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HomeMy WebLinkAbout20241095.tiffMariah Higgins From: Sent: To: Cc: Subject: Attachments: Follow Up Flag: Flag Status: Bill Fritz Monday, April 29, 2024 2:27 PM CTB Jason Chessher Communication Item — Option Letter 1 2021-2930 OL4_CP.pdf; 2 2021-2930 OL4_SP.pdf; 3 2021-2930 OL4_Exh C Budget.pdf Follow up Flagged This grant is for the continuation of the FDA Enforcement of Family Smoking Prevention and Tobacco Control Project. This is the 5th year, Option Letter #4 of this program and will cover 1 FTE, Community Inspector position and several part-time underage minors and a chaperone, who will conduct a minimum of 503 inspections in an 11 county region on the FDA Tobacco Retailer inspection Map or as directed by CDPHE for the compliance with the law. The contract amount of $61,163.41, all of which is Federally Funded. The contract becomes effective with the contract execution from May 30, 2024 and ends September 29, 2024. Activities will be conducted by current staff; no additional FTE is being requested. Please let me know if you need any other information to place on the Consent Agenda for the next available BOCC meeting. I will have Lily forward a DocuSign once a date is assigned. Thanks Bill Bill Fritz Finance Manager Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, CO 80631 Direct Phone: 970.400.2122 VISION: Everyone in Weld County has the opportunity to live their healthiest lives. MISSION: We serve Weld County by cultivating partnerships to promote public health and environmental quality through the delivery of relevant, innovative, and cost-effective services. Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return a -mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: DocuSign NA3 System <dse_NA3@docusign.net> Sent: Monday, April 29, 2024 1:40 PM To: Bill Fritz <bfritz@weld.gov> Subject: Completed: Request for Signature - Sign by 05/29 - 2021*2930 OL4 Weld FDA TOB Cote tun;Col onS 05/06./.4 2024-1095 HLoo57 Caution: This email originated from outside of Weld County Government. Do not click links or open attachments unless you recognize the sender and know the content is safe. COLORADO Department of Public Health & Environment Lilly Smith lilly.smithstate.co.us All parties have completed Request for Signature - Sign by 05/29 - 2021 *2930 OL4 Weld FDA TOB. You are receiving notification that a contract from the Colorado Department of Public Health and Environment (CDPHE) is fully executed. CDPHE authorizes work to begin on the effective date of the attached contract. If you have any questions or concerns, please contact Lilly Smith at lilly.smith@state.co.us. Powered by • docusign 2 Do Not Share This Email This email contains a secure link to DocuSign. Please do not share this email, link, or access code with others. Alternate Signing Method Visit DocuSign.com, click 'Access Documents', and enter the security code: 688C889AAB6A4B95993C59AB7BFFFA863 About DocuSign Sign documents electronically in just minutes. It's safe, secure, and legally binding. Whether you're in an office, at home, on -the -go -- or even across the globe -- DocuSign provides a professional trusted solution for Digital Transaction ManagementT. Questions about the Document? 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DocuSign Envelope ID: 31 D38597-F341-4600-93B0-60D7FB3A9BCE OPTION LETTER #4 State Agency: Colorado Department of Public Health and Environment 4300 Cherry Creek Drive South Denver, Colorado 80246 Original Contract Number: 2021*2930 Option Letter Contract Number: 2021*2930 Option Letter #4 Contractor: Board of County Commissioners of Weld County (a political subdivision of the state of Colorado) 1150 "O" Street Greeley CO 80631 for the use and benefit of the Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley CO 80631 Contract Performance Beginning Date: November 19, 2020 Current Contract Expiration Date: September 29, 2024 CONTRACT MAXIMUM AMOUNT TABLE Document Type Contract Number Federal Funding Amount State Funding Amount Other Funding Amount Term (dates) Total Original Contract 2021*2930 $164,830.00 $0.00 $0.00 — 11/19/2020 9/29/2021 $164,830.33 Option Letter #1 2021*2930 Option Letter $113,220.97 $0.00 $0.00 9/30/2021 — $113,220.97 #1 5/29/2022 Option Letter #2 2021 *2930 Option Letter $173,171.81 $0.00 $0.00 5/30/2022 — $173,171.81 #2 5/29/2023 Amendment #1 2930 2021*2930 Amendment $0.00 $0.00 $0.00 10/5/2022 — $0.00 #1 5/29/2023 Option Letter #3 2021*2930 $180,699.30 $0.00 $0.00 5/30/2023 - $180,699.30 Option Letter 5/29/2024 #3 Option Letter#4 2021*2930 $61,163.41 $0.00 $0.00 5/30/2024- $61,163.41 Option Letter 9/29/2024 #4 Current Contract Maximum $693,085.82 Cumulative Amount 1) OPTIONS A. Option to extend for an Extension Term. B. Option to change quantity of services under the Contract. 2) REQUIRED PROVISIONS: Page 1 of 3 Option Letter Contract Number: 2021 *2930 Option Letter #4 Ver. 27.01.20 DocuSign Envelope ID: 31 D38597-F341-4600-93B0-60D7FB3A9BCE A. In accordance with Section 2C of the Original Main Task Order Contract referenced above, the State hereby exercises its option for an additional term, beginning May 30, 2024 and ending on the current contract expiration date shown above, at the rates stated in the Original Task Order Contract, as amended for the following reason: To extend the contract through Federal Fiscal Year 2024. B. In accordance with Section 5Bv of the Original Main Task Order Contract referenced above, the State hereby exercises its option to Increase the quantity of the Services at the rates stated in the Original Task Order Contract, as amended. Exhibit C — Budget is deleted and replaced in its entirety with Exhibit C — Budget attached to this Option Letter, for the following reason: To add funds supporting the Statement of Work activities and deliverables. C. The Contract Maximum Amount table is deleted and replaced with the Current Contract Maximum Amount table shown above. 2) OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller or May 30, 2024, whichever is later. Page 2 of 3 Option Letter Contract Number: 2021 *2930 Option Letter #4 Ver. 27.01.20 DocuSign Envelope ID: 31 D38597-F341-4600-93B0-60D7FB3A9BCE SIGNATURE PAGE STATE OF COLORADO Jared S. Potts, Governor Colorado Department of Public Health and Environment Jill Hunsaker Ryan, MPH, Executive Director DoeuSigned by: L aaSt4 ain,thot, In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD DocuSigned by: C14.4 2C13g12116521B1... By: Signature Chelsea Gilbertson 7336'4A4"84" By: Signature Kurt Williams Name of Executive Director Delegate Director of Procurement and Contracts Name of State Controller Delegate Controller Title of Executive Director Delegate 2024-04-29 Date: Title of State Controller Delegate 2024-04-29 Option Effective Date: -- Signature Page End -- Page 3 of 3 Option Letter Contract Number: 2021 *2930 Option Letter #4 Ver. 27.01.20 Exhibit C Budget DocuSign Envelope ID 31O38597-F341-4600-93B0-60D7FB3A9BCE COLORADO Department of Public Health £t Environment PREVENTION SERVICES DIVISION- FIXED PRICE BUDGET WITH JUSTIFICATION FORM Original Contract Routing # 2021*2930 Weld County Department of Public Environment Health and mcyphers@weldgov.com Melanie 970-400-2423 Cyphers Program Title, Phone Contact and Name, Email Contractor Name Budget g Period May 30, 2024 - Sept 29, 2024 Fiscal Phone Contact and Name, Email Title, bfritz@weld.gov Bill 970-400-2122 Fritz FDA Tobacco Retail Compliance Program Check Inspection Contract Number (CT or PO) CT FHLA 2021*2930 Project Name Budget Information Activity / Description of Activity Rate Quantity Total Requested CDPHE Amount from Primary Deliverable Full Statement of Work FDA May -directed 30, 2024 Undercover - Sept Buys 29, 2024 inspections (UB) $ 121.60 350.00 $ 42,559.04 Full Statement of Work FDA Ma -directed Y30, 2024 Advertising - Se & p t 29, 2024 Labeling inspections (A&L) $ 121.60 153.00 $ 18,604.38 $ 61,163.41 TOTAL Option Letter Contract Number: 2021*2930 Option Letter #4 Page 1 of 1 DocuSign Envelope ID: BD789E55-A012-4C6C-9186-474C3937E820 OPTION LETTER #: 3 State Agency: Colorado Department Of Public Health and Environment Tobacco/FDA 4300 Cherry Creek Drive South Denver, Colorado 80246 Original Contract Number: 202102930 Option Letter Contract Number: 2021*2930 Option Letter #3 Contractor: Board of County Commissioners of Weld County (a political subdivision of the state of Colorado) 1150 "O" Street Greeley CO 80631 for the use and benefit of the Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley CO 80631 Contract Performance Beginning Date: November 19, 2020 Current Contract Expiration Date: May 29, 2024 CONTRACT MAXIMUM AMOUNT TABLE Document Type Contract Number Federal Funding Amount State Funding Amount Other Funding Amount Term (dates) Total Original Contract 2021*2930 $164,830.00 $0.00 $0.00 11/19/2020 - 9/29/2021 $164,830.33 Option Letter #1 2021*2930 Option Letter #1 $113,220.97 $0.00 $0.00 9/30/2021- 5/29/2022 $113,220.97 Option Letter #2 2021*2930 Option Letter #2 $173,171.81 $0.00 $0.00 5/30/2022 - 5/29/2023 $173,171.81 Amendment #1 2021*2930 Amendment #1 $0.00 $0.00 $0.00 10/5/2022 - 5/29/2023 $0.00 Option Letter #3 2021 *2930 Option Letter #3 $180,699.30 $0.00 $0.00 5/30/2023 - 5/29/2024 $180,699.30 Current Contract Maximum Cumulative Amount $631,922.41 1) OPTIONS A. Option to extend for an Extension Term B. Option to change quantity of services under the Contract 2) REQUIRED PROVISIONS: A. In accordance with Section(s) 8, Exhibit A, Additional Provisions of the Original Contract referenced above, the State hereby exercises its option for an additional term, beginning May 30, 2023 and ending on the current contract expiration date shown above, at the rates stated in the Original Contract, as amended for the following reason: To extend for an additional term. B. In accordance with Section(s) 7, Exhibit A, Additional Provisions of the Original Contract Page 1of3 Option Letter Contract Number: 2021 *2930 Option Letter #3 Ver. 27.01.20 DocuSign Envelope ID: BD789E55-A012-4C6C-9186-474C3937E820 referenced above, the State hereby exercises its option to increase the quantity of services at the rates stated in the Original Contract as amended. Exhibit C, Budget, is deleted and replaced in its entirety with Exhibit C, Budget, attached to this Option Letter, for the following reason: Add funds supporting the renewal term SOW deliverables . C. The Contract Maximum Amount table is deleted and replaced with the Current Contract Maximum Amount table shown above. 3) OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller or May 30, 2023 , whichever is later. Page 2 of 3 Option Letter Contract Number: 2021 *2930 Option Letter #3 Ver. 27.01.20 DocuSign Envelope ID: BD789E55-A012-4C6C-9186-474C3937E820 SIGNATURE PAGE STATE OF COLORADO Jared S. Polis, Governor Colorado Department of Public Health and Environment Jill Hunsaker Ryan, MPH, Executive Director DecuSlyned by: 5Sit Ittzt,emut, 2EDFa70A1A7D4FC... In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD DoauSigned by: CiaLlAkite, S'arrita ra a 1a AR7aaa 8 0 B 5 By: Signature Lisa McGovern By: Signature Jannette Scarpino Name of Executive Director Delegate Procurement & Contracts section Director ft Name of State Controller Delegate Chief Financial Officer Title of Executive Director Delegate 2023-03-28 Date: Title of State Controller Delegate 2023-03-29 Option Effective Date: -- Signature Page End -- Page 3 of 3 Option Letter Contract Number: 2021 *2930 Option Letter #3 Ver. 03.01.20 Exhibit C DocuSign Envelope ID: BD789E55-A012-4C6C-9186-474O3937E820 COLORADO Department of Public Health & Environment PREVENTION SERVICES DIVISION- FIXED PRICE BUDGET WITH JUSTIFICATION FORM Original Contract Routing # 2021*2930 Contractor Name Weld County Department of Environment Public Health and Program Title, Contact Phone and Name, Email Melanie mcyphers@weldgov.com 970-400-2423 Cyphers Budget Period May 30, 2023 - May 29, 2024 Fiscal Phone Contact and Name, Email Title, Tanya Geiser 970-400-2122 tgeiser@weldgov.com Project Name FDA Tobacco Retail Compliance Program Check Inspection Contract (CT or PO) Number FHLA 2021*2930 CT Budget Information Primary Deliverable Activity / Description of Activity Rate Quantity Total Requested CDPHE Amount from Full Statement of Work FDA -directed May 30, 2023 Undercover - Sept Buys inspections (UB) 29, 2023 $ 115.81 350.0 $ 40,532.42 Full Statement of Work FDA -directed May 30, 2023- Advertising Sept & Labeling 29, 2023 inspections (A&L) $ 115.81 153.0 $ 17,718.46 Full Statement of Work FDA- directed Sept 30, 2023 Undercover - May Buys inspections (UB) 29, 2024 $ 121.60 700.0 $ 85,118.07 Full Statement of Work FDA -directed Sept 30, 2023 Advertising - & Labeling May 29, 2024 inspections (A&L) $ 121.60 307.0 $ 37,330.35 $ $ $ $ $ TOTAL $ 180,699.30 Option Letter Contract Number: 2021*2930 Option Letter #3 Page 1 of 1 DocuSign Envelope ID: 2CF78A6A-1389-4337-97DA-BD622FA9A6BF OPTION LETTER #: 2 State Agency: Colorado Department Of Public Health and Environment Tobacco/FDA 4300 Cherry Creek Drive South Denver, Colorado 80246 Original Contract Number: 2021 *2930 Option Letter Contract Number: 2021*2930 Option Letter #2 Contractor: Board of County Commissioners of Weld County (a political subdivision of the state of Colorado) 1150 "O" Street Greeley, Colorado 80631 for the use and benefit of the Weld County Department of Public Health and Environment 1555 North 17° Avenue Greeley, Colorado 80631 Contract Performance Beginning Date: November 19, 2020 Current Contract Expiration Date: May 29, 2023 CONTRACT MAXIMUM AMOUNT TABLE Document Type Contract Number Federal Funding Amount State Funding Amount Other Funding Amount Term (dates) Total Original Contract 2021*2930 $164,830.00 $0.00 $0.00 11/19/2020 - 9/29/2021 $164,830.33 Option Letter#1 Optio2021nL*2930 # 1 etter $113,220.97 $0.00 $0.00 9/30/2021 - 5/29/2022 $113,220.97 Option Letter#2 Optio2021*2930 n Letter #2 $173,171.81 $0.00 $0.00 5/30/2022 - 5/29/2023 $173,171.81 Current Contract Maximum Cumulative Amount $451,223.11 1) OPTIONS A. Option to change quantity of services under the Contract B. Option to extend for an Extension Term 2) REQUIRED PROVISIONS: C. In accordance with Section(s) Section 7, Exhibit A, Additional Provisions of the Original Contract, as amended, referenced above, the State hereby exercises its option to increase the quantity of services at the rates stated in the Original Contract as amended. Exhibit C., Budget is deleted and replaced in its entirety with Exhibit C., Budget attached to this Option Letter, for the following reason: add funds for fiscal year to support deliverables and services as specified in the Contract's Statement of Work. D. In accordance with Section(s) Section 8, Exhibit A, Additional Provisions, of the Original Contract, as amended, referenced above, the State hereby exercises its option for an additional term, beginning May 30, 2022 and ending on the current contract expiration date shown above, Page 1of3 Option Letter Contract Number: 2021 *2930 Option Letter #2 Ver. 27.01.20 DocuSign Envelope ID: 2CF78A6A-1389-4337-97DA-BD622FA9A6BF at the rates stated in the Original Contract, as amended for the following reason: to extend for an additional term. E. The Contract Maximum Amount table is deleted and replaced with the Current Contract Maximum Amount table shown above. 3) OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller or May 30, 2022 , whichever is later. Page 2 of 3 Option Letter Contract Number: 2021 *2930 Option Letter #2 Ver. 27.01.20 DocuSign Envelope ID: 2CF78A6A-1389-4337-97DA-BD622FA9A6BF SIGNATURE PAGE STATE OF COLORADO Jared S. Polis, Governor Colorado Department of Public Health and Environment Jill Hunsaker Ryan, MPH, Executive Director DocuSgned by: rtiStt 2COF870A1A7O4�C... In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD DocuSgned by: 5AStit' (`dRA5d(1FLiA7Qd(15 By: Signature Lisa McGovern By: Signature Justin Weigle Name of Executive Director Delegate Procurement & Contracts section Director Name of State Controller Delegate ft Health Divisions Controller Title of Executive Director Delegate 2022-05-20 Date: Title of State Controller Delegate 2022-05-25 Option Effective Date: -- Signature Page End -- Page 3 of 3 Option Letter Contract Number: 2021 *2930 Option Letter #2 Ver. 03.01.20 DocuSign Envelope ID: 2CF78A6A-1389-4337-97DA-BD622FA9A6BF Exhibit C., Budget COLORADO Department of Public Health & Environment PREVENTION SERVICES DIVISION- FIXED PRICE BUDGET WITH JUSTIFICATION FORM Original Contract Routing # 2021 *2930 Contractor Name Weld County Department of Public Environment Health and Program Title, Phone Contact and Name, Email Melanie mcyphers@weldgov.com 970-400-2423 Cyphers Budget Period May 30, 2022 - May 29, 2023 Fiscal Phone Contact Name, and Email Title, Tanya Geiser 970-400-2122 tgeiser@weldgov.com Project FDA Tobacco Retail Compliance Program Check Inspection Contract PO) FHLA 2021*2930 (CT Number or CT Name Budget Information Primary Deliverable Activity / Description of Activity Rate Quantity Total Requested CDPHE Amount from Full Statement of Work FDA -directed May 30, 2022 Undercover Sept Buys inspections (UB) 29, 2022 112.4339 350 $ 39,351.87 Full Statement of Work FDA -directed May 30, 2022 Advertising - & Labeling Sept 29, 2022 inspections (A&L) 112.4339 153 $ 17,202.39 Full Statement of Work FDA- Sept 30, directed 2022 Undercover May Buys inspections (UB) 29, 2023 115.8069 700 $ 81,064.83 Full Statement of Work FDA -directed Sept 30, 2022 Advertising - & Labeling May 29, 2023 inspections (A&L) 115.8069 307 $ 35,552.72 TOTAL $ 173,171.81 Page 1of1 Option Letter Contract Number: 2021*2930 Option Letter #2 vocuSign Envelope ID: 67A21127 -18E3 -432C-9! \D1993D0D0AF OPTION LETTER #: 1 State Agency: Original 2021*2930 Contract Number: Colorado 4300 Tobacco Denver, Cherry A35 Colorado Department Creek Drive 80246 Of Public South Health and Environment Option Letter Contract Number: 2021*2930 Option Letter #1 Contractor: Board benefit Environment 1555 Greeley, of North of County Colorado the Weld 17"' Avenue Commissioners 80631 County Department of Weld of County Public for Health the use and and Contract November Performance 19, 2020 Beginning Date: Current May 29, Contract 2022 Expiration Date: CONTRACT MAXIMUM AMOUNT TABLE Type Document Contract Number Federal Amount Funding State Funding Amount Other Amount Funding Term (dates) Total Original Contract 2021*2930 $164,830.00 $0.00 $0.00 11/19/20- 9/29/21 $164,830.33 Option #1 Letter 2021*2930 Option Letter #1 $113,220.97 $0.00 $0.00 9/30/21- 05/29/22 $113,220.97 $278,051.30 Current Contract Cumulative Maximum Amount 1) OPTIONS A. Option to change quantity of services under the Contract B. Option to extend for an Extension Term 2) REQUIRED PROVISIONS: A. In accordance with Section(s) Section 7, Exhibit A, Additional Provisions of the Original Contract, as amended, referenced above, the State hereby exercises its option to increase the quantity of services at the rates stated in the Original Contract as amended. Exhibit, C, Budget is deleted and replaced in its entirety with Exhibit, C, Budget attached to this Option Letter, for the following reason: Option to extend for an Extension Term. B. In accordance with Section(s) Section 8, Exhibit A, Additional Provisions, of the Original Contract, as amended, referenced above, the State hereby exercises its option for an additional term, beginning September 30, 2021 and ending on the current contract expiration date shown above, at the rates stated in the Original Contract, as amended for the following reason: to extend for an additional term. C. The Contract Maximum Amount table is deleted and replaced with the Current Contract Maximum Amount table shown above. 3) OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller or September 30, 2021 , whichever is later. Page 1 of 1 Option Letter Contract Number: 2021*2930 Option Letter #1 Ver 27 01.20 .Ign Envelope ID: 67A21127-16E3-432C-896D-A01883D0D0AF Exhibit C Budget lawalipth COLORADO Departmont o[ Publlo Hcalth 6 Environment PREVENTION SERVICES DIVISION- FIXED PRICE BUDGET WITH JUSTIFICATION FORM Contract Routing # 2021.2930 Option Letter #1 Contractor Name Weld County Department of Public Health and Environment Program Contact Neme, Title, Phone and Email Melanie Cyphers mcyphers'weldgov.com 970.400.2423 Budget PeriodSeptember 30, 2021- May 29, 2022 Fiscal Contact Name, Title, Phone and Email Tanya Geiser tgeiser@weldgov.com 970.400.2122 Project Name FDA Tobacco Retail Compliance Check Inspection Program Contrail (CT or PO) Number CT FHIA 2021.2930 Expenditure Categories Personal Services Salaried Employees Position Title I Gross or Percent of Total Amount Description of work Fringe Time on Requested from Annual Salary Protect COME NOT APPLICABLE TO FIXED PRICE BUDGET I I I I Is Personal Services Hourly Employees Position Title Total # of Total Amount Description of Work Hourly Wage Hourly Fringe) Hourson Requested from Protect COPHE NOT APPLICABLE TO FIXED PRICE BUDGET Total Personal Services (Including fringe benefits) S Supplies & Operating Expanses Item Total Amount Description of Item Rate Quantity Requested from CDPHE NOT APPLICABLE TO FIXED PRICE BUDGET I ( I js Total Supples & Operating' $ Option Letter Contract Number: 2021.2930 Option Letter #1 Page 1 of 2 Hello