests shall be made in the form of a written budget revision
request to the appropriate program staff Written approval for the budget revision shall be required prior to
any changes to the budget related to the budget revision request. The total dollar amount of the contract
budget cannot be changed as a result of the budget revision request. Budget adjustment requests over 10%,
adding new expense lines, and/or changes to the total dollar amount of the budget require a formal
amendment. No adjustments to the Indirect Costs portion of the budget are allowable without a formal
amendment.
Contractor may request in writing up to a 5% increase to the "Gross or Annual Salary" of an individual
employee if a position currently listed in the contract becomes vacant and the new incoming employee shall
be hired at a higher or lower salary. No increase within the salary range is authorized without prior written
approval from CDEC. Adding additional staff requires an amendment to the contract. Vacancy savings
cannot be used to change salary amounts for existing personnel without an amendment. Any change to
personnel requires prior written approval from CDEC staff This process shall never change the Contract
Maximum Amount. Contractor must use available unused funds from either vacancy savings or another
category within the contract. The revision request may not at any time compromise the integrity of the
funded program as determined by CDEC program staff.
8. TRAVEL
Travel costs must be listed in Exhibit B — Budget under travel including airfare, hotel, mileage and per diem
costs.
A. Mileage shall not exceed the Federal mileage rate per https://www.gsa.gov/travel-resources.
Page 2 of 3 Revision Date: 03/01/2023
COLORADO
Department of Early Childhood
Exhibit D - Amendment #4
B. Per Diem shall not exceed Federal GSA per diem rates for the area of travel per
https://www.gsa.gov/travel-resources
C. Hotel rates cannot exceed any rate established for conference attendance.
D. Usage of airfare or Out of State Travel requires pre -approval from CDEC.
9. DATA COLLECTION
The Contractor shall participate in reporting designated outcome measures. The required data shall be
entered into an approved CDEC database no later than five (5) working days after completion of
task/service or activity supported by PSSF funds.
10. REPORTING REQUIREMENTS
The Contractor is required to submit quarterly programmatic reports and year end progress reports. Reports
must be submitted to CHDS four times per year on the federal fiscal year calendar. The first report is due
on the last business day of July. The second report is due on the last business day of October. The third
report is due on the last business day of January and the final report is due on the last business day of April
each year.
11. SUBRECIPIENT
Contractors determined to be a Sub -recipient of federal funds shall complete the sub -recipient performance
report and assessment survey at: https://forms.gle/QTXGEabvipymdsfd8 upon contract execution. Failure to
complete the performance report and assessment survey shall delay payment to the Contractor.
12. CRITICAL INCIDENT REPORTING
Within 48 hours of the occurrence of a critical incident involving any child or family and/or an on duty
agency staff member of any family support program staff funded through the Department of Early
Childhood (CDEC), the agency must report in writing the details of the critical incident to the CDEC
Program Manager for the involved family support program. Critical incidents may include, but are not
limited to, awareness of an egregious incident of abuse and/or neglect, near fatality, or fatality of any child
currently enrolled in a family support program; involuntary termination of a program staff's employment;
criminal allegations involving program staff and related to his/her employment; negative media attention
about the family support program; any major injury or threat to the security of an agency staff member
while on duty and visiting an enrolled child or family.
13. MANDATED REPORTING
All program staff are required by law to report suspected child abuse and neglect. Mandatory reporters must
report suspected child abuse and neglect to the local county child welfare agency, the local law enforcement
agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844-264-5437).
All program staff are required to take the online mandatory reporter training on the Colorado Department of
Human Services (CDHS) Child Welfare Training System: https://www.coloradocwts.com/mandated-
reporter-training.
14. GIFT CARDS
A. To comply with federal guidelines, purchasing gift cards with funds from CDEC contract funds is not
allowed. Please see citations 45CFR75.406 and 45CFR75.302.A for more information.
Page 3 of 3 Revision Date: 03/01/2023
a
COLORADO
Department of Early Chltdhood
EXHIBIT E - Amendment #4 - Supplemental Provisions for Federal Awards
For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in
whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental
Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and
made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict
between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), and/or
exhibit regarding SLFRF Federal Provisions, the terms re FFATA and/or SLFRF shall control. If the source of the funding
of the Contract is a grant, these Federal Provisions are subject to the Award as defined in §2 of these Federal Provisions,
as may be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or institutions of
higher education.
1) Federal Award Identification
i. Subrecipient: Weld County
ii. Subrecipient Unique Entity Identifier (UEI) number: MKKXT9U9MTV5.
iii. The Federal Award Identification Number (FAIN) is 2401COFPSS
iv. The Federal award date is 4/29/2024.
v. The subaward period of performance start date is 10/1/2023 and the end date is 9/30/2026.
vi. Federal Funds:
Contract
Amount of Federal
Total amount of Federal funds obligated to the
Total amount of the
or Fiscal
funds obligated by
Subrecipient
Federal Award
Year
this Contract
committed to
Subrecipient by
CDEC
FFY25
2401COFPSS
2401COFPSS
2401COFPSS
$178,033
$178,033
$178,033
vii. Federal award project description: Marylee Allen Promoting Safe and Stable Families Program.
viii. The name of the Federal awarding agency is Department of Health and Human Services Administration
for Children and Families; the name of the pass -through entity is the State of Colorado, Department of Early
Childhood (CDEC); and the contact information for the awarding official is Kendra Dunn; Division
Director; Division of Community and Family Support; kendra.dunn(a,state.co.us
ix. The Catalog of Federal Domestic Assistance (CFDA) number is 93.556 and dollar amount is
$1,792,999.
x. This award is not for research & development;
xi. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414
Indirect (F&A) costs) is pre -determined based upon the State of Colorado and CDEC cost allocation plan.
2) All requirements imposed by CDEC on Subrecipient so that the Federal award is used in accordance with Federal
Supplemental Provisions for Federal Awards
V2 (07-08-2022)
Page 1 of 10
statutes, regulations, and the terms and conditions of the Federal award, are stated in the General Provisions, Exhibit
A — Statement of Work, and Exhibit C — Additional Provisions.
3) Any additional requirements that CDEC imposes on Subrecipient in order for CDEC to meet its own responsibility to
the Federal awarding agency, including identification of any required financial and performance reports, are stated in
the General Provisions, Exhibit A — Statement of Work, and Exhibit D — Additional Provisions.
4) Subrecipient's approved indirect cost rate is 0 %.
5) Subrecipient must permit CDEC and auditors to have access to Subrecipient's records and financial statements as
necessary for CDEC to meet the requirements of 2 CFR §200.331 Requirements for pass -through entities, §§ 200.300
Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F —Audit
Requirements of this Part.
6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of this Exhibit and
the General Provisions, Exhibit A — Statement of Work, and Exhibit D — Additional Provisions.
7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to CDEC no
later than 30 calendar days after the period of performance end date or sooner termination of this Contract containing
an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder.
8) Matching Funds
If a box below is checked, the accompanying provision applies.
i. ❑ Subrecipient is not required to provide matching funds.
ii. 1lLI Subrecipient shall provide matching funds as stated in N/A. Subrecipient shall have raised the full
amount of matching funds prior to the Effective Date and shall report to CDEC regarding the status of such
funds upon request. Subrecipient's obligation to pay all or any part of any matching funds, whether direct or
contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the
authorized representatives of the Subrecipient and paid into the Subrecipient's treasury or bank account.
Subrecipient represents to CDEC that the amount designated as matching funds has been legally appropriated
for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account.
Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal
years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient
shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as
required by Subrecipient's laws or policies.
1. DEFINITIONS.
1.1. For the purposes of these Federal Provisions, the following terms shall have the meanings ascribed to them
below.
1.1.1. "Award" means an award of Federal financial assistance, and the Contract setting forth the terms and
conditions of that financial assistance, that a non -Federal Entity receives or administers.
1.1.1.1.1. Awards may be in the form of:
1.1.1.1.2. Grants;
1.1.1.1.3. Contracts;
1.1.1.1.4. Cooperative Contracts, which do not include cooperative research and development
Contracts (CRDA) pursuant to the Federal Technology Transfer Act of 1986, as amended (15 U.S.C.
3710);
1.1.1.1.5. Loans;
1.1.1.1.6. Loan Guarantees;
1.1.1.1.7. Subsidies;
Supplemental Provisions for Federal Awards Page 2 of 10
V2 (07-08-2022)
1.1.1.1.8. Insurance;
1.1.1.1.9. Food commodities;
1.1.1.1.10. Direct appropriations;
1.1.1.1.11. Assessed and voluntary contributions; and
1.1.1.1.12. Other financial assistance transactions that authorize the expenditure of Federal funds by
non -Federal Entities.
1.1.1.1.13. Any other items specified by OMB in policy memoranda available at the OMB website or
other source posted by the OMB.
1.1.1.2.
1.1.1.2.1.
Award does not include:
Technical assistance, which provides services in lieu of money;
1.1.1.2.2. A transfer of title to Federally -owned property provided in lieu of money; even if the award
is called a grant;
1.1.1.2.3. Any award classified for security purposes; or
1.1.1.2.4. Any award funded in whole or in part with Recovery funds, as defined in section 1512 of
the American Recovery and Reinvestment Act (ARRA) of 2009 (Public Law 111-5).
1.1.2. "Contract" means the Contract to which these Federal Provisions are attached and includes all Award types
in § of this Exhibit.
1.1.3. "Contractor" means the party or parties to a Contract funded, in whole or in part, with Federal financial
assistance, other than the Prime Recipient, and includes grantees, subgrantees, Subrecipients, and
borrowers. For purposes of Transparency Act reporting, Contractor does not include Vendors.
1.1.4. "Data Universal Numbering System (DUNS) Number" means the nine -digit number established and
assigned by Dun and Bradstreet, Inc. to uniquely identify a business entity. Dun and Bradstreet's website
may be found at: http://fedgov.dnb.com/webform.
1.1.5. "Entity" means:
1.1.5.1. If the source of funding is a Grant:
1.1.5.1.1. a Non -Federal Entity;
1.1.5.1.2. a foreign public entity;
1.1.5.1.3. a foreign organization;
1.1.5.1.4. a non-profit organization;
1.1.5.1.5. a domestic for-profit organization (for 2 CFR parts 25 and 170 only);
1.1.5.1.6. a foreign non-profit organization (only for 2 CFR part 170) only);
1.1.5.1.7. a Federal agency, but only as a Subrecipient under an Award or Subaward to a
non -Federal entity (or 2 CFR 200.1); or
1.1.5.1.8. a foreign for-profit organization (for 2 CFR part 170 only).
1.1.5.2. If the source of funding is not a Grant:
1.1.5.2.1. all of the following as defined at 2 CFR part 25, subpart C;
1.1.5.2.2. A governmental organization, which is a State, local government, or Indian Tribe;
1.1.5.3. a foreign public entity;
1.1.5.4. a domestic or foreign non-profit organization;
1.1.5.5. a domestic or foreign for-profit organization; and
Supplemental Provisions for Federal Awards Page 3 of 10
V2 (07-08-2022)
1.1.5.6. a Federal agency, but only a Subrecipient under an Award or Subaward to a non -
Federal entity.
1.1.6. "Executive" means an officer, managing partner or any other employee in a management position.
1.1.7. If the source of funding is a Grant, "Federal Awarding Agency" means a Federal agency providing a
Federal Award to a Recipient as described in 2 CFR 200.1. If the source of funding is not a Grant, "Federal
Award Identification Number (FAIN)" means an Award number assigned by a Federal agency to a Prime
Recipient.
1.1.8. "FFATA" means the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282),
as amended by §6202 of Public Law 110-252. FFATA, as amended, also is referred to as the "Transparency
Act."
1.1.9. "Federal Provisions" means these Federal Provisions subject to the Transparency Act and Uniform
Guidance, as may be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado
agency or institutions of higher education.
1.1.10. If the source of funding is a Grant, "Grant" as used herein is the Contract to which these Federal Provisions
are attached.
1.1.11. "Grantee" means the party or parties identified as such in the Grant to which these Federal Provisions are
attached if the source of funding is a Grant.
1.1.12. "Non -Federal Entity means a State, local government, Indian tribe, institution of higher education, or
nonprofit organization that carries out a Federal Award as a Recipient or a Subrecipient.
1.1.13. "Nonprofit Organization" means any corporation, trust, association, cooperative, or other organization, not
including IHEs, that:
1.1.13.1. Is operated primarily for scientific, educational, service, charitable, or similar purposes in the
public interest;
1.1.13.2. Is not organized primarily for profit; and
1.1.13.3. Uses net proceeds to maintain, improve, or expand the operations of the organization.
1.1.14. "OMB" means the Executive Office of the President, Office of Management and Budget.
1.1.15. "Pass -through Entity" means a non -Federal Entity that provides a Subaward to a Subrecipient to carry out
part of a Federal program.
1.1.16. "Prime Recipient" means a Colorado State agency or institution of higher education that receives an Award,
or, of the source of funding is a Grant it is that agency or institution identified as the Grantor in the Grant
to which these Federal Provisions are attached.
1.1.17. "Subaward" means an award by a Prime Recipient to a Subrecipient funded in whole or in part by a Federal
Award. The terms and conditions of the Federal Award flow down to the Subaward unless the terms and
conditions of the Federal Award specifically indicate otherwise in accordance with 2 CFR 200.101 or 2
CFR 200.38, as applicable. The term does not include payments to a contractor or payments to an individual
that is a beneficiary of a Federal program.
1.1.18. "Subrecipient" or, if the source of funding is a Grant, "Subgrantee" means a non -Federal Entity (or a Federal
agency under an Award or Subaward to a non -Federal Entity) receiving Federal funds through a Prime
Recipient to support the performance of the Federal project or program for which the Federal funds were
awarded. A Subrecipient is subject to the terms and conditions of the Federal Award to the Prime Recipient,
including program compliance requirements. The term "Subrecipient" includes and may be referred to as
Subgrantee. The term does not include an individual who is a beneficiary of a federal program.
1.1.19. "Subrecipient Parent DUNS Number" means the subrecipient parent organization's 9 -digit Data Universal
Numbering System (DUNS) number that appears in the subrecipient's System for Award Management
(SAM) profile, if applicable.
Supplemental Provisions for Federal Awards Page 4 of 10
V2 (07-08-2022)
1.1.20. "System for Award Management (SAM)" means the Federal repository into which an Entity must enter
the information required under the Transparency Act, which may be found at http://www.sam.gov.
1.1.21. "Total Compensation" means the cash and noncash dollar value earned by an Executive during the Prime
Recipient's or Subrecipient's preceding fiscal year (see 48 CFR 52.204-10, as prescribed in 48 CFR
4.1403(a), as applicable) and includes the following:
1.1.21.1. Salary and bonus;
1.1.21.2. Awards of stock, stock options, and stock appreciation rights, using the dollar amount
recognized for financial statement reporting purposes with respect to the fiscal year in
accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2005)
(FAS 123R), Shared Based Payments;
1.1.21.3. Earnings for services under non -equity incentive plans, not including group life, health,
hospitalization or medical reimbursement plans that do not discriminate in favor of Executives
and are available generally to all salaried employees;
1.1.21.4. Change in present value of defined benefit and actuarial pension plans;
1.1.21.5. Above -market earnings on deferred compensation which is not tax -qualified;
1.1.21.6. Other compensation, if the aggregate value of all such other compensation (e.g., severance,
termination payments, value of life insurance paid on behalf of the employee, perquisites or
property) for the Executive exceeds $10,000.
1.1.22. "Transparency Act" means the Federal Funding Accountability and Transparency Act of 2006 (Public Law
109-282), as amended by §6202 of Public Law 110-252. The Transparency Act may also be referred to as
FFATA.
1.1.23. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards, which, unless the source of funding is a Grant,
supersedes requirements from OMB Circulars A-21, A-87, A-110, and A-122, OMB Circulars A-89, A-
102, and A-133, and the guidance in Circular A-50 on Single Audit Act follow-up. The terms and
conditions of the Uniform Guidance flow down to Awards to Subrecipients unless the Uniform Guidance
or the terms and conditions of the Federal Award specifically indicate otherwise.
1.1.24. "Vendor" means a dealer, distributor, merchant or other seller providing property or services required for a
project or program funded by an Award. A Vendor is not a Prime Recipient or a Subrecipient and is not
subject to the terms and conditions of the Federal award. Program compliance requirements do not pass
through to a Vendor.
2. COMPLIANCE.
2.1. Contractor/Grantee shall comply with all applicable provisions of the Transparency Act and the regulations
issued pursuant thereto, all applicable provisions of the Uniform Guidance, including, but not limited to, all
applicable Federal Laws and regulations required by this Federal Award. Any revisions to such provisions or
regulations shall automatically become a part of these Federal Provisions, without the necessity of either party
executing any further instrument. The State of Colorado, at its discretion, may provide written notification to
Contractor/Grantee of such revisions, but such notice shall not be a condition precedent to the effectiveness of
such revisions.
3. SYSTEM FOR AWARD MANAGEMENT (SAM) AND DATA UNIVERSAL NUMBERING SYSTEM (DUNS)
REQUIREMENTS.
3.1. SAM. Contractor/Grantee shall maintain the currency of its information in SAM until the Contractor/Grantee
submits the final financial report required under the Award or receives final payment, whichever is later.
Contractor/Grantee shall review and update SAM information at least annually after the initial registration, and
more frequently if required by changes in its information.
Supplemental Provisions for Federal Awards Page 5 of 10
V2 (07-08-2022)
3.2. DUNS. Contractor/Grantee shall provide its DUNS number to its Prime Recipient, and shall update
Contractor's/Grantee's information in Dun & Bradstreet, Inc. at least annually after the initial registration, and
more frequently if required by changes in Contractor's/Grantee's information.
4. TOTAL COMPENSATION.
4.1. Contractor/Grantee shall include Total Compensation in SAM for each of its five most highly compensated
Executives for the preceding fiscal year if:
4.1.1. The total Federal funding authorized to date under the Award is $30,000 or more if the source of funding
is a Grant, or otherwise $25,000 or more if the source of funding is not a Grant; and
4.1.2. In the preceding fiscal year, Contractor/Grantee received:
4.1.2.1. 80% or more of its annual gross revenues from Federal procurement contracts and subcontracts
and/or Federal financial assistance Awards or Subawards subject to the Transparency Act; and
4.1.2.2. $30,000,000 or more in annual gross revenues from Federal procurement contracts and
subcontracts and/or Federal financial assistance Awards or Subawards subject to the Transparency
Act if the source of funding is a Grant or otherwise $25,000,000 or more in annual gross revenues
from Federal procurement contracts and subcontracts and/or Federal financial assistance Awards
or Subawards subject to the Transparency Act if the source of funding is not a Grant; and
4.1.2.3. The public does not have access to information about the compensation of such Executives through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15
U.S.C. 78m(a), 78o(d) or § 6104 of the Internal Revenue Code of 1986.
5. REPORTING.
5.1. If Contractor/Grantee is a Subrecipient of the Award pursuant to the Transparency Act, Grantee shall report
data elements to SAM and to the Prime Recipient as required in this Exhibit. No direct payment shall be made
to Grantee for providing any reports required under these Federal Provisions and the cost of producing such
reports shall be included in the Contract/Grant price. The reporting requirements in this Exhibit are based on
guidance from the US Office of Management and Budget (OMB), and as such are subject to change at any time
by OMB. Any such changes shall be automatically incorporated into this Contract/Grant and shall become part
of Contractor's/Grantee's obligations under this Contract/Grant.
6. EFFECTIVE DATE AND DOLLAR THRESHOLD FOR REPORTING.
6.1. If the source of funding is a Grant, Reporting requirements in §8 below apply to new Awards as of October 1,
2010, if the initial award is $30,000 or more. If the initial Award is below $30,000 but subsequent Award
modifications result in a total Award of $30,000 or more, the Award is subject to the reporting requirements as
of the date the Award exceeds $30,000. If the initial Award is $30,000 or more, but funding is subsequently
de -obligated such that the total award amount falls below $30,000, the Award shall continue to be subject to
the reporting requirements.
6.2. If the source of funding is not a Grant, Reporting requirements in §8 below apply to new Awards as of October
1, 2010, if the initial award is $25,000 or more. If the initial Award is below $25,000 but subsequent Award
modifications result in a total Award of $25,000 or more, the Award is subject to the reporting requirements as
of the date the Award exceeds $25,000. If the initial Award is $25,000 or more, but funding is subsequently
de -obligated such that the total award amount falls below $25,000, the Award shall continue to be subject to
the reporting requirements.
6.3. The procurement standards in §9 below are applicable to new Awards made by Prime Recipient as of December
26, 2015. The standards set forth in §11 below are applicable to audits of fiscal years beginning on or after
December 26, 2014.
7. SUBRECIPIENT REPORTING REQUIREMENTS.
7.1. If Contractor/Grantee is a Subrecipient, Contractor/Grantee shall report as set forth below.
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7.1.1. To SAM. A Subrecipient shall register in SAM and report the following data elements in SAM for each
Federal Award Identification Number (FAIN) assigned by a Federal agency to a Prime Recipient no later
than the end of the month following the month in which the Subaward was made:
7.1.1.1. Subrecipient DUNS Number;
7.1.1.2. Subrecipient DUNS Number if more than one electronic funds transfer (EFT) account;
7.1.1.3. Subrecipient parent's organization DUNS Number;
7.1.1.4. Subrecipient's address, including: Street Address, City, State, Country, Zip (+ 4 if source of
funding is a Grant or as otherwise directed per SAM directives for proper reporting), and
Congressional District;
7.1.1.5. Subrecipient's top 5 most highly compensated Executives if the criteria in §4 above are met;
and
7.1.1.6. Subrecipient's Total Compensation of top 5 most highly compensated Executives if the criteria
in §4 above met.
7.1.2. To Prime Recipient. A Subrecipient shall report to its Prime Recipient, upon the effective date of the
Contract/Grant, the following data elements:
7.1.2.1. Subrecipient's DUNS Number as registered in SAM.
7.1.2.2. Primary Place of Performance Information, including: Street Address, City, State, Country, Zip
code + 4, and Congressional District.
8. PROCUREMENT STANDARDS.
8.1. Procurement Procedures. A Subrecipient shall use its own documented procurement procedures which reflect
applicable State, local, and Tribal laws and applicable regulations, provided that the procurements conform to
applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, 2
CFR 200.318 through 200.327 thereof.
8.2. If the source of funding is a Grant: Domestic preference for procurements (2 CFR 200.322). As appropriate
and to the extent consistent with law, the non -Federal entity should, to the greatest extent practicable under a
Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including but not limited to iron, aluminum, steel, cement, and other
manufactured products). The requirements of this section must be included in all subawards including all
contracts and purchase orders for work or products under this award.
8.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a political subdivision
of the State, its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247, that contain the
highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of
competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during
the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that
maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement
of recovered materials identified in the EPA guidelines.
9. ACCESS TO RECORDS.
9.1. A Subrecipient shall permit Recipient/Prime Recipient and its auditors to have access to Subrecipient's records
and financial statements as necessary for Recipient to meet the requirements of 2 CFR 200.311-200.332
(Requirements for pass -through entities), 2 CFR 200.300 (Statutory and national policy requirements) through
2 CFR 200.309 (Period of performance), and Subpart F -Audit Requirements of the Uniform Guidance.
10. SINGLE AUDIT REQUIREMENTS.
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10.1. If a Subrecipient expends $750,000 or more in Federal Awards during the Subrecipient's fiscal year, the
Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in
accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued pursuant to
the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR 200.501.
10.1.1. Election. A Subrecipient shall have a single audit conducted in accordance with Uniform Guidance 2 CFR
200.514 (Scope of audit), except when it elects to have a program -specific audit conducted in accordance
with 2 CFR 200.507 (Program -specific audits). The Subrecipient may elect to have a program -specific
audit if Subrecipient expends Federal Awards under only one Federal program (excluding research and
development) and the Federal program's statutes, regulations, or the terms and conditions of the Federal
award do not require a financial statement audit of Prime Recipient. A program -specific audit may not be
elected for research and development unless all of the Federal Awards expended were received from
Recipient and Recipient approves in advance a program -specific audit.
10.1.2. Exemption. If a Subrecipient expends less than $750,000 in Federal Awards during its fiscal year, the
Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in 2 CFR
200.503 (Relation to other audit requirements), but records shall be available for review or audit by
appropriate officials of the Federal agency, the State, and the Government Accountability Office.
10.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise arrange for the audit
required by Subpart F of the Uniform Guidance and ensure it is properly performed and submitted when
due in accordance with the Uniform Guidance. Subrecipient shall prepare appropriate financial statements,
including the schedule of expenditures of Federal awards in accordance with 2 CFR 200.510 (Financial
statements) and provide the auditor with access to personnel, accounts, books, records, supporting
documentation, and other information as needed for the auditor to perform the audit required by Uniform
Guidance Subpart F -Audit Requirements.
11. CONTRACT/GRANT PROVISIONS FOR SUBRECEPIENT CONTRACTS.
11.1. In addition to other provisions required by the Federal Awarding Agency or the Prime Recipient,
Contractors/Grantees that are Subrecipients shall comply with the following provisions. Subrecipients shall
include all of the following applicable provisions in all subcontracts entered into by it pursuant to this
Contract/Grant.
11.1.1. [Applicable to federally assisted construction contracts.] Equal Employment Opportunity. Except as
otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted
construction contract" in 41 CFR Part 60-1.3 shall include the equal opportunity clause provided under 41
CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR
12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41
CFR part 60, Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor.
11.1.2. [Applicable to on -site employees working on government -funded construction, alteration and repair
projects.] Davis -Bacon Act. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148).
11.1.3. Rights to Inventions Made Under a contract/grant or agreement. If the Federal Award meets the definition
of "funding agreement"/ "funding Contract" under 37 CFR 401.2 (a) and the Prime Recipient or
Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or research work
under that "funding agreement,"/"funding Contract", the Prime Recipient or Subrecipient must comply with
the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing
regulations issued by the Federal Awarding Agency.
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11.1.4. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-
1387), as amended. Contracts and subgrants of amounts in excess of $150,000 must contain a provision
that requires the non -Federal awardee(s) to agree to comply with all applicable standards, orders or
regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal Awarding
Agency and the Regional Office of the Environmental Protection Agency (EPA).
11.1.5. Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see 2 CFR 180.220) must
not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in
accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986
Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions
contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549.
11.1.6. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an award exceeding
$100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not
used Federal appropriated funds to pay any person or organization for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an
employee of a member of Congress in connection with obtaining any Federal contract, grant or any other
award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that
takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to
tier up to the non -Federal award.
11.1.7. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and recipients are subject to
the regulations implementing "Never contract with the enemy" in 2 CFR part 183. The regulations in 2
CFR part 183 affect covered contracts, grants and cooperative agreements that are expected to exceed
$50,000 within the period of performance, are performed outside the United States and its territories, and
are in support of a contingency operation in which members of the Armed Forces are actively engaged in
hostilities.
11.1.8. Prohibition on certain telecommunications and video surveillance services or equipment (2 CFR 200.216).
Grantee is prohibited from obligating or expending loan or grant funds on certain telecommunications and
video surveillance services or equipment pursuant to 2 CFR 200.216.
12. CERTIFICATIONS.
12.1. Unless prohibited by Federal statutes or regulations, Recipient/Prime Recipient may require Subrecipient to
submit certifications and representations required by Federal statutes or regulations on an annual basis. 2 CFR
200.208. Submission maybe required more frequently if Subrecipient fails to meet a requirement of the Federal
award. Subrecipient shall certify in writing to the State at the end of the Award that the project or activity was
completed or the level of effort was expended. 2 CFR 200.201(3). If the required level of activity or effort was
not carried out, the amount of the Award must be adjusted.
13. EXEMPTIONS.
13.1. These Federal Provisions do not apply to an individual who receives an Award as a natural person, unrelated to
any business or non-profit organization he or she may own or operate in his or her name.
13.2. A Contractor/Grantee with gross income from all sources of less than $300,000 in the previous tax year is
exempt from the requirements to report Subawards and the Total Compensation of its most highly compensated
Executives.
14. EVENT OF DEFAULT AND TERMINATION.
14.1. Failure to comply with these Federal Provisions shall constitute an event of default under the Contract/Grant
and the State of Colorado may terminate the Contract/Grant upon 30 days prior written notice if the default
remains uncured five calendar days following the termination of the 30 -day notice period. This remedy will be
in addition to any other remedy available to the State of Colorado under the Contract/Grant, at law or in equity.
14.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole or in part as follows:
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14.2.1. By the Federal Awarding Agency or Pass -through Entity, if a Non -Federal Entity fails to comply with the
terms and conditions of a Federal Award;
14.2.2. By the Federal awarding agency or Pass -through Entity, to the greatest extent authorized by law, if an award
no longer effectuates the program goals or agency priorities;
14.2.3. By the Federal awarding agency or Pass -through Entity with the consent of the Non -Federal Entity, in
which case the two parties must agree upon the termination conditions, including the effective date and, in
the case of partial termination, the portion to be terminated;
14.2.4. By the Non -Federal Entity upon sending to the Federal Awarding Agency or Pass -through Entity written
notification setting forth the reasons for such termination, the effective date, and, in the case of partial
termination, the portion to be terminated. However, if the Federal Awarding Agency or Pass -through Entity
determines in the case of partial termination that the reduced or modified portion of the Federal Award or
Subaward will not accomplish the purposes for which the Federal Award was made, the Federal Awarding
Agency or Pass -through Entity may terminate the Federal Award in its entirety; or
14.2.5. By the Federal Awarding Agency or Pass -through Entity pursuant to termination provisions included in the
Federal Award.
EXHIBIT END
Supplemental Provisions for Federal Awards Page 10 of 10
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Contract Form
Entity Information
Entity Name* Entity ID*
COLORADO DEPARTMENT OF @00004256
EARLY CHILDHOOD
Contract Name* Contract ID
COLORADO DEPARTMENT OF EARLY CHILDHOOD 8725
(PROMOTING SAFE AND STABLE FAMILIES (PSSF)
*
AMENDMENT #4) Contract Lead
SADAMS
Contract Status
CTB REVIEW
New Entity?
Contract Lead Email
sadams@weld.gov;cobbx
xlk@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
AMENDMENT #4. PROMOTING SAFE AND STABLE FAMILIES (PSSF). FFY 2025 FUNDING $178,033.00 FOR A TOTAL
OF $720,132.00. NEW EXPIRATION DATE: SEPTEMBER 30, 2025. RELATED TO TYLER# 2021-2549, TYLER# 2022-
1662, TYLER# 2022-2689 AND TYLER# 2023-2544
Contract Description 2
PA IS ROUTING THROUGH NORMAL PROCESS. ETA TO CTB 09/24/2024.
Contract Type* Department Requested BOCC Agenda Due Date
AMENDMENT HUMAN SERVICES Date* 09/21 /2024
09/25/2024
Amount* Department Email
$178,033.00 CM- Will a work session with BOCC be required?*
HumanServices@weld.gov NO
Renewable*
NO Department Head Email Does Contract require Purchasing Dept. to be
CM-HumanServices- included?
Automatic Renewal DeptHead@weld.gov
Grant County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
IGA
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
07/30/2025
Committed Delivery Date
Renewal Date
Expiration Date*
09/30/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
09/23/2024 09/23/2024 09/23/2024
Final Approval
BOCC Approved Tyler Ref #
AG 092524
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
09/25/2024
Hello