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HomeMy WebLinkAbout20241810.tiffRESOLUTION RE: APPROVE AMENDMENT #2 TO MEMORANDUM OF UNDERSTANDING FOR COLORADO CHANGE MANAGEMENT REDESIGN (CMRD) FUNDING ALLOCATION FOR CASE MANAGEMENT AGENCY (CMA) AND AUTHORIZE CHAIR PRO-TEM TO SIGN - HEALTH MANAGEMENT ASSOCIATES, INC. (HMA) WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with Amendment #2 to the Memorandum of Understanding for Colorado Change Management Redesign (CMRD) Funding Allocation for the Case Management Agency (CMA) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Health Management Associates, Inc. (HMA), commencing June 25, 2024, and ending July 31, 2024, with further terms and conditions being as stated in said amendment, and WHEREAS, after review, the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Amendment #2 to the Memorandum of Understanding for Colorado Change Management Redesign (CMRD) Funding Allocation for the Case Management Agency (CMA) between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Health Management Associates, Inc. (HMA), be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is, authorized to sign said amendment. c c : HS O Og/i6/ q 2024-1810 HR0096 AMENDMENT #2 TO MEMORANDUM OF UNDERSTANDING FOR COLORADO CHANGE MANAGEMENT REDESIGN (CMRD) FUNDING ALLOCATION FOR CASE MANAGEMENT AGENCY (CMA) - HEALTH MANAGEMENT ASSOCIATES, INC. (HMA) PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 3rd day of July, A.D., 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Weld County Clerk to the Board BY: .tt)ailtoi (.46. Deputy Clerk to the Board VEDAS T County At •rney qI1xDate of signature: 12L4 EXCUSED Keyi a_p. Ross, Chair Perry L. ck, Pro-Tem Mike eeman K. James USED ri Saine 2024-1810 HR0096 C,o riAvat+ 11A# N 38' BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Health Management Associates Memorandum of Understanding Amendment #2. DEPARTMENT: Human Services DATE: June 25, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: On January 19, 2024 the Board approved a Memorandum of Understanding between the Weld County Department of Human Service (WCDHS) and Health Management Associates (HMA), known to the Board as Tyler ID 2024-0108. This MOU outlined the Scope of Work and Budget for pass through funding that Weld County will use for technical assistance and transition planning support regarding the Case Management redesign. On April 10, 2024, the Board approved Amendment #1 to extend the Timeline for Work for Policy Support to June 30, 2024. The Department is now requesting approval of Amendment #2 to extend the Timeline for Work for Policy Support to July 31, 2024. The Amendment has been reviewed by Legal (B. Howell). What options exist for the Board? • Approval of the HMA Amendment #2. • Deny approval of the HMA Amendment #2. Consequences: WCDHS will not have an agreement in place to allow for the extended time to complete the Scope of Work by July 31, 2024. Impacts: The Case Management Agency will not have the extended time to have work completed by the due date. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • Pass through funding provided to WCDHS = $30,250.00. (No change) • Funded through Colorado Department of Health Care Policy & Financing through Health Management Associates. The funding associated with this request is solely for the purpose of this project. 2024-1810 Pass -Around Memorandum; June 25, 2024 - CMS ID 8438 1 /3 v-OV 1Lo Recommendation: • Approval of the Amendment and authorize the Chair to sign electronically. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem Mike Freeman Scott K. James Kevin D. Ross, Chair Lori Seine w\t" f i" ','(- Pass -Around Memorandum; June 25, 2024 - CMS ID 8438 DocuSign Envelope ID: 94E38DDD-1FFC-4E82-8974-56BE0E8C0F8D AMENDMENT #2 TO MEMORANDUM OF UNDERSTANDING This Second Amendment to Memorandum of Understanding ("Amendment") is made and entered into effective June 25, 2024, by and between Health Management Associates, Inc., a Michigan corporation, including its affiliates, subsidiaries, and/or parent company(ies) ("Company") and Weld County Department of Human Services ("Client"). RECITALS Company and the Client are parties to a certain Memorandum of Understanding regarding Consulting Services dated December 4, 2023 (as previously amended, the "Agreement"). The parties wish to amend the Agreement as further stated herein. AGREEMENT NOW, THEREFORE, in consideration of the foregoing premises, the following mutual terms and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Company and the Client agree as follows: 1. Capitalized Terms. Capitalized terms not otherwise defined herein shall have the meanings set forth in the Agreement. 2. Amendment. The Agreement shall be amended as follows: A. Scope of Services. The Scope of Services section shall be amended as follows: The Memorandum of Understanding shall be amended according to the attached Exhibit A. 3. Ratification. Except as expressly modified and amended hereby, the Agreement and all the terms and provisions thereof are and shall remain in full force and effect and the same are hereby ratified and confirmed. In the event of a dispute between the terms of the Agreement and the terms of this Amendment, the terms of this Amendment shall control. 4. Counterparts. This Amendment may be executed in counterparts. Each executed counterpart of this Amendment will constitute an original document, and all executed counterparts, together, will constitute the same instrument. 1 o20a / /f/ ) DocuSign Envelope ID: 150A3389-1814-4E57-8F84-2779009E4A9E IN WITNESS WHEREOF, the parties have executed and delivered this Amendment as of the date first above written. Health Management Associates, Inc., a Michigan corporation cDocuSigned by: E36A79D3FDA045D... Weld County Department of Human Services, by and through Board of County Commissioners, Weld County, Colorado DocuSigned by: 0 `J1 Ol.11t4tl Name: Jeffrey M. DeVries Name: 'erry Buck Title: Contracts Senior Director HMA Project #: 203092 Revised 09/15/2023 2 Title: Chair Pro-Tem DocuSign Envelope ID: 94E38DDD-1FFC-4E82-8974-56BEOE8COF8D EXHIBIT A Scope of Work Request with Budget Details Per the Department of Health Care Policy and Financing (the Department), there are specific categories of technical assistance (TA) with which case management agencies (CMAs) may request support. These include: 1. Policy support 2. Legal and corporate structure support 3. Staffing capacity support 4. Transition planning and support 5. Change management training 6. Strategic and organizational planning 7. Facilitation and community planning 8. Communications strategy and planning The following definitions for each of these categories of TA are provided to help CMAs understand the scope and types of support they may receive through HMA and various subcontracted entities as part of the CMA Capacity Building project. Policy Support Assistance in accessing information about publicly available federal and state policies, in particular Colorado state policies related to the Case Management Redesign and identifying what will be needed to operationalize written policies provided by the state. Legal and Corporate Structure Support Assistance with identifying and implementing administrative, governance, finance, and management structures as it relates to CMA transition processes. Staffing Capacity Support Assistance in identifying staffing capacity needs, staff retention and recruitment, and other staffing concerns that may arise as a result of the planned transition. Transition Planning and Support Assistance to agencies in planning their transitions from their current state to the future state of their agency/community after case management redesign. Every agency is contractually obligated to submit a transition plan to the Department. Change Management Training Assistance with understanding and managing the operational and adaptive needs of all stakeholders, including (as applicable) Board members, County Commissioners, leadership teams, staff and clients for adapting to the changes driven by the CMA transitions. Focus is on support for leadership, communications, culture change, and staff training needs. 3 DocuSign Envelope ID: 94E38DDD-IFFC-4E82-8974-56BE0E8C0F8D Strategic and Organizational Planning Assistance in determining the transition vision and goals of an agency and creating a roadmap for getting there. Strengths, weaknesses, opportunities and threats analysis, and support for strategic and operational planning for CMA transitions. Facilitation and Community Planning Assistance with facilitated engagement and outreach to communities, providers, and clients/families. Communications Strategy and Planning Assistance with creating communication strategies and messages to all target audiences regarding the transition. Expected Deliverables and Timeline All services and supports funded under this MOU must be related directly to the Sub - Contractor's completion of a draft Case Management Agency Transition Plan. This Transition Plan is a requirement of the Sub -Contractor's contract with HCPF for case management services (Case Management Agency contract Closeout Plan). Final Transition Plans must be submitted to the Department based on the date that the Department determines and makes public. These Transition Plans will fulfill the Closeout Plan requirements that Sub -Contractor has with the Department as part of its Case Management Agency contract. All resources used by the Sub -Contractor in under this MOU for the purposes of its Transition Plan must be invoiced to HMA no later than August 10, 2024. The invoice from the CMA must include evidence that the deliverable was provided. This can simply be the invoice from the vendor indicating that the deliverable was produced, and an assurance of acceptance of the work (deliverable) from the CMA. Please complete the following table to define the scope of work requested, including: Vendor for each row of activities • TA Category from above list • General description of the activity/work • Deliverable associated with each row — the same deliverable may apply to multiple rows of work, but not always Timeline for each row • Average hourly rate for each row of work • Total Cost per row • Total cost for entire scope of work 4 DocuSign Envelope ID: 94E38DDD-1FFC-4E82-8974-56BE0E8C0F8D Scope of Work and Budget Vendor Cyntegral LLC TA Category Transition Planning and Support Description of Activity Collaborative assistance with development, refinement, and writing of an Operations Guide that includes a Communication Plan, Business Continuity Plan, Start -Up Plan, and Closeout Plan. Associated Deliverable RFP UHAA 2023000170, Section 4.11.2.1 Deliverable: Operations Guide Timeline for Work TBD Per RFP Section 4.11.3.2, due within 30 business days after the Effective Date (date the contract is signed and executed) Hourly Rate $200.00 Hours 20 (Total Cost) $4,000.00 Cyntegral LLC Policy Support Per RFP UHAA 2023000170 Section 4.10.1.4.: Create a Policy and Procedures Manual that contains the policies and procedures for all systems and functions necessary for the Contractor to complete its obligations under the Contract. Review, Update, and Create CMA program policies and procedures explicitly identified in the Per RFP UHAA Written Policy & Procedures that contribute to the Policies & Procedures Manual contract deliverable referenced in RFP Section 4.10.1.5.1 October 16, 2022 to July 31, 2024 Per RFP Section 4.10.1.5.2: Due no later than the operational start date $150.00 175 Due to the scope and breadth of this project, an exact amount of time cannot be provided. 175 is a "not to exceed" amount $26,250 5 DocuSign Envelope ID: 94E38DDD-1FFC-4E82-8974-56BE0E8C0F8D 2023000170. See list of examples below. Review, Update, and Create CMA program policies and procedures for non-SEP programs currently managed by the CCB for Service Area 9. See list of programs below. Review, Update, and Create CMA program policies and procedures for SEP programs currently managed by the SEP for Service Area 9. See list of programs below. Review, update, and the creation of policies and procedures may utilize the following resources: a) existing P&Ps from Weld and if available other agencies, CO Regulations, 6 DocuSign Envelope ID: 94E38DDD-1FFC-4E82-8974-56BE0E8C0F8D Rules, and statues, b) HCPF Operational and Informational Memos, c) RFP UHAA 2023000170, and d) the draft contract associated with the RFP, Appendix B.2 County Contract Weld County SEP will determine how P&Ps are prioritized. Total requested S30.250 For each deliverable, the future invoice will require some evidence of the work being completed, typically an invoice from the vendor indicating the work was billed to the CMA for the work. If needed, additional deliverables may be requested to verify the work was completed. 7 DocuSign Certificate Of Completion Envelope Id: 94E38DDD1 FFC4E82897456BE0E8C0F8D Subject: 203092 Weld County DHS MOU 2023-16 Amendment 2 Source Envelope: Document Pages: 7 Certificate Pages: 5 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-05:00) Eastern Time (US & Canada) Record Tracking Status: Original 6/25/2024 10:01:08 AM Signer Events Jeffrey M. DeVries jdevries@healthmanagement.com Contracts Senior Director Health Management Associates, Inc. Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Editor Delivery Events Agent Delivery Events Intermediary Delivery` Eventf Certified Delivery Events Carbon Copy Events Perry L. Buck HS-ContractManagement@co.weld.co.us Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 6/25/2024 10:08:14 AM ID: 8cddab70-57ec-4423-bbeb-fde6686968d4 Witness Events Note mt Envelope Sent Envelope Updated Envelope Updated Envelope Updated Envelope Updated Signatures: 1 Initials: 0 Status: Completed Envelope Originator: Austin Bossenberger 2501 Woodlake Circle Suite 100 Okemos, MI 48864 abossenberger@healthmanagement.com IP Address: 68.48.79.154 Holder: Austin Bossenberger Location: DocuSign abossenberger@healthmanagement.com Signature DacuSipned by: ,,t,�Yt� M.. Vt ll's E36A79D FDA045D.. Signature Adoption: Pre -selected Style Using IP Address: 68.55.55.147 Signature Status ills Status Status Status COPIED Signature Signature ttlIS Hashed/Encrypted Security Checked Security Checked Security Checked Security Checked Timestamp Sent: 6/25/2024 3:09:34 PM Viewed: 6/25/2024 3:19:05 PM Signed: 6/25/2024 3:19:10 PM Timestamp Timestamp Timestamp Timestai Timestamp; Timestamp Sent: 6/25/2024 10:04:07 AM Resent: 6/25/2024 3:19:11 PM Viewed: 6/25/2024 10:08:14 AM 6/25/2024 10:04:07 AM 6/25/2024 3:09:33 PM 6/25/2024 3:09:33 PM 6/25/2024 3:09:33 PM 6/25/2024 3:09:33 PM Envelope Summary Events Envelope Updated Envelope Updated Envelope Updated Certified Delivered Signing Complete Completed Status Security Checked Security Checked Security Checked Security Checked Security Checked Security Checked Payment Events Status Electronic Record and Signature Disclosure Timestamps 6/25/2024 3:09:33 PM 6/25/2024 3:09:33 PM 6/25/2024 3:09:33 PM 6/25/2024 3:19:05 PM 6/25/2024 3:19:10 PM 6/25/2024 3:19:11 PM Timestamps Electronic Record and Signature Disclosure created on: 8/19/2016 4:51:42 PM Parties agreed to: Perry L. 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By checking the 'I agree' box, I confirm that: I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and Until or unless I notify Health Management Associates, Inc. as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Health Management Associates, Inc. during the course of my relationship with you. n ct F Entity Information Entity Name HEALTH MANAGEMENT ASSOCIATES INC Entity ID" @00047969 Contract Name* AMENDMENT #2 TO THE MEMORANDUM OF UNDERSTANDING Contract Status CTB REVIEW Q New Entity? Contract ID 8438 Contract Lead * SADAMS Contract Lead Email sadams@weld.gov;cobbx xlk@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description AMENDMENT #2 TO EXTEND TERMS OF THE SCOPE OF WORK TO ALLOW UNTIL JUNE 30, 2024 TO COMPLETE THE SOW. THIS IS PASS -THROUGH FUNDING FROM HMA THAT IS BEING PAID TO CYNTAGRAL TO COMPLETE THE SCOPE OF WORK. Contract Description 2 PA ROUTED THROUGH NORMAL PROCESS. ETA TO CTB ON 06/25/24. Contract Type* AMENDMENT Amount * $ 0.00 Renewable * NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date * 07/03/2024 Due Date 06/29/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 06/30/2024 Committed Delivery Date Renewal Date Expiration Date* 07/31/2024 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 06/26/2024 06/27/2024 06/27/2024 Final Approval BOCC Approved Tyler Ref # AG 070324 BOCC Signed Date Originator SADAMS BOCC Agenda Date 07/03/2024 Hello