HomeMy WebLinkAbout20240323.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, FEBRUARY 12, 2024
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, February 12, 2024, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Kevin D. Ross, Chair — EXCUSED
Commissioner Perry L. Buck, Pro-Tem
Commissioner Mike Freeman
Commissioner Scott K. James — EXCUSED
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
El MINUTES: There being no corrections to the Minutes of the Board of County Commissioners
meeting of January 29, 2024, as printed, Commissioner Freeman moved to approve.
Commissioner Saine seconded the motion and it carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the Agenda.
El CONSENT AGENDA: Chair Pro-Tem Buck called for public input regarding Partial Vacation,
VAC23-0058, of Two -Lot Recorded Exemption, RE -3634, for Removal of Lot B — T and R Farms, LLC,
c/o Ted Baum and Ryan Reed -Baum; however, there was no public testimony concerning this matter.
Commissioner Saine moved to approve the Consent Agenda, as printed. Commissioner Freeman
seconded the motion and it carried unanimously.
• WARRANTS:
1) GENERAL WARRANTS - FEBRUARY 9, 2024: Commissioner Saine moved to approve the General
Warrants, as printed. Commissioner Freeman seconded the motion and it carried unanimously.
El BIDS:
1) APPROVE BID #B2400001, TANDEM AXLE DUMP TRUCK WITH SNOW EQUIPMENT (QTY 2) -
DEPARTMENTS OF FLEET SERVICES AND PUBLIC WORKS: Toby Taylor, Purchasing Department,
stated staff recommends selecting the lowest bidder who met specifications, Transwest Truck Trailer RV,
for an amount of $393,484.00 each, for a total amount of $786,968.00. Commissioner Saine thanked
staff for the thorough explanation and further moved to approve said bid. The motion was seconded by
Commissioner Freeman, and it carried unanimously.
ZIZ,
Minutes, February 12, 2024
Page 1
2024-0323
BC0016
2) PRESENT BID #62400007, SUV SMALL 4 DOOR 4X4 OR AWD (QTY 1) - DEPARTMENT OF
FLEET SERVICES AND 19TH JUDICIAL DISTRICT ATTORNEY'S OFFICE: Mr. Taylor stated three (3)
bids were received and, in addition, the Department of Fleet Services is also reviewing other optional
sources through the Colorado State Pricing Agreement, as allowed in County Code, for the cost of similar
vehicles. Mr. Taylor further stated staff will make a recommendation on February 26, 2024.
1 NEW BUSINESS:
1) CONSIDER STANDARD FORM FOR CASE MANAGEMENT AGENCY (CMA) SERVICE
AGREEMENT TERMS AND CONDITIONS, AND PROVIDER LIST BETWEEN DEPARTMENT OF
HUMAN SERVICES AND VARIOUS PROVIDERS, AND AUTHORIZE CHAIR TO SIGN AGREEMENTS
CONSISTENT WITH SAID FORM: Tami Grant, Deputy Director of the Department of Human Services,
stated this will allow the Case Management Agency (CMA) to have a standardized template to ensure
consistency with each provider and align the program year from March 1, 2024, through June 30, 2024.
Commissioner Saine moved to approve said standard form and provider list and authorize the Chair to
sign agreements consistent with said form. The motion was seconded by Commissioner Freeman, and
it carried unanimously.
.I 2) CONSIDER CONTRACT ID #7788 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR PRO-TEM TO
SIGN — ROBERT AND BRITTANEY MINTEER: Ms. Grant stated this is a new contract for a certified
kinship foster care home located in Lumberton, Mississippi, with a term from January 11, 2024, through
January 10, 2025. Commissioner Freeman moved to approve said contract and authorize the
Chair Pro-Tem to sign. The motion, which was seconded by Commissioner Saine, carried unanimously.
3) CONSIDER CONTRACT ID #7804 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR PRO-TEM TO
SIGN - JUAN AGUILAR AND DIANA MONTOYA GONZALES: Ms. Grant stated this is a new contract
for a certified foster care home located in Firestone, Colorado, with a term from February 15, 2024,
through February 14, 2025. Commissioner Freeman moved to approve said contract and authorize the
Chair Pro-Tem to sign. The motion, which was seconded by Commissioner Saine, carried unanimously.
Ei 4) CONSIDER CONTRACT ID #7799 AGREEMENT FOR PROFESSIONAL SERVICES AND
AUTHORIZE CHAIR PRO-TEM TO SIGN — LEARNING BY HEART CPR, LLC: Ms. Grant stated this
agreement allows for kinship and foster care homes to be certified in First Aid and Cardiopulmonary
Resuscitation (CPR) / Automated External Defibrillation (AED), with a term from February 1, 2024,
through January 31, 2025. Commissioner Freeman moved to approve said agreement and authorize the
Chair Pro-Tem to sign. Commissioner Saine seconded the motion, and it carried unanimously.
(Clerk's note: Title was changed after the date of this meeting.)
5) CONSIDER CONTRACT ID #7813 GRANT APPLICATION FOR FEDERAL ASSISTANCE
(FORM SF -424) FOR HAZARD MITIGATION FOR STREAM GAUGE ALERT AND WARNING STATION
PROJECT PHASE II, AND AUTHORIZE CHAIR PRO-TEM TO SIGN ELECTRONICALLY: Roy Rudisill,
Director of the Office of Emergency Management, stated this is a follow-up to the Stream Gauge Project
discussed during the budget process for four (4) locations in addition to the six (6) locations already in
placed throughout the County. He explained this grant will be submitted electronically to the state, and
further added to the federal system with the initial grant submittal in December. He clarified the current
cost is $60,646.71 for the total project, in conjunction with a 25% County match of $15,161.68.
Commissioner Freeman moved to approve said application and authorize the Chair Pro-Tem to sign. The
motion was seconded by Commissioner Saine, and it carried unanimously.
Minutes, February 12, 2024
Page 2
2024-0323
BC0016
El 6) CONSIDER CONTRACT ID #7814 GRANT APPLICATION FOR COMBATING YOUTH VAPING
IN COLORADO AND AUTHORIZE CHAIR PRO-TEM TO SIGN ELECTRONICALLY: Jason Chessher,
Director of the Department of Public Health and Environment, stated this application allows for grant
funding to provide a Public Health Educator to combat youth vaping for up to two (2) years.
Commissioner Saine moved to approve said application and authorize the Chair Pro-Tem to sign. The
motion was seconded by Commissioner Freeman, and it carried unanimously.
7) CONTRACT ID #7753 AGREEMENT FOR PARTIALLY SELF -FUNDED PROGRAM AND
AUTHORIZE CHAIR PRO-TEM TO SIGN - COLORADO COUNTIES CASUALTY AND PROPERTY
POOL, C/O COUNTY TECHNICAL SERVICES, INC. (CTSI): Michelle Raimer, Deputy Director of the
Department of the Human Resources, stated this agreement provides partially self -funded claims
adjudication for the County's liability and insurance claims through CAPP. Commissioner Freeman
moved to approve said agreement and authorize the Chair Pro-Tem to sign. The motion was seconded
by Commissioner Saine, and it carried unanimously.
• 8) CONTRACT ID #7784 BUSINESS ASSOCIATE AGREEMENT FOR PROTECTED HEALTH
INFORMATION AND ELECTRONIC HEALTH INFORMATION FOR DEPENDENT ELIGIBILITY
VERIFICATION PROGRAM REGARDING BENEFIT PLANS, AND AUTHORIZE CHAIR PRO-TEM TO
SIGN - CONSOVA CORPORATION: Staci Datteri-Frey, Department of Human Resources, stated this
agreement allows for the exchange of Personal Health Information (PHI) for the independent audit to
continue into 2024. Commissioner Freeman moved to approve said agreement and authorize the
Chair Pro-Tem to sign. Commissioner Saine seconded the motion, and it carried unanimously.
• 9) CONTRACT ID #7785 AMENDMENT #4 TO LEAVE MANAGEMENT SERVICES AGREEMENT
AND AUTHORIZE CHAIR PRO-TEM TO SIGN - UPMC BENEFIT MANAGEMENT SERVICES, INC.,
DBA WORKPARTNERS: Ms. Datteri-Frey stated this amendment allows for a one (1) year extension
with WorkPartners as the County's leave management program, which includes a per employee, per
month cost increase from $2.55, to $2.68. Commissioner Freeman moved to approve said amendment
and authorize the Chair Pro-Tem to sign. The motion, which was seconded by Commissioner Saine,
carried unanimously.
10) CONSIDER CONTRACT ID #7774 AGREEMENT FOR PROFESSIONAL SERVICES FOR
ADDITIONAL ACCESS CONTROL DOORS FOR SOUTHEAST ANNEX BUILDING PROJECT AND
AUTHORIZE CHAIR PRO-TEM TO SIGN - LONG BUILDING TECHNOLOGIES, INC.: Curtis Naibauer,
Interim Director of the Facilities Department, explained Long Building Technologies, Inc., is considered
a single source vendor for all proximity door installations for using the ICT platform to ensure compatibility
with all hardware and software, which was established through, Bid #B1700146, awarded in 2018. He
further explained single source vendors are allowed per Section 5-4-95 of the Weld County Code, and
stated during the design and remodel process of the Southeast Annex Building Project, doors were
identified to be accessed via the proximity access control system, for the amount of $55,441.00, and staff
recommends approval. Commissioner Freeman moved to approve said agreement and authorize the
Chair Pro-Tem to sign. The motion was seconded by Commissioner Saine, and it carried unanimously.
• 11) CONSIDER CONTRACT ID #7775 INTERGOVERNMENTAL AGREEMENT FOR U.S. HWY 34
TRANSPORTATION MANAGEMENT ORGANIZATION (TMO) PROJECT FUNDS FOR BENEFIT OF
NORTH FRONT RANGE METROPOLITAN PLANNING ORGANIZATION (NFRMPO) AND AUTHORIZE
CHAIR PRO-TEM TO SIGN - NORTH FRONT RANGE TRANSPORTATION AND AIR QUALITY
PLANNING COUNCIL: Evan Pinkham, Department of Planning Services, stated this agreement allows
the creation of a Transportation Management Organization (TMO) with the cooperation of North Front
Range Metropolitan Planning Organization (NFRMPO), Larimer County, and various municipalities along
the U.S. Highway 34 corridor. He stated the NFRMPO will be submitting the agreement to the State Office
Minutes, February 12, 2024 2024-0323
Page 3 BC0016
of Innovative Mobility on behalf of the TMO, with Weld County's local match in the amount of $2,778.00.
Commissioner Freeman moved to approve said agreement and authorize the Chair Pro-Tem to sign. The
motion, which was seconded by Commissioner Saine, carried unanimously.
PUBLIC COMMENT: No public comment was offered.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:17 a.m.
These Minutes were approved on the 26th day of February, 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: C M J x-444
Weld County Clerk to the Board
BY: nt .KJC do £
Deputy Clerk to the Board
Perry,L. Pro-Tem
Mike Freeman
=XCUSED
cott K. James
Lori Saine
Minutes, February 12, 2024
Page 4
2024-0323
BC0016
Hello