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Home My WebLink About20243021.tiffRESOLUTION RE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR GENERAL AND LEGAL TRANSCRIPTION SERVICES AND AUTHORIZE CHAIR TO SIGN - TRANSCRIPTION OUTSOURCINGS, LLC, DBA DITTO TRANSCRIPTS WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Professional Services for General and Legal Transcription Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Transcription Outsourcings, LLC, dba Ditto Transcripts, commencing November 1, 2024, and ending October 31, 2025, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Professional Services for General and Legal Transcription Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, and Transcription Outsourcings, LLC, dba Ditto Transcripts, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 13th day of November, A.D., 2024, nunc pro tunc November 1, 2024. BOARD OF COUNTY COMMISSIONERS ATTEST: Weld County Clerk to the Board B. )01, u0A.+Os) c.1c Deputy Clerk to the Board APPRSVED ounty A'orney Date of signature: 11. I z WELD COUNTY Perry L. ck, Pro-Tem eeman Lori Saine cc: {-1SD 2024-3021 HR0096 Con ac+ Oil SZq BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Professional Services Agreement with Transcription Outsourcing dba Ditto Transcripts DEPARTMENT: Human Services DATE: October 29, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/issue: The Department is requesting to enter into a Professional Services Agreement (PSA) with Transcription Outsourcing dba Ditto Transcripts for transcription services. This vendor will complete certified transcriptions for court hearings, in order to allow exceptions to be filed as necessary. Transcription Outsourcing dba Ditto Transcripts was selected as a result of a State's Request for Proposal, RFP- SPCO-AR-22-02, tb provide transcription Services. Weld County will be utilizing the Scope of Work and Rate Schedule approved within this RFP. The term of this PSA is November 1, 2024 through October 31, 2025 and maybe extended annually upon written agreement of bo7 parties. What options exist for the Board? • Approval of the PSA with Transcription Outsourcing dba Ditto Transcripts. • Deny approval of the PSA with Transcription Outsourcing dba Ditto Transcripts. Consequences: Weld County DHS will not have a PSA with Transcription Outsourcing dba Ditto Transcripts. Impacts: Document Transcription Services will not be provided to Weld County DHS and the needed service will not be implemented to allow for exceptions to be filed. Costs (Curfent Fiscal Year / Ongoing or Subsequent Fiscal Years): • Total cost as outlined in Exhibit B, Rate Schedule. • Funded through various DHS funding streams. Pass -Around Memorandum; October 29, 2O24 — CMS ID 8829 2024-3021 ' A 3 12-0o9(0 Recommendation: • Approval of the Professional Services Agreement and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro-Tem -;g3 Mike Freeman (r`f‘f Scott K. James Kevin D. Ross, Chair Lori Saine 1 Pass -Around Memorandum; October 29, 2024 — CMS ID 8829 WELD COUNTY AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN WELD COUNTY AND TRANSCRIPTION OUTSOURCING DBA DITTO TRANSCRIPTS. THIS AGREEMENT is made and entered into this t 3t" day of Nove Ylbea! 2024, by and between the County of Weld, a body corporate and politic of the State of Colorado, by and through its Board of County Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as "County," and Transcription dutsourcing dba Ditto Transcripts, whose address is 3801 East Florida Avenue, Suite 500, Denver, Colorado 80210, hereinafter referred to as "Contractor". WHEREAS, County desires to retain Contractor as an Independent Contractor to perform services as more particularly se forth below; and WHEREAS, Contractor has the ability, qualifications, and time available to timely perform the services, and is willing to perform the services according to the terms of this Agreement. WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the services as set forth below; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A, Scope of Services land Exhibit B, Rate Schedule, which forms an integral part of this Agreement. Exhibit A and Exhibit B, are specifically incorporated herein by this reference. 2. Service or Work. Contractor agrees to provide the materials, equipment and/or products necessary for the outlined Scope of Work and further agrees to diligently provide all services and labor, as set forth in Exhibit A, Scope of Services. 3. Term. The term of this Agreement shall be from November 1, 2024, through October 31, 2025, or Contractor's completion of the responsibilities described in Exhibit A. This Agreement may be extended annually upon written agreement of both parties. 4. Termination. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms bf the Agreement. 5. Extension or Modification. Any amendments or modifications to this agreement shall be in writing and signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services. 6. Compensation/Contract Amount. County agrees to pay an amount no greater than the amount set forth in Exhibit B, Rate Schedule, for the term of this Agreement, as set forth in Paragraph 3. County agrees to pay Contractor through an invoice process during the course of this Agreement in accordance with the Rate Schedule as described in Exhibit B. Contractor agrees to submit invoices which detail the work completed by Contractor. The County will review each invoice and if it agrees Contractor has completed the invoiced items to the County's satisfaction, it will remit payment to Contractor. Contractor agrees to work within the confines of the Scope of Services outlined in the Scope of Services, and Rate Schedule outlined in Exhibits A and B. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 7. Independent Contractor. Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. 8. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this Project without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the Work during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Work. Contractor shall require each subcontractor, as approved by County and to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 9. Ownership. All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of County. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contractor in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the County. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of County. 10. Confidentiality. Confidential information of the Contractor should be transmitted separately from non - confidential information, clearly denoting in red on the relevant document at the top the word, "CONFIDENTIAL" However, Contractor is advised that as a public entity, Weld County must comply with the provisions of the Colorado Open Records Act (CORA), C.R.S. 24-72-201, et seq., with regard to public records, 2 and cannot guarantee the confidentiality of all documents. Contractor agrees to keep confidential all of County's confidential information. Contractor agrees not to sell, assign, distribute, or disclose any such confidential information to any other person or entity without seeking written permission from the County. Contractor agrees to advise its employees, agents, and consultants, of the confidential and proprietary nature of this confidential information and of the restrictions imposed by this Agreement. 11. Warranty. Contractor warrants that the services performed under this Agreement will be performed in a manner consistent with the standards governing such services and the provisions of this Agreement. Contractor further represents and warrants that all services shall be performed by qualified personnel in a professional and workmanlike manner, consistent with industry standards, and that all services will conform to applicable specifications. 12. Acceptance of Services Not a Waiver. In no event shall any action by County hereunder constitute or be construed to be a waiver by County of any breach of this Agreement or default which may then exist on the part of Contractor. Acceptance by the County of, or payment for, the services completed under this Agreement shall not be construed as waiver of any of the County's rights under this Agreement or under the law generally. 13. Insurance. Contractor must secure, before the commencement of the Work, the following insurance covering all operations, goods, and services provided pursuant to this Agreement, and shall keep the required insurance coverage i force at all times during the term of the Agreement, or any extension thereof, and during any warranty periodFor all coverages, Contractor's insurer shall waive subrogation rights against County. a. Types of In urance. Workers' Compensation /Employer's Liability Insurance as required by state statute, covering all of the Contractor's employees acting within the course and scope of their employment. The policy shall contain a waiver of subrogation against the County. This requirement shall not apply when a Contractor or subcontra or is exempt under Colorado Workers' Compensation Act., AND when such Contractor or subcontractqr executes the appropriate sole proprietor waiver form. Commercial eneral Liability Insurance including public liability and property damage, covering all operations required by the Work. Such policy shall include minimum limits as follows: $1,000,000 each occurrence; $1,000,000 general aggregate; $1,000,000 Personal injury $5,000; Medical payment per person. Automobile L'ability Insurance: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 f r bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles ope ating both on County property and elsewhere, for vehicles owned, hired, and non -owned vehicles use in the performance of this Contract. Professional. lability (Errors and Omissions Liability). The policy shall cover professional misconduct or lack of ordin ry skill for those positions defined in the Scope of Services of this contract. Contractor shall maintain limits for all claims covering wrongful acts, errors and/or omissions, including design errors, if applicable, for damage sustained by reason of or in the course of operations under this Contract resulting from professional services. In the event that the professional liability insurance required by this Contract is written on a claims -made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract; and that either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of two (2) years beginning at 3 the time work under this Contract is completed. Minimum Limits: $1,000,000 Per Loss; $2,000,000 Aggregate. b. Proof of Insurance. Upon County's request, Contractor shall provide to County a certificate of insurance, a policy, or other proof of insurance as determined in County's sole discretion. County may require Contractor to provide a certificate of insurance naming Weld County, Colorado, its elected officials, and its employees as an additional named insured. c. Subcontractor Insurance. Contractor hereby warrants that all subcontractors providing services under this Agreement have or will have the above -described insurance prior to their commencement of the Work, or otherwise that they are covered by the Contractor's policies to the minimum limits as required herein. Contractor agrees to provide proof of insurance for all such subcontractors upon request by the County. d. No limitation of Liability. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the Work under by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. The Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. e. Certification of Compliance with Insurance Requirements. The Contractor stipulates that it has met the insurance requirements identified herein. The Contractor shall be responsible for the professional quality, technical accuracy, and quantity of all services provided, the timely delivery of said services, and the coordination of all services rendered by the Contractor and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. 14. Indemnity. The Contractor shall defend, indemnify and hold harmless County, its officers, agents, and employees, from and against any and all injury, loss, damage, liability, suits, actions, claims, or willful acts or omissions of any type or character arising out of the Work done in fulfillment of the terms of this Agreement or on account of any act, claim or amount arising or recovered under workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, judicial decision, or other law or court decree. The Contractor shall be fully responsible and liable for any and all injuries or damage received or sustained by any person, persons, or property on account of its performance under this Agreement or its failure to comply with the provisions of the Agreement. It is agreed that the Contractor will be responsible for primary loss investigation, defense and judgment costs where this contract of indemnity applies. in consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers for losses arising from the work performed by the Contractor for the County. A failure to comply with this provision shall result in County's right to immediately terminate this Agreement. 15. Non -Assignment. Contractor may not assign or transfer this Agreement or any interest therein or claim thereunder, without the prior written approval of County. Any attempts by Contractor to assign or transfer its 4 rights hereunder without such prior approval by County shall, at the option of County, automatically terminate this Agreement and all rights of Contractor hereunder. Such consent may be granted or denied at the sole and absolute discretion of County. 16. Examination of Records. To the extent required by law, the Contractor agrees that a duly authorized representative of C unty, including the County Auditor, shad have access to and the right to examine and audit any books, docume ts, papers and records of Contractor, involving all matters and/or transactions related to this Agreement. C ntractor agrees to maintain these documents for three years from the date of the last payment received. 17. Compliance with Law. Contractor shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. 18. Non -Exclusive Agreement. This Agreement is nonexclusive, and County may engage or use other Contractors or persons to perform services of the same or similar nature. 19. Entire Agreement/Modifications. This Agreement including the Exhibits attached hereto and incorporated herein, contains the entire agreement between the parties with respect to the subject matter contained in this Agreement. This nstrument supersedes all prior negotiations, representations, and understandings or agreements with respect to the subject matter contained in this Agreement. This Agreement may be changed or supplemented o ly by a written instrument signed by both parties. 20. Fund Availability. Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. Execution of this Agreement by County does not create an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year. 21. Employee Fin ncial Interest/Conflict of Interest — C.R.S. §§24-18-201 et seq. and §24-50-507. The signatories to this A reement state that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. 22. Survival of Termination. The obligations of the parties under this Agreement that by their nature would continue beyond edpiration or termination of this Agreement (including, without limitation, the warranties, indemnification obliations, confidentiality and record keeping requirements) shall survive any such expiration or termination. 23. Severability. If ny term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of comp tent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that t is Agreement is then capable of execution within the original intent of the parties. 24. Governmental waiver, express or ii Colorado Governme Immunity. No term or condition of this contract shall be construed or interpreted as a mplied, of any of the immunities, rights, benefits, protections or other provisions, of the ntal Immunity Act §§24-10-101 et seq., as applicable now or hereafter amended. 25. Force Majeure. Neither the Contractor nor the County shall be liable for any delay in, or failure of performance of, any covenant or promise contained in this Agreement, nor shall any delay or failure 5 constitute default or give rise to any liability for damages if, and only to extent that, such delay or failure is caused by "force majeure." As used in this Agreement, "force majeure" means acts of God, acts of the public enemy, unusually severe weather, fires, floods, epidemics, quarantines, strikes, labor disputes and freight embargoes, to the extent such events were not the result of, or were not aggravated by, the acts or omissions of the non -performing or delayed party. 26. No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 27. Board of County Commissioners of Weld County Approval. This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado or its designee. 28. Choice of Law/Jurisdiction. Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 29. Attorney's Fees/Legal Costs. In the event of a dispute between County and Contractor concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 30. Binding Arbitration Prohibited. Weld County does not agree to binding arbitration by any extra -judicial body or person. Any provision to the contrary in this Agreement or incorporated herein by reference shall be null and void. 31. Acknowledgment. County and Contractor acknowledge that each has read this Agreement, understands it and agrees to be bound by its terms. Both parties further agree that this Agreement, with the attached Exhibits, is the complete and exclusive statement of agreement between the parties and supersedes all proposals or prior agreements, oral or written, and any other communications between the parties relating to the subject matter of this Agreement. 6 IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: Clerk to the Board BY: Deputy Clerk to the Board 11 1E/1,4 361 tlf,',4,,,,, -., 7 OARD OF COUNTY COMMISSIONERS LD COUNTY, COLORADO n D. Ross, Chair N0V 1 3 2024 CONTRACTOR: Ditto Transcripts 3801 East Florida Avenue, Suite 500 Denver, Colorado 80210 Bye alker, President/CEO Date: A4,....... 5,, (a r Zc 24-30Z1 EXHIBIT A SCOPE OF SERVICES I. Overview A. The Parties are entering into this Agreement for Contractor to provide General Transcription and Legal Transcription Services to the County. Transcription work will follow the specifications and requirements for County. B. County intends to contract for translation services to support the Department of Human Services' clients, courts, case workers and the Department as a whole. II. Work A. Contractor will review all transcriptions and proofread, spell -check, demographically checked and correctly formatted to County requirements. B. If County receives transcriptions with less than 98% accuracy Contractor will correct the transcription free of cost (with the exception of shipping fees if paper copies are required). C. Contractor will quality check transcriptions by at least two people — the transcriptionist and the Quality Assurance editor. D. County can reject files that are not meeting requirements by rejecting it from their Inbox or alerting the Contractor Office Manager or Project Coordinator by phone, text or email. The file will be re -checked within 24 hours or less. E. Contractor will meet the confidentiality requirements including HIPAA-compliance, CAS and any other needs of the County. F. Timeliness of work completion will meet the requirements of the County including confirmed receipt of jobs and turnaround time. G. Contractor will email, call, or text the County regarding inaudible files to discuss options for the file. H. Contractor can accept the following file types: way, mp3, mp4, aac, act, aifc, aiff, amr, ape, au caf, dct, ds2, dss, dsp, dvf, dvs, flac, ogg, m4a, mp2, mpc, msv, qcp, ra/rm, shn, spx, voc, vox, wma. Contractor can also accept video files as well. Contractor has conversion software that can convert audio and video files after County approval. III. Delivery of Dictation to Contractor: A. Contractor shall provide a file transfer protocol for delivery of digital voice files for transcribing by Contractor. B. All dictations received and completed transcriptions shall be delivered electronically; and Contractor shall provide a web platform to facilitate the transfer of dictations to Contractor at no additional cost to County. Contractor shall also provide the County with all technical support and product updates at no extra cost. IV. Delivery of Transcribed Documents to County: C. Contractor shall use their platform to deliver to County each report transcribed by Contractor before or within the time period applicable to such report. The time period for delivery of such reports shall be measured from the time at which the dictation of the report is available to Contractor' transcriptionists, to the time at which the report is transcribed and uploaded for County review. D. Turnaround time for transcription services shall be as little as twenty-four (24) hours frdm the time the dictations are received by Contractor transcriptionists, and as long as 240 hours from the time the dictations are received by transcriptionists, unless otherwise agreed. E. Contractor agrees to complete transcription services upon receipt of a project request of the County. This requirement is further detailed below: 1. Pages are completed in Microsoft Word format. 2. Margins set to normal. 3. Font set at 12pt in Calibri. 4. Paragraph set at single spacing. Each page meeting the requirements listed above is reimbursed at a rate as set forth in Exhibit B, Rate Schedule. V. Destruction of County Information: A. Ary and all information provided to Contractor by County shall be destroyed by Contractor once the transcription has been approved by County. B. Translation services will be provided from either an office or home location. VI. Requirements A. The following requirements shall apply to all services: 1. Contractor shall be in complete compliance with all regulations governed by the Consumer Financial Protection Bureau. 2. Contractor shall deliver accurate project logs to County. These project log records shall be accessible either on demand via an email request from County, or available online. VII. Invoicing A. Contractor shall submit monthly invoices for reimbursement. The monthly invoices should be submitted as separate invoices, separated per project worked/completed for that given month. The monthly invoice should include the same details of the project log, and are listed below for reference: 1. Project Name. 2. Date the project was requested. 3. Project completion date. 4. Number of original pages in the project requested to be translated. 2 5. Name of person who requested the project. 6. If the project is client specific, name. 7. Total cost of project. 3 Exhibit B Rate Schedule —Service Type -- Standard page (no fewer than 25 lines) -Number of -people -speaking 2 people 2 people 2 people 1 day 3 days 5 days 2 people 10 days 3 people 1 day 3 people 3 people 3 people 4 people 4 people 4 people 4 people 3 days 5 days 10 days 1 day Per Page 3 days 5 days 10 days General Transcription Court/Legal Transcription 1 $3.25 $2.50 $2.25 $2.15 $3.75 $3.50 $3.25 $3.00 $3.75 $3.50 $3.25 $3.00 1 $3.25 $2.50 $2.25 $2.15 $3.75 $3.50 $3.25 $3.00 $3.75 $3.50 $3.25 $3.00 Additional Transcription Service Charges Per Page 1 -day 2- day 3 -day 4 -day 5 -day 10 days Audio Time Coding 1 $0.75 $0.75 $0.75 $0.50 $0.50 $0.50 Burnt -in Timecode. 1 $0.75 $0.75 $0.75 $0.50 $0.50 $0.50 Speaker Tracking 1 $0.75 $0.75 $0.75 $0.50 $0.50 $0.50 Non -American Accent 1 $0.75 $0.75 $0.75 $0.50 $0.50 $0.50 Noisy Background 1 $0.75 $0.75 $0.75 $0.50 $0.50 $0.50 Strict Verbatim 1 $0.75 $0.75 $0.75 $0.50 $0.50 $0.50 Subtitle File 1 $0.75 $0.75 $0.75 $0.50 $0.50 $0.50 High Difficulty Level 1 $0.75 $0.75 $0.75 $0.50 $0.50 $0.50 THE HARTFORD BUSINESS SERVICE CENTER THE 3600 WISEMAN BLVD HARTFORD SAN ANTONIO TX 78251 Weld County 315N 11TH AVE GREELEY CO 80631-2014 Account Information: Policy Holder Details : Transcription Outsourcings, LLC DBA Ditto Transcripts October 24, 2024 L, Contact Us Need Help? Chat online or call us at (866) 467-8730. We're here Monday - Friday. Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns. Sincerely, Your Hartford Service Team WLTR005 ERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 10/24/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), (AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CHOICE FINANCIAL GRQUP 10258346 368 9TH AVE 6TH FLOOR NEW YORK NY 10001 LLC CONTACT NAME: PHONE (212) 641-0429 FAX (A/C, No, Ext): (A/C, No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIL# INSURER A : Hartford Underwriters Insurance Company 30104 INSURED TRANSCRIPTION OUTSOURCINGS, TRANSCRIPTS 3801 E FLORIDA AVE STE DENVER CO 80210-2543 LLC DBA DITTO 500 INSURER B : INSURER C: INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE Atm INSR SUER wVD POLICY NUMBER POLICY EFF (MM/DD/YYYY► POLICY EXP (MM/DD/Y YYY► LIMITS A COMMERCIAL GENERAL ICLAIMS-MADE(X LJ X General Liability LIABILITY (OCCUR ' X 10 SBA AS2FZM 04/20/2024 04/20/2025 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) $1,000,000 MED EXP (Any one person) $10,000 PERSONAL & A. INJURY $1 ,000,000 GENERAL AGGREGATE $2,000,000 GEN'LAGGREGATE LIMIT X POLICY ❑ JECOT- OTHER: APPLIES PER: ❑ LOC PRODUCTS - COMP/OP AGG $2,000,000 A AUTOMOBILE LIABILITY _ ANY AUTO ALL OWNED _ AUTOS HIRED X AUTOS SCHEDULED _ AUTOS NON X AUTOS -OWNED - 10 SBA AS2FZM 04/20/2024 04/20/2025 COMBINED SINGLE LIMIT (Ea accident, $1,000,000 BODILY INJURY (Per person) BODILY INJURY (Par accident) PROPERTY DAMAGE (Per accident) A UMBRELLA LIAB EXCESSUAB X OCCUR CLAIMS- MADE 10 SBA AS2FZM 04/20/2024 04/20/2025 EACH OCCURRENCE $1,000,000 AGGREGATE $1,000,000 DEDI I RETENTION $ 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILI�I ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLU (Mandatory in NH) er If yes, desce undOPERA /IONS DESCRIPTIONribOF 'UN ED7E below N/A I STATUTE H ERH E.L. EACH ACCIDENT E.L. DISEASE -EA EMPLOYEE E.L. DISEASE - POLICY LIMIT A Professional Liability 10 SBA AS2FZM 04/20/2024 04/20/2025 Each Claim Limit Aggregate Limit $2,000,000 $2,000,000 DESCRIPTION OF OPERATIONS /LOCATIONS Those usual to the Insured's valid written contract, agreement, attached to this policy. /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more apace is required) Operations. Board of County Commissioners of Weld County, officers, directors and employees, but only as required by a or permit is an additional insured as provided by Blanket Additional Insured By Contract Endorsement, Form SL 30 32 ATE HOLDER CANCELLATION Weld County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 315 N 11TH AVE BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED GREELEY CO 80631-201 IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ...1',,,,---,,,, u & ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ' trct Entity Information Entity Name * DITTO TRANSCRIPTS Contract Name DITTO TRANSCRIPTS Contract Status CTB REVIEW Entity ID* @00049247 [� New Entity? Contract ID 8829 Contract Lead * WLUNA Contract Lead Email wluna@weld.gov;cobbxxl k@weld.gov Parent Contract ID Requires Board Approval YES Department Project # Contract Description * DITTO TRANSCRIPTS PROFESSIONAL SERVICES AGREEMENT. THIS IS FOR VENDOR TO PROVIDE GENERAL TRANSCRIPTION AND LEGAL TRANSCRIPTION SERVICES. TERM: 11/01/2024 THROUGH 10/31/2025. Contract Description 2 PA ROUTING WITH THIS CMS/ONBASE ENTRY. Contract Type AGREEMENT Amount* $0.00 Renewable * NO Automatic Renewal Grant IGA Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 11/09/2024 11/13/2024 Department Email CM- HumanServices@weld.gov Department Head Email CM-HumanServices- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Contact Info Review Date * 09/30/2025 Committed Delivery Date Renewal Date Expiration Date. 10/31/2025 Contact Name Contact Type Contact Email Contact Phone I Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process Department Head JAMIE ULRICH DH Approved Date 11/06/2024 Final Approval BOCC Approved BOCC Signed Date BOCC Agenda Date 11/13/2024 Finance Approver CHERYL PATTELLI Legal Counsel BYRON HOWELL Finance Approved Date Legal Counsel Approved Date 11/07/2024 11/07/2024 Tyler Ref # AG 111324 Originator WLUNA Hello