HomeMy WebLinkAbout20242309.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
WEDNESDAY, SEPTEMBER 4, 2024
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, September 4, 2024, at the hour of 9:00 a.m.
ci ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Kevin D. Ross, Chair
Commissioner Perry L. Buck, Pro -Tern
Commissioner Mike Freeman
Commissioner Scott K. James
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Clerk to the Board, Esther Gesick
Interim Controller, Chris D'Ovidio
MINUTES:
1) There being no corrections to the Minutes of the Board of County Commissioners meeting of
August 19, 2024, as printed, Commissioner Buck moved to approve. Commissioner James seconded
the motion and it carried unanimously.
2) There being no corrections to the Minutes of the Board of County Commissioners meeting of
August 21, 2024, as printed, Commissioner Buck moved to approve. Commissioner James seconded
the motion and it carried unanimously.
le CERTIFICATION OF HEARINGS: Commissioner Saine moved to approve the Certification
of Hearings conducted on August 21, 2024, as follows: 1) 1MJUSR24-12-0061 — Colorado Property
Holding Company, LLC, 2) USR24-0011 - Samuel and Laura Gavito, do Gavito Trucking, Inc.,
and 3) USR24-0010 - Sunlight Farm, LLC, do Pivot Solar 59, LLC. Commissioner James seconded the
motion, which carried unanimously.
IR AMENDMENTS TO AGENDA: There were no amendments to the Agenda.
le CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed.
Commissioner Freeman seconded the motion and it carried unanimously.
Minutes, Wednesday, September 4, 2024
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ICJ PROCLAMATIONS:
1) NATIONAL PREPAREDNESS MONTH - SEPTEMBER 2024: Chair Ross read the proclamation for
the record. David Burns, along with Denise Bradshaw and Gracie Marquez, Office of Emergency
Management (OEM), shared as a department they have responded to numerous storm events and
warnings. Mr. Burns emphasized why preparedness is so important, stated they have also offered training
events for hundreds of attendees, and have supported other jurisdictions with various incidents.
Ms. Bradshaw added two (2) communities have completed their Emergency Operation Plan updates and
four (4) more are nearly complete, and Ms. Marquez noted they are scheduled to host a total of 18
community events by the end of the year. The Commissioners, in turn, thanked the OEM team for their
diligence in planning for that which we all hope never happens, for helping citizens obtain emergency
preparedness resources, implementing Code Red access, and providing visible leadership throughout
the communities with alerts to help keep others engaged, self-sufficient and ready to respond at a
moment's notice. (Clerk's Note: The group gathered for a photo opportunity.)
• 2) NATIONAL FOOD SAFETY EDUCATION MONTH - SEPTEMBER 2024: Chair Ross read the
proclamation for the record. Dan Joseph, Department of Public Health and Environment, expressed his
pride in the accomplishments of a high performing team who have been recognized by organizations
from across the nation. He stated staff enters a variety of environments to help facilities provide a safe
and healthy product, and he introduced the team as being business friendly for a permit -enforced
industry. The Commissioners thanked the team for doing a commendable job, resulting in great
restaurants, which is a product of their work and ensuring resident safety. (Clerk's Note: The group
gathered for a photo opportunity.)
• 3) WORKFORCE DEVELOPMENT MONTH — SEPTEMBER 2024: Chair Ross read the
proclamation for the record. Tami Grant, Deputy Director of the Department of Human Services, shared
the statistics and successes resulting from apprenticeships and recruitment events. She also highlighted
the benefits of the Workforce Development Unit in providing a rapid response during business downsizing
and ensuring qualified talent for the workforce. Ms. Grant noted they have implemented an integrated
approach by working with the Veterans Service Office to support veterans, and they also collaborate with
five (5) Northern Colorado public and private sector partners to align with industry needs, as well as
educational institutions at annual job fairs to bridge the gap between education and the workforce. She
introduced those present and commended the efforts of the Workforce Development staff, board,
committees, and affected industries who are all working together to create pathways to meaningful
employment in the region. The Board expressed their appreciation for the collaboration that results in a
very pro -workforce and economic -friendly focus that is good for business, the economy and making a
difference in the community, including the non-profit sector partnership, as well as the work being done
on behalf of military veterans. (Clerk's Note: The group gathered for a photo opportunity.)
• 4) KINSHIP CARE MONTH - SEPTEMBER 2024: Chair Ross read the proclamation for the record.
Ms. Ulrich stated they encourage a kin -first culture, which is prevalent in their efforts to locate kin through
Diligent Search and the work of investigators, because evidence shows placement with family results in
better outcomes and reduces trauma for children. She congratulated the team on achieving 60%
successful kin placements, which is the highest number achieved in the state to -date, and she recognized
the staff who were present. The Commissioners spoke concerning the importance of family, which is the
building block of a healthy society, and commended the staff for a great job on behalf of children and
youth involved in the kinship program, and providing a sense of belonging for a positive outcome during
a difficult time. (Clerk's Note: The group gathered for a photo opportunity.)
Minutes, Wednesday, September 4, 2024
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le
WARRANTS:
1) GENERAL WARRANTS - AUGUST 29, AND 30, AND SEPTEMBER 3, 2024: Commissioner Buck
moved to approve the General Warrants, as printed. Commissioner James seconded the motion and it
carried unanimously.
▪ BIDS:
1) APPROVE BID #62400084, ENGINEERING SERVICES FOR A SAFETY ACTION PLAN FOR
UNINCORPORATED WELD COUNTY - DEPARTMENTS OF PLANNING SERVICES AND PUBLIC
WORKS: Toby Taylor, Purchasing Department, stated staff recommends selecting the lowest bidder who
met specifications, WSP, for an amount not to exceed $499,313.02. Commissioner Freeman moved to
approve said bid. Seconded by Commissioner Buck, the motion carried unanimously.
▪ 2) APPROVE BID #62400113, GALETON GRADER SHED BACKUP GENERATOR - FACILITIES
DEPARTMENT: Mr. Taylor reviewed staffs recommendation to select EasTex Tower, LLC, the low bidder
meeting specifications, for a total amount of $138,440.00. Commissioner James moved to approve said
bid. Commissioner Buck seconded the motion, which carried unanimously.
• 3) PRESENT BID #62400058, FIBER REPAIR — DEPARTMENT OF INFORMATION
TECHNOLOGY: Mr. Taylor stated two (2) bids were received and staff will make a recommendation on
September 18, 2024.
• 4) PRESENT BID #B2400120, DEPARTMENT OF PUBLIC SAFETY COMMUNICATIONS
EXPANSION AND RENOVATION - FACILITIES DEPARTMENT: Mr. Taylor stated eight (8) bids were
received and staff will make a recommendation on September 18, 2024.
pa 5) PRESENT BID #B2400122, DACONO HOUSEHOLD HAZARDOUS WASTE BUILDING ROOF
REPLACEMENT - FACILITIES DEPARTMENT: Mr. Taylor stated seven (7) bids were received and staff
will make a recommendation on September 18, 2024.
El NEW BUSINESS:
1) CONSIDER FIFTEEN (15) MEMORANDUMS OF INTERGOVERNMENTAL AGREEMENTS FOR
CONDUCT OF COORDINATED ELECTIONS BETWEEN WELD COUNTY CLERK AND RECORDER'S
OFFICE AND VARIOUS MUNICIPALITIES, AND AUTHORIZE CHAIR TO SIGN: Carly Koppes, Clerk
and Recorder, stated these agreements will ensure the correct content is included on the November
Election ballots. Commissioner Freeman moved to approve said agreements and authorize the Chair to
sign. The motion, which was seconded by Commissioner James, carried unanimously.
2) CONSIDER SIX (6) MEMORANDUMS OF INTERGOVERNMENTAL AGREEMENTS FOR
CONDUCT OF COORDINATED ELECTIONS BETWEEN WELD COUNTY CLERK AND RECORDER'S
OFFICE AND VARIOUS SCHOOL DISTRICTS, AND AUTHORIZE CHAIR TO SIGN: Based on the
information presented by Ms. Koppes, Commissioner Freeman moved to approve said agreements and
authorize the Chair to sign. Seconded by Commissioner James, the motion carried unanimously.
▪ 3) CONSIDER THREE (3) MEMORANDUMS OF INTERGOVERNMENTAL AGREEMENTS FOR
CONDUCT OF COORDINATED ELECTIONS BETWEEN WELD COUNTY CLERK AND RECORDER'S
OFFICE AND VARIOUS SPECIAL DISTRICTS, AND AUTHORIZE CHAIR TO SIGN: Based on the
information presented by Ms. Koppes, Commissioner Buck moved to approve said agreements and
authorize the Chair to sign. The motion, which was seconded by Commissioner James, carried
unanimously.
Minutes, Wednesday, September 4, 2024
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• 4) CONSIDER MEMORANDUM OF INTERGOVERNMENTAL AGREEMENT FOR CONDUCT OF
COORDINATED ELECTIONS AND AUTHORIZE CHAIR TO SIGN - REGIONAL TRANSPORTATION
DISTRICT: Based on the information presented by Ms. Koppes, Commissioner James moved to approve
said agreement and authorize the Chair to sign. Commissioner Freeman seconded the motion, which
carried unanimously.
• 5) CONSIDER FACILITY USAGE AGREEMENT FOR PRESIDENTIAL GENERAL ELECTION AND
AUTHORIZE CHAIR TO SIGN -AULT-PIERCE FIRE PROTECTION DISTRICT: Ms. Koppes stated the
agreement reflects minor changes from the standard form for hosting ballot voting sites. Commissioner
Buck moved to approve said agreement and authorize the Chair to sign. Commissioner James seconded
the motion, which carried unanimously.
• 6) CONSIDER CONTRACT ID #8646 EXPENDITURE AUTHORIZATION AND WORK PLAN FOR
WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) STATE/LOCAL INITIATIVES
EVALUATION FOR DISLOCATED WORKER 25% PROGRAM, AND AUTHORIZE CHAIR,
DEPARTMENT OF HUMAN SERVICES, AND WORKFORCE DEVELOPMENT BOARD TO SIGN:
Ms. Ulrich explained the department received notice of a funding allocation and this authorizes
expenditure of said funds for the Dislocated Worker 25% program for state and local initiatives.
Commissioner James moved to approve said expenditure authorization and work plan, and authorize the
Chair, the Department of Human Services, and the Workforce Development Board to sign. The motion
was seconded by Commissioner Buck and it carried unanimously.
• 7) CONSIDER CONTRACT ID #8658 EXPENDITURE AUTHORIZATION AND WORK PLAN FOR
WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) STATE EVALUATION FOR
DISLOCATED WORKER 25% PROGRAM, AND AUTHORIZE CHAIR, DEPARTMENT OF HUMAN
SERVICES, AND WORKFORCE DEVELOPMENT BOARD TO SIGN: Ms. Ulrich stated the department
received notice of a funding allocation and this authorizes expenditure of said funds for the Dislocated
Worker 25% state evaluation. Commissioner Buck moved to approve said expenditure authorization and
work plan, and authorize the Chair, the Department of Human Services, and the Workforce Development
Board to sign. The motion was seconded by Commissioner James and it carried unanimously.
El
8) CONSIDER CONTRACT ID #8660 EXPENDITURE AUTHORIZATION AND WORK PLAN FOR
WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) FOR WAGNER PEYSER 10%
GOVERNOR'S SUMMER JOB HUNT PROGRAM, AND AUTHORIZE CHAIR, DEPARTMENT OF
HUMAN SERVICES, AND WORKFORCE DEVELOPMENT BOARD TO SIGN: Ms. Ulrich explained the
department received notice of a funding allocation and this authorizes expenditure of said funds to offer
services to youth seeking unsubsidized jobs. Commissioner Freeman moved to approve said expenditure
authorization and work plan, and authorize the Chair, the Department of Human Services, and the
Workforce Development Board to sign. Seconded by Commissioner Buck, the motion carried
unanimously.
9) CONSIDER CONTRACT ID #8665 MEMORANDUM OF UNDERSTANDING FOR AFTER-
HOURS CHILD WELFARE REFERRALS ASSISTANCE FROM HOTLINE COUNTY CONNECTION
CENTER (HCCC) AND AUTHORIZE CHAIR TO SIGN - CHEYENNE COUNTY DEPARTMENT OF
HUMAN SERVICES: Ms. Ulrich stated this is a non -financial memorandum of understanding (MOU),
which will allow the department to assist Cheyenne County with workforce challenges during after-hours
reviews of child welfare referrals. Commissioner James moved to approve said MOU and authorize the
Chair to sign. The motion, which was seconded by Commissioner Buck, carried unanimously.
Minutes, Wednesday, September 4, 2024
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• 10) CONSIDER CONTRACT ID #8679 ACCEPTANCE OF INTERGOVERNMENTAL GRANT
AGREEMENT SUMMARY OF TERMS AND CONDITIONS FOR ENERGY AND MINERAL IMPACT
ASSISTANCE FUND (EIAF) PROGRAM FOR PHASE THREE (3) OF CR 77 IMPROVEMENTS
PROJECT BETWEEN CRS 106 AND 114 (APRIL CYCLE - TIER II): Elizabeth Relford, Interim Director
of the Department of Planning Services, stated this contract memorializes the contract award for the
amount of $1 Million in grant funding to accomplish the full -depth reconstruction of approximately four (4)
miles of County Road (CR) 77, from CR 106, north to CR 114, and replaces Bridge 77/106A. She further
stated the total budget is estimated at $3.5 Million, and the County's local match is $2.5 Million.
Commissioner Freeman moved to approve acceptance of said agreement. The motion was seconded by
Commissioner Buck and it carried unanimously.
El PLANNING:
1) CONSIDER CONTRACT ID #8677 APPLICATION FOR SMALL BUSINESS INCENTIVE PROGRAM
AND AUTHORIZE RELEASE OF ECONOMIC DEVELOPMENT TRUST FUNDS (TIER I) - GASTOWN
CAMPGROUND, LLC, C/O STEVEN BINGLEY: Ms. Relford stated GasTown Campground, LLC,
c/o Steven Bingley, received approval of Use by Special Review Permit, USR23-0015, on August 9,
2023, for a ten (10) -space recreational campground. She provided a description of the location of the
facility, which employs up to nine (9) employees, and stated the request and business plan meets the
criteria for Tier I funding, which she reviewed for the record. Ms. Relford recommended approval of the
release of funding, in the amount of $6,260.71. Commissioner Freeman moved to approve said
application and authorize the release of economic development trust funds. Commissioner James
seconded the motion, which carried unanimously.
▪ 2) CONSIDER CANCELLATION AND FULL RELEASE OF WARRANTY COLLATERAL FOR
RURAL LAND DIVISION FINAL PLAN, RLDF21-0002 - RICHARD AND PATRICIA STAHL:
Jazmyn Trujillo -Martinez, Department of Planning Services, requested a full release of warranty
collateral, in the amount of $1,125.00. She stated the applicants have fulfilled their two (2) -year warranty
period and upon inspection, staff supports the release. Commissioner James moved to approve said
cancellation and full release of warranty collateral. The motion was seconded by Commissioner Buck
and it carried unanimously.
▪ 3) CONSIDER CERTIFICATION TO WELD COUNTY TREASURER OF ZONING VIOLATION
PENALTIES AS SPECIAL ASSESSMENT - BRUCE OLSON AND SUZANNE BRUNSTROM (CONT'D
FROM 8/5/2024): Adria Schiel, Assistant County Attorney, alongside Cynthia Villanueva, Zoning
Compliance, reviewed the issues of non-compliance, and noted this matter was previously continued on
August 5, 2024, and since that time there has been significant progress made. She stated the building
permit has been paid for, although the inspections still need to be completed, and they have submitted
an application for a Lot Line Adjustment (LLA) to the Department of Planning Services. For these reasons,
Ms. Schiel stated staff recommends the certification not be approved today, nor dismissed, but hold it for
90 days to allow staff to review the applications and provide comments to determine whether to certify
the remaining $3,725.00. Stacey Shay, attorney on behalf of the property owner, stated the Building
Permit and LLA application has been deemed complete, the septic plan has been submitted, and they
are under contract with a neighbor to purchase the property, which would resolve the lot line issue.
Commissioner Freeman thanked the property owner for the efforts being made and moved to continue
consideration of said certification to December 11, 2024. The motion was seconded by Commissioner
Buck and it carried unanimously.
▪ PUBLIC COMMENT: No public comment was offered.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Minutes, Wednesday, September 4, 2024 2024-2309
Page 5 BC0016
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:56 a.m.
These Minutes were approved on the 18th day of September, 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Weld County Clerk to the Board
sv:IYl • U0ati
Deputy Clerk to the Boar
Lori Saine
EXCUSED DATE OF APPROVAL
KevirJJ. Ross, Chair
c
Perry,L. B k, Pro-Tem
ike Freeman
Minutes, Wednesday, September 4, 2024
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2024-2309
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