HomeMy WebLinkAbout20241399.tiffRESOLUTION
RE: APPROVE STATEMENT OF WORK FOR WASTE TIRE INSPECTION PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Work for the Waste Tire
Inspection Program from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Public Health and
Environment, to the Colorado Department of Public Health and Environment, commencing July 1,
2024, and ending June 30, 2025, with further terms and conditions being as stated in said
statement of work, and
WHEREAS, after review, the Board deems it advisable to approve said statement of work,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Statement of Work for the Waste Tire Inspection Program from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Public Health and Environment, to the Colorado
Department of Public Health and Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said statement of work.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 3rd day of June, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNT DO
ATTEST: V...daisj .4,1,44k
Weld County Clerk to the Board
BkArdal tab( OWL
Deputy Clerk to the Board
APP: • + D AS
Date of signature: (41D )21-4
7- O
Kevi . Ross, Chair
Perry L. Bu�{c, Pro-Tem
Mike r reeman
i Saine
cc: I -I I-
06/loaLI
2024-1399
HL0057
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: CDPHE FY24-25 Waste Tire Inspection Program with CDPHE — Statement of Work
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT
PERSON REQUESTING: Jason Chessher, Executive Director
DATE: May 20, 2024
Brief description of the problem/issue:
For the Board's review and approval is a Statement of Work (SOW) between Colorado Department of Public Health and
Environment (CDPHE) and the Weld County Department of Public Health and Environment (WCDPHE) for the Waste Tire
Inspection Program.
For the past 4 years, the Health Department has assisted CDPHE with their efforts to assure the waste tire industry complies
with the Solid Waste Act and Regulations within Weld County. Approval of this scope of work will continue the
partnership and provide funding for waste tire generator/hauler inspections, complaint response, education/outreach, and
registration of new generators/haulers on CDPHE's behalf.
Currently the waste tire program work is assigned to an existing Environmental Health Specialist and is projected to take less
than a day a month. No new FTE will be required to perform these tasks. All training is provided by CDPHE, and
recordkeeping is electronic, with templates provided by CDPHE. The period of performance is July 1, 2024, to June 30,
2025, and provides a budget not to exceed $3,326.00.
What options exist for the Board?
The acceptance of this external funding and continuation of the program would decrease environmental and health risks for
the citizens of Weld County. The projected workload would generate a reimbursement of up to $3326.00 annually while
providing WCDPHE first-hand knowledge of the waste tire issues in our county.
Consequences: Approval of this SOW allows the program to continue at current levels. Without approval, waste tire
generators and haulers will no longer be inspected.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): $3326.00 (grant funding)
Recommendation: I recommend approval of this Statement of Work with CDPHE.
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
160
fi
2024-1399
L9i3
Lous-1
STATEMENT OF WORK
I. Project Description:
This environmental project serves to assist the Colorado Department of Public Health and Environment (CDPHE) and
the citizens of Colorado with improving the Colorado waste tire industry's compliance with the Solid Waste Act and
Regulations. Waste tires are a fire risk and can harbor mosquito -borne diseases if not managed properly. Increasing
waste tire compliance in Colorado decreases environmental and health risks associated with improperly managed waste
tires for Colorado residents.
II. Definitions:
1. CDPHE
2. HMWMD
Colorado Department of Public Health and Environment
Hazardous Materials and Waste Management Division of CDPHE
3. PM Project Manager
4. Potential Illegal Waste A waste tire site that has not been determined as in compliance with the Solid
Tire Site Waste Act and Regulations.
5. Solid Waste Act and Solid Wastes Disposal Sites and Facilities Act, C.R.S. § 30-20-100.5 et. seq.,
Regulations Strategies for Waste Tires, C.R.S. 30-20-1401 et. seq., and the Regulations
Pertaining to Solid Waste Sites and Facilities, 6 CCR 1007-2.
6. Technical Assistance Outreach and education for registered and unregistered waste tire generators,
waste tire haulers, waste tire grant recipients, potential illegal waste tires sites,
governmental employees and the general public on proper waste tire
management and the Solid Waste Act and Regulations.
7. Waste Tire Generator Any person who generates waste tires (C.R.S. § 30-20-140.2). The term includes
new tire retailers, used tire retailers, automobile dealers, automobile dismantlers,
public and private vehicle maintenance shops, garages, service stations, car care
centers, automotive fleet centers, local government fleet operators, and rental
fleet operators.
8. Waste Tire Hauler Any person who transports ten (10) or more waste tires in any one load.
9. WT -1
10. WT -2
III. Work Plan:
Waste Tire Certificate of Registration. A form used to register waste tire
generators and waste tire haulers in the HMWMD Waste Tire Registration
Database.
The Uniform Waste Tire Manifest. A required form used when transporting
waste tires within Colorado. Tire haulers and tire collection facilities are
responsible for completing Form WT -2s and maintaining them for a period of
three (3) years.
Goal #1: To improve the quality of the environment and public health for the Citizens of Colorado by continuously
improving efforts to conduct proper management of hazardous material and waste.
Objective #1: No later than the expiration date of the contract, improvement of waste tire compliance with the Solid Waste
Act and Regulations in the Contractor's jurisdiction shall occur.
Primary Activity #1
1. The Contractor shall conduct inspections within the Contractor's jurisdiction.
Page 1 of 6
,�,�� X399
Sub -Activities #1
1. The Contractor shall inspect registered Waste Tire Generators.
2. The Contractor shall inspect registered Waste Tire Haulers.
3. The Contractor shall prepare a Monthly Inspection Progress Report.
4. The Contractor shall prepare Completed Inspection Checklists.
5. The Contractor shall prepare an Annual Inspection Progress Report.
6. The Contractor shall inspect potential illegal waste tire sites.
7. The Contractor shall conduct a follow-up inspection when:
a. A compliance issue is identified
b. When deficiencies require further assistance
c. When deficiencies require disciplinary action
8. The Contractor shall complete Waste Tire Inspection assignments, including at a
minimum:
a. Addressing citizen's complaints
b. Reviews involving Waste Tire Grant Recipients
Primary Activity #2
1. The Contractor shall provide technical assistance within the Contractor's jurisdiction.
Sub -Activities #2
1. The Contractor shall provide technical assistance to register unregistered waste tire
generators.
2. The Contractor shall provide technical assistance to register unregistered waste tire
haulers.
Primary Activity #3
1. The Contractor shall participate in waste tire Sanctions.
Sub -Activities #3
1. The Contractor shall attend CDPHE Solid Waste Act and Regulations trainings.
2. The Contractor shall provide waste tire management education within the Contractor's
jurisdiction.
3. The Contractor shall provide waste tire outreach events within the Contractor's
jurisdiction.
Primary Activity #4
1. The Contractor shall monitor within boundaries of the Contractor's jurisdiction.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
during the contract term. The Contractor shall monitor documents and website content for
updates and comply with all updates.
2. The Contractor shall submit all correspondence to the CDPHE PM via email unless
otherwise stated.
3. The CDPHE staff will review and approve or comment on all emails received from the
Contractor within ten (10) business days.
4. The CDPHE PM will identify trainings for the Contractor to attend.
5. All new Contractors shall attend a CDPHE Solid Waste Act and Regulations training
within 60 calendar days after the execution of this agreement.
6. The Contractor shall conduct inspections and technical trainings in accordance with the
Solid Waste Act and Regulations. This information is incorporated and made part of this
Page 2 of 6
contract by reference and is available on the following websites
https://cdphe.colorado.gov/all-regulations/solid-waste-regulations and
https://cdphe.colorado.gov/swregs.
7. The Contractor shall comply with the requirements of CDPHE's waste tires inspection
documents.
8. The Contractor shall use the following CDPHE provided documents as described in the
CDPHE waste tires inspection documents. This information is incorporated and made part
of this contract by reference and is available on the following website
https://cdphe.colorado.gov/wastetires.
a. Requirements for Waste Tire Generators;
b. The Section 10 Waste Tire Regulation Matrix;
c. Waste Tire Certificate of Registration (Form WT -1);
d. Uniform Waste Tire Manifests (Form WT -2);
e. Waste Tire Generator (Form WT -10);
f. Requirements for Waste Tire Haulers;
g. Waste Tire Fee Bulletin;
h. New Tire Fee Form;
i. Waste Tires Brochure; and
j. Waste Tire Inspection Checklist(s).
9. The Contractor shall notify the CDPHE PM of potentially illegal waste tire sites by
submitting the "Illegal Waste Tire Stockpile Identification Form" within five (5) business
days of discovering the site. This form is incorporated and made part of this contract by
reference and is available on the following website https://cdphe.colorado.gov/illegal-
waste-tire-cleanup-grants.
10. CDPHE will provide all necessary forms, documents and training materials to the
Contractor for Solid Waste Act and Regulation functions. If the Contractor creates
documents for Solid Waste Act and Regulation functions, then these documents shall
require the review and approval from the CDPHE PM before distribution.
11. CDPHE will provide technical assistance to the Contractor for waste tire facilities with
enforcement and compliancy problems.
12. The Contractor shall follow up on complaints, assignments, and research projects within
15 business days of a notification by CDPHE.
13. The Contractor shall work with the CDPHE staff to develop a monthly inspection
schedule.
14. The Contractor shall accompany CDPHE staff on inspections within the Contractor's
jurisdiction upon the request of CDPHE.
15. The CDPHE staff will provide the Contractor a minimum notification of five (5) business
days prior to the inspection.
16. The Contractor shall request inspection assistance from the CDPHE staff with a minimum
notification of five (5) business days prior to the inspection.
17. The Contractor shall attend Solid Waste Act and Regulation functions outside of the
Contractor's jurisdiction upon obtaining a travel approval from the CDPHE PM.
18. The Contractor shall obtain approval from the CDPHE PM for all training materials and
handouts prior to presenting or distributing the materials at any waste tire function.
19. The Contractor shall distribute CDPHE approved training materials and handouts at waste
tire events.
20. The Contractor shall notify the CDPHE PM via email of any changes or modifications to
the Contractor's jurisdiction.
a. The Contractor shall submit the request for modification to the CDPHE PM via
email.
b. The Contractor shall provide written proof of any requested changes or
modifications.
c. The CDPHE PM may approve or deny changes to the Contractor's jurisdiction
within five (5) business days of receiving the request.
Page 3 of 6
Expected Results of
Activity(s)
1. Increase in compliance of Colorado's Waste Tire Industry under the Solid Waste Act and
Regulations.
Measurement of Expected
Results
1. Data submitted in Progress Reports
2. Completed Waste Tire Checklists
3. Completed Waste Tire Forms, WT -1
4. Completed Waste Tire Forms, WT -2
Deliverables
Completion Date
1. The Contractor shall submit monthly inspection
progress reports to the CDPHE PM via email.
No later than the 10`h business day of
each month for the previous month's
tasks.
2. The Contractor shall submit completed
inspection checklists to the CDPHE PM via
email.
No later than the 10. business day of
each month for the previous month's
checklists.
3. The Contractor shall submit completed
Certificates of Registration (Form WT -1) forms
to the CDPHE PM via email.
No later than the 10`h business day of
each month for the previous month's
forms.
4. The Contractor shall submit the final monthly
inspection progress reports to the CDPHE PM
via email.
No later than five (5) business days
prior to the expiration of this contract.
5. The Contractor shall submit the final completed
inspection checklists to the CDPHE PM via
email.
No later than five (5) business days
prior to the expiration of this contract.
6. The Contractor shall submit the final completed
Certificates of Registration (Form WT -1) forms
to the CDPHE PM via email.
No later than five (5) business days
prior to the expiration of this contract.
7. The Contractor shall submit an annual inspection
progress report to the CDPHE PM via email.
No later than five (5) business days
prior to the expiration of this contract.
8. The Contractor shall submit a final monthly
progress report to the CDPHE PM via email.
No later than five (5) business days
prior to the expiration of this contract.
IV. Budget:
The overall maximum budget for this agreement between the HMWMD and the Contractor shall be as follows:
State Fiscal Year 2025 (July 1, 2024 — June 30, 2025):
State Fiscal Year 2025
Budget Category
Personnel Wages & Fringe Benefits
Travel Costs
Cost
2298
488
Materials/Supplies/Equipment
Other Direct Costs
10
Indirect Costs
530
Total Budget:
3326
Page 4 of 6
Itemized budget categories include:
Personnel Wages & Fringe Benefits — Personnel hired or employees currently in the Contractor's organization conducting
work under this contract. Fringe benefits include retirement benefits, Federal Insurance Contributions Act tax, health
insurance, documented unemployment insurance premiums, and Medicare payroll taxes.
Travel Costs - Travel expenses inside of the Contractor's jurisdiction: includes lodging, per diem, and mileage rates in
accordance with the Contractor's travel and fiscal rules. Any travel costs outside the Contractor's jurisdiction will need
express, written permission from the CPDHE PM prior to scheduling.
Materials/Supplies/Equipment - Includes inspection equipment, audio visual equipment, purchases related to education and
community outreach activities, handouts, brochures, mailings, stamps, printing, compact discs, flash drives, etc.
Other Direct Costs - Costs not covered by the categories listed.
Indirect Costs - Include an estimated amount of funding needed for the state fiscal year. CPDHE will reimburse based on
your approved CDPHE negotiated indirect rate and eligible expenses at the time of services.
Any one time cost exceeding $750 in the "Travel Costs", "Materials/Supplies/Equipment", or "Other Direct Costs"
categories shall require the CDPHE PM written approval prior to being included.
Contractor may move funds between budget lines. Contractor must receive express, written permission from the CDPHE
PM prior to moving funds.
V. Additional Provisions:
To receive compensation under the Purchase Order, the Contractor shall submit a signed Monthly CDPHE
Reimbursement Invoice Form. This form is accessible from the CDPHE Internet website
http://www.colorado.gov/nacific/cdphe/standardized-invoice-form-and-links and is incorporated and made part
of this SOW by reference. CDPIIE will provide technical assistance in accessing and completing the form. The
CDPHE Reimbursement Invoice Form and Expenditure Details page must be submitted no later than forty-
five (45) calendar days after the end of the billing period for which services were rendered. Expenditures shall
be in accordance with the Statement of Work and Budget. The Contractor shall submit the invoice along with
supporting documents (time sheet, credit card receipts, etc.) and mail to:
Brian Gaboriau, CDPHE Project Manager
HMWMD-SW-B2
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Or you may scan the completed and signed CDPHE Reimbursement Invoice Form and supporting documents
into an electronic document. Email to: Brian Gaboriau, CDPHE Project Manager, brian.gaboriaugstate.co.us.
If you have any questions please call Brian Gaboriau at 303-692-2097.
Final billings under the Purchase Order must be received by the State within a reasonable time after the
expiration or termination of the Purchase Order; but in any event no later than forty-five (45) calendar days
from the effective expiration or termination date of the Purchase Order.
Unless otherwise provided for in the Purchase Order, "Local Match", if any, shall be included on all invoices
as required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless
approved in writing by the appropriate federal agency.
Page 5 of 6
VIII. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout
the contract period by the CDPHE's Project Manager. Methods used will include review of documentation
reflective of performance to include progress reports, site visits, inspection reports, electronic data, etc. The
Contractor's performance will be evaluated at set intervals and communicated to the Contractor. A Final
Contractor Performance Evaluation will be conducted at the end of the life of the contract.
IX. Resolution of Non -Compliance:
The Contractor will be notified in writing within fifteen (15) calendar days of discovery of a compliance issue.
Within thirty (30) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to
determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be
completed. The action(s) and time line for completion will be documented in writing and agreed to by both parties.
If extenuating circumstances arise that requires an extension to the time line, the Contractor must email a request
to the CDPHE's Project Manager and receive approval for a new due date. The State will oversee the
completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the
Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may
exercise its rights under the Terms and Conditions of this Purchase Order.
X. Attestation:
The Vendor agrees to perform services in accordance with the terms and conditions of the Purchase Order to
include Statement of Work and Budget.
Kevin D. Ross, Chair, Weld County Board of Commissioners
Contractor Name
®
Contractor Signature
JUN 0 3 2024
Clerk to the Bo
at . tc
Deputy Clerk to the Board
Page 6 of
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Contract Form
Entity Information
Entity Name *
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID*
@00001926
Contract Name" Contract ID
CDPHE FY24-25 WASTE TIRE INSPECTION PROGRAM - 8265
STATEMENT OF WORK
Contract Status
CTB REVIEW
Contract Lead *
AGOMEZ
Q New Entity?
Parent Contract ID
4851
Requires Board Approval
YES
Contract Lead Email Department Project #
agomez@weldgov.com;H
ealth-
Contracts@weld.gov
Contract Description *
CDPHE FY24-25 STATEMENT OF WORK FOR WASTE TIRE INSPECTION PROGRAM
Contract Description 2
2021-1573
Contract Type *
STATEMENT OF WORK
Amount*
$3,326.00
Renewable*
NO
Automatic Renewal
NO
Grant
YES
IGA
NO
Department
HEALTH
Department Email
CM-Health@weldgov.com
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
Grant Deadline Date
Requested BOCC Agenda Due Date
Date* 05/31/2024
06/04/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
NO
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
07/01/2024
Review Date"
05/01/2025
Termination Notice Period Committed Delivery Date
Contact Information
Contact Info
Renewal Date
Expiration Date*
06/30/2025
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JASON CHESSHER
DH Approved Date
05/23/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
06/03/2024
Finance Approver
CHERYL PATTELLI
Legal Counsel
BRUCE BARKER
Finance Approved Date Legal Counsel Approved Date
05/24/2024 05/24/2024
Tyler Ref*
AG 060324
Originator
AGOMEZ
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