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Authoulty Board
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2024-0210
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WELD 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
P.O. Box 758
Greeley, Colorado 80632
Phone (970)400-4245
December 12, 2023
Division of Local Government
1313 Sherman Street
Room 520
Denver, CO 80203
To Whom it May Concern:
Enclosed please find the following documents relating to the Weld County 911 Emergency
Telephone Service Authority
Certification of 2024 budget copy
2024 Budget Message
< Description of Service
< Budgetary Accounting Basis
< Lease/Purchase Agreements
< Summary of Resources and Estimated Expenditures
< Line -Item Revenue, Operating Expenses and Capital Equipment
Affidavit of Publication
Resolution to Adopt 2024 Budget
2024 Resolution to Appropriate Sums of Money
Because the authority is supported by a telephone surcharge, no property tax is levied or
authorized. If you have questions please do not hesitate to contact me or Cheryl Pattelli, Chief
Financial Officer at 970-400-4451.
Very truly yours,
c,
ary/Tr'
EmergpncyTelephone Service Authority
Budget Message
Service:
Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had
no method to report emergencies using the telephone system. To serve the public welfare and
the best interests of all citizens in Weld County, 43 government entities within Weld County agreed
to form the Weld 911 Emergency Telephone Service Authority to implement enhanced 911
emergency telephone capabilities for every telephone in Weld County.
Currently E-911 is a telephone system utilizing the single three -digit number 911 for reporting
police, fire, medical, or other emergency situations. A call on the E-911 system automatically
displays the location of the caller's telephone number, address for the telephone, and other
supplemental information of the calling party's location at a Public Safety Answering Point (PSAP).
There is a single PSAP in the Weld County Regional Communications Center serving 20 law
enforcement agencies, 19 fire districts, and four EMS services. Individual response personnel for
each jurisdiction are notified of the emergency from the PSAP.
The Weld 911 Emergency Telephone Service Authority is a separate legal entity responsible for
the administration of the E-911 emergency telephone service program for all of Weld County,
except the Town of Erie. The Authority Board must determine the surcharge rate each year, no
later than September 1st, and fix the new rate to take effect commencing with the first billing
period of each telephone customer on, or following, the next January 1st.
Funds collected from the surcharge must be spent to pay for dispatch and computer support staff,
equipment costs, installation costs, the monthly recurring charges, and, if moneys are available
after such charges are fully paid, such funds may be expended for emergency medical services
provided by telephone. Any funds collected and unexpended at the end of the budget year are
carried over to the next succeeding year to be used in supplying E-911 emergency telephone
service.
With the new era of smart phones, the public's expectation will be that citizens should be able to
call for emergency help and engage with their government service organizations in the same ways
they communicate every day. Next Generation 911 (NG 911) is the initiative aimed at improving
public emergency communications services to support the modern, mobile communication
revolution. NG 911 systems will be comprised of Emergency Services IP networks, hardware,
software, operational policies and procedures which will enable the public to transmit voice, texts,
images, and videos to a 911 emergency call center (PSAP). The PSAP of the future will also be
able to receive data from advanced automatic collision notification systems, medical alert
systems, and environmental sensors. NG 911 PSAP's will be able to issue emergency alerts to
wireless devices in the area via voice, or text messages and highway alert system.
The NG911 era will cause the Weld 911 Emergency Telephone Service Authority Board to
examine its service priorities and funding requirements to meet these service priorities. Although
the funds collected from the surcharge can be spent to pay for dispatch and computer support
staff, equipment costs, installation costs, the monthly recurring charges, and emergency medical
services provided by telephone the increased costs of the NG 911 system will require the funds
to be spent on the primary mission of the authority, which is to provide a secure environment for
emergency communications ensuring the delivery of calls, messages, and data to the appropriate
PSAP and any other appropriate emergency entity. This new era will mean that funds must be
spent in the priority order of acquiring the necessary NG 911 equipment and technology,
installation and maintenance costs of the equipment and technology, the monthly recurring
charges for the system, and funding an appropriate replacement reserve. Then and only then,
when those essential system requirements are fully funded, can the authority board consider
funding additional items such as dispatch and computer staff costs, other services and supplies,
training, etc. that have been funded in recent years as legislative changes have expanded the
use of the surcharge collections.
The Authority Board may do any act as may be necessary to continue operation of the 911
emergency telephone service including, but not limited to, the ability to negotiate with equipment
vendors and service suppliers to obtain the benefit of technological developments. These benefits
must improve or enhance the quality and efficiency of 911 emergency telephone service to the
users.
In September 2013, Weld County took over the management of the Weld County Regional
Communications Center that provides E911 dispatch services to 18 law enforcement agencies,
20 fire districts, and four EMS services. On February 16, 2021, the E911 Authority entered into
an intergovernmental agreement (IGA) with Weld County to provide dispatch services and
information technology services for E911 system, plus transferred all capital equipment to Weld
County. The Weld County Director of Communications and Public Safety has developed a 2024-
2033 Capital Plan for E911 that will require an annually in contribution to Weld County per the
IGA to support the capital needs and keep the Weld County E911system at a state-of-the-art
standard. The contribution for capital in 2024 will be $1,850,000.
On April 15, 2014, the Weld 911 Emergency Telephone Service Authority Board adopted a fund
balance policy that there shall be a base fund balance amount determined annually which will be
retained for the three percent (3%) TABOR reserve and other contingencies. That amount for the
current year and subsequent years until changed shall be $500,000. Per the IGA approved on
February 16, 2021, with the base fund balance of $500,000, plus the capital needs satisfied, the
remaining annual revenue resources will be contributed toward the operational costs of the Weld
County Regional Communications Center. In 2024 that amount will be $4,540,981 for operations
and $1,447,019 for information technology services for the computer aided dispatch (CAD)
system. The estimated ending fund balance will be $500,000, a very comfortable cash balance to
deal with any emergency needs. The excess fund balance from the prior fiscal year shall be
transferred in the current budget year once the audit of the prior fiscal year has been completed.
For example, the excess fund balance for fiscal year 2022 shall be transferred in 2023 after the
2022 audit is completed. In 2023 it is anticipated that $3,791,803 will be transferred to the Weld
County General Fund in accordance with this policy.
The primary funding resource for E-911 service is the surcharge established in 1988, at fifty cents
per month, per telephone service. Beginning in 1998, the surcharge was also extended to
wireless phones. Effective January 1, 2009, the surcharge went up to seventy centers per month,
per telephone service. In 2018 the Authority requested that the PUC increased the surcharge to
$1.20. The Authority Board, in accordance with statute and the IGA set the emergency telephone
charge $1.20 beginning January 1, 2019, and $1.72 beginning February 1, 2022. The revenue
from the $1.72 surcharge and surplus revenues carried forward from previous years will produce
sufficient revenues in 2024 to fund expenditures authorized by the intergovernmental agreement
and current legislation, and transition to the NG 911 system.
Budgetary Accounting Basis:
The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in
the accounts and reported in financial statements. The Basis for Accounting relates to the timing
of the measurements made regardless of the measurement focus applied.
Revenue and expenditures or expenses are accounted for using a modified accrual method. This
method recognizes revenue in the year in which it becomes both measurable and available as
net current assets or, when revenue is of a material amount, planned for but not yet received.
Revenue in the modified accrual method primarily consists of surcharges collected even though
the surcharge may not have yet been remitted by telephone companies in the service area.
Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are
generally recorded when the related fund liability is incurred.
On February 16, 2021, the Board entered into an agreement with Weld County to transfer all
assets to Weld County and to contribute funds for capital each year that Weld County will own.
E-911 Authority will no longer own or depreciate assets on their balance sheet.
Lease -Purchase Agreements:
The following supplemental data regarding lease purchase agreements involving real property
pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended:
$ 0 A.
$ 0 B.
$ 0 C.
$ 0 D.
The total amount to be expended during the ensuing fiscal year
for payment of obligations under all lease -purchase agreements
involving real property.
The total maximum payment liability of the local government
under all lease -purchase agreements involving real property
over the entire terms of such agreements, including all optional
renewal terms.
The total amount to be expended during the ensuing fiscal year
for payment obligations under all lease -purchase agreements
other than those involving real property.
The total maximum payment liability of the local government
under all lease -purchase agreements other than those involving
real property over the entire term of such agreements, including
all optional renewal terms.
Weld E-911
Emergency Telephone Authority
for the period
January 1, 2024 to December 31, 2024
Resources
Beginning Fund Balance
Estimated Revenue
Surcharge
Interest/Other
Total Resources
Estimated Expenditures
Actual Estimated Proposed Final
2022 2023 2024 2024
$ 3,486,554 $ 4,291,803 $ 500,000 $ 500,000
7,520,957 7,200,000 7,800,000 7,800,000
37,531 10,000 38,000 38,000
$11,045,042 $11,501,803 $8,338,000 $8.338.000
Operations
Personnel $ 0 $ 0 $ 0 $ 0
Small Items of 0 0 0 0
Equipment
Computer Services 1,022,520 1,342,007 1,447,019 1,447,019
Legal Services 0 3,000 0 0
Utilities 0 0 0 0
Telephone Charges 0 0 0 0
Contract Payments 3,880,719 4,014,993 4,540,981 4,540,981
Meeting Expenses 0 0 0 0
Other Prof. Services 0 0 0 0
Transfers 0 3,791,803 0 0
Equipment
Equipment/Reserve 1,850,000 1,850,000 1,850,000 1,850,000
Depreciation 0 0 0 0
Contingency 0 0 50,000 50,000
Emergency Reserve 0 0 250,000 250,000
Total Expenditures $6,753,239 $11,001,803 $8,138,000 $8,138,000
ENDING FUND BALANCE $4,291.803 $ 500.000 $ 200.000 $ 200.000
ENDING FUND BALANCE
with Depreciation
and Contingencies
$4,291,803 $ 500,000 $ 500.000 $ 500,000
Weld 911 Emergency
Telephone Authority
2024
7300- Emergency 2022 2023 2024 2024
22300 Telephone Operations Actual Estimate Proposed Final
6111 Personnel $ 0 $ 0 $ 0 $ 0
6225 Computer Software 1,022,520 1,342,007 1,447,019 1,447,019
6384 Vehicle Services 0 0 0 0
6362 Utilities 0 0 0 0
6367 Telephone Charges 0 0 0 0
6372 Legal Services 0 3,000 0 0
6373 Contract Payments 3,880,719 4,014,993 4,540,981 4,540,981
6393 Meeting Expenses 0 0 0 0
6952 Equipment 1,850,000 1,850,000 1,850,000 1,850,000
751000 Transfers 0 3,791,803 0 0
Total Expenditures $ 6,753.239 $11,001,803 $ 7,838,000 $ 7.838.000
Weld 911 Emergency
Telephone Authority
2024
7300- 2022 2023 2024 2024
22300 Equipment Actual Estimate Proposed Final
6540 Depreciation $ 0 $ 0 $ 0 $ 0
6952 Equipment/Reserve 0 0 0 0
Total Expenditures $ 0 $ 0 $ 0 $ 0
7300-
22300 Transfers
754010 Transfer
751000 Transfer
Total Expenditures
7300-
2022 2023 2024 2024
Actual Estimate Proposed Final
$ 1,850,000 $ 1,850,000 $1,850,000 $1,850,000
0 _ 3,791,803 0 0
$ 1.850,000 $ 5,641,803 $1,850.000 $1,850.000
2022
22300 Reserves Actual
6940
CONT Contingency
6940
EMGY Emergency Reserve
2023 2024 2024
Estimate Proposed Final
$ 0 $ 0 $ 50,000 $ 50,000
0 0 250,000 250,000
Total Expenditures $ 0 $ 0 $ 300,000 $ 300,000
Weld 911 Emergency
Telephone Authority
2024
7300- 2022 2023 2024 2024
22300 Revenues Actual Estimate Proposed Final
4410 Telephone Surcharge $ 7,520,957 $ 7,200,000 $ 7,800,000 $ 7,800,000
4610 Earnings on Deposit 37,531 10,000 38,000 38,000
Total Revenue $7,558.488 $ 7.210,000 $ 7,838,000 $ 7,838,000
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE
WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR
BEGINNING ON THE FIRST DAY OF JANUARY, 2024, AND ENDING ON THE LAST DAY OF
DECEMBER, 2024
WHEREAS, the Authority Board of the Weld Emergency Telephone Authority has
appointed Captain Sam Kaneta, Secretary/Treasurer, to prepare and submit a proposed budget
to said governing body at the proper time, and
WHEREAS, Captain Sam Kaneta, Secretary/Treasurer, has submitted a proposed budget
to this governing body for its consideration, and
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public
hearing was held on December 19, 2023, and interested taxpayers were given the opportunity to
file or register any objections to said proposed budget.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY:
Section 1. That estimated expenditures for the fund are as follows:
Emergency Telephone Authority Fund
Section 2. That estimated revenues for the fund are as follows:
From unappropriated surplus
From sources other than general property tax
From general property tax levy
TOTAL REVENUES
$ 8,138, 000
$ 300,000
7,838,000
0
$ 8,138.000
Section 3. That the budget, as submitted, amended, and summarized above by fund,
hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service
Authority for the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the Chairman
of the Authority Board and made a part of the public records of the Authority.
ADOPTED this 19th day of December, A.D., 2023.
ATTEST: r
SE ' ETARY/TRER = ' CHAIR
AU HORITY BOARD AUTHORITY BOARD
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY
TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET
FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY,
FOR THE 2024 BUDGET YEAR
WHEREAS, the Authority Board, on December 19, 2023, has adopted the annual budget
in accordance with the Local Government Budget Law, and
WHEREAS, the Authority Board has made provision therein for revenues in an amount
equal to, or greater than, the total proposed expenditures as set forth in said budget, and
WHEREAS, it is not only required by law, but also necessary, to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the operations
of the Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY:
That the following sums are hereby appropriated from the revenue of the Emergency
Telephone Authority Fund for the following purposes:
Emergency Telephone Authority Fund
Current Operating Expenses
Capital Outlay -Transfer
Depreciation
Contingency
Emergency Reserve
TOTAL FUND
ADOPTED this 19th d- of December, A.D., 2023.
ATTEST:
$ 5,988,000
1,850,000
0
50,000
250,000
$ 8.138.000
V
CRETAR EASURER C.4AIR
UTHOJITY BOARD AUTHORITY BOARD
Notice of Weld E911 Authority Board 2024 Final Budget Hearing
Notice is hereby given that a proposed budget has been submitted to the Weld County E911
Authority Board for the budget year of 2024. A copy of the proposed budget has been filed in the
Weld County Office of the Clerk to the Board, located at 1150 O Street, Greeley, Colorado 80631,
where same is open for public inspection.
The proposed budget for 2024 will be considered at a special meeting of the E911 Board to be
held online via a Microsoft Teams call on Tuesday, December 19, 2023, at 12:00 p.m. The public
may call in and participate via the following Microsoft Teams Meeting: 720-439-5261, Conference
ID: 975841803#.
Any interested citizen within such Weld County E911 Authority Board, which includes all of Weld
County, may inspect the proposed budget and file or register any objections thereto at any time
prior to the final adoption of the 2024 proposed budget.
Weld E911 Authority Board
Weld County, Colorado
Dated: December 6, 2023
Published: December 8, 2023, in the Greeley Tribune
Notice of Weld E911 Authority Board 2024 Final Budget Nearing
Notice is h�veby gWen that a propposed budget has been
submitted to the Weld Gounty E911 Authority Board for the
bueddget yhear of 2024. Aycofphy of the proposed budget has been
fiat 11l esteedt, GreeleyG, Colorado 80631, where same is open
rm? inspection.
F2;:„eeting of the E91>: Boats to be held call on Tuesday, I may call in and p Meed�: 720.439-5:ny interested citize Board, which inch
7.07144
FiLiauthoray Board
Weld County, Colorado
Dated: December 6, 2023
Published: December & 2023, in the Greeley Tribune - 2022017
Prairie Mountain Media, LLC
PUBLISHER'S AFFIDAVIT
County of Weld
State of Colorado
The undersigned, Aaent , being first duly sworn
under oath, states and affirms as follows:
1. He/she is the legal Advertising Reviewer of
Prairie Mountain Media LLC, publisher of the
Gree/ey Tribune.
2. The Greeley Tribune is a newspaper
of general circulation that has been published
continuously and without interruption for at least
fifty-two weeks in Weld County and
meets the legal requisites fora legal newspaper
under Colo. Rev. Stat. 24-70-103.
3. The notice that is attached hereto is a true copy,
published in the Greeley Tribune
in Weld County on the following date(s):
Dec
2023
Signature
Subscribed ands orn to me beforq me this
eft° day ;Millar 207Z
Notary Public
(SEAL)
SHAYLA NAJERA
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20174031965
MY COMMISSION EXPIRES July 31, 2025
Account:
Ad Number:
Fee:
1099690
2022017
$11.00
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