HomeMy WebLinkAbout20241841.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MONDAY, JULY 8, 2024
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, July 8, 2024, at the hour of 9:00 a.m.
E—�-' ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Kevin D. Ross, Chair
Commissioner Perry L. Buck, Pro-Tem
Commissioner Mike Freeman
Commissioner Scott K. James — EXCUSED
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
El MINUTES: There being no corrections to the Minutes of the Board of County Commissioners
meeting of June 24, 2024, as printed, Commissioner Buck moved to approve. Commissioner Freeman
seconded the motion and it carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the Agenda.
le CONSENT AGENDA: Commissioner Buck moved to approve the Consent Agenda, as printed.
Commissioner Freeman seconded the motion and it carried unanimously.
• PRESENTATIONS:
1) RECOGNITION OF SERVICES, DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT -
MELANIE CYPHERS: Bob McDonald, Department of Public Health and Environment, expressed his
humbled appreciation for Melanie Cyphers as her supervisor for the last two and a half (2.5) months,
indicated she demonstrates all of the desired qualities wanted in an employee, and stated Ms. Cyphers
will be greatly missed. Melanie Cyphers thanked the Board and her coworkers, expressed her
appreciation for the opportunities she's had during the past 23 years of her career in various roles within
the department, and stated she will miss the great team of people who have supported her growth
personally and professionally. She further stated she will continue to work with the community as the new
Executive Director of the Pregnancy Resource Center. Chair Ross read the certificate for the record. The
Board extended their congratulations to Ms. Cyphers, expressed their appreciation for her 23 years of
service to the citizens of Weld County, and wished her luck with her future endeavors. Mr. Chessher
commented Ms. Cyphers can be proud in knowing the positive impact she made while helping countless
people during her time at Weld County. (Clerk's Note: The group gathered for a photo opportunity.)
JZ3
Minutes, Monday, July 8, 2024
Page 1
2024-1841
BC0016
• BIDS:
1) APPROVE BID #B2400107, 2024 CATTLE GUARDS - DEPARTMENT OF PUBLIC WORKS:
Toby Taylor, Purchasing Department, stated the lowest bidder did not meet specifications; therefore, staff
recommends selecting DBE Manufacturing, the lowest bidder that met specifications.
Commissioner Buck moved to approve said bid. The motion was seconded by Commissioner Freeman
and it carried unanimously.
• 2) PRESENT BID #B2400108, PARKING LOT REPLACEMENT (300 8TH AVE, GREELEY) -
FACILITIES DEPARTMENT: Mr. Taylor stated 12 bids were received and staff will make a
recommendation on July 22, 2024.
• NEW BUSINESS:
1) CONSIDER CONTRACT ID #8433 INTERGOVERNMENTAL AGREEMENT FOR CRS 74 AND 31
INTERSECTION ROUNDABOUT PROJECT, AND AUTHORIZE CHAIR TO SIGN: Michael Bedell,
Department of Public Works, stated the Colorado Department of Transportation (CDOT) will administer
grant funding for the County Roads (CRs) 74 and 31 Intersection Roundabout Project for an amount not
to exceed $1,269,435.00. He noted the effective date reflects December 27, 2023, and explained delays
resulted from the County's desire to utilize a Quality Based Selection (QBS) process for the contractor,
which is in the best interest of Weld County. In addition, Mr. Bedell noted the funds are intended to be
used solely for the construction phase of the project and he indicated CDOT must have involved staff
oversight throughout the entire project, not just during the construction period. Commissioner Freeman
moved to approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Buck and it carried unanimously.
• 2) CONSIDER TEMPORARY CLOSURE OF CR 22 BETWEEN CR 31 AND U.S. HWY 85:
Amy Mutchie, Department of Public Works, stated the closure begins July 22, 2024, and goes through
October 31, 2024, as a continuation of CR 22 road improvements. Ms. Mutchie detailed what
improvements will take place, further stated variable message boards will be placed in advance, and
indicated the detour route is paved. Commissioner Buck moved to approve said temporary closure. The
motion was seconded by Commissioner Freeman and it carried unanimously.
IR 3) CONSIDER TEMPORARY CLOSURE OF CR 84 BETWEEN CRS 27 AND 29: Ms. Mutchie
stated the closure will begin on July 22, 2024, and go through August 16, 2024, for re -decking of
Bridge 84/27B with an added guardrail. She further stated the detour route is paved and variable
message boards will be placed in advance of the closure. Commissioner Buck moved to approve said
temporary closure. The motion was seconded by Commissioner Freeman and it carried unanimously.
El 4) CONSIDER SUBDIVISION (LOCAL GOVERNMENT - WELD COUNTY) PARTICIPATION AND
RELEASE FORM TO PARTICIPATE IN NEW NATIONAL OPIOIDS SETTLEMENT, AND AUTHORIZE
CHAIR TO SIGN: Bruce Barker, County Attorney, stated a provision reflects Weld County's ability to
participate in the latest opioid settlement, and as a result, the County needs to provide the Participation
and Release Form to the State. Commissioner Buck moved to approve said form and authorize the Chair
to sign. The motion was seconded by Commissioner Freeman and it carried unanimously.
IE 5) CONSIDER DECLARATION OF CERTAIN EQUIPMENT AS SURPLUS PROPERTY, APPROVE
SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES, AND DELEGATE AUTHORITY TO
CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS: Cheryl Pattelli, Chief Financial Officer and
Director of Finance, referenced a list of vehicles that are scheduled for auction on July 10, 2024, and
stated staff recommends approval. Commissioner Buck moved to approve said Resolution. The motion
was seconded by Commissioner Freeman and it carried unanimously.
Minutes, Monday, July 8, 2024
Page 2
2024-1841
BC0016
Ita 6) CONSIDER APPOINTMENT TO BOARD OF RETIREMENT: Commissioner Freeman moved to
approve said appointment. The motion was seconded by Commissioner Buck and it carried unanimously.
IE 7) CONSIDER CORRECTED RESOLUTION RE: REAPPOINTMENT TO BOARD OF
RETIREMENT: Commissioner Freeman moved to approve said corrected Resolution. The motion was
seconded by Commissioner Buck and it carried unanimously.
IR 8) CONSIDER APPOINTMENT TO AREA AGENCY ON AGING ADVISORY BOARD:
Commissioner Buck moved to approve said appointment. The motion was seconded by
Commissioner Freeman and it carried unanimously.
9) FINAL READING OF CODE ORDINANCE #2024-12, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION OF THE WELD COUNTY
CODE (FIREARMS): Commissioner Freeman moved to read Code Ordinance #2024-12 by title only. The
motion was seconded by Commissioner Buck and it carried unanimously. Mr. Barker read the title for the
record and stated there have been no changes since Second Reading. No public testimony was offered
concerning this matter. Commissioner Buck moved to approve Code Ordinance #2024-12 on
Final Reading. The motion was seconded by Commissioner Freeman and it carried unanimously.
PLANNING:
1) CONSIDER CONTRACT ID #8354 IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT
ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR
TO SIGN, AND ACCEPT COLLATERAL FOR FIRST AMENDMENT TO SITE PLAN REVIEW PERMIT,
1AMSPR23-03-362 — HENRY FRANK, LLC: Jazmyn Trujillo -Martinez, Department of Planning Services,
requested the acceptance of project collateral, in the amount of $109,056.88, procured in the form of a
Performance Bond. She stated the applicant understands the required improvements to complete.
Commissioner Buck moved to approve said agreement, authorize the Chair to sign, and accept collateral.
The motion was seconded by Commissioner Saine and it carried unanimously.
El 2) CONSIDER CONTRACT ID #8389 PARTIAL RELEASE OF COLLATERAL AND ACCEPTANCE
OF WARRANTY COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT, USR14-0080 - WASTE
MANAGEMENT OF COLORADO, INC.: Ms. Trujillo -Martinez requested the partial release of project
collateral and acceptance of warranty collateral, in the amount of $201,428.00, procured in the form of a
Bond Rider to be attached to the original Performance Bond for a two-year retention.
Commissioner Freeman moved to approve said partial release of collateral and accept said warranty
collateral. The motion was seconded by Commissioner Buck and it carried unanimously.
el 3) CONSIDER ACCEPTANCE OF SURETY RIDER CHANGING PRINCIPAL'S ADDRESS FOR
SITE SPECIFIC DEVELOPMENT PLAN AND USE BY SPECIAL REVIEW PERMIT, USR15-0059, AND
AUTHORIZE CHAIR TO SIGN - TALLGRASS TERMINALS, LLC: Ms. Trujillo -Martinez stated the Clerk
the Board's Office received a request to add a Bond Rider to the currently held Performance Bond to
change the principal's address. Commissioner Buck moved to accept said surety rider and authorize the
Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously.
4) CONSIDER CONTRACT ID #8366 RELEASE OF CURRENTLY HELD COLLATERAL AND
ACCEPT REPLACEMENT COLLATERAL FOR SITE SPECIFIC DEVELOPMENT PLAN AND USE BY
SPECIAL REVIEW PERMIT, USR15-0021 - RJM LAND COMPANY, LLC, C/O BNN WESTERN, LLC
(FORMERLY C/O WHITING OIL AND GAS CORPORATION): Ms. Trujillo -Martinez stated BNN Western,
LLC, changed their bonding company and requested release of the currently held collateral and
Minutes, Monday, July 8, 2024 2024-1841
Page 3 BC0016
acceptance of the replacement collateral, in the amount of $2,400.00, procured in the form of a
Performance Bond. Commissioner Buck moved to approve said release of collateral and accept said
replacement collateral. The motion was seconded by Commissioner Freeman and it carried unanimously.
5) CONSIDER CONTRACT ID #8365 RELEASE OF CURRENTLY HELD COLLATERAL AND
ACCEPT REPLACEMENT COLLATERAL FOR SITE SPECIFIC DEVELOPMENT PLAN AND USE BY
SPECIAL REVIEW PERMIT, USR14-0087 - TIMBRO RANCH AND CATTLE, LLC, C/O BNN
WESTERN, LLC (FORMERLY C/O WHITING OIL AND GAS CORPORATION): Ms. Trujillo -Martinez
stated BNN Western, LLC, changed their bonding company and requested release of the currently held
collateral and acceptance of the replacement collateral, in the amount of $2,400.00, procured in the form
of a Performance Bond. Commissioner Freeman moved to approve said release of collateral and accept
said replacement collateral. The motion was seconded by Commissioner Buck and it carried
unanimously.
El PUBLIC COMMENT: No public comment was offered.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. Code Ordinance #2024-12 was approved on Final Reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:28 a.m.
These Minutes were approved on the 22nd day of July, 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, C
ATTEST: . J
Weld County Clerk to the Board
BY:
Deputy Clerk to the B
7
Kevin D. Ross, Chair
Lori Saine
Scott K. James
Minutes, Monday, July 8, 2024
Page 4
2024-1841
BC0016
Hello