HomeMy WebLinkAbout20242041.tiffRESOLUTION
RE: APPROVE ACCEPTANCE OF INTERGOVERNMENTAL GRANT AGREEMENT
AWARD LETTER SUMMARY OF TERMS AND CONDITIONS FOR JUVENILE
DIVERSION PROGRAM FUNDS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Intergovernmental Grant Agreement
Award Letter Summary of Terms and Conditions for Juvenile Diversion Program Funds between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado
Department of Public Safety, Division of Criminal Justice, commencing July 1, 2024, and ending
June 30, 2025, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Intergovernmental Grant Agreement Award Letter Summary of
Terms and Conditions for Juvenile Diversion Program Funds between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the 19th Judicial District Attorney's Office, and the Colorado Department of Public Safety, Division
of Criminal Justice, be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of July, A.D., 2024, nunc pro tunc July 1, 2024.
BOARD OF COUNTY COMMISSIONERS
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Weld County Clerk to the Board
BY.
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Deputy Clerk to the Board
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oss, Chair
Perry L. B , Pro-Tem
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Lori Saine
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2024-2041
DA0028
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS AROUND TITLE: Juvenile Diversion Allocation funding acknowledgment
DEPARTMENT: District Attorney DATE: 7/18/24
PERSON REQUESTING: Kirsta Britton
Brief description of the problem/issue:
Juvenile Diversion recieves a funding allocation from the Division of Criminal Justice. The Division provides a Statement of Grant Award when the
allocation amount is finalized. This is a request for the commissioners to acknowledge and accept the Statement of Grant Award.
What options exist for the Board?
Accept the document as presentted to accurately reflect income for the Juvenile Diversion Program.
Consequences:
The document does not require a signature and is fully executed. Acceptance of the document allows our budget to accurately reflect the
income.
Impacts:
The allocation is $1684300 which represents a large portion of the budget for this program.
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
There is no cost to the county.
Recommendation:
Accept and acknowledge the Statement of Grant Award.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L Buck, Pro -Tern
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Seine
2024-2041
7/3l
pROOZB
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program
DCJ Grant #: 2025 -DV -25-30016-19
GRANT AWARD LETTER
(Intergovernmental Grant Agreement)
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS
State Agency
Department of Public Safety, Division of Criminal Justice
DCJ Grant Number
2025 -DV -25-30016-19
Grantee
Weld County
Federal Unique Entity Identifier (UEI)
MKKXT9U9MTV5
Grant Issuance Date (Start Date)
The later of July 1, 2024 or the date the State Controller or an
authorized delegate signs this Grant Letter
Grant Expiration Date (End Date)
June 30, 2025
Grant Amount
State Fiscal Year 2024-2025: $168,300
Total for all State Fiscal Years: $168,300
Grant Authority (State Authority)
The Division of Criminal Justice is authorized to disburse
these funds by Colorado Revised Statute 24-33.503 and 507.
Authority to enter into this Grant exists in the Juvenile
Diversion Program, as defined in the Colorado Revised
Statute 19-2.5-402.
Grant Description
Funding for the juvenile diversion program/services in the 19th Judicial District.
Grant Purpose
Per Colorado Statute, the goal of diversion is to prevent further involvement of juveniles in the formal justice system (19-2.5-
102 (17) C.R.S.). Juvenile diversion programs should be individually designed alternatives to the formal court system for youth
between the ages of 10-17 who have been taken into custody for misdemeanor or felony offenses. Diversion programs should
concentrate on holding the youth accountable for their behavior while involving them in programs and activities to prevent
future criminal and delinquent behavior. This award is a formula grant, and is not competitive.
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Grant:
1. Exhibit Al, Sample Option Letter.
2. Exhibit A2, Sample Grant Funding Change Letter
3. Exhibit B, Grant Requirements.
4. Exhibit C, Special Conditions.
5. Exhibit D, Statement of Work.
6. Exhibit E, Budget.
In the event of a conflict or inconsistency between this Grant and any Exhibit or attachment, such conflict or inconsistency
shall be resolved by reference to the documents in the following order of priority:
1. Exhibit C, Special Conditions.
2. The provisions of the other sections of the main body of this Agreement.
3. Exhibit B, Grant Requirements.
4. Exhibit D, Statement of Work.
5. Exhibit E, Budget.
Grant Number: 2025 -DV -25-30016-19
Page 1 of 12 Version 08.10.2021 (DCJ 04/22)
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program
DCJ Grant #: 2025 -DV -25-30016-19
SIGNATURE PAGE
THE SIGNATORIES LISTED BELOW AUTHORIZE THIS GRANT
STATE OF COLORADO
Jared S. Polis, Governor
Department of Public Safety
Stan Hilkey, Executive Director
Dacu5igned by:
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ocoaai�rr+s�zaca_.
By: Matthew M. Lunn, PhD, Director, Division of Criminal Justice
06/25/2024 13:49:26 PM PDT
Date:
In accordance with §24-30-202, C.R.S., this Agreement is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
EDocuSigned by:
8a nann rnnnatt6A ,
By: Lyndsay J. Clelland, Contract and Grant Coordinator, Division of Criminal Justice
06/26/2024 18:33:49 AM MDT
Effective Date:
Grant Number: 2025 -DV -25-30016-I9
Page 2 of 12 Version 08.10.2021 (DCJ 04/22)
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
TABLE OF CONTENTS
1. GRANT 3
2. TERM 3
3. DEFINITIONS 4
4. STATEMENT OF WORK 6
5. PAYMENTS TO GRANTEE 6
6. REPORTING - NOTIFICATION 7
7. GRANTEE RECORDS 7
8. CONFIDENTIAL INFORMATION -STATE RECORDS 7
9. CONFLICTS OF INTEREST 9
10. INSURANCE 9
11. REMEDIES 9
12. DISPUTE RESOLUTION 9
13. NOTICES AND REPRESENTATIVES 10
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION 10
15. GOVERNMENTAL IMMUNITY 10
16. GENERAL PROVISIONS 10
EXHIBIT Al, SAMPLE OPTION LETTER 1
EXHIBIT A2, GRANT FUNDING CHANGE LETTER 1
EXHIBIT B, GRANT REQUIREMENTS 1
EXHIBIT C, SPECIAL CONDITIONS 1
EXHIBIT D, STATEMENT OF WORK 1
EXHIBIT E, BUDGET 1
1. GRANT
As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award Letter
(the "State") hereby obligates and awards to Grantee shown on the first page of this Grant Award
Letter (the "Grantee") an award of Grant Funds in the amounts shown on the first page of this
Grant Award Letter. By accepting the Grant Funds provided under this Grant Award Letter,
Grantee agrees to comply with the terms and conditions of this Grant Award Letter and
requirements and provisions of all Exhibits to this Grant Award Letter.
2. TERM
A. Initial Grant Term and Extension
The Parties' respective performances under this Grant Award Letter shall commence on the
Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner
terminated or further extended in accordance with the terms of this Grant Award Letter. Upon
request of Grantee, the State may, in its sole discretion, extend the term of this Grant Award
Letter in accordance with §16.D.
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State of
Colorado as determined by its Governor, General Assembly, or Courts. If this Grant Award
Letter ceases to further the public interest of the State or if State or other funds used for this
Grant Award Letter are not appropriated, or otherwise become unavailable to fund this Grant
Award Letter, the State, in its discretion, may terminate this Grant Award Letter in whole or
Grant Number: 2025 -DV -25-30016-19
Page 3 of 12 Version 08.10.2021 (DCJ 04/22)
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
in part by providing written notice to Grantee that includes, to the extent practicable, the
public interest justification for the termination. If the State terminates this Grant Award Letter
in the public interest, the State shall pay Grantee an amount equal to the total reimbursement
payable under this Grant Award Letter that corresponds to the Work satisfactorily completed,
as determined by the State, less payments previously made. This subsection shall not apply
to a termination of this Grant Award Letter by the State for breach by Grantee.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. "Budget" means the budget for the Work described in Exhibit E, Budget.
B. "Business Day" means any day in which the State is open and conducting business, but shall
not include Saturday, Sunday or any day on which the State observes one of the holidays
listed in §24-11-101(1), C.R.S.
C. "CJI" means criminal justice information collected by criminal justice agencies needed for
the performance of their authorized functions, including, without limitation, all information
defined as criminal justice information by the U.S. Department of Justice, Federal Bureau of
Investigation, Criminal Justice Information Services Security Policy, as amended and all
Criminal Justice Records as defined under §24-72-302, C.R.S.
D. "CORA" means the Colorado Open Records Act, §§24-72-200.1, et seq., C.R.S.
E. "Grant Award Letter" means this letter which offers Grant Funds to Grantee, including all
attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and
cited authorities, and any future updates thereto.
F. "Grant Funds" means the funds that have been appropriated, designated, encumbered, or
otherwise made available for payment by the State under this Grant Award Letter.
G. "Grant Expiration Date" means the Grant Expiration Date shown on the first page of this
Grant Award Letter.
H. "Grant Issuance Date" means the Grant Issuance Date shown on the first page of this Grant
Award Letter.
I. "Exhibits" exhibits and attachments included with this Grant as shown on the first page of
this Grant
J. "Extension Term" means the period of time by which the Grant Expiration Date is extended
by the State through delivery of an updated Grant Award Letter
K. "Goods" means any movable material acquired, produced, or delivered by Grantee as set
forth in this Grant Award Letter and shall include any movable material acquired, produced,
or delivered by Grantee in connection with the Services.
L. "Incident" means any accidental or deliberate event that results in or constitutes an imminent
threat of the unauthorized access or disclosure of State Confidential Information or of the
unauthorized modification, disruption, or destruction of any State Records.
M. "Initial Term" means the time period between the Grant Issuance Date and the Grant
Expiration Date.
N. "Party" means the State or Grantee, and "Parties" means both the State and Grantee.
Grant Number: 2025 -DV -25-30016-19
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DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
O. "PCI" means payment card information including any data related to credit card holders'
names, credit card numbers, or the other credit card information as may be protected by state
or federal law.
P. "PII" means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
trace an individual's identity, such as name, social security number, date and place of birth,
mother's maiden name, or biometric records; and any other information that is linked or
linkable to an individual, such as medical, educational, financial, and employment
information. PII includes, but is not limited to, all information defined as personally
identifiable information in §§24-72-501 and 24-73-101, C.R.S.
"PHI" means any protected health information, including, without limitation any information
whether oral or recorded in any form or medium: (i) that relates to the past, present or future
physical or mental condition of an individual; the provision of health care to an individual;
or the past, present or future payment for the provision of health care to an individual; and
(ii) that identifies the individual or with respect to which there is a reasonable basis to believe
the information can be used to identify the individual. PHI includes, but is not limited to, any
information defined as Individually Identifiable Health Information by the federal Health
Insurance Portability and Accountability Act.
R. "Services" means the services to be performed by Grantee as set forth in this Grant Award
Letter, and shall include any services to be rendered by Grantee in connection with the Goods.
S. "State Confidential Information" means any and all State Records not subject to disclosure
under CORA. State Confidential Information shall include, but is not limited to, PII, PHI,
PCI, Tax Information, CJI, and State personnel records not subject to disclosure under
CORA. State Confidential Information shall not include information or data concerning
individuals that is not deemed confidential but nevertheless belongs to the State, which has
been communicated, furnished, or disclosed by the State to Contractor which (i) is subject to
disclosure pursuant to CORA; (ii) is already known to Contractor without restrictions at the
time of its disclosure to Contractor; (iii) is or subsequently becomes publicly available
without breach of any obligation owed by Contractor to the State; (iv) is disclosed to
Contractor, without confidentiality obligations, by a third party who has the right to disclose
such information; or (v) was independently developed without reliance on any State
Confidential Information.
Q.
T. "State Fiscal Rules" means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a), C.R.S.
U. "State Fiscal Year" means a 12 month period beginning on July 1 of each calendar year and
ending on June 30 of the following calendar year. If a single calendar year follows the term,
then it means the State Fiscal Year ending in that calendar year.
V. "State Records" means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
W. "Subcontractor" means third -parties, if any, engaged by Grantee to aid in performance of
the Work. This establishes a procurement relationship. The subcontractor provides goods or
services for the benefit of the purchaser.
X. "Subgrantee" means third -parties, if any, engaged by Grantee to aid in performance of the
Work. This establishes a grant relationship. The beneficiary, not the purchaser, receives
Grant Number: 2025 -DV -25-30016-19
Page 5 of 12 Version 08.10.2021 (DCJ 04/22)
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
benefit from the work. There may be multiple tiers of subgrantees that do not include
procurement transactions.
Y. "Work" means the delivery of the Goods and performance of the Services described in this
Grant Award Letter.
Z. "Work Product" means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, and any other results of the Work. "Work
Product" does not include any material that was developed prior to the Grant Issuance Date
that is used, without modification, in the performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Grantee shall complete the Work as described in this Grant Award Letter and in accordance with
the provisions of Exhibit E, Budget. The State shall have no liability to compensate or reimburse
Grantee for the delivery of any goods or the performance of any services that are not specifically
set forth in this Grant Award Letter.
5. PAYMENTS TO GRANTEE
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount for
each State Fiscal Year shown on the first page of this Grant Award Letter. Financial
obligations of the State payable after the current State Fiscal Year are contingent upon funds
for that purpose being appropriated, budgeted, and otherwise made available. The State shall
not be liable to pay or reimburse Grantee for any Work performed or expense incurred before
the Grant Issuance Date or after the Grant Expiration Date.
B. Reimbursement of Grantee Costs
The State shall reimburse Grantee's allowable costs, not exceeding the maximum total
amount described in this Grant Award Letter for all allowable costs described in this Grant
Award Letter and shown in the Budget, except that Grantee may adjust the amounts between
each line item of the Budget without formal modification to this Agreement as long as the
Grantee provides notice to and receives approval from the State of the change, the change
does not modify the total maximum amount of this Grant Award Letter or the maximum
amount for any state fiscal year, and the change does not modify any requirements of the
Work. The State shall only reimburse allowable costs if those costs are: (i) reasonable and
necessary to accomplish the Work and for the Goods and Services provided; and (ii) equal to
the actual net cost to Grantee (i.e. the price paid minus any items of value received by Grantee
that reduce the cost actually incurred).
C. Close -Out
Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To complete
close out, Grantee shall submit to the State all deliverables (including documentation) as
Grant Number: 2025 -DV -25-30016-19
Page 6 of 12 Version 08.10.2021 (DCJ 04/22)
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
defined in this Grant Award Letter and Grantee's final reimbursement request or invoice. The
State will withhold allowable costs until all final documentation has been submitted and
accepted by the State as substantially complete.
6. REPORTING - NOTIFICATION
A. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than the
end of the close out described in §5.C, containing an evaluation and review of Grantee's
performance and the final status of Grantee's obligations hereunder.
B. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal or
State criminal law involving fraud, bribery, or gratuity violations potentially affecting this
Award. The State may impose any penalties for noncompliance allowed under 2 CFR Part
180 and 31 U.S.C. 3321, which may include, without limitation, suspension or debarment.
7. GRANTEE RECORDS
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes and
other written materials, electronic media files, and communications, pertaining in any manner
to this Grant for a period of three years following the completion of the close out of this
Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe
all such records during normal business hours at Grantee's office or place of business, unless
the State determines that an audit or inspection is required without notice at a different time
to protect the interests of the State.
B. Monitoring
The State will monitor Grantee's performance of its obligations under this Grant Award
Letter using procedures as determined by the State. Grantee shall allow the State to perform
all monitoring based on the State's risk analysis of Grantee. The State shall have the right, in
its sole discretion, to change its monitoring procedures and requirements at any time during
the term of this Agreement. The State shall monitor Grantee's performance in a manner that
does not unduly interfere with Grantee's performance of the Work. If Grantee enters into a
subcontract or subgrant then Grantee shall contain provisions permitting both Grantee and
the State to perform all monitoring of that subcontractor or subgrantee.
C. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee's records that relates to or affects this Grant or the Work, whether the
audit is conducted by Grantee or a third party. Additionally, if Grantee is required to perform
a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of the results
of that audit to the State within the same timelines as the submission to the federal
government.
8. CONFIDENTIAL INFORMATION -STATE RECORDS
A. Confidentiality
Grant Number: 2025 -DV -25-30016-19
Page 7 of 12 Version 08.10.2021 (DCJ 04/22)
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
Grantee shall hold and maintain, and cause all Subgrantees and Subcontractors to hold and
maintain, any and all State Records that the State provides or makes available to Grantee for
the sole and exclusive benefit of the State, unless those State Records are otherwise publically
available at the time of disclosure or are subject to disclosure by Grantee under CORA.
Grantee shall not, without prior written approval of the State, use for Grantee's own benefit,
publish, copy, or otherwise disclose to any third party, or permit the use by any third party
for its benefit or to the detriment of the State, any State Records, except as otherwise stated
in this Grant Award Letter. Grantee shall provide for the security of all State Confidential
Information in accordance with all policies promulgated by the Colorado Office of
Information Security and all applicable laws, rules, policies, publications, and guidelines. If
Grantee or any of its Subgrantees or Subcontractors will or may receive the following types
of data, Grantee or its Subgrantees or Subcontractors shall provide for the security of such
data according to the following: (i) the most recently promulgated IRS Publication 1075 for
all Tax Information and in accordance with the Safeguarding Requirements for Federal Tax
Information attached to this Grant as an Exhibit, if applicable, (ii) the most recently updated
PCI Data Security Standard from the PCI Security Standards Council for all PCI, (iii) the
most recently issued version of the U.S. Department of Justice, Federal Bureau of
Investigation, Criminal Justice Information Services Security Policy for all CJI, and (iv) the
federal Health Insurance Portability and Accountability Act for all PHI and the HIPAA
Business Associate Agreement attached to this Grant, if applicable. Grantee shall
immediately forward any request or demand for State Records to the State's principal
representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns, Subgrantees and
Subcontractors as necessary to perform the Work, but shall restrict access to State
Confidential Information to those agents, employees, assigns, Subgrantees and
Subcontractors who require access to perform their obligations under this Grant Award
Letter. Grantee shall ensure all such agents, employees, assigns, Subgrantees and
Subcontractors sign nondisclosure agreements with provisions at least as protective as those
in this Grant, and that the nondisclosure agreements are in force at all times the agent,
employee, assign, Subgrantees or Subcontractor has access to any State Confidential
Information. Grantee shall provide copies of those signed nondisclosure restrictions to the
State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States, and shall
maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
Grantee's reasonable security requirements, for purposes of inspecting and monitoring access
and use of State Confidential Information and evaluating security control effectiveness. Upon
the expiration or termination of this Grant, Grantee shall return State Records provided to
Grantee or destroy such State Records and certify to the State that it has done so, as directed
by the State. If Grantee is prevented by law or regulation from returning or destroying State
Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease
to use, such State Confidential Information.
Grant Number: 2025 -DV -25-30016-19
Page 8 of 12 Version 08.10.2021 (DCJ 04/22)
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate
with the State regarding recovery, remediation, and the necessity to involve law enforcement,
as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of
incurring a similar type of Incident in the future as directed by the State, which may include,
but is not limited to, developing and implementing a remediation plan that is approved by the
State at no additional cost to the State.
E. Safeguarding PII
If Grantee or any of its Subgrantees or Subcontractors will or may receive PII under this
Agreement, Grantee shall provide for the security of such PII, in a manner and form
acceptable to the State, including, without limitation, State non -disclosure requirements, use
of appropriate technology, security practices, computer access security, data access security,
data storage encryption, data transmission encryption, security inspections, and audits.
Grantee shall be a "Third -Party Service Provider" as defined in §24-73-103(1)(i), C.R.S. and
shall maintain security procedures and practices consistent with §§24-73-101 et seq., C.R.S.
9. CONFLICTS OF INTEREST
Grantee shall not engage in any business or activities, or maintain any relationships that conflict in
any way with the full performance of the obligations of Grantee under this Grant. Grantee
acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be
harmful to the State's interests and absent the State's prior written approval, Grantee shall refrain
from any practices, activities or relationships that reasonably appear to be in conflict with the full
performance of Grantee's obligations under this Grant. If a conflict or the appearance of a conflict
arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen,
Grantee shall submit to the State a disclosure statement setting forth the relevant details for the
State's consideration.
10. INSURANCE
Grantee shall maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the "GIA"). Grantee shall ensure that
any Subgrantees and Subcontractors maintain all insurance customary for the completion of the
Work done by that Subgrantee or Subcontractor and as required by the State or the GIA.
11. REMEDIES
In addition to any remedies available under any exhibit to this Grant Award Letter, if Grantee fails
to comply with any term or condition of this Grant, the State may terminate some or all of this
Grant and require Grantee to repay any or all Grant funds to the State in the State's sole discretion.
The State may also terminate this Grant Award Letter at any time if the State has determined, in
its sole discretion, that Grantee has ceased performing the Work without intent to resume
performance, prior to the completion of the Work.
12. DISPUTE RESOLUTION
Except as herein specifically provided otherwise disputes concerning the performance of this Grant
that cannot be resolved by the designated Party representatives shall be referred in writing to a
senior departmental management staff member designated by the State and a senior manager or
official designated by Grantee for resolution.
Grant Number: 2025 -DV -25-30016-19
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DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
13. NOTICES AND REPRESENTATIVES
Each Party shall identify an individual to be the principal representative of the designating Party
and shall provide this information to the other Party. All notices required or permitted to be given
under this Grant Award Letter shall be in writing, and shall be delivered either in hard copy or by
email to the representative of the other Party. Either Party may change its principal representative
or principal representative contact information by notice submitted in accordance with this §13.
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with
the right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of
and otherwise exploit all intellectual property created by Grantee or any Subcontractors or
Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant.
15. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the Parties,
their departments, boards, commissions committees, bureaus, offices, employees and officials shall
be controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-
101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b),
and the State's risk management statutes, §§24-30-1501, et seq. C.R.S. No term or condition of
this Contract shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protections, or other provisions, contained in these statutes.
16. GENERAL PROVISIONS
A. Assignment
Grantee's rights and obligations under this Grant are personal and may not be transferred or
assigned without the prior, written consent of the State. Any attempt at assignment or transfer
without such consent shall be void. Any assignment or transfer of Grantee's rights and
obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
B. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference only,
and shall not be used to interpret, define, or limit its provisions. All references in this Grant
Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibits
or other attachments, are references to sections, subsections, exhibits or other attachments
contained herein or incorporated as a part hereof, unless otherwise noted.
C. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings between
the Parties related to the Work, and all prior representations and understandings related to the
Work, oral or written, are merged into this Grant Award Letter.
D. Modification
The State may modify the terms and conditions of this Grant by issuance a formal amendment
to this Agreement, properly executed and approved in accordance with applicable Colorado
State law and State Fiscal Rules. Modifications permitted under this Agreement, other than
Grant Number: 2025 -DV -25-30016-19
Page 10 of 12 Version 08.10.2021 (DCJ 04/22)
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
Agreement amendments, shall conform to the policies issued by the Colorado State
Controller.
i. For each fiscal year of the Grant, the State shall issue an updated Exhibit D, Statement
of Work and Exhibit E, Budget by Option Letter substantially equivalent to Exhibit
Al, Sample Option Letter each fiscal year (July 1 through June 30). Work shall not
begin on a new fiscal year until such an Option Letter is effective. The provisions of
the Option Letter shall become part of and be incorporated into this Grant.
ii. The State may, at the State's discretion, issue an updated Exhibit D, Statement of
Work and Exhibit E, Budget by Option Letter substantially equivalent to Exhibit Al,
Sample Option Letter to reflect changes during the fiscal year. The provisions of the
Option Letter shall become part of and be incorporated into this Grant.
iii. Grantee may terminate the grant if the Grantee cannot adhere to the approved Exhibit
D, Statement of Work and Exhibit E, Budget as updated from time to time.
iv. The State may, at the State's discretion, use an Option Letter or Grant Funding Change
letter substantially equivalent to Exhibit Al, Sample Option Letter or Exhibit A2,
Sample Grant Funding Change Letter to modify the grant agreement. If exercised,
the provisions of the Option Letter or Grant Funding Change Letter shall become part
of and be incorporated into the grant agreement.
v. The State may increase or decrease the quantity of goods/services described Exhibit D,
Statement of Work and Exhibit E, Budget based upon the rates established in the
Grant. If the State exercises the option, it will provide written notice to Grantee at least
15 days prior to the end of the current grant term in a form substantially equivalent to
Exhibit Al, Sample Option Letter.
vi. The State may add or delete the goods/services described Exhibit D, Statement of
Work and Exhibit E, Budget as long as the change does not change the overall scope
of the approve grant. If the State exercises the option, it will provide written notice to
Grantee at least 15 days prior to the end of the current grant term in a form substantially
equivalent to Exhibit Al, Sample Option Letter.
E. Statutes, Regulations, Fiscal Rules, and Other Authority
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as may
have been changed or amended since the Grant Issuance Date. Grantee shall strictly comply
with all applicable Federal and State laws, rules, and regulations in effect or hereafter
established, including, without limitation, laws applicable to discrimination and unfair
employment practices.
F. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of
digital signatures issued under the State Fiscal Rules, then any agreement or consent to use
digital signatures within the electronic system through which that signatory signed shall be
incorporated into this Contract by reference.
G. Severability
Grant Number: 2025 -DV -25-30016-19
Page 11 of 12 Version 08.10.2021 (DCJ 04/22)
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect
the validity or enforceability of any other provision of this Grant Award Letter, which shall
remain in full force and effect, provided that the Parties can continue to perform their
obligations under the Grant in accordance with the intent of the Grant.
H. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the Grant
and shall be enforceable by the other Party.
I. Third Party Beneficiaries
Except for the Parties' respective successors and assigns described above, this Grant Award
Letter does not and is not intended to confer any rights or remedies upon any person or entity
other than the Parties. Any services or benefits which third parties receive as a result of this
Grant are incidental to the Grant, and do not create any rights for such third parties.
J. Waiver
A Party's failure or delay in exercising any right, power, or privilege under this Grant Award
Letter, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any
single or partial exercise of any right, power, or privilege preclude any other or further
exercise of such right, power, or privilege.
K. Accessibility
Grantee shall comply with and adhere to Section 508 of the U.S. Rehabilitation Act of 1973,
as amended, and §§24-85-101, et seq., C.R.S. Grantee shall comply with all State of
Colorado technology standards related to technology accessibility and with Level AA of the
most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in
the State of Colorado technology standards and available at
https://www.w3.org/TR/WCAG21/.
Grant Number: 2025 -DV -25-30016-19
Page 12 of 12 Version 08.10.2021 (DCJ 04/22)
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program
DCJ Grant #: 2025 -DV -25-30016-19
EXHIBIT Al, SAMPLE OPTION LETTER
State Agency
Insert Department's or IHE's Full Legal Name
Option Letter Number
Insert the Option Number (e.g. "1" for the first option)
Grantee
Original Agreement Number
Insert Grantee's Full Legal Name, including "Inc.",
Insert CMS number or Other Agreement Number of the Original
"LLC", etc...
Contract
Current Agreement Maximum Amount
Option Agreement Number
Initial Term
Insert CMS number or Other Agreement Number of this Option
State Fiscal Year 20xx $0.00
Extension Terms
Agreement Performance Beginning Date
State Fiscal Year 20xx $0.00
Month Day, Year
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
Current Agreement Expiration Date
State Fiscal Year 20xx $0.00
Month Day, Year
Total for All State Fiscal Years $0.00
OPTIONS:
A. Option to extend for an Extension Term
B. Option to change the quantity of Goods under the Agreement
C. Option to change the quantity of Services under the Agreement
D. Option to modify Agreement rates
E. Option to initiate next phase of the Agreement
2. REQUIRED PROVISIONS:
A. For use with Option 1(A): In accordance with Section(s) Number of the Original Agreement referenced above,
the State hereby exercises its option for an additional term, beginning Insert start date and ending on the current
Agreement expiration date shown above, at the rates stated in the Original Agreement, as amended.
B. For use with Options 1(B and C): In accordance with Section(s) Number of the Original Agreement referenced
above, the State hereby exercises its option to Increase/Decrease the quantity of the Goods/Services or both at the
rates stated in the Original Agreement, as amended.
C. For use with Option 1(D): In accordance with Section(s) Number of the Original Agreement referenced above,
the State hereby exercises its option to modify the Agreement rates specified in Exhibit/Section Number/Letter.
The Agreement rates attached to this Option Letter replace the rates in the Original Agreement as of the Option
Effective Date of this Option Letter.
D. For use with Option 1(E): In accordance with Section(s) Number of the Original Agreement referenced above,
the State hereby exercises its option to initiate Phase indicate which Phase: 2, 3, 4, etc, which shall begin on Insert
start date and end on Insert ending date at the cost/price specified in Section Number.
E. For use with all Options that modify the Agreement Maximum Amount: The Agreement Maximum Amount
table on the Agreement's Signature and Cover Page is hereby deleted and replaced with the Current Agreement
Maximum Amount table shown above.
3. OPTION EFFECTIVE DATE:
F. The effective date of this Option Letter is upon approval of the State Controller or , whichever is later.
STATE OF COLORADO
Jared S. Polis, Governor
INSERT -Name of Agency or IHE
INSERT -Name & Title of Head of Agency or IHE
By: Name & Title of Person Signing for Agency or IHE
Date:
In accordance with §24-30-202, C.R.S., this Option is not
valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Name of Agency or IHE Delegate -Please delete if agreement
will be routed to OSC for approval
Option Effective Date:
Exhibit Al
Page 1 of 1
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program
DCJ Grant #: 2025 -DV -25-30016-19
EXHIBIT A2, GRANT FUNDING CHANGE LETTER
State Agency
Insert Department's or IHE's Full Legal Name
Grant Funding Change Letter Number
Insert the Option Number (e.g. "1" for the first option)
Contractor
Original Grant Number
Insert Contractor's Full Legal Name, including
Insert CMS number or Other Contract Number of the Original Contract
"Inc.", "LLC", etc...
Current Contract Maximum Amount
Grant Funding Change Letter Contract Number
Initial Term
Insert CMS number or Other Contract Number of this Option
State Fiscal Year 20xx $0.00
Extension Terms
Contract Performance Beginning Date
State Fiscal Year 20xx $0.00
Month Day, Year
State Fiscal Year 20xx $0.00
State Fiscal Year 20. $0.00
Current Contract Expiration Date
State Fiscal Year 20xx $0.00
Month Day, Year
Total for All State Fiscal Years $0.00
1. GRANT FUNDING CHANGE
In accordance with §Insert Section Number of the Original Grant referenced above, the State Agency listed above
commits the following funds to the grant:
A. The funding available for State Fiscal Year 20xx is Increased/Decreased by $Amount of Change, because Insert
Reason For Change.
B. The total funding avail for all State Fiscal Years as of the effective date of this Grant Funding Change Letter is
shown as the current contract maximum above.
2. TERMINOLOGY
All terminology used in this Grant Funding Change Letter shall be interpreted in accordance with the Original Grant
referenced above.
3. NO ORDER FOR WORK
This Grant Funding Change Letter modifies the available funding only and does not constitute an order or authorization
for any specific services or goods under the Grant.
4. GRANT FUNDING CHANGE LETTER EFFECTIVE DATE:
The effective date of this Grant Funding Change Letter is upon approval of the State Controller or , whichever is
later.
STATE OF COLORADO
Jared S. Polis, Governor
INSERT -Name of Agency or IHE
INSERT -Name & Title of Head of Agency or IHE
By: Name & Title of Person Signing for Agency or IHE
Date:
In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State
Controller or an authorized delegate.
STATE CONTROLLER
Robert Jams, CPA, MBA, JD
By:
Name of Agency or IHE Delegate -Please delete if contract will be routed to OSC for approval
Grant Funding Change Letter Effective Date:
Exhibit A2
Page 1 of 1
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
EXHIBIT B, GRANT REQUIREMENTS
The following terms as used herein shall be construed and interpreted as follows:
1. AUDIT REQUIREMENTS
A. DUE DATE:
I. PROJECT START:
The Grantee must submit the most recent audit or financial review, including the
corresponding governance/management letter, to DCJ within thirty (30) days of
request; and, if the most recent audit/financial review has not already been submitted
to DCJ, it must be submitted within thirty (30) days of the start of this project.
IL PROJECT DURATION AND END:
The Grantee assures that it will procure an audit or financial review, incorporating this
grant award, by an independent Certified Public Accountant (CPA), licensed to
practice in Colorado. The audit or financial review incorporating this grant award
must be completed and received by DCJ within nine (9) months of the end of the
fiscal years that includes the end date of the grant, or within thirty (30) days of the
completion of such audit or review, whichever is earlier.
B. REPORT/AUDIT TYPE:
I. If your entity expended $750,000 or more in Federal funds (from all sources including
pass -through subawards) in your organization's fiscal year (12 -month turnaround
reporting period), your organization is required to arrange for a single organization -
wide audit conducted in accordance with the provisions of Title 2 C.F.R. Subpart F (§
200.500 et seq.)
II. [NOT APPLICABLE TO SUBGRANTEES AS DEFINED IN §3.DD.
"SUBGRANTEE"J If your entity expends less than $750,000 in Federal funds (from
all sources including pass -through subawards) in your organization's fiscal year (12 -
month turnaround reporting period), your organization is required to arrange for either
an audit or financial review as follows:
1. Grantees that have revenue greater than $300,000 from all sources during the
entity's fiscal year are required by DCJ to obtain a financial audit.
2. Grantees that have revenue less than $300,000 from all sources during the entity's
fiscal year are required by DCJ to obtain a financial audit or financial review. A
compilation is not sufficient to satisfy this requirement.
C. REPORT/AUDIT COSTS:
The Grantee accepts responsibility for the costs of a financial program audit to be
performed by the Department of Public Safety in the event that the audit report or financial
review:
I. does not meet the applicable federal audit or DCJ standards;
Exhibit B Page 1 of 3
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
II. is not submitted in a timely manner; or,
III. does not provide an audit response plan with corresponding corrections made sufficient
to satisfy any audit findings.
D. FAILURE TO COMPLY:
The grantee understands and agrees that DCJ or the federal awarding office (DOJ) may
withhold award funds, or may impose other related requirements, if the grantee does not
satisfactorily and promptly address outstanding issues from audits required by Part 200
Uniform Requirements, by the terms of this award, by the current addition of the DOJ
Grants Financial Guide, or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
1. ADDITIONAL REPORTING REQUIREMENTS
In addition to quarterly report requirements these grant funds may have additional report
requirements. The additional reports may include, but is not limited to, reporting progress and
statistics directly into a federal Performance Management Tool (PMT).
2. FINANCIAL AND ADMINISTRATIVE MANAGEMENT
A. The Grantee assures that fund accounting, auditing, monitoring, evaluation procedures and
such records as necessary will be maintained to assure adequate internal fiscal controls,
proper financial management, efficient disbursement of funds received, and maintenance of
required source documentation for all costs incurred. These principles must be applied for all
costs incurred whether charged on a direct or indirect basis.
B. All expenditures must be supported by appropriate source documentation. Only actual,
approved, allowable expenditures will be permitted.
C. The Grantee assures that it will comply with the applicable Administrative Guide of the
Division of Criminal Justice (Guide), located at the Division of Criminal Justice Grants
website. However, such a guide cannot cover every foreseeable contingency, and the Grantee
is ultimately responsible for compliance with applicable state and federal laws, rules and
regulations. In the event of conflicts or inconsistencies between the Guide and any applicable
state and federal laws, rules and regulations, such conflicts or inconsistencies shall be
resolved by applicable state and federal laws, rules and regulations.
3. PROCUREMENT AND CONTRACTS
A. Grantee assures that open, competitive procurement procedures will be followed for all
purchases under the grant. All contracts for professional services, of any amount, and
equipment purchases over five thousand dollars (per item, with a useful life of at least one
year) must receive prior approval by the DCJ. Grantee shall submit Form 16 — Professional
Services/Consultant Certification and/or Form 13 — Equipment Procurement Certification
Form.
B. Grantee may not assign its rights or duties under this grant without the prior written consent
of the DCJ.
Exhibit B Page 2 of 3
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
4. AWARD CHANGE REQUESTS
A. Grantee may request budget modifications by submitting a request to DCJ. DCJ reserves the
right to make and authorize modifications, adjustments, and/or revisions to the Contract for the
purpose of making changes in budget categories, extensions of grant award dates, changes in
goals and objectives, and other modifications as described in the body of the Contract.
Exhibit B Page 3 of 3
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
EXHIBIT C, SPECIAL CONDITIONS
The following program specific requirements are imposed by the State concerning special
requirements of law, program requirements, and other administrative requirements. These
requirements apply to this Agreement and must be passed on to subgrant award recipients.
The following Special Conditions documents, if checked, are incorporated herein.
2021 State Juvenile Diversion Grant Program Special Conditions
Exhibit C Page 1 of 1
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
EXHIBIT D, STATEMENT OF WORK
The Statement of Work contained within the DocuSign Envelope is incorporated herein.
Exhibit D Page 1 of 1
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
EXHIBIT E, BUDGET
The Budget and Budget Narrative contained within the DocuSign Envelope is incorporated herein.
Exhibit E Page 1 of 1
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
EXHIBIT D — STATEMENT OF WORK
Project Summary
The Weld County Juvenile Diversion program aims to divert first-time offenders from the traditional
justice system. Validated screening tools assist in creating plans using Risk Need Responsivity principles
to meet juveniles' needs. The program works to increase accountability, address community safety needs,
and repair harm to victims.
Project Plan
The Weld County District Attorney's Office Juvenile Diversion Program has been providing Diversion to
first time juvenile offenders since 2005. Allocated funding will support a portion of staff salary and costs
associated with the Diversion Program.
The program seeks to match first time offenders with the appropriate level of services upon their first
contact with law enforcement. The program philosophy is that providing the proper services as soon as
possible will best address a juvenile's needs and therefore, be a preventative measure in eliminating future
law violations. Through understanding the juvenile and the communities' needs, not all juveniles are
appropriate for the low level of supervision that Diversion provides; therefore, the program does not
accept all juveniles referred to the program. Diversion sanctions strive to repair the harm done to the
juveniles' community, including their school, neighborhood, trust with parents or guardians, and the
victim. Diversion participants receive case management and appropriate referrals to community -based
programs. The Model Programs Guide recommends basic case management and restorative justice
principles for this population.
The Weld County District Attorney's Office Diversion program accepts both pre -file and post -file
juvenile cases though most cases are diverted prior to charges being filed with the court. Pursuant to CRS
§19-2.5-402, all cases presented to the DA's Office for prosecution are reviewed by Diversion staff for
eligibility. Cases determined eligible complete a Diversion intake, case management, and referrals to
community -based agencies. After successful termination, the case goes into a No File status in the CDAC
database Action Viewer. Cases that are filed at intake and are later determined to be Diversion eligible
can still be referred by any party to the case. These cases are dismissed after successful completion of the
Diversion program. The number of cases handled post -file and dismissed for Diversion are increasing
significantly as players in the courtroom are better versed in Diversion.
At Diversion intake, juveniles complete intake paperwork, the MAYSI II, and an intake interview. The
AUDIT (Alcohol Use Disorder Identification Test) and CUDIT (Cannabis Use Identification Test) are
used to gain more information on use patterns, when indicated. The intake paperwork and interview are
designed to determine suitability for service options, the level of case management needed, and what
referrals might be appropriate. The MAYSI II affirms the need for treatment, and which type of treatment,
will be included in the Diversion contract and referrals. Substance and mental health treatment are
referred to outside agents who complete a further assessment.
The Arizona Risk/Needs Assessment (ARNA) Instrument has been utilized in the 19th since 2016,
predating the requirement of a screening tool in SB19-108. This longstanding use eased the expanded
implementation of the tool. Weld County Diversion has a robust partnership with CYDC to administer the
Exhibit D - Page 1 of 3
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
ARNA. CYDC finds value in the ARNA for their own case planning as well and this collaboration with
screening juveniles for the most appropriate level of service has been mutually beneficial.
All first-time offenders aged 10-17 will be considered for diversion services. Violent, drug related, or sex
offenses are not eligible. Juveniles with active gang affiliation are not eligible for Diversion.
Standardized screenings are used to evaluate the juvenile and their family systems. An agreement is made
based on these results. Appropriate referrals are made to a wide network of community -based services
which can include evidence -based programs such as Multi -Systemic therapy and Restorative Justice
Conferencing. Staff have a good understanding of the services to which they refer in order to ensure
cultural, developmental, and gender appropriateness and sensitivity to Diversion participants needs.
Many aspects of the program follow the 8 Principles for Effective Interventions when appropriate,
specifically when addressing the Target Interventions. Services are provided to this low -risk level cohort
for approximately three months. All participants receive case management, in varying degrees according
to participant needs. The current goal will be to divert 100 juveniles from traditional prosecution per year.
Steps that Diversion program staff take to aide a juvenile case through the Diversion program include
administering risk screening tools, reviewing cases for acceptance, administration of mental health and
substance abuse screens, creation of a Diversion contract with a clear understanding that contract items
must be completed, maintaining records in required databases, case management, screening and
submitting referrals for treatment or education needs, supervision and monitoring for compliance, and
collecting and reporting data. Half of Diversion staff are Spanish speaking and Language Line is also
utilized for other languages when necessary.
In 2013, Weld County was named as a pilot project site in HB 13-1254. This pilot project evaluated 4
sites statewide as they used Restorative Justice Conferencing as a component of Diversion. The DA's
Office Diversion program partnered with a local non-profit program to offer RJ conferences to Diversion
participants. Unfortunately, this non-profit program has since closed. Fortunately, the CMP has prioritized
Restorative Justice. After much research, it was determined that CMP would focus resources on RJ In
schools. This has been a great addition to local schools and ideally would prevent juveniles from needing
to be referred to the justice system. However, justice involved youth don't have a Restorative Justice
conference option currently.
The structure of the Weld County Diversion program was built intentionally so that Diversion is the least
restrictive level of supervision for a juvenile who has committed a criminal offense. Diversion follows the
trends of the local probation department and educates prosecutors offering pleas to ensure that Diversion
remains the least restrictive option. If a juvenile were to be non -compliant with their agreement, a meeting
will be held where additional sanctions will be assigned. Frequently parents have been consulted first and
parents and the case manager work to help the juvenile come up with their own graduated sanctions. If a
new law violation has been committed or if despite efforts the juvenile is still non -compliant, the case will
be filed with the court and traditional prosecution ensues. As a matter of graduated sanctions, the juvenile
is required to proceed through the court process and face the consequences of their initial criminal
behavior and the issue of non-compliance with the diversion program.
Successful completion of agreements are verified by the juvenile providing proof that the conditions have
been complied with during the expected time frames with no new law violations resulting in a
delinquency filing. Upon verification of successful completion, the case receives "no file" status in the
Colorado District Attorneys' Council database Action, noting completion of the Diversion Program as an
Exhibit D - Page 2 of 3
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2025 -DV -25-30016-19
explanation for why charges are not filed. Cases that do not successfully complete sanctions or where a
new law violation occurs are filed with the Court and are prosecuted accordingly. If Diversion juveniles
were to go through the traditional judicial process requiring the time of judges, court personnel, and
probation officers, the cost to serve those juveniles would be significantly higher.
Goals & Objectives
GOAL 1
Goal 1 Reduce the number of juvenile delinquency filings/cases by successfully diverting
juveniles from the traditional justice system.
Objective 1.1
Objective Interview juveniles referred to Diversion, screen using the MAYSI II, deliver
appropriate sanctions and referrals, and provide case management for Diversion clients.
Outcome 100% of youth required to be screened for Diversion eligibility with the ARNA, 100
youth will be diverted; 100% of consenting youth will be screened with the MAYSI II
or similar tool, 20% will be referred for a formalized assessment, 75% of youth will
receive services to which they are referred, 80% of youth will complete their
agreement, fewer than 15% of youth will reoffend within one year of program
completion.
Measurement Diversion module, Excel Spreadsheet and client record, CDAC Action database,
Colorado Courts Data Access database, IFC evaluation.
Timeframe By June 30.2025
Exhibit D - Page 3 of 3
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program
DCJ Grant #: 2025 -DV -25-30016-19
Exhibit E — Budget
Budget Summary
Personnel
$ 163,700
Supplies & Operating
Travel
$ 1,100
$ 3,500
Equipment
Consultants / Contracts
$0
$0
Indirect
$0
Total
$ 168,300
Personnel: Budget & Budget Narrative Details
Position Title
AnnualBase
Salary
Annual
Base Salary
to Be Paid
by
Diversion
Funds
%ToBe
Paid by
Diversion
Funds
Annual
Fringe
AnnualFrmge
to Be Paid by
Diversion
Funds
%toBePaid
by Diversion
Funds
Total Annual
Base Salary+
Fringe
TotalBaseSalary+
Fringe to Be Paid by
Diversion Funds
Case Manager
$ 61,918
$ 46,468
75.05 %
$ 38,224
$ 28,701
75.09 %
$100,142
$ 75,169
Budget Narrative and Justification:
The amount requested wil fund the Case manager salary. Salary is based on the Counties scheduled pay scale and is
commensurate with experience. Fringe is calculated by using the following percentage of the salary: Social Security
7.65%, Unemployment Compensation .09%, workers compensation insurance premium .08%, retirement and
savings plan payments 10.75%, life insurance and accidental death and dismemberment .575%, health insurance
premium 11.8%, short- and long-term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30% for a
total of approximately 42.6%. The case manager salary was set after reviewing the pay rates of similar positions in
the County and is also reflective of rates of pay for other Diversion counselors in the state, per the 2016 salary
survey. Complete job descriptions are attached as required.
Office Tech III
$ 55,892 $ 41,919 75 % $ 25,555 $19,166 75 % $ 81,447 $ 61,085
Budget Narrative and Justification:
The amount requested will fund the Office Tech III salary. Salary is based on the Counties scheduled pay scale and
is commensurate with experience. Fringe is calculated by using the following percentage of the salary: Social
Security 7.65%, Unemployment Compensation .09%, workers compensation insurance premium .08%, retirement
and savings plan payments 10.75%, life insurance and accidental death and dismemberment .575°/s, health insurance
premium 11.8%, short- and long-term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30% for a
total of approximately 42.6%. The Office Tech salary was set after reviewing the pay rates of similar positions in the
County and is also reflective of rates of pay for other administrative support in the state, per the 2016 salary survey.
Complete job descriptions are attached as required.
Director of Diversion
$ 108,3% I$ 22,655 120.90 % 1$ 22,925 1$ 4,791 120.90 % 1$131,321 1$ 27,446
Budget Narrative and Justification:
60% of time is spent on this project, with none of the allocation supporting this position. Salary is based on the
Counties scheduled pay scale and representative of 18 years program experience. Fringe is calculated by using the
following percentage of the salary: Social Security 7.65%, Unemployment Compensation .09%, workers
compensation insurance premium .08%, retirement and savings plan payments 10.75%, life insurance and accidental
death and dismemberment .575%, health insurance premium 11.8%, short- and long-term disability .5375%,
vacation 4.61%, holiday 4.25% and sick time 2.30% fora total of approximately 42.6%. A salary survey in 2016
shows the salary is less than other Diversion Directors in District Attorney's Offices. This position does all
administration, supervision, collaboration, and evaluation efforts for Diversion and is a member of the DA's Office
management team.
Personnel Total:
$ 226,206 15 111,042 149 % I$ 86,704 152,658 161 % 15 312,910 is 163,700
Non -Personnel: Budget & Budget Narrative Details
Budget Item
Amount To Be Paid
By Grant Funds
Budget Narrative and Justification
SUPPLIES & OPERATING
Office Supplies
Conference registration
$ 600
$ 500
This will fund basic office supplies to include business cards, copy paper, triplicate forms,
cleaning supplies, snacks for juveniles while participating in Diversion activities.
Conference registration costs
Supplies & Operating Total
$ 1,100
Exhibit E - Page 1 of 2
DocuSign Envelope ID: 4D257221-5425-4E11-A20D-7E6FB81A9225
Grantee: District Attorney's Office, 19th Judicial District
Project: Weld County Juvenile Diversion Program
DCJ Grant #: 2025 -DV -25-30016-19
TRAVEL
Travel related expenses
Travel Total
$ 3,500
$ 3,500
Anticipated travel costs include at least three trips to Denver and related travel expenses to
attend conferences, including air and ground transportation, hotel and meal expenses.
Mileage is estimated at the Weld County reimbursement rate of $.65/mile.
EQUIPMENT
Equipment Total
CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES)
$0
Consultants/Contracts Total
$0
INDIRECT
Indirect Total
$0
Total Non -Personnel
$ 4,600
Exhibit E - Page 2 of 2
DocuSign
Certificate Of Completion
Envelope Id: 4D25722154254E11A20D7E6FB81A9225
Subject: DCJ Grant Juvenile Diversion 2025 -DV -25-30016-19 Weld County
Source Envelope:
Document Pages: 25 Signatures: 2
Certificate Pages: 5 Initials: 0
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
Record Tracking
Status: Original
6/25/2024 4:31:30 PM
Security Appliance Status: Connected
Storage Appliance Status: Connected
Signer Events
Matthew M. Lunn, PhD
matthew.lunn@state.co.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 6/25/2024 4:49:03 PM
ID: 22c346a7-05e 1-4308-a197-f0cf0bc09831
Lyndsay Clelland
lyndsay.clelland@state.co.us
Contract, Grant and Compliance Coordinator
Division of Criminal Justice
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Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Carbon Copy Events
Gary Fugo
gary.fugo@state.co.us
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Holder OAJJA Grants
cdps_dcj_oajjagrants@state.co.us
Pool: FedRamp
Pool: CDPS Contracts and Grants
Signature
LI°
M • Ut^ Iti ) p
8C8341EFA8124C4._
Signature Adoption: Pre -selected Style
Using IP Address: 97.122.181.250
Signed using mobile
516'3Di:804610405_ 4t
Signature Adoption: Pre -selected Style
Using IP Address: 165.127.87.1
Signature
Status
Status
Status
Status
Status
COPIED
Status: Completed
Envelope Originator:
OAJJA Grants
700 Kipling St
Lakewood, CO 80215
cdps_dcj_oajjagrants@state.co.us
IP Address: 165.127.87.1
Location: DocuSign
Location: DocuSign
Timestamp
Sent: 6/25/2024 4:36:58 PM
Viewed: 6/25/2024 4:49:26 PM
Signed: 6/25/2024 4:49:26 PM
Sent: 6/25/2024 4:49:27 PM
Viewed: 6/26/2024 8:33:37 AM
Signed: 6/26/2024 8:33:49 AM
Timestamp
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Sent: 6/26/2024 8:33:51 AM
Carbon Copy Events
Kate Ferebee
Kate.Ferebee@state.co.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 12/5/2023 12:36:38 PM
ID.a4ce6fe0-5dc1-4316-9e51-12a02feed373
Michael Burtis
Michael.Burtis@state.co.us
Analyst IV
DCJ CDPS
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Timestamp
Sent: 6/26/2024 8:33:51 AM
Sent: 6/26/2024 8:33:52 AM
Timestamp
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Timestamps
6/25/2024 4:36:58 PM
6/26/2024 8:33:37 AM
6/26/2024 8:33:49 AM
6/26/2024 8:33:52 AM
Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 8/10/2022 3:16:46 PM
Parties agreed to: Matthew M. Lunn, PhD, Kate Ferebee
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ACCEPTANCE OF INTERGOVERNMENTAL GRANT AGREEMENT AWARD LETTER
SUMMARY OF TERMS AND CONDITIONS FOR JUVENILE DIVERSION PROGRAM FUNDS
APPROVED AS TO SUBSTANCE:
Department Head, or Elected Official
APPROVED AS TO FUNDING:
avol
Chief Financial Officer, or Controller
APPROVED AS TO FORM:
County Attorney
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