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Home My WebLink About20241807.tiffRESOLUTION RE: APPROVE VICTIMS OF CRIME ACT (VOCA) GRANT APPLICATION FOR BILINGUAL ADVOCATE UNIT AND AUTHORIZE ELECTRONIC SUBMITTAL WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Victims of Crime Act (VOCA) Grant Application for the Bilingual Advocate Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office for Victims Programs, commencing upon submittal, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Victims of Crime Act (VOCA) Grant Application for the Bilingual Advocate Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the Colorado Department of Public Safety, Division of Criminal Justice, Office for Victims Programs, be and hereby is, approved. BE IT FURTHER RESOLVED by the Board that Donnie Patch, Undersheriff, be, hereby is, authorized to electronically submit said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 3rd day of July, A.D., 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: the...„O w 4 Weld County Clerk to the Board Bk.40E131. tOda Deputy Clerk to the Board County A rney I 14 Date of signature: mil' 5 EXCUSED Keyin D. Ross, Chair erry L. Eck, Pro-Tem Mike reeman cott K. James cc: So(SK/oc/6E) AcT(c?/cD) of/HI12S 2024-1807 SO0045 Cblitya d- (Pt 443 -1 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND: 2025 Victims of Crime Act (VOCA) grant application request DEPARTMENT: Sheriffs Office DATE: 6/20/2024 PERSON REQUESTING: Sgt. Dan Chapman and Sonja Kohlgraf, WCSO Finance Manager Brief description of the problem/issue: The WC Sheriffs Office requests approval to submit the 2025 Crime Victim Services Funding application for VOCA funds to ongoingly support the Bilingual Victim's Advocate in the Victim Services Unit. The application is requesting $62,195.14, which will cover 60% salary and 58% fringe benefit of the Bi-Lingual Advocate staff member. The application amount is $23,419.00 lower compared to the 2024 grant award which was $85,614.00. This cut in grant funding was expected, as it was announced by VOCA in 2024, and the Sheriffs Office budget was adjusted to account for the offset in funding. The application needs to be submitted via the ZoomGrants portal and its deadline is 7/19/2024. A copy of the application is attached for your review. What options exist for the Board? (include consequences, impacts, costs, etc. of options): • Authorize the approval of the 2025 VOCA grant application for $62,196.14 and have Sgt. Chapman submit the application with supporting grant documents electronically in ZoomGrants. Deny the grant application. This will lead to either increased general fund dollars of a reduction of services in the Victim Services program for the Sheriffs Office. Schedule a work session to discuss further. Recommendation: Authorize the approval of the 2025 VOCA grant application for $62195.14 and Swoon Recommendation Schedule Place on BOCC Agenda Work Session Perry L. Buck, Pro -Tern Mike Freeman Scott K. James Kevin D. Ross, Chair Lori Seine Other/Comments: 2024-1807 -1/3 3o 0045 Mariah Higgins From: Sent: To: Subject: Attachments: Sonja, Daniel Chapman Tuesday, July 9, 2024 11:26 AM Sonja Kohlgraf FW: CY2025 CVS Grant VOCA Award Documents Exhibit D - Statement of Work (Final).pdf; Exhibit E - Budget (Final).pdf I'm fairly certain that Louise will want the completed fillable PDF copies of these documents for submission. I didn't see that as being a problem since there aren't any signatures on any of the documents. This is what I submitted to Louise, just realized that I didn't remember to CC you. I didn't CC CTB on this because I thought I'd defer to you on whether we send them these copies of the documents or the ones the board considered fully executed. Thank you, Sergeant Daniel Chapman Weld County Sheriff's Office 1950 O St, Greeley, CO 80631 dchapman@co.weld.co.us From: Daniel Chapman Sent: Tuesday, July 9, 2024 11:10 AM To: Esquibel - CDPS, Louise <louise.esquibel@state.co.us> Subject: CY2025 CVS Grant VOCA Award Documents Good Morning Louise, I'm attaching the complete Exhibit D- Statement of Work and Exhibit E- Budget documents for your review as instructed in the email I received from the state regarding the CY 2025 funding for the VOCA grant. Please let me know if I am missing anything, or if you need anything else from mer. Thank you, Sergeant Daniel Chapman Weld County Sheriff's Office 1950 O St, Greeley, CO 80631 dchapman@co.weld.co.us Mariah Higgins From: Sent: To: Subject: Attachments: Good Morning Louise, Daniel Chapman Friday, August 30, 2024 8:27 AM Esquibel - CDPS, Louise; Sonja Kohlgraf RE: FW: CY25 Contracting - Next Steps on your VOCA grant Volunteer Job Description.pdf; Victim Advocate-Bilingual.pdf; Signed Timesheet Saldivar May1-30 2024 - Copy.xlsx; Org Chart.pdf Here are the rest of the requested attachments. Regarding the timesheets, Weld County uses an online timekeeping system (Workday). We keep redundant timesheets for grant funded personnel in an Excel spreadsheet, which accounts for their time using grant funds. Weld County's Annual Rep[ort can be found at https://www.weld.gov/Government/Departments/Finance-and- Administration/Accounting-Department/Annual-Report/2022-Annual-Report. This report contains all financial and audit information for Weld County, including the Weld County Sheriffs Office and the Weld County Victim Services Unit. Please let us know if anything else is needed. Thank you, Sergeant Daniel Chapman Weld County Sheriffs Office 1950 O St, Greeley, CO 80631 dchapman@co.weld.co.us From: Esquibel - CDPS, Louise <louise.esquibel@state.co.us> Sent: Friday, August 30, 2024 7:47 AM To: Sonja Kohlgraf <skohlgraf@weld.gov> Cc: Daniel Chapman <dchapman@weld.gov> Subject: Re: FW: CY25 Contracting - Next Stepson your VOCA grant Caution: This email originated from outside of Weld County Government. Do not click lznks o `so@e sender and know the content is safe. I appreciate it!!! Louise Esquibel, MPA SASP Administrator / Grant Manager / she/her/hers Division of Criminal Justice, Office for Victims Programs 700 Kipling St. Denver, CO 80215 P 303.239.4402 i F 303.239.5743 i Cell 720.591.4626 louise.esquibel@state.co.us I https://www.colorado.gov/pacific/dci/ovp attic ,in'en s' -^,y On Fri, Aug 30, 2024 at 7:09 AM Sonja Kohlgraf <skohlgraf@weld.gov>wrote: Good morning Louise, Please find completed FMQ attached. Sgt. Chapman, I also saved it in our 2025 VOCA folder. Have a great day. Sonja Kohlgraf, MBA Finance Manager Weld County Sheriffs Office Ph: 970-400-2872 From: Daniel Chapman <dchapman@weld.gov> Sent: Wednesday, August 28, 2024 7:49 PM To: Sonja Kohlgraf <skohlgraf@weld.gov> Subject: Fwd: CY25 Contracting - Next Steps on your VOCA grant 2 From: Esquibel - CDPS, Louise <louise.esquibel@state.co.us> Sent: Wednesday, August 28, 2024 4:05:37 PM Subject: CY25 Contracting - Next Stepson your VOCA grant Caution: This entail originated from outside of Weld County Government Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, I know this is a short turnaround time, but do you think you could provide me with the FMQ by Friday? The rest can be submitted by the following Friday 9/6. Thanks, and let me know if you cannot do the FMQ by Friday. VOCA Thank you so much for sending along your Statement of Work and Budget. Now that we have finalized those documents, there are additional attachments that are required for contracting and development of your grant agreement. Please email all listed attachments to me no later than 8/30/24. • For System Agencies o • Financial Management Questionnaire o • Volunteer Job Description(s) — Applicants must use volunteers in some capacity within o their organization to be eligible for VOCA funding or must submit the VOCA • Volunteer Requirement Waiver 0 o Job Description(s) for grant -funded personnel 0 0 o Sample Timesheet(s) for Personnel o Organizational Chart - Highlight grant -requested personnel and include new positions o that would be added with grant funds as able 0 3 o • Current Federally Negotiated Indirect Cost Rate Agreement - if applicable O o If your agency has not already done so, please email your agency's most recent audit o or financial review and management letter to cdps dci auditsAstate.co.us. Attachments: Financial Management Questionnaire Louise Esquibel, MPA SASP Administrator / Grant Manager / she/her/hers Division of Criminal Justice, Office for Victims Programs 700 Kipling St. Denver, CO 80215 P 303.239.4402 I F 303.239.5743 I Cell 720.591.4626 louise.esquibel@state.co.us I https://www.colorado.gov/pacific/dci/ovp 4 EXHIBIT D, STATEMENT OF WORK Agency Information Agency Name: Project Title: Weld County Sheriff's Office Bilingual Advocate Unit Source of Funding VOCA/General Funds C S.T.O.P. VAWA SASP Project Description Section Activities Describe the project, staff and services you plan to provide with these grant funds. Weld County has a prominent Hispanic population, many of which either don't speak English, or speak English as a second language in the home. This population makes it essential to have at least one bilingual victim advocate. Weld County intends to use these funds to partially fund the salary of our currently employed bilingual victim advocate, who will spend 90% of her time serving victims of VRA crimes and ensuring notifications and other required actiron are taken and documented. Page 1 of 4 Updated: May 2024 EXHIBIT D, STATEMENT OF WORK Victim Services Project Data Provide the number of victims (primary and secondary) to be served and the types of services to be provided by Crime Victim Services (CVS) grant -funded personnel during the 12 -month project. Crime Types Est. # Victims % of Victims Type of Crime Child Abuse 4% 13 0 Child Physical Abuse or Neglect Child Sexual Abuse Domestic and Family Violence 52% 183 Domestic and/or Family Violence Sexual Assault 18% 57 b Child Sexual Assault Adult Sexual Assault Underserved 26% Underserved - Violent Crimes 14% 30 Adult Physical Assault (includes Aggravated and Simple Assault) 0 Adults Sexually Abused /Assaulted as Children 8 3 4 1% DUI/DWI Incidents Elder Abuse or Neglect 1 0% Robbery 7 Survivors of Homicide Victims Underserved - Other Violent Crimes 12% 0 0% Arson 1 0% Est. # Victims % of Victims Type of Crime Underserved - Other Violent Crimes Cont'd 0 0% Bullying (Verbal, Cyber or Physical) Burglary 0 0% Child Pornography 2 1% Hate Crime: Racial/Religious/ Gender/Sexual Orientation /Other 0 0% Human Trafficking: Labor 0 0% Human Trafficking: Sex 1 0% Kidnapping (noncustodial) 0 0% Kidnapping (custodial) 0 0% Mass Violence (domestic/ international) 5 1% Other Vehicular Victimization 34 10% Stalking/Harassment/Menacing 0 0% Teen Dating Victimization 0 0% Terrorism (domestic/international) 0 0% Other (Explain) Other, Nonviolent crimes 0% 1 0% Identity Theft/Fraud/Financial Crime 0 0% Other (Explain) TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE GRANT PERIOD = 352 Page 2 of 4 Updated: May 2024 EXHIBIT D, STATEMENT OF WORK ypes of Services Type of Service Information Et Referral x Information about the criminal justice process Information about victim rights, how to obtain notifications, etc. Referral to other victim service programs Referral to other services, supports & resources Assistance with victim compensation Personal Advocacy/Accompaniment x x Victim advocacy/accompaniment to emergency medical care Victim advocacy/accompaniment to medical forensic exam Law enforcement interview advocacy/ accompaniment Individual advocacy 'J Performance of medical or nonmedical forensic exam or interview, or medical evidence collection Immigration assistance Intervention with employer, creditor, landlord, or academic institution Child or dependent care assistance Transportation assistance Interpreter services Emotional Support or Safety Services X Crisis intervention (in -person, includes safety planning) Hotline/crisis line counseling On -scene crisis response Type of Service (Continued) Other therapy Individual counseling Support groups (facilitated or peer) Emergency financial assistance Emergency shelter or safe house Transitional housing Relocation assistance Criminal/Civil Justice System Assistance X Notification of criminal justice events Victim impact statement assistance Assistance with restitution Civil legal assistance in obtaining protection or restraining order Civil legal assistance with family law issues (') Other emergency justice -related assistance `'' Immigration assistance Prosecution interview advocacy/ accompaniment Law enforcement interview advocacy/ accompaniment Criminal justice advocacy/accompaniment Other legal advice and/or counsel Page 3 of 4 Updated: May 2024 EXHIBIT D, STATEMENT OF WORK Goals and Objectives 2 3 NA Number of Goats Needed (choose one): L■ 1 Goat 1 impacted To increase by knowledge inequity. with regard to providing culturally responsive victim services to communities Number Objective Position Title Responsible Time Frame 1 year All least regard session g paid one and to at training diversity,equity, COVA volunteer Conference) per staff calendar shall and year inclusion(e.g.Sergeant attend with at 1 Add Objective Delete Objective Demonstrated Impact n this section, tell us: 1. What you hope to accomplish with your grant funded project 2. How you'll measure your progress in meeting your goals 3. How your measurements will be used to adapt your funded project's design and delivery This special sub -unit within the Weld county Victim Services Unit will consist of one full time bi-lingual service provider who will be primarily be responsible for developing and implementing intentional efforts and protocol to ensure the best services possible for clients who primarily speak Spanish. The bi-lingual advocate will ensure that other advocates are provided training with regard to providing culturally responsive victim services to communities impacted by inequity at least annually to ensure that victims who do not speak English, or speak English as a second language continue to receive at least as good, if not better service than their native English speaking counterparts. The sergeant overseeing the unit will be responsible for ensuring that these trainings occur at least annually, but the unit will strive to provide training a multiple monthly volunteer meetings throughout the year. Page 4 of 4 Updated: May 2024 EXHIBIT E, BUDGET Grantee Information Agency Name: Project Title: Weld County Sheriff's Office Bilingual Advocate Unit Match Required? (OVP Use Only) C Yes (' No Total 12 -Month Budget Personnel Budget For each position being requested list: the position title, name of the employee (if available), and total # of hours per week this position works for the agency (cannot exceed 40 hours per week). This includes hours paid by your agency from all sources of funding, not only CVS grant funds being requested. Narratives about positions should include the activities the funded position will provide as related to the grant -funded project. Include what comprises the fringe per position (e.g. Fringe is comprised of health, vision, dental insurance, retirement contribution, payroll fees, FICA, unemployment insurance, and payroll taxes). Position 1 Position Title: Bi -Lingual Victim Advocate Employee Name: Lorena Saldivar Total # hours per week position works for the agency (max= 40 hrs): Salary: Fringe/Benefits: Additional funding for position • Annual Budget (12 Months) $67,309.00 40 to be paid by the Grant 60.00% Total amount to be paid by the Grant (12 months) $40, 385.40 $37,603.00 58.00% $21,809.74 The existing 1 FTE position (salary and fringe) wilt be funded 59% through VOCA grant funds and 41% from Weld County General fund. $62,195.14 Narrative Et Calculation: The salary is based on 2024 actual salary plus a step increase of 3% in 2025. Add another personnel position Delete last personnel position Total Personnel Budgeted: $62,196.00 Page 1 of 5 EXHIBIT E, BUDGET Supplies Et Operating Budget (use whole numbers) All supplies and operating requests must be specific, itemized costs related to the requested project and cost less than $10,000 per item. List items by major type (e.g., office supplies, computer software, registration fees for training/conferences, rent, phone, etc.). In the Narrative, explain and justify the need for the project -related supply and operating expense. Demonstrate how the cost was determined and show the basis for the calculation. General, non -project related expenses can be supported by indirect funds. List Supplies Et Operating Expense Total to be Paid by the Grant for 12 Months None $0.00 Narrative & Calculation: N/A Add another supply item Delete last supply item Total Supplies Et Operating Budgeted: $0.00 Travel Budget Travel expenses should be itemized by purpose (e.g., mileage to attend training sessions, mileage to transport clients, travel costs to attend conferences, etc.) with mileage, lodging and per diem on separate lines. In the narrative, explain and justify the travel costs and its relationship to the project. Calculations for requests should be shown, including agency mileage, per diem, and actual/estimated hotel rates. Tuition and registration fee requests should be listed as supplies a operating expenses, not travel expenses. List Itemized Travel Expense (Transportation, Per Diem, etc.) Total to be Paid by the Grant for 12 Months None $0.00 Narrative Et Calculation: N/A Add another travel tine item Delete last travel tine item Total Travel Budgeted: $0.00 Equipment Budget Equipment is defined as a durable, single item costing $10,000 or more with a useful life of over one year. In the narrative, explain and justify how the listed equipment is essential to the funded project/services as allowable. Demonstrate how the cost is determined and show the basis for the calculation. Page 2 of 5 EXHIBIT E, BUDGET List Itemized Equipment Cost (durable, single g item $10,000 $ and over)Total Grant to for be 12 Paid Months by the $0.00 None Narrative Calculation: Et N/A Add another equipment tine item Delete last equipment tine item Total Equipment Budgeted: $0.00 Consultants/Contracts Budget List consultants or independent contractors who will provide services under the proposed grant. Generally, a consultant or an independent contractor is an outside professional who offers his/her/their contracted services to the public at large, who controls his/her/their own work, does not require training, pays his/her/their own taxes, and has his/her/their own liability and worker's compensation insurance. In the narrative, explain and justify the need for these services and show calculations (estimated number of hours x hourly rate). Rates for professional services should not exceed $81.25 per hour (this rate is set by Federal regulations) or $650 per eight -hour day. If a higher rate is requested, justification for the rate must be provided in the narrative. List Consultants/Contracts Expense Hourly Rate of Pay Total to be Paid by the Grant for 12 Months None $0.00 $0.00 Narrative Et Calculation: N/A Add another consultant/contracts tine I Delete last consultant/contracts tine Total Consultants/Contracts Budgeted: $0.00 Indirect Budget: Indirect costs are costs of an organization that are not readily assignable to a particular project, but are necessary to the operation of the organization and the performance of the project. Agencies that have an approved Federal Indirect Cost Rate can use their rate; agencies that have never had a federally approved indirect cost rate, may request up to the De Minimis Rate (15% of the Modified Total Direct Cost). If you do not have a federally negotiated indirect rate, OVP has developed an Indirect Cost Calculator Tool (Excel) to assist you with calculating your 15% de minimis rate. Indirect Cost Rate % Show Indirect Cost Rate Calculation Below cr Total Indirect to be Paid by the Grant for 12 Months 0.00% N/A $0.00 Page 3 of 5 EXHIBIT E, BUDGET Total Indirect Budgeted: $0.00 Page 4 of 5 EXHIBIT E, BUDGET Grant Budget Summary Budget Categories Funding Budget Cash Match In Match -Kind Category Totals Personnel $62,196.00 \ \\\\ �� \\� $62,196.00 Supplies Operating and $0.00 \\ �� \\\�\ \ \ \\\\\ $0.00 Travel \\\\ \ $0.00 $0.00 .\\ \\\ \ Equipment $0.00 \\\\\ X \\\\\ $0.00 Consultants/Contracts \ NNN\\\\N $0.00 $0.00 Indirect Costs $0.00 \\\\\\ *\N\ � $0.00 Totals $62,196.00 \\\\ • \\ • \\\\� $62,196.00 Total CVS Funds: $62,196.00 Page 5 of 5 C tract Entity Information Entity Name* Entity ID* THE DIVISION OF CRIMINAL @00035241 JUSTICE Contract Name * 2025 VOCA GRANT APPLICATION Contract Status CTB REVIEW Q New Entity? Contract ID 8437 Contract Lead * BENDRESON Contract Lead Email bendreson@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description * VOCA 2025 GRANT APPLICATION TO COVER BI -LINGUAL ADVOCATE IN THE VICTIM SERVICES UNIT FOR 1 YEAR AT 59% SALARY & FRINGE Contract Description 2 Contract Type * APPLICATION Amount* $62,196.00 Renewable * NO Automatic Renewal Grant YES IGA Department SHERIFF Department Email CM-Sheriff@weldgov.com Department Head Email CM-Sheriff- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL EY@WEL DGOV.COM Grant Deadline Date Requested BOCC Agenda Due Date Date* 07/04/2024 07/08/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date" 10/01/2025 Committed Delivery Date Renewal Date Expiration Date* 12/31/2025 Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Approval Process Department Head DONNIE PATCH DH Approved Date 06/28/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 07/03/2024 Finance Approver CHERYL PATTELLI Purchasing Approved Date Legal Counsel BRUCE BARKER Finance Approved Date Legal Counsel Approved Date 07/01/2024 07/01/2024 Tyler Ref* AG 070324 Originator SKOHLGRAF Hello