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Home My WebLink About20243119.tiffDate of signature: RESOLUTION RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR COMMUNITY CENTER FACILITY USAGE FOR SENIOR NUTRITION PROGRAM (FRIENDLY FORK) AND AUTHORIZE CHAIR TO SIGN - EATON AREA PARK AND RECREATION DISTRICT WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Memorandum of Understanding for Community Center Facility Usage for the Friendly Fork Senior Nutrition Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Eaton Area Park and Recreation District, commencing November 1, 2024, with further terms and conditions being as stated in said memorandum of understanding, and WHEREAS, after review, the Board deems it advisable to approve said memorandum of understanding, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Memorandum of Understanding for Community Center Facility Usage for the Friendly Fork Senior Nutrition Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Eaton Area Park and Recreation District, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said memorandum of understanding. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 27th day of November, A.D., 2024, nunc pro tunc November 1, 2024. BOARD OF COUNTY COMMISSIONERS ATTEST: ,.t4., J GC je.L;eA Weld County Clerk to the Board BY: ja114 rn • L41,1604, Deputy Clerk to the Board County Attorney /746/z4 2024-3119 HR0096 WELD COUNTY, erry L. B j k, Pro-Tem Mike Freeman ri Saine cc : }-t SD O11a-7125 Conrvaci (Llh (o1 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Memorandum of Understanding with Eaton Area Community Center for the Senior Nutrition (Friendly Fork) Program DEPARTMENT: Human Services DATE: November 19, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department is requesting to enter into a Memorandum of Understanding (MOU) with the Eaton Area Community Center to provide the Friendly Fork Program nutrition services and a congregate meal site for Weld County senior citizens sixty (60) years of age and older, and other eligible individuals. This MOU will be in perpetuity as long as both parties desire to maintain the agreement. What options exist for the Board? Approval of the MOU between Weld County Department of Human Services (WCDHS) and Eaton Area Community Center. Deny approval of the MOU between WCDHS and Eaton Area Community Center. Consequences: There would not be an MOU between WCDHS and Eaton Area Community Center. Impacts: The Area Agency on Aging Senior Nutrition Friendly Fork Program would not be able to provide nutrition services to Weld County senior citizens sixty (60) years of age or older and other eligible individuals. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): There is no cost associated with the MOU. Recommendation: • Approval of the Memorandum of Understanding and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross, Chair Lori Saine g23 Pass -Around Memorandum; November 19, 2024 - CMS ID 8867 2024-3119 I/ 21 1- o09(o MEMORANDUM OF UNDERSTANDING BETWEEN THE WELD COUNTY DEPARTMENT Of HUMAN SERVICES AND EATON AREA COMMUNITY CENTER THIS MEMORANDUM OF UNDERSTANDING is entered into this it rilday of Novemlpe v , 2024, by and between the Board of County Commissioners, on behalf of the Weld County Department of Human Services Area Agency on Aging, hereinafter referred to as "Department," and Eaton Area Community Center, hereinafter referred to as "EACC". The purpose of this Memorandum of Understanding (MOU) is to provide Friendly Fork Program nutrition services and a congregate meal site to Weld County senior citizens sixty (60) years of age and older, and other eligible individuals. Term of this Memorandum of Understanding This Memorandum of Understanding ("MOU" or "Agreement") shall be effective beginning November 1, 2024 and be ongoing as long as both parties desire to maintain the agreement. Department Roles and Responsibilities 1. Inspect or make provisions for inspections of the meal site to insure the health and safety of the meal participants. 2. Work in conjunction with an approved food vendor to provide meals for the site. 3. Train volunteers in the policies and procedures related to the congregate meal program including but not limited to such items as the reservation process, food handling and food safety. 4. Provide, when not otherwise available or funds allow, the usual equipment needed to serve meals such as meal carriers, serving equipment, eating utensils, paper products, meal trays, record keeping supplies, tables, and chairs. Such equipment shall remain the property of the Weld County Senior Nutrition Program. The Site may not use any of the Program's supplies for non -related senior nutrition functions. EACC Roles and Responsibilities 1. Allow the Program the use of its kitchen, including equipment and dining area at no cost to the Program as a congregate meal site, Wednesday between the hours of 10:00 am - 3:00 pm. Dates excluded include holidays where the EACC is closed and the Wednesday of the Annual Maintenance Week. 2. To work collaboratively with all regulatory entities such as Administration on Aging, Department of Human Services State Unit on Aging, Department of Public Health and Environment or other like agencies, except when closed due to emergency circumstances or other circumstances beyond the control of the Site, notify the Program of closures of the dining room facility on a scheduled meal day (3) weeks in advance of the closure to allow the Program time to notify the food and transportation vendors. It o1voW -319 will be responsibility of the Site to notify senior participants of the closure dates. Notification must be given to the Program office in writing. Please refer to the Area Agency on Aging's Policy and Procedure for Site Cancellation of Meals for more details. Repeated cancelation requests could jeopardize the ongoing status of the meal site. 3. Provide oversight and maintenance of the facility to include regular cleaning of the site kitchen and dining area, frequent removal of trash and garbage, repairs to the building and grounds, snow removal and extermination services when necessary. 4. The Site must adhere to all of the following rules, regulations and procedures set forth in the following resources: (1) the Weld County Senior Nutrition Program regulations; (2) the Weld County Senior Nutrition Policy and Procedure Handbook; (3) all applicable local fire code regulations; and (4) Volume 10 of the Colorado Department of Human Services Code of Regulations (12 CCR 2510-1). Modifications. This Agreement may be modified in writing, in whole or in part, upon approval of the signers. Termination. This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the signers. No portion of this MOU shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated, as this MOU is subject to the availability of funding. Therefore, the Department may terminate this MOU at any time if the source of funding for the services made available to EACC is no longer available to the Department, or for any other reason. EACC reserves the right to suspend services to clients if funding is no longer available. Entire Agreement. This MOU contains the entire agreement and understanding between the parties with respect to the subject matter hereof and may not be changed or modified except as stated herein. This MOU shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. EACC and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this MOU, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this MOU shall give or allow any claim or right of action whatsoever by any other person not included in this MOU. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this MOU shall be an incidental beneficiary only. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act §524-10-101 et seq., as applicable now or hereafter amended. Independent Contractor. EACC agrees that it is an Independent Contractor, and that the EACC's officers, agents or employees will not become employees of the Department, nor entitled to any employee benefits from the Department as a result of the execution of this MOU. EACC shall perform its duties hereunder as an Independent Contractor. EACC shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this MOU. EACC, its employees and agent are not entitled to unemployment insurance or workers' compensation benefits through the Department and the Department shall not pay for or otherwise provide such coverage for EACC or any of its agents or employees. Unemployment insurance benefits will be available to EACC and its employees and agents only if such coverage is made available by EACC or a third party. EACC shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this MOU. Severability. If any term or condition of this MOU shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this MOU shall be construed and enforced without such provision, to the extent that this MOU is then capable of execution within the original intent of the parties. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST,./. ) if4'6k. BY: BOARD OF COUNTY COMMISSIONERS Clerk to the Board ELD COU Deputy Clerk to the B D. Ross, Chair NOV 2 7 2112k A � I TRICT: Eaton Area Park & Recreation District 1675 3rd Street Eaton, Colorado 80615 Dear Canr�os By. Dean Campos (Nov 12, 02412:20 MST) Dean Campos, Executive District Drector Nov 12, 2024 Date: aa�- 3/t 9 SIGNATURE REQUESTED: Weld/Eaton Friendly Fork MOU 2024 Final Audit Report 2024-11-12 Created: 2024-11-12 By: Sara Adams (sadams@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAAGOR95CrzNZVY7y-S0z5WmFGXGks65mQv "SIGNATURE REQUESTED: Weld/Eaton Friendly Fork MOU 20 24" History t Document created by Sara Adams (sadams@weld.gov) 2024-11-12 - 6:18:23 PM GMT- IP address: 204.133.39.9 E2. Document emailed to Eaton Recreation (deancampos@eaprd.com) for signature 2024-11-12 - 6:19:17 PM GMT an Email viewed by Eaton Recreation (deancampos@eaprd.com) 2024-11-12 - 7:19:52 PM GMT- IP address: 206.222.192.170 4© Signer Eaton Recreation (deancampos@eaprd.com) entered name at signing as Dean Campos 2024-11-12 - 7:20:16 PM GMT- IP address: 206.222.192.170 4 Document e -signed by Dean Campos (deancampos@eaprd.com) Signature Date: 2024-11-12 - 7:20:18 PM GMT - Time Source: server- IP address: 206.222.192.170 O Agreement completed. 2024-11-12 - 7:20:18 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name* Entity ID* EATON AREA COMMUNITY @00039439 CENTER ❑ New Entity? Contract Name* Contract ID EATON AREA COMMUNITY CENTER FRIENDLY FORK 8867 PROGRAM MEMORANDUM OF UNDERSTANDING (MOU) Contract Status CTB REVIEW Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description * MEMORANDUM OF UNDERSTANDING (MOU) TO PROVIDE FRIENDLY FORK PROGRAM NUTRITION SERVICES AND A CONGREGATE MEAL SITE TO WELD COUNTY SENIOR CITIZENS SIXTY (60) YEARS OF AGE AND OLDER AND OTHER ELIGIBLE INDIVIDUALS. AGREEMENT WILL BE IN PERPETUITY. Contract Description 2 PA ROUTING THROUGH THE NORMAL PROCESS. ETA TO CTB IS 11/19/2024 Contract Type* Department Requested BOCC Agenda Due Date AGREEMENT HUMAN SERVICES Date* 11/23/2024 11/27/2024 Amount* Department Email $0.00 CM- Will a work session with BOCC be required?* HumanServices@weld.gov NO Renewable* YES Department Head Email Does Contract require Purchasing Dept. to be CM-HumanServices- included? Automatic Renewal DeptHead@weld.gov Grant County Attorney GENERAL COUNTY ATTORNEY EMAIL IGA County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date 10/31/2025 Renewal Date" 12/31/2025 Committed Delivery Date Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 11/21/2024 11/21/2024 11/21/2024 Final Approval BOCC Approved Tyler Ref # AG 112724 BOCC Signed Date Originator SADAMS BOCC Agenda Date 11/27/2024 Houstan Aragon From: Sent: To: Subject Onbase Wednesday, November 5, 2025 2:26 PM CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead Fast Tracked Contract ID (10049) Contract # 10049 has been Fast Tracked to CM -Contract Maintenance. You will be notified in the future based on the Contract information below: Entity Name: EATON AREA COMMUNITY CENTER Contract Name: EATON AREA COMMUNITY CENTER FRIENDLY FORK PROGRAM MEMORANDUM OF UNDERSTANDING (MOU) Contract Amount: $0.00 Contract ID: 10049 Contract Lead: SADAMS r. Department: HUMAN SERVICES Co"rvC* c — IDS 0 X49 Review Date: 10/31/2026 Renewable Contract: YES Renew Date: 12/31/2026 Expiration Date: Tyler Ref #: Thank -you has}Tvack'R-ev\-euxd zat-I-3IIci k-I'_OO�ilo Provider Name Sirchwood. Manor' : SeolorNuttttion° Prog car .' ` , Street Address $30 .West 2701 Street #: toe y City Greeley, ' " State Colorado Zip 80631 Tyler ID# 2017-0596 Start Date 1/1/2016 Exp Date None' v 2021 CMS Fast Track ID ; :, 5313 2022 CMS Fast Track ID 6447 Broadview Apartments Company LLLP Senior Nutrition Program 2915 West 8th Street Greeley 80634 2017-0597 1/1/2016 None 5314 6448 Carbon Valley Res Center Senior; Nutrition Program 151 Grant Avenue' Frederick _Colorado Colorado 80520 2015-3678 10/1/2019 None'. 5315- 6449 Eaton Area Community Center 1675 3rd Street Eaton . Colorado 80615 2024-3119 Erie Recreation Center Senior Nutrition Program 450 Powers Street Erie Colorado 80516 2017-0492 1/1/2016 None 5316 6450 Evans`Senior Center Nutrition Program y 1100 37th Street Evans Coorado' . 80620 2017-0493 1/1/201.6 "- None , 5317 6451 Fort Lupton Rec Center Senior Nutrition Program 203 South Harrison Avenue Fort Lupton Colorado 80621 2017-0494 1/1/2016 None 5318 6452 Greeley Manor Company enior'Nutrition Program' 1000 13th Street Greeley Colorado 80631 2017-0598 1/1/2016 v None. 5319 6453 Greeley Active Adult Center Nutrition Program 1010 6th Street Greeley Colorado 80631 2017-0495 1/1/2016 None 5320 6454 Greeley Senior Housing Nutrition Program 1717 30th Street Greeley Colorado 80631 2017-0599 1/1/2016 None 5324 6455 Hill -N -Park Senior Center Nutrition Program 4205 Yosemite Drive Greeley Colorado 80634 2017-0496 1/1/2016 None 5325 6456 Johnstown Senior Center, Nutrition Program 101 West Charlotte' Johnstown ° Colorado 80534 2017-0497 1/1/2016 None 5326 ,' 6457 Kersey Senior Center Nutrition Program 215 2nd Street Kersey Colorado 80644 2017-0498 1/1/2016 None 5327 6458 LaSalle Community Center Senior Nutrition Program 101 Todd Avenue LaSalle Colorado 80645 2017-0499 1/1/2016 None 5328 6459 Lochbuie Afterglows Senior Center Nutrition Program 501 Willow Drive Lochbuie Colorado 80603 2014-0711 3/26/2014 None 5312 6460 Milliken Community Center 1101 Broad Street Milliken Colorado 80543 2019-2321 3/1/2019 None Nunn: Senloi CeriterNutrltfion Program , ; 775 3rdtreet Nunn Colorado 80648 2017-0501 1/1/2016 None '. 5330 6461 Pierce Senior Center Nutrition Program 221 Main Avenue Pierce Colorado 80650 2017-0502 1/1/2016 None 5331 6462 Piattev Senior Centel' Nutrition Program 508 Reynolds Platteville Colorado 80651 2018-2756 7/1/2018 None 2007 Rodarte Center Senior Nutrition Program 920 A Street Greeley Colorado 80631 2017-0504 1/1/2016 None 5333 6464 Wattenberg Senior Center Nutrition Program 514 Marion Wattenberg Colorado 80621 2017-0600 1/1/2016 None 5334 6465 2023 CMS 2024 CMS Fast Fast Track ID Track ID 108" 2025 CMS Fast Track ID 7542 8804 10047 7540 8827 8€ 10048 9 7543 8805 10050 51 7545 8807 10052 7 8809 10053 7547 8808 10054 7548 7550 8810 8811 10055 10056 8812 10057 7562 8813 10058 7552 8814 8815 9 7553 10060 8816 10061 7555 8818 10063 7 7557 064 8820 10065 7558 Close as of 10/1/2024 Houstan Aragon From: Sent: To: Cc: Subject: Attachments: Good afternoon CTB, FAST TRACK ITEM: Sara Adams Wednesday, November 5, 2025 2:22 PM CTB HS -Contract Management FAST TRACK - HCSD Friendly Fork MOU's (CMS VARIOUS) 2025 AAA Senior Nutrition Fast Track - tracking sheet.xlsx Attached please find the spreadsheet of the twenty (20) Friendly Fork MOU's that are being fast tracked through CMS for tracking purposes only. These agreements are in perpetuity and are reviewed on a yearly basis. No changes are required. Thank you, Sara COUNTY, CO Sara Adams Contract Administrative Coordinator Department of Human Services Desk: 970-400-6603 P.O. Box A, 315 N. 11th Ave., Greeley, CO 80632 O ®O Join Our Team Important: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Hello