HomeMy WebLinkAbout20243076.tiffRESOLUTION
RE: APPROVE INTERGOVERNMENTAL GRANT AGREEMENT AWARD LETTER
SUMMARY OF TERMS AND CONDITIONS FOR VICTIMS OF CRIME ACT (VOCA)
PROGRAM FOR BILINGUAL ADVOCATE UNIT, AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Intergovernmental Grant Agreement
Award Letter Summary of Grant Award Terms and Conditions for the Victims of Crime Act (VOCA)
Program for the Bilingual Advocate Unit between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office,
and the Colorado Department of Public Safety, Division of Criminal Justice, commencing upon
full execution of signatures, and ending December 31, 2025, with further terms and conditions
being as stated in said intergovernmental grant agreement award letter, and
WHEREAS, after review, the Board deems it advisable to approve said intergovernmental
grant agreement award letter, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Intergovernmental Grant Agreement Award Letter Summary of Grant
Award Terms and Conditions for the Victims of Crime Act (VOCA) Program for the Bilingual
Advocate Unit between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Colorado
Department of Public Safety, Division of Criminal Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said intergovernmental grant agreement award letter.
cc : So (SK/bc), Pi c-r-(cP/cD)
01 /27/25
2024-3076
SO0045
INTERGOVERNMENTAL GRANT AGREEMENT AWARD LETTER SUMMARY OF GRANT
AWARD TERMS AND CONDITIONS FOR VICTIMS OF CRIME ACT (VOCA) PROGRAM FOR
THE BILINGUAL ADVOCATE UNIT
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 20th day of November, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COU pO
ATTEST: ,./1,a.•4
Weld County Clerk to the Board
s� • I.IllitiA)11—
Deputy Clerk to the Board
APPR ED :.� • E0-
ounty A :rney �f
Date of signature: �'`f Z5`I ZT
KevinnDD. Ross, Chair
Perry L.
ck, Pro-Tem
ike , reeman
on Saine
2024-3076
SO0045
C'onvkl,Cl- 881o8'
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND: 2025 Victims of Crime Act (VOCA) grant funding approval
DEPARTMENT: Sheriffs Office - Victim Services DATE: 11/8/2024
PERSON REQUESTING: Sgt. Dan Chapman (Patrol) and Sonja Kohlgraf, WCSO Finance Manager
Brief description of the problem/issue:
The WC Sheriffs Office requests approval to accept the grant funding award from Victims of Crime Act
(VOCA), to be applied to partially fund the Victim Services Bi-Lingual staff advocate's salary and fringe
benefits.
The funding award granted to the WC Sheriffs Office $62,196.00, as requested, which will cover 60%
salary and 58% fringe benefit of the of the Bi-Lingual staff advocate.
The funding award is $23,418.00 lower compared to the 2024 grant award which was $85,614.00. The
cut in funding was expected, as it was announced by VOCA in 2024, and the Sheriff's Office budget was
adjusted to account for the offset in funding.
A copy of the funding award document is attached for your review.
What options exist for the Board? (include consequences, impacts, costs, etc. of options):
• Accept the grant funding award to be applied toward the Victim Services Bi-Lingual staff
advocate's salary and fringe benefits.
• Do not accept the grant funding award and fully fund the Bi-Lingual staff advocate's salary and
fringe benefits with Weld County funding alone.
• Schedule a work session for further information.
Recommendation: The WCSO recommends accepting the VOCA grant award.
Suaoort Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro -Tern
Mike Freeman
Scott K. James
Kevin D. Ross , Chair
Lori Seine
Mw�
2024-3076
1/Z S 0 0045
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit
DCJ Grant #: 2024 -VA -25-572-19
GRANT AWARD LETTER
(Intergovernmental Grant Agreement)
SUMMARY OF GRANT AWARD TERMS AND CONDITIONS
COVER PAGE
State Agency
Department of Public Safety, Division of Criminal Justice
DCJ Grant Number
2024 -VA -25-572-19
Grantee
Weld County
Federal Unique Entity Identifier (UEI)
MKKXT9U9MTV5
Is this Award for Research and Development (R&D)?
No
Grant Issuance Date (Start Date)
January 1, 2025
Grant Expiration Date (End Date)
December 31, 2025
Grant Amount
Local Match Amount
Federal Award # 15POVC-22-GG-00711-ASSI $31,098.00
Federal Award # 15POVC-22-GG-00711-ASSI $0.00
Federal Award # 15POVC-23-GG-00390-ASSI $31,098.00
Federal Award # 15POVC-23-GG-00390-ASSI $0.00
Total Grant Funds Awarded: $62,196.00
Total Match Required: $0
Total Grantee Match Required: 0%
Agreement Authority (State Authority)
Grant Description
The Division of Criminal Justice is authorized to disburse these
Agency provides law enforcement victim services to victims
funds by Colorado Revised Statute 24-33.503 and 507.
of crime in Weld County.
Grant Purpose
This Grantee was selected by the Crime Victim Services Advisory Board. The federal Victims of Crime Act (VOCA) Program
allows agencies to support activities that provide a broad range of direct services to victims of crime.
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Grant:
1. Exhibit Al, Sample Option Letter.
2. Exhibit A2, Sample Grant Funding Change Letter
3. Exhibit B, Grant Requirements.
4. Exhibit C, Special Conditions.
5. Exhibit D, Statement of Work.
6. Exhibit E, Budget.
7. Exhibit F, Federal Requirements.
In the event of a conflict or inconsistency between this Grant and any Exhibit or attachment, such conflict or inconsistency shall
be resolved by reference to the documents in the following order of priority:
1. Exhibit F, Federal Requirements.
2. Exhibit C, Special Conditions.
3. The provisions of the other sections of the main body of this Agreement.
4. Exhibit B, Grant Requirements.
5. Exhibit D, Statement of Work.
6. Exhibit E, Budget.
Page 1 of 15 Version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit
DCJ Grant #: 2024 -VA -25-572-19
FEDERAL AWARD(S) APPLICABLE TO THIS GRANT AWARD
Federal Award Office
U.S. Department of Justice (US DOJ), Office of Justice Programs (OW)
Grant Program
Victims of Crime Act (VOCA)
CFDA
16.575 -Crime Victim Assistance
Federal Award Number(s)
15POVC-22-GG-00711-ASSI
15POVC-23-GG-00390-ASSI
Federal Award Date
08/19/2022
08/23/2023
Federal Award End Date *
09/30/2025
09/30/2026
Federal Statutory
Authority
34 U.S.C. § 20103 (a)
34 U.S.C. 20103(a)
Total Amount of Federal
Award (this is not the
amount of this grant
agreement)
$24,883,530.00
$23,436,628.00
* The Federal Award End Date is current at the time of this award. All federal funds are subject to availability as
described in §2 and §5 below.
Page 2 of 15 version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit
DCJ Grant #: 2024 -VA -25-572-19
SIGNATURE PAGE
THE SIGNATORIES LISTED BELOW AUTHORIZE THIS GRANT
Each person signing this Agreement represents and warrants that the signer is duly authorized to execute this Agreement
and to bind the Pariv authorizing such signature.
GRANTEE
Weld County
Signed by:
CLWIA, fess
STATE OF COLORADO
Jared S. Polis, Governor
Department of Public Safety
Stan Hilkey, Executive Director
Signed by:
tiaf{kU! ht. 1,wA,IA,J P
c
li2aE4 .
�evm Woss, Chair to the Weld County Board of
aGnSfi�EFA0
y: ivision of Criminal Justice
Commissioners
Matthew M. Lunn, PhD, Director
11/20/2024 I 12:46:47 PM MST
11/21/2024 I 5:50:44 AM PST
Date:
Date:
In accordance with §24-30-202, C.R.S., this Agreement is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
DocuSigned by//:
ll:i� lltitA4
eOoOn05...an By: Lyndsay J. Clellan, t nYract d Grant Coordinator, Division of Criminal Justice
Effective Date: 11/21/2024 I 8: 58:18 AM MST
Page 3 of 15 Version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
TABLE OF CONTENTS
COVER PAGE
FEDERAL AWARD(S) APPLICABLE TO THIS GRANT AWARD
SIGNATURE PAGE
TABLE OF CONTENTS
1. GRANT
2. TERM
3. DEFINITIONS
4. STATEMENT OF WORK
5. PAYMENTS TO GRANTEE
6. REPORTING - NOTIFICATION
7. GRANTEE RECORDS
8. CONFIDENTIAL INFORMATION -STATE RECORDS
9. CONFLICTS OF INTEREST
10. INSURANCE
11. REMEDIES
12. DISPUTE RESOLUTION
13. NOTICES AND REPRESENTATIVES
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
15. GOVERNMENTAL IMMUNITY
16. GENERAL PROVISIONS
EXHIBIT Al, SAMPLE OPTION LETTER
EXHIBIT A2, GRANT FUNDING CHANGE LETTER
EXHIBIT B, GRANT REQUIREMENTS
EXHIBIT C, SPECIAL CONDITIONS
EXHIBIT D, STATEMENT OF WORK
EXHIBIT E, BUDGET
EXHIBIT F, FEDERAL REQUIREMENTS
1
2
3
4
4
4
5
8
8
9
10
10
12
12
12
12
12
12
13
13
1. GRANT
As of the Grant Issuance Date, the State Agency shown on the first page of this Grant Award Letter (the
"State") hereby obligates and awards to Grantee shown on the first page of this Grant Award Letter
(the "Grantee") an award of Grant Funds in the amounts shown on the first page of this Grant
Award Letter. By accepting the Grant Funds provided under this Grant Award Letter, Grantee
agrees to comply with the terms and conditions of this Grant Award Letter and requirements and
provisions of all Exhibits to this Grant Award Letter.
2. TERM
A. Initial Grant Term and Extension
The Parties' respective performances under this Grant Award Letter shall commence on the
Grant Issuance Date and shall terminate on the Grant Expiration Date unless sooner
terminated or further extended in accordance with the terms of this Grant Award Letter. Upon
request of Grantee, the State may, in its sole discretion, extend the term of this Grant Award
Letter in accordance with §16.D.
Page 4 of 15 Version 08.10.2021 (DCJ 04!28/22)
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
B. Early Termination in the Public Interest
The State is entering into this Grant Award Letter to serve the public interest of the State of
Colorado as determined by its Governor, General Assembly, or Courts. If this Grant Award
Letter ceases to further the public interest of the State or if State, Federal or other funds used
for this Grant Award Letter are not appropriated, or otherwise become unavailable to fund
this Grant Award Letter, the State, in its discretion, may terminate this Grant Award Letter
in whole or in part by providing written notice to Grantee that includes, to the extent
practicable, the public interest justification for the termination. If the State terminates this
Grant Award Letter in the public interest, the State shall pay Grantee an amount equal to the
total reimbursement payable under this Grant Award Letter that corresponds to the Work
satisfactorily completed, as determined by the State, less payments previously made. This
subsection shall not apply to a termination of this Grant Award Letter by the State for breach
by Grantee.
C. Grantee's Termination Under Federal Requirements
Grantee may request termination of this Grant by sending notice to the State which includes
the reasons for the termination and the effective date of the termination. If this Grant is
terminated in this manner, then Grantee shall return any advanced payments made for work
that will not be performed prior to the effective date of the termination.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. "Budget" means the budget for the Work described in Exhibit E, Budget.
B. "Business Day" means any day in which the State is open and conducting business, but shall
not include Saturday, Sunday or any day on which the State observes one of the holidays
listed in §24-11-101(1), C.R.S.
C. "CJI" means criminal justice information collected by criminal justice agencies needed for
the performance of their authorized functions, including, without limitation, all information
defined as criminal justice information by the U.S. Department of Justice, Federal Bureau of
Investigation, Criminal Justice Information Services Security Policy, as amended and all
Criminal Justice Records as defined under §24-72-302, C.R.S.
D. "CORA" means the Colorado Open Records Act, §§24-72-200.1, et seq., C.R.S.
E. "Grant Award Letter" means this letter which offers Grant Funds to Grantee, including all
attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and
cited authorities, and any future updates thereto.
F. "Grant Funds" means the funds that have been appropriated, designated, encumbered, or
otherwise made available for payment by the State under this Grant Award Letter.
G. "Grant Expiration Date" means the Grant Expiration Date shown on the first page of this
Grant Award Letter.
H. "Grant Issuance Date" means the Grant Issuance Date shown on the first page of this Grant
Award Letter.
Page 5 of 15 Version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
I. "Exhibits" exhibits and attachments included with this Grant as shown on the first page of
this Grant
J. "Extension Term" means the period of time by which the Grant Expiration Date is extended
by the State through delivery of an updated Grant Award Letter
K. "Federal Award" means an award of Federal financial assistance or a cost -reimbursement
contract under the Federal Acquisition Regulations by a Federal Awarding Agency to the
Recipient. "Federal Award" also means an agreement setting forth the terms and conditions
of the Federal Award. The term does not include payments to a contractor or payments to an
individual that is a beneficiary of a Federal program.
L. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a
Recipient. See Federal Award(s) Applicable to this Grant.
M. "Goods" means any movable material acquired, produced, or delivered by Grantee as set
forth in this Grant Award Letter and shall include any movable material acquired, produced,
or delivered by Grantee in connection with the Services.
N. "Incident" means any accidental or deliberate event that results in or constitutes an imminent
threat of the unauthorized access or disclosure of State Confidential Information or of the
unauthorized modification, disruption, or destruction of any State Records.
0. "Initial Term" means the time period between the Grant Issuance Date and the Grant
Expiration Date.
P. "Matching Funds" means the funds provided Grantee as a match required to receive the
Grant Funds.
Q. "Party" means the State or Grantee, and "Parties" means both the State and Grantee.
R. "PCI" means payment card information including any data related to credit card holders'
names, credit card numbers, or the other credit card information as may be protected by state
or federal law.
S. "PII" means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
trace an individual's identity, such as name, social security number, date and place of birth,
mother's maiden name, or biometric records; and any other information that is linked or
linkable to an individual, such as medical, educational, financial, and employment
information. PII includes, but is not limited to, all information defined as personally
identifiable information in §§24-72-501 and 24-73-101, C.R.S.
T. "PHI" means any protected health information, including, without limitation any information
whether oral or recorded in any form or medium: (i) that relates to the past, present or future
physical or mental condition of an individual; the provision of health care to an individual;
or the past, present or future payment for the provision of health care to an individual; and
(ii) that identifies the individual or with respect to which there is a reasonable basis to believe
the information can be used to identify the individual. PHI includes, but is not limited to, any
information defined as Individually Identifiable Health Information by the federal Health
Insurance Portability and Accountability Act.
Page 6 of 15 Version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
U. "Recipient" means the State Agency shown on the first page of this Grant Award Letter, for
the purposes of the Federal Award.
V. "Services" means the services to be performed by Grantee as set forth in this Grant Award
Letter, and shall include any services to be rendered by Grantee in connection with the Goods.
W. "State Confidential Information" means any and all State Records not subject to disclosure
under CORA. State Confidential Information shall include, but is not limited to, PII, PHI,
PCI, Tax Information, CJI, and State personnel records not subject to disclosure under
CORA. State Confidential Information shall not include information or data concerning
individuals that is not deemed confidential but nevertheless belongs to the State, which has
been communicated, furnished, or disclosed by the State to Contractor which (i) is subject to
disclosure pursuant to CORA; (ii) is already known to Contractor without restrictions at the
time of its disclosure to Contractor; (iii) is or subsequently becomes publicly available
without breach of any obligation owed by Contractor to the State; (iv) is disclosed to
Contractor, without confidentiality obligations, by a third party who has the right to disclose
such information; or (v) was independently developed without reliance on any State
Confidential Information.
X. "State Fiscal Rules" means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a), C.R.S.
Y. "State Fiscal Year" means a 12 month period beginning on July 1 of each calendar year and
ending on June 30 of the following calendar year. If a single calendar year follows the term,
then it means the State Fiscal Year ending in that calendar year.
Z. "State Records" means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
AA. "Sub -Award" means this grant by the State (a Recipient) to Grantee (a Subrecipient) funded
in whole or in part by a Federal Award. The terms and conditions of the Federal Award flow
down to this Sub -Award unless the terms and conditions of the Federal Award specifically
indicate otherwise.
BB. "Subcontractor" means third -parties, if any, engaged by Grantee to aid in performance of
the Work. This establishes a procurement relationship. The subcontractor provides goods or
services for the benefit of the purchaser.
CC. "Subgrantee" means third -parties, if any, engaged by Grantee or Subgrantee to aid in
performance of the Work. This establishes a grant relationship. The beneficiary, not the
purchaser, receives benefit from the work. There may be multiple tiers of
subgrantees/subrecipients that do not include procurement transactions.
DD. "Subrecipient" means a state, local government, Indian tribe, institution of higher education
(IHE), or nonprofit organization entity that receives a Sub -Award from a Recipient to carry
out part of a Federal program, but does not include an individual that is a beneficiary of such
program. A Subrecipient may also be a recipient of other Federal Awards directly from a
Federal Awarding Agency. For the purposes of this Grant, Grantee is a Subrecipient.
EE. "Tax Information" means Federal and State of Colorado tax information including, without
limitation, Federal and State tax returns, return information, and such other tax -related
information as may be protected by Federal and State law and regulation. Tax Information
Page 7 of 15 version 08.10.2021 (DC1 04/28/22)
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
includes, but is not limited to all information defined as Federal tax information in Internal
Revenue Service Publication 1075.
FF. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR Part 200,
commonly known as the "Super Circular, which supersedes requirements from OMB
Circulars A-21, A-87, A-110, A-122, A-89, A-102, and A-133, and the guidance in Circular
A-50 on Single Audit Act follow-up.
GG. "Work" means the delivery of the Goods and performance of the Services described in this
Grant Award Letter.
HH. "Work Product" means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, and any other results of the Work. "Work
Product" does not include any material that was developed prior to the Grant Issuance Date
that is used, without modification, in the performance of the Work.
Any other term used in this Grant Award Letter that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Grantee shall complete the Work as described in this Grant Award Letter and in accordance with the
provisions of Exhibit E and Exhibit F. The State shall have no liability to compensate or reimburse
Grantee for the delivery of any goods or the performance of any services that are not specifically
set forth in this Grant Award Letter.
5. PAYMENTS TO GRANTEE
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount
shown on the first page of this Grant Award Letter. Financial obligations of the State payable
after the current State Fiscal Year are contingent upon funds for that purpose being
appropriated, budgeted, and otherwise made available. The State shall not be liable to pay or
reimburse Grantee for any Work performed or expense incurred before the Grant Issuance
Date or after the Grant Expiration Date; provided, however, that Work performed and
expenses incurred by Grantee before the Grant Issuance Date that are chargeable to an active
Federal Award maybe submitted for reimbursement as permitted by the terms of the Federal
Award.
B. Federal Recovery
The close-out of a Federal Award does not affect the right of the Federal Awarding Agency
or the State to disallow costs and recover funds on the basis of a later audit or other review.
Any cost disallowance recovery is to be made within the Record Retention Period, as defined
below.
C. Matching Funds
Page 8 of 15 Version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
Grantee shall provide the Local Match Amount shown on the first page of this Grant Award
Letter and described in Exhibit F. Grantee shall appropriate and allocate all Local Match
Amounts to the purpose of this Grant Award Letter. Grantee does not by accepting this Grant
Award Letter irrevocably pledge present cash reserves for payments in future fiscal years,
and this Grant Award Letter is not intended to create a multiple -fiscal year debt of Grantee.
Grantee shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties
of any nature, except as required by Grantee's laws or policies.
D. Reimbursement of Grantee Costs
The State shall reimburse Grantee's allowable costs, not exceeding the maximum total
amount described in this Grant Award Letter for all allowable costs described in this Grant
Award Letter and shown in the Budget, except that Grantee may adjust the amounts between
each line item of the Budget without formal modification to this Agreement as long as the
Grantee provides notice to and receives written approval from the State of the change, the
change does not modify the total maximum amount of this Grant Award Letter or the
maximum amount for any state fiscal year, and the change does not modify any requirements
of the Work. The State shall reimburse Grantee for the Federal share of properly documented
allowable costs related to the Work after the State's review and approval thereof, subject to
the provisions of this Grant. The State shall only reimburse allowable costs if those costs
are: (i) reasonable and necessary to accomplish the Work and for the Goods and Services
provided; and (ii) equal to the actual net cost to Grantee (i.e. the price paid minus any items
of value received by Grantee that reduce the cost actually incurred).
E. Close -Out
Grantee shall close out this Grant within 45 days after the Grant Expiration Date. To complete
close out, Grantee shall submit to the State all deliverables (including documentation) as
defined in this Grant Award Letter and Grantee's final reimbursement request or invoice. The
State will withhold 5% of allowable costs until all final documentation has been submitted
and accepted by the State as substantially complete. If the Federal Awarding Agency has not
closed this Federal Award within 1 year and 90 days after the Grant Expiration Date due to
Grantee's failure to submit required documentation, then Grantee may be prohibited from
applying for new Federal Awards through the State until such documentation is submitted
and accepted.
2. REPORTING - NOTIFICATION
E. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than the end
of the close out described in §5.E, containing an evaluation and review of Grantee's
performance and the final status of Grantee's obligations hereunder.
F. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State all violations of federal or State
criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal
Award. The State or the Federal Awarding Agency may impose any penalties for
noncompliance allowed under 2 CFR Part 180 and 31 U.S.C. 3321, which may include,
without limitation, suspension or debarment.
Page 9 of 15 version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriff's Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
3. GRANTEE RECORDS
E. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes and
other written materials, electronic media files, and communications, pertaining in any manner
to this Grant for a period of three years following the completion of the close out of this
Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe
all such records during normal business hours at Grantee's office or place of business, unless
the State determines that an audit or inspection is required without notice at a different time
to protect the interests of the State.
F. Monitoring
The State will monitor Grantee's performance of its obligations under this Grant Award
Letter using procedures as determined by the State. Grantee shall allow the State to perform
all monitoring required by the Uniform Guidance, based on the State's risk analysis of
Grantee. The State shall have the right, in its sole discretion, to change its monitoring
procedures and requirements at any time during the term of this Agreement. The State shall
monitor Grantee's performance in a manner that does not unduly interfere with Grantee's
performance of the Work. If Grantee enters into a subcontract or subgrant then the
subcontract or subgrant entered into by Grantee shall contain provisions permitting both
Grantee and the State to perform all monitoring of that subcontractor or subgrantee in
accordance with the Uniform Guidance, and other State procedure.
G. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee's records that relates to or affects this Grant or the Work, whether the
audit is conducted by Grantee or a third party. Additionally, if Grantee is required to perform
a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of the results
of that audit to the State within the same timelines as the submission to the federal
government.
4. CONFIDENTIAL INFORMATION -STATE RECORDS
E. Confidentiality
Grantee shall hold and maintain, and cause all Subgrantee and Subcontractors to hold and
maintain, any and all State Records that the State provides or makes available to Grantee for
the sole and exclusive benefit of the State, unless those State Records are otherwise publically
available at the time of disclosure or are subject to disclosure by Grantee under CORA.
Grantee shall not, without prior written approval of the State, use for Grantee's own benefit,
publish, copy, or otherwise disclose to any third party, or permit the use by any third party
for its benefit or to the detriment of the State, any State Records, except as otherwise stated
in this Grant Award Letter. Grantee shall provide for the security of all State Confidential
Information in accordance with all policies promulgated by the Colorado Office of
Information Security and all applicable laws, rules, policies, publications, and guidelines. If
Grantee or any of its Subgrantees or Subcontractors will or may receive the following types
of data, Grantee or its Subgrantees and Subcontractors shall provide for the security of such
data according to the following: (i) the most recently promulgated IRS Publication 1075 for
all Tax Information and in accordance with the Safeguarding Requirements for Federal Tax
Page 10 of 15 version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant 0: 2024 -VA -25-572-19
Information attached to this Grant as an Exhibit, if applicable, (ii) the most recently updated
PCI Data Security Standard from the PCI Security Standards Council for all PCI, (iii) the
most recently issued version of the U.S. Department of Justice, Federal Bureau of
Investigation, Criminal Justice Information Services Security Policy for all CJI, and (iv) the
federal Health Insurance Portability and Accountability Act for all PHI and the HIPAA
Business Associate Agreement attached to this Grant, if applicable. Grantee shall
immediately forward any request or demand for State Records to the State's principal
representative.
F. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns, Subgrantees and
Subcontractors as necessary to perform the Work, but shall restrict access to State
Confidential Information to those agents, employees, assigns, Subgrantees and
Subcontractors who require access to perform their obligations under this Grant Award
Letter. Grantee shall ensure all such agents, employees, assigns, Subgrantees and
Subcontractors sign nondisclosure agreements with provisions at least as protective as those
in this Grant, and that the nondisclosure agreements are in force at all times the agent,
employee, assign, Subgrantees or Subcontractor has access to any State Confidential
Information. Grantee shall provide copies of those signed nondisclosure restrictions to the
State upon request.
G. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States, and shall
maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
Grantee's reasonable security requirements, for purposes of inspecting and monitoring access
and use of State Confidential Information and evaluating security control effectiveness. Upon
the expiration or termination of this Grant, Grantee shall return State Records provided to
Grantee or destroy such State Records and certify to the State that it has done so, as directed
by the State. If Grantee is prevented by law or regulation from returning or destroying State
Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease
to use, such State Confidential Information.
H. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate
with the State regarding recovery, remediation, and the necessity to involve law enforcement,
as determined by the State. After an Incident, Grantee shall take steps to reduce the risk of
incurring a similar type of Incident in the future as directed by the State, which may include,
but is not limited to, developing and implementing a remediation plan that is approved by the
State at no additional cost to the State.
Safeguarding PII
If Grantee or any of its Subgrantees or Subcontractors will or may receive PII under this
Agreement, Grantee shall provide for the security of such PII, in a manner and form
acceptable to the State, including, without limitation, State non -disclosure requirements, use
of appropriate technology, security practices, computer access security, data access security,
Page 11 of 15 Version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriff's Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
data storage encryption, data transmission encryption, security inspections, and audits.
Grantee shall be a "Third -Party Service Provider" as defined in §24-73-103(1)(i), C.R.S. and
shall maintain security procedures and practices consistent with §§24-73-101 et seq., C.R.S.
5. CONFLICTS OF INTEREST
Grantee shall not engage in any business or activities, or maintain any relationships that conflict in any
way with the full performance of the obligations of Grantee under this Grant. Grantee
acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be
harmful to the State's interests and absent the State's prior written approval, Grantee shall refrain
from any practices, activities or relationships that reasonably appear to be in conflict with the full
performance of Grantee's obligations under this Grant. If a conflict or the appearance of a conflict
arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen,
Grantee shall submit to the State a disclosure statement setting forth the relevant details for the
State's consideration.
6. INSURANCE
Grantee shall maintain at all times during the term of this Grant such liability insurance, by commercial
policy or self-insurance, as is necessary to meet its liabilities under the Colorado Governmental
Immunity Act, §24-10-101, et seq., C.R.S. (the "GIA"). Grantee shall ensure that any Subgrantees
and Subcontractors maintain all insurance customary for the completion of the Work done by that
Subgrantee or Subcontractor and as required by the State or the GIA.
7. REMEDIES
In addition to any remedies available under any exhibit to this Grant Award Letter, if Grantee fails to
comply with any term or condition of this Grant or any terms of the Federal Award, the State may
terminate some or all of this Grant and require Grantee to repay any or all Grant funds to the State
in the State's sole discretion. The State may also terminate this Grant Award Letter at any time if
the State has determined, in its sole discretion, that Grantee has ceased performing the Work
without intent to resume performance, prior to the completion of the Work.
8. DISPUTE RESOLUTION
Except as herein specifically provided otherwise or as required or permitted by federal regulations related
to any Federal Award that provided any of the Grant Funds, disputes concerning the performance
of this Grant that cannot be resolved by the designated Party representatives shall be referred in
writing to a senior departmental management staff member designated by the State and a senior
manager or official designated by Grantee for resolution.
9. NOTICES AND REPRESENTATIVES
Each Party shall identify an individual to be the principal representative of the designating Party and
shall provide this information to the other Party. All notices required or permitted to be given under
this Grant Award Letter shall be in writing, and shall be delivered either in hard copy or by email
to the representative of the other Party. Either Party may change its principal representative or
principal representative contact information by notice submitted in accordance with this §13.
10. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with the
right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of and
Page 12 of 15 version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
otherwise exploit all intellectual property created by Grantee or any Subgrantees or Subcontractors
or Subgrantees and paid for with Grant Funds provided by the State pursuant to this Grant.
11. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the Parties, their
departments, boards, commissions committees, bureaus, offices, employees and officials shall be
controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24-10-
101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b),
and the State's risk management statutes, §§24-30-1501, et seg. C.R.S. No term or condition of
this Contract shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protections, or other provisions, contained in these statutes.
12. GENERAL PROVISIONS
E. Assignment
Grantee's rights and obligations under this Grant are personal and may not be transferred or
assigned without the prior, written consent of the State. Any attempt at assignment or transfer
without such consent shall be void. Any assignment or transfer of Grantee's rights and
obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
F. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference only,
and shall not be used to interpret, define, or limit its provisions. All references in this Grant
Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibits
or other attachments, are references to sections, subsections, exhibits or other attachments
contained herein or incorporated as a part hereof, unless otherwise noted.
G. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings between
the Parties related to the Work, and all prior representations and understandings related to the
Work, oral or written, are merged into this Grant Award Letter.
H. Modification
The State may modify the terms and conditions of this Grant by issuance of an updated Grant Award
Letter, which shall be effective if Grantee accepts Grant Funds following receipt of the
updated letter. The Parties may also agree to modification of the terms and conditions of the
Grant in a formal amendment to this Grant, properly executed and approved in accordance
with applicable Colorado State law and State Fiscal Rules. Modifications permitted under this
Agreement, shall conform to the policies issued by the Colorado State Controller.
i. The State may, at the State's discretion, use an Option Letter or Grant Funding Change
letter substantially equivalent to Exhibit Al, Sample Option Letter and Exhibit A2,
Sample Grant Funding Change Letter to modify the grant agreement. If exercised,
the provisions of the Option Letter or Grant Funding Change Letter shall become part
of and be incorporated into the original grant.
ii. The State may increase or decrease the quantity of goods/services described Exhibit D,
Statement of Work and Exhibit E, Budget based upon the rates established in the
Page 13 of 15 version 08.10.2021 (DC104/28/22)
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
Grant. If the State exercises the option, it will provide written notice to Grantee at least
15 days prior to the end of the current grant term in a form substantially equivalent to
Exhibit Al, Sample Option Letter.
iii. The State may add or delete the goods/services described Exhibit D, Statement of
Work and Exhibit E, Budget as long as the change does not change the overall scope
of the approve grant. If the State exercises the option, it will provide written notice to
Grantee at least 15 days prior to the end of the current grant term in a form substantially
equivalent to Exhibit Al, Sample Option Letter.
iv. The State may, at the State's discretion, issue an updated Exhibit D, Statement of
Work and Exhibit E, Budget by Option Letter substantially equivalent to Exhibit Al,
Sample Option Letter to reflect changes that do not substantially change the intended
purpose of the grant. The provisions of the Option Letter shall become part of and be
incorporated into this Grant.
I. Statutes, Regulations, Fiscal Rules, and Other Authority
Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as may
have been changed or amended since the Grant Issuance Date. Grantee shall strictly comply
with all applicable Federal and State laws, rules, and regulations in effect or hereafter
established, including, without limitation, laws applicable to discrimination and unfair
employment practices.
J. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of
digital signatures issued under the State Fiscal Rules, then any agreement or consent to use
digital signatures within the electronic system through which that signatory signed shall be
incorporated into this Contract by reference.
K. Severability
The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect
the validity or enforceability of any other provision of this Grant Award Letter, which shall
remain in full force and effect, provided that the Parties can continue to perform their
obligations under the Grant in accordance with the intent of the Grant.
L. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the Grant
and shall be enforceable by the other Party.
M. Third Party Beneficiaries
Except for the Parties' respective successors and assigns described above, this Grant Award
Letter does not and is not intended to confer any rights or remedies upon any person or entity
other than the Parties. Any services or benefits which third parties receive as a result of this
Grant are incidental to the Grant, and do not create any rights for such third parties.
N. Waiver
Page 14 of 15 version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 087730B5-O613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
A Party's failure or delay in exercising any right, power, or privilege under this Grant Award
Letter, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any
single or partial exercise of any right, power, or privilege preclude any other or further
exercise of such right, power, or privilege.
O. Compliance with State and Federal Law, Regulations, and Executive Orders
Grantee shall comply with all State and Federal law, regulations, executive orders, State and
Federal Awarding Agency policies, procedures, directives, and reporting requirements at all
times during the term of this Grant.
P. Accessibility
Grantee shall comply with and adhere to Section 508 of the U.S. Rehabilitation Act of 1973,
as amended, and §§24-85-101, et seq., C.R.S. Grantee shall comply with all State of
Colorado technology standards related to technology accessibility and with Level AA of the
most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in
the State of Colorado technology standards and available at
https://www.w3.org/TR/WCAG21/.
Page 15 of 15 version 08.10.2021 (DCJ 04/28/22)
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit
DCJ Grant #: 2024 -VA -25-572-19
EXHIBIT Al, SAMPLE OPTION LETTER
State Agency
Insert Department's or IHE's Full Legal Name
Option Letter Number
Insert the Option Number (e.g. "1" for the first option)
Grantee
Original Agreement Number
Insert Grantee's Full Legal Name, including "Inc.",
Insert CMS number or Other Agreement Number of the Original
"LLC", etc...
Contract
Current Agreement Maximum Amount
Option Agreement Number
Initial Term
Insert CMS number or Other Agreement Number of this Option
State Fiscal Year 20xx $0.00
Extension Terms
Agreement Performance Beginning Date
State Fiscal Year 20xx $0.00
Month Day, Year
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
Current Agreement Expiration Date
State Fiscal Year 20. $0.00
Month Day, Year
Total for All State Fiscal Years $0.00
1.
OPTIONS:
A. Option to extend for an Extension Term
B. Option to change the quantity of Goods under the Agreement
C. Option to change the quantity of Services under the Agreement
D. Option to modify Agreement rates
E. Option to initiate next phase of the Agreement
2. REQUIRED PROVISIONS:
A. For use with Option 1(A): In accordance with Section(s) Number of the Original Agreement referenced above,
the State hereby exercises its option for an additional term, beginning Insert start date and ending on the current
Agreement expiration date shown above, at the rates stated in the Original Agreement, as amended.
B. For use with Options 1(B and C): In accordance with Section(s) Number of the Original Agreement
referenced above, the State hereby exercises its option to Increase/Decrease the quantity of the
Goods/Services or both at the rates stated in the Original Agreement, as amended.
C. For use with Option 1(D): In accordance with Section(s) Number of the Original Agreement referenced
above, the State hereby exercises its option to modify the Agreement rates specified in Exhibit/Section
Number/Letter. The Agreement rates attached to this Option Letter replace the rates in the Original
Agreement as of the Option Effective Date of this Option Letter.
D. For use with Option 1(E)1 In accordance with Section(s) Number of the Original Agreement referenced
above, the State hereby exercises its option to initiate Phase indicate which Phase: 2, 3, 4, etc, which shall
begin on Insert start date and end on Insert ending date at the cost/price specified in Section Number.
E. For use with all Options that modify the Agreement Maximum Amount: The Agreement Maximum
Amount table on the Agreement's Signature and Cover Page is hereby deleted and replaced with the
Current Agreement Maximum Amount table shown above.
3. OPTION EFFECTIVE DATE:
F. The effective date of this Option Letter is upon approval of the State Controller or , whichever is later.
STATE OF COLORADO
Jared S. Polis, Governor
INSERT -Name of Agency or IHE
INSERT -Name & Title of Head of Agency or IHE
By: Name & Title of Person Signing for Agency or IHE
Date:
Exhibit Al
Page 1 of 1
In accordance with §24-30-202, C.R.S., this Option is not
valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Name of Agency or IHE Delegate -Please delete if agreement
will be routed to OSC for approval
Option Effective Date:
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit
DCJ Grant #: 2024 -VA -25-572-19
EXHIBIT A2, GRANT FUNDING CHANGE LETTER
State Agency
Insert Department's or IHE's Full Legal Name
Grant Funding Change Letter Number
Insert the Option Number (e.g. "1" for the first option)
Contractor
Original Grant Number
Insert Contractor's Full Legal Name, including
Insert CMS number or Other Contract Number of the Original Contract
"Inc.", "LLC", etc...
Current Contract Maximum Amount
Grant Funding Change Letter Contract Number
Initial Term
Insert CMS number or Other Contract Number of this Option
State Fiscal Year 20xx $0.00
Extension Terms
Contract Performance Beginning Date
State Fiscal Year 20. $0.00
Month Day, Year
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
Current Contract Expiration Date
State Fiscal Year 20xx $0.00
Month Day, Year
Total for All State Fiscal Years $0.00
1. GRANT FUNDING CHANGE
In accordance with §Insert Section Number of the Original Grant referenced above, the State Agency listed above
commits the following funds to the grant:
A. The funding available for State Fiscal Year 20xx is Increased/Decreased by $Amount of Change, because Insert
Reason For Change.
B. The total funding avail for all State Fiscal Years as of the effective date of this Grant Funding Change Letter is
shown as the current contract maximum above.
2. TERMINOLOGY
All terminology used in this Grant Funding Change Letter shall be interpreted in accordance with the Original Grant
referenced above.
3. No ORDER FOR WORK
This Grant Funding Change Letter modifies the available funding only and does not constitute an order or authorization
for any specific services or goods under the Grant.
4. GRANT FUNDING CHANGE LETTER EFFECTIVE DATE:
The effective date of this Grant Funding Change Letter is upon approval of the State Controller or , whichever is
later.
STATE OF COLORADO
Jared S. Polis, Governor
INSERT -Name of Agency or IHE
INSERT -Name & Title of Head of Agency or IHE
By: Name & Title of Person Signing for Agency or IHE
Date:
In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State
Controller or an authorized delegate.
STATE CONTROLLER
Robert Jams, CPA, MBA, JD
By:
Name of Agency or IHE Delegate -Please delete if contract will be routed to OSC for approval
Grant Funding Change Letter Effective Date:
Exhibit A2
Page 1 of 1
Docusign Envelope ID: 087730B5-O613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
EXHIBIT B, GRANT REQUIREMENTS
The following terms as used herein shall be construed and interpreted as follows:
1. AUDIT REQUIREMENTS
a. DUE DATE:
i. PROJECT START:
The Grantee must submit the most recent audit or financial review, including the
corresponding governance/management letter, to DCJ within thirty (30) days of
request; and, if the most recent audit/financial review has not already been submitted
to DCJ, it must be submitted within thirty (30) days of the start of this project.
ii. PROJECT DURATION AND END:
The Grantee assures that it will procure an audit or financial review, incorporating this
grant award, by an independent Certified Public Accountant (CPA), licensed to
practice in Colorado. The audit or financial review incorporating this grant award
must be completed and received by DCJ within nine (9) months of the end of the
fiscal years that includes the end date of the grant, or within thirty (30) days of the
completion of such audit or review, whichever is earlier.
b. REPORT/AUDIT TYPE:
i. If your entity expended $750,000 or more in Federal funds (from all sources including
pass -through subawards) in your organization's fiscal year (12 -month turnaround
reporting period), your organization is required to arrange for a single organization -
wide audit conducted in accordance with the provisions of Title 2 C.F.R. Subpart F (§
200.500 et seq.)
ii. [NOT APPLICABLE TO SUBGRANTEES AS DEFINED IN §3.DD. "SUBGRANTEE"J If your
entity expends less than $750,000 in Federal funds (from all sources including pass -
through subawards) in your organization's fiscal year (12 -month turnaround reporting
period), your organization is required to arrange for either an audit or financial review
as follows:
1. Grantees that have revenue greater than $300,000 from all sources during the
entity's fiscal year are required by DCJ to obtain a financial audit.
2. Grantees that have revenue less than $300,000 from all sources during the entity's
fiscal year are required by DCJ to obtain a financial audit or financial review. A
compilation is not sufficient to satisfy this requirement.
c. REPORT/AUDIT COSTS:
The Grantee accepts responsibility for the costs of a financial program audit to be
performed by the Department of Public Safety in the event that the audit report or financial
review:
i. does not meet the applicable federal audit or DCJ standards;
Exhibit B Page 1 of 3
Docusign Envelope ID: 007730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
ii. is not submitted in a timely manner; or,
iii. does not provide an audit response plan with corresponding corrections made sufficient
to satisfy any audit findings.
d. FAILURE TO COMPLY:
The grantee understands and agrees that DCJ or the federal awarding office (DOJ) may
withhold award funds, or may impose other related requirements, if the grantee does not
satisfactorily and promptly address outstanding issues from audits required by Part 200
Uniform Requirements, by the terms of this award, by the current addition of the DOJ
Grants Financial Guide, or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
2. ADDITIONAL REPORTING REQUIREMENTS
In addition to quarterly report requirements these grant funds may have additional report
requirements. The additional reports may include, but is not limited to, reporting progress and
statistics directly into a federal Performance Management Tool (PMT).
3. FINANCIAL AND ADMINISTRATIVE MANAGEMENT
a. The Grantee assures that fund accounting, auditing, monitoring, evaluation procedures and
such records as necessary will be maintained to assure adequate internal fiscal controls,
proper financial management, efficient disbursement of funds received, and maintenance of
required source documentation for all costs incurred. These principles must be applied for all
costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual,
approved, allowable expenditures will be permitted.
c. The Grantee assures that it will comply with the applicable Administrative Guide of the
Division of Criminal Justice (Guide), located at the Division of Criminal Justice Grants
website. However, such a guide cannot cover every foreseeable contingency, and the Grantee
is ultimately responsible for compliance with applicable state and federal laws, rules and
regulations. In the event of conflicts or inconsistencies between the Guide and any applicable
state and federal laws, rules and regulations, such conflicts or inconsistencies shall be
resolved by applicable state and federal laws, rules and regulations.
4. PROCUREMENT AND CONTRACTS
a. Grantee assures that open, competitive procurement procedures will be followed for all
purchases under the grant. All contracts for professional services, of any amount, and
equipment purchases over five thousand dollars (per item, with a useful life of at least one
year) must receive prior approval by the DCJ. Grantee shall submit Form 16 — Professional
Services/Consultant Certification and/or Form 13 — Equipment Procurement Certification
Form.
b. Grantee may not assign its rights or duties under this grant without the prior written consent
of the DCJ.
Exhibit B Page 2 of 3
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriff's Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
5. AWARD CHANGE REQUESTS
A. Grantee may request budget modifications by submitting a request to DCJ. DCJ reserves the
right to make and authorize modifications, adjustments, and/or revisions to the Contract for the
purpose of making changes in budget categories, extensions of grant award dates, changes in
goals and objectives, and other modifications as described in the body of the Contract.
Exhibit B Page 3 of 3
Docusign Envelope ID: 08773055-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
EXHIBIT C, SPECIAL CONDITIONS
The following program specific requirements are imposed by the Federal sponsoring agency
concerning special requirements of law, program requirements, and other administrative requirements.
These requirements apply to this Agreement and must be passed on to subgrant award recipients.
The following Special Conditions documents, if checked, are incorporated herein.
® 2023 Victims of Crime Act (VOCA) Special Conditions
® 2022 Victims of Crime Act (VOCA) Special Conditions
❑ 2021 Victims of Crime Act (VOCA) Special Conditions
Additional Program Specific Conditions applicable to this Agreement.
1. Payment to vendors exceeding $25,000 during the grant period: Grantee is required to track payments to
each professional services/consultant contract to ensure that if the cumulative payment to the specific vendor
exceeds the $25,000 threshold during the two-year grant period, this excess and any remaining payments to
this vendor are not included in the Modified Total Direct Cost (MTDC) calculation for purposes of
requesting reimbursement of the de minimis rate for indirect funds as described in 2 C.F.R. 200.414(f).
2. Financial Assistance for Victims: Payments of financial assistance for victims cannot be made directly to
victims, including the use of gift cards, and can only be used for eligible purposes as described in your
approved budget or as authorized by your Grant Program Manager on a case by case basis.
3. Subawards: Grantee shall not enter into any subgrant without the prior, written approval of the State.
Grantee is responsible for compliance monitoring for all subgrants entered into by Grantee in connection
with this Agreement. This includes, but is not limited to, collecting documentation, certifications, and/or
other monitoring techniques to ensure that the following are met by the subgrantee:
- Federal Debarment standards
- Civil Rights Compliance
- Exhibit C of this Agreement must be passed through to subgrantee, and monitored by Grantee.
- Exhibit F of this Agreement must be passed through to subgrantee, and monitored by Grantee.
- 2 CR 200 Subrecipient Monitoring and Management: §200.331 - §200.332
All subgrants entered into by Grantee in connection with this Agreement shall comply with all applicable
federal and state laws and regulations, shall provide that they are governed by the laws of the State of
Colorado, and shall be subject to all provisions of this Agreement. The subgrant entered into by Grantee shall
also contain provisions permitting both Grantee and the State to perform all monitoring of that subgrantee in
accordance with the Uniform Guidance.
4. Match Waived: Because this award is an extension of funding decisions made for the CY 2023-2024 grant
cycle, the match waiver granted for the VOCA program in the CY2023-2024 funding cycle will apply in this
award, also. Grantees have the right to decline this match waiver and provide voluntary match and should
contact their grant program manager if they wish to do so. This waiver is only applicable to this subaward
project period of January 1, 2025 — December 31, 2025.
Exhibit C Page 1 of 1
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
EXHIBIT D, STATEMENT OF WORK
The Statement of Work contained within the DocuSign Envelope is incorporated herein.
Exhibit D Page 1 of 1
Docusign Envelope ID: 087730B5-O613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
EXHIBIT E, BUDGET
The Budget and Budget Narrative contained within the DocuSign Envelope is incorporated herein.
Exhibit E Page 1 of 1
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Grantee: Weld County Sheriffs Office
Project: CY 2023-2024 Bilingual Advocate Unit DCJ Grant #: 2024 -VA -25-572-19
EXHIBIT F, FEDERAL REQUIREMENTS
The following federal requirements are imposed by the Federal sponsoring agency concerning special
requirements of law. These requirements apply to this Agreement and must be passed on to subgrants
and subcontractors.
The following federal requirements documents, if checked, are incorporated herein.
Z 2023 Federal Requirements
® 2022 Federal Requirements
O 2021 Federal Requirements
Exhibit F Page 1 of 1
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
2022 — Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions
2022 — Victims of Crime Act (VOCA) Crime Victim Assistance
Special Conditions
The following program specific requirements are imposed by the Federal sponsoring agency
concerning special requirements of law, program requirements, and other administrative
requirements. These requirements apply to this Agreement and must be passed on to subgrant
award recipients.
A. Grantee Organizational Eligibility Requirements:
Victims of Crime Act (VOCA) establishes eligibility criteria that must be met by all
organizations that receive VOCA funds. These funds are to be awarded to grantees only for
providing services to victims of crime through their staff Each grantee organization shall meet
the following requirements:
1. Public or Non-profit Organization: To be eligible to receive VOCA funds, organizations
must be operated by a public or nonprofit organization, or a combination of such
organizations, and provide services to crime victims.
2. Record of Effective Services to Victims of Crime and Financial Support from Sources
other than VOCA: Demonstrate a record of providing effective services to crime victims
and financial support from sources other than the VOCA fund. This includes having the
support and approval of its direct services by the community, having a history of providing
direct services in a cost-effective manner and the breadth or depth of its financial support
comes from sources other than the VOCA fund.
3. Substantial Financial Support from Sources Other than the Crime Victims Fund (New
Programs): Those programs that have not yet demonstrated a record of providing effective
services to crime victims maybe eligible to receive VOCA funding if it has substantial
financial support from sources other than the Crime Victims Fund (VOCA). Substantial
financial support is when at least 25% of the program's funding in the year of, or the year
preceding the award comes from other sources, which may include other federal funding
programs. If the funding is non-federal (or meets the DOJ Grants Financial Guide exceptions
for using federal funds for match), then a program may count the used funding toward its
match requirement.
4. Project Match Requirements: [Only Applicable if Match is indicated on the Cover Page]
The purpose of matching contributions is to increase the amount of resources available to the
projects supported by grant funds. Matching contributions of 20% (cash or in -kind) of the
total cost of each VOCA project (VOCA project = VOCA grant plus match), are required for
each VOCA-funded project and must be derived from non-federal sources, except as
provided in the DOJ Grants Financial Guide, effective edition (Part III. Post Award
Requirements, Chapter 3. Matching or Cost Sharing). All funds designated as match are
restricted to the same uses as the VOCA victim assistance funds and must be expended
within the grant period. Match must be provided on a project -by -project basis. Any
deviation from this policy must be approved by the federal Office for Victim of Crime.
5. Volunteers: Programs are required to use volunteers in order to be eligible to receive VOCA
funds. The state may waive this requirement, provided the programs submits written
15 PO V C-21-GG-00614-ASS I
Page 1 of 4 09/16/2021
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
2022 — Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions
documentation of its efforts to recruit and maintain volunteers, or otherwise demonstrate why
circumstances prohibit the use of volunteers to the satisfaction of the state.
6. Promote Community Efforts to Aid Crime Victims. Coordinated public and private efforts
to aid crime victims may include, but are not limited to, serving on federal, state, local or
tribal work groups to oversee and recommend improvements to community responses to
crime victims, and developing written agreements and protocols for such responses.
7. Help Victims Apply for Compensation Benefits. Such assistance may include, but is not
limited to, referring potential recipients to an organization that can assist, identifying crime
victims and advising them of the availability of compensation benefits, assisting potential
recipients with application forms and procedures, obtaining necessary documentation,
monitoring claim status, and intervening on behalf of potential recipients with the crime
victims' compensation program.
8. Does not discriminate against victims because they disagree with the way the state is
prosecuting the criminal case.
B. Crime Victims Services (CVS) Requirements:
1. Future funding: The capacity for CVS grant funds to provide future dollars for projects is
undetermined at this time.
2. Grantee Agency shall notify the Division of Criminal Justice (DCJ) if the agency has
obtained funding for a specific (CVS) funded position that totals more than 100% of the cost
for that position. The agency must resolve the allocation of funds to the satisfaction of DCJ.
3. Grantee agency must notify DCJ immediately in writing, in the method determined by DCJ
of:
• any CVS grant funded personnel changes;
• any CVS grant funded position that is vacant more than 45 days;
• any change of an Official and/or employee who is listed as a responsible party on this
CVS grant funded project.
4. State Confidentiality of Victims Information: The Grantee certifies that the signing
authorities, all staff and volunteers assigned to the project have read and understand, state
laws and applicable rules of professional conduct related to issues of confidentiality and
privilege, particularly with respect to releasing identifying information about victims of
crime, including, but not limited to, those found in C.R.S. 13-90-107.
5. Colorado Victim Rights Act (Applies to Government Agencies only): The Grantee Agency
assures that Grant signatories, all staff and volunteers assigned to the funded project have
read and understand the rights afforded to crime victims pursuant to 24-4.1-302.5 C.R.S., and
the services delineated pursuant to 24-4.1-303 and 24-4.1-304 C.R.S. commonly known as
the Victim Rights Act, and enabling legislation.
15POVC-21-GG-00614-ASSI
Page 2 of 4 09/16/2021
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
2022 — Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions
C. Victims of Crime Act (VOCA) Requirements for Grantees:
This grant award provides funds from the Crime Victims Fund to enhance State Victim
Assistance payments to eligible crime victims. Victims of Crime Act (VOCA) Assistance funds
provide financial assistance to Federal and State victims of crime.
1. All grantees of funding under this award must assist the Office of Justice Programs (OJP) in
complying with NEPA and other related federal environmental impact analyses requirements
in the use of grant funds, whether the funds are used directly by the grantee or by a
subrecipient or third party. Accordingly, prior to obligating funds for any of the activities
specified below, the grantee must first ensure compliance with OJP NEPA procedures.
The specified activities requiring environmental analysis are:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically
sensitive area, including property (a) listed on or eligible for listing on the National Register
of Historic Places, or (b) located within a 100 -year flood plain, a wetland, or habitat for an
endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its
size
(4) Research and technology whose anticipated and future application could be expected to
have an effect on the environment
(5) Implementation of a program involving the use of chemicals (including the identification,
seizure, or closure of clandestine methamphetamine laboratories)
Complying with NEPA may require the preparation of an Environmental Assessment and/or
an Environmental Impact Statement, as directed by OJP. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be
required. Please be sure to carefully review the grant conditions on your award document, as
it may contain more specific information about environmental compliance.
For more information about NEPA requirements, including which projects may qualify for
categorical exclusions, and the preparation of an environmental review documents, please see
https://ceq.doe.gov/docs/get-involved/citizens-guide-to-nepa-2021.pdf
Questions about this determination may be directed to DCJ.
2. VOCA Requirements
The grantee assures that the State and its subrecipients will comply with the conditions of the
Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34
U.S.C. 20103(a)(2) and (b)(1) and (2) (and the applicable program guidelines and
regulations), as required. Specifically, the State certifies that funds under this award will:
a) be awarded only to eligible victim assistance organizations, 34 U.S.C. 20103(a)(2);
15POVC-2I-GG-00614-AS SI
Page 3 of 4 09/16/2021
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
2022 — Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions
b) not be used to supplant State and local public funds that would otherwise be available for
crime victim assistance, 34 U.S.C. 20103(a)(2), or for administering the state victim
assistance program, 34 U.S.C. 20110(h); and
c) be allocated in accordance with program guidelines or regulations implementing 34 U.S.C.
20103(a)(2)(A) and 34 U.S.C. 20103(a)(2)(B) to, at a minimum, assist victims in the
following categories: sexual assault, child abuse, domestic violence, and underserved victims
of violent crimes as identified by the State.
3. Discrimination Findings
The grantee assures that in the event that a Federal or State court or Federal or State
administrative agency makes a finding of discrimination after a due process hearing on the
ground of race, religion, national origin, sex, or disability against a recipient of victim
assistance formula funds under this award, the grantee will forward a copy of the findings to
the Division of Criminal Justice (DCJ).
4. The grantee agrees to submit a Subgrant Award Report (SAR) part 2 (or other required grant
management system forms) to the Division of Criminal Justice within 30 days of receiving an
award, or when requested by DCJ.
5. Demographic Data
The grantee assures that its subgrantees will collect and maintain information on race, sex,
national origin, age, and disability of victims receiving assistance, where such information is
voluntarily furnished by the victim.
15POVC-2I-GG-00614-ASSI
Page 4 of 4 09/16/2021
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
2023 — Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions - 15POVC-23-GG-00390-ASSI
2023 — Victims of Crime Act (VOCA) Crime Victim Assistance
Special Conditions
Federal Award Number: 15POVC-23-GG-00390-ASSI
A. Grantee Organizational Eligibility Requirements:
Victims of Crime Act (VOCA) establishes eligibility criteria that must be met by all
organizations that receive VOCA funds. These funds are to be awarded to grantees only for
providing services to victims of crime through their staff. Each grantee organization shall meet
the following requirements:
1. Public or Non-profit Organization: To be eligible to receive VOCA funds, organizations
must be operated by a public or nonprofit organization, or a combination of such
organizations, and provide services to crime victims.
2. Record of Effective Services to Victims of Crime and Financial Support from Sources
other than VOCA: Demonstrate a record of providing effective services to crime victims
and financial support from sources other than the VOCA fund. This includes having the
support and approval of its direct services by the community, having a history of providing
direct services in a cost-effective manner and the breadth or depth of its financial support
comes from sources other than the VOCA fund.
3. Substantial Financial Support from Sources Other than the Crime Victims Fund (New
Programs): Those programs that have not yet demonstrated a record of providing effective
services to crime victims may be eligible to receive VOCA funding if it has substantial
financial support from sources other than the Crime Victims Fund (VOCA). Substantial
financial support is when at least 25% of the program's funding in the year of, or the year
preceding the award comes from other sources, which may include other federal funding
programs. If the funding is non-federal (or meets the DOJ Grants Financial Guide exceptions
for using federal funds for match), then a program may count the used funding toward its
match requirement.
4. Project Match Requirements: [Only Applicable if Match is indicated on the Cover Page]
The purpose of matching contributions is to increase the amount of resources available to the
projects supported by grant funds. Matching contributions of 20% (cash or in -kind) of the
total cost of each VOCA project (VOCA project = VOCA grant plus match), are required for
each VOCA-funded project and must be derived from non-federal sources, except as
provided in the DOJ Grants Financial Guide, effective edition (Part III. Post Award
Requirements, Chapter 3. Matching or Cost Sharing). All funds designated as match are
restricted to the same uses as the VOCA victim assistance funds and must be expended
within the grant period. Match must be provided on a project -by -project basis. Any
deviation from this policy must be approved by the federal Office for Victim of Crime.
5. Volunteers: Programs are required to use volunteers in order to be eligible to receive VOCA
funds. The state may waive this requirement, provided the programs submits written
documentation of its efforts to recruit and maintain volunteers, or otherwise demonstrate why
circumstances prohibit the use of volunteers to the satisfaction of the state.
Page 1 of 4
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
2023 — Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions - l5POVC-23-GG-00390-ASSI
6. Promote Community Efforts to Aid Crime Victims. Coordinated public and private efforts
to aid crime victims may include, but are not limited to, serving on federal, state, local or
tribal work groups to oversee and recommend improvements to community responses to
crime victims, and developing written agreements and protocols for such responses.
7. Help Victims Apply for Compensation Benefits. Such assistance may include, but is not
limited to, referring potential recipients to an organization that can assist, identifying crime
victims and advising them of the availability of compensation benefits, assisting potential
recipients with application forms and procedures, obtaining necessary documentation,
monitoring claim status, and intervening on behalf of potential recipients with the crime
victims' compensation program.
8. Does not discriminate against victims because they disagree with the way the state is
prosecuting the criminal case.
9. The grantee agrees to submit a Subgrant Award Report (SAR) part 2 (or other required grant
management system forms) to the Division of Criminal Justice within 30 days of receiving an
award, or when requested by DCJ.
10. Demographic Data
The grantee assures that its subgrantees will collect and maintain information on race, sex,
national origin, age, and disability of victims receiving assistance, where such information is
voluntarily furnished by the victim.
B. Crime Victims Services (CVS) Requirements:
1. Future funding: The capacity for CVS grant funds to provide future dollars for projects is
undetermined at this time.
2. Grantee Agency shall notify the Division of Criminal Justice (DCJ) if the agency has
obtained funding for a specific (CVS) funded position that totals more than 100% of the cost
for that position. The agency must resolve the allocation of funds to the satisfaction of DCJ.
3. Grantee agency must notify DCJ immediately in writing, in the method determined by DCJ
of:
any CVS grant funded personnel changes;
any CVS grant funded position that is vacant more than 45 days;
any change of an Official and/or employee who is listed as a responsible party on this
CVS grant funded project.
4. State Confidentiality of Victims Information: The Grantee certifies that the signing
authorities, all staff and volunteers assigned to the project have read and understand, state
laws and applicable rules of professional conduct related to issues of confidentiality and
privilege, particularly with respect to releasing identifying information about victims of
crime, including, but not limited to, those found in C.R.S. 13-90-107.
5. Colorado Victim Rights Act (Applies to Government Agencies only): The Grantee Agency
assures that Grant signatories, all staff and volunteers assigned to the funded project have
read and understand the rights afforded to crime victims pursuant to 24-4.1-302.5 C.R.S., and
Page 2 of 4
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
2023 — Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions - 15POVC-23-GG-00390-ASSI
the services delineated pursuant to 24-4.1-303 and 24-4.1-304 C.R.S. commonly known as
the Victim Rights Act, and enabling legislation.
C. Victims of Crime Act (VOCA) Requirements for Grantees:
This grant award provides funds from the Crime Victims Fund to enhance State Victim
Assistance payments to eligible crime victims. Victims of Crime Act (VOCA) Assistance funds
provide financial assistance to Federal and State victims of crime.
1. All grantees of funding under this award must assist the Office of Justice Programs (OW) in
complying with NEPA and other related federal environmental impact analyses requirements
in the use of grant funds, whether the funds are used directly by the grantee or by a
subrecipient or third party. Accordingly, prior to obligating funds for any of the activities
specified below, the grantee must first ensure compliance with OJP NEPA procedures.
The specified activities requiring environmental analysis are:
(1) New construction
(2) Any renovation or remodeling of a property located in an environmentally or historically
sensitive area, including property (a) listed on or eligible for listing on the National Register
of Historic Places, or (b) located within a 100 -year flood plain, a wetland, or habitat for an
endangered species
(3) A renovation that will change the basic prior use of a facility or significantly change its
size
(4) Research and technology whose anticipated and future application could be expected to
have an effect on the environment
(5) Implementation of a program involving the use of chemicals (including the identification,
seizure, or closure of clandestine methamphetamine laboratories)
Complying with NEPA may require the preparation of an Environmental Assessment and/or
an Environmental Impact Statement, as directed by OJP. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be
required. Please be sure to carefully review the grant conditions on your award document, as
it may contain more specific information about environmental compliance.
For more information about NEPA requirements, including which projects may qualify for
categorical exclusions, and the preparation of an environmental review documents, please see
https://ceq.doe.gov/docs/get-involved/citizens-guide-to-nepa-2021.pdf
Questions about this determination maybe directed to DCJ.
2. VOCA Requirements
The grantee assures that the State and its subrecipients will comply with the conditions of the
Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34
U.S.C. 20103(a)(2) and (b)(1) and (2) (and the applicable program guidelines and
regulations), as required. Specifically, the State certifies that funds under this award will:
Page 3 of 4
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
2023 — Victims of Crime Act (VOCA) Crime Victim Assistance Special Conditions - 15POVC-23-GG-00390-ASSI
a) be awarded only to eligible victim assistance organizations, 34 U.S.C. 20103(a)(2);
b) not be used to supplant State and local public funds that would otherwise be available for
crime victim assistance, 34 U.S.C. 20103(a)(2), or for administering the state victim
assistance program, 34 U.S.C. 20110(h); and
c) be allocated in accordance with program guidelines or regulations implementing 34 U.S.C.
20103(a)(2)(A) and 34 U.S.C. 20103(a)(2)(B) to, at a minimum, assist victims in the
following categories: sexual assault, child abuse, domestic violence, and underserved victims
of violent crimes as identified by the State.
3. Discrimination Findings
The grantee assures that in the event that a Federal or State court or Federal or State
administrative agency makes a finding of discrimination after a due process hearing on the
ground of race, religion, national origin, sex, or disability against a recipient of victim
assistance formula funds under this award, the grantee will forward a copy of the findings to
the Division of Criminal Justice (DCJ).
Page 4 of 4
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
EXHIBIT D, STATEMENT OF WORK
Agency Information
Agency Name:
Project Title:
Weld County Sheriff's Office
Bilingual Advocate Unit
Source of Funding
• VOCA/General Funds S.T.O.P. VAWA SASP
Project Description Section
!Activities
Describe the project, staff and services you plan to provide with these grant funds.
The Weld County Victim Services Unit (VSU) is the only unit that provides victim services to all parts of unincorporated
Weld County. Weld County has a prominent Hispanic population, many of which either don't speak English, or speak English
as a second language in the home. This population makes it essential to have at least one bilingual victim advocate.
The Weld County Victim Services Unit partners with several organizations in and around Weld County which provide a
variety of services for victims of crime and others in need. These include Catholic Charities, A Woman's Place, Women in
Crisis, several homeless shelters in the region, the Weld County Food Bank, Servicios De La Raza (addressing the needs of
Latinos and other underserved and marginalized communities in Colorado), and many others. The Victim Services Unit
works hard to maintain these relationships to provide services for victims without incurring cost to victims or citizens of
Weld County.
The Weld County Victim Services Unit provides a wide variety of support services for the victims of crimes. Advocates serve
as an information resource and make referrals to public or private social service agencies for the victims of crimes.
Advocates provide direct services and assistance to victims of crimes within Weld County. Advocates exercise initiative and
independent judgment in applying laws, regulations, and policy, and in analyzing and resolving a variety of non -routine
p
roblems.
The bilingual advocate's primary duty is to ensure effective intervention for all clients, including those who are Spanish
speaking only or with limited English proficiency. This is accomplished through collaboration with systems -based agencies;
Greeley Police Department VSU and the 19th Judicial District Attorney's Office Victim Witness Unit as well as non-profit
agencies offering crime specific help; A Woman's Place (local domestic violence shelter), SAVA (sex assault intervention
and services), and Life Stories (local child advocacy center). The unit has had success throughout the years establishing
trust with those who have a difficult time negotiating the criminal just system due to cultural and language barriers.
In previous years, the Weld County Victim Services Unit provided services to eight municipalities. Due to population
growth and changes in funding, the Weld County VSU will only provide services to residents of unincorporated Weld County
beginning in January, 2023. However, to facilitate effective intervention for Spanish speaking clients throughout Weld
County, the bilingual advocate will continue to offer translation services to any of the municipalities previously served.
Page 1 of 4 Updated: May 2024
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
EXHIBIT D, STATEMENT OF WORK
Victim Services Project Data
Provide the number of victims (primary and secondary) to be served and the types of services to be
provided by Crime Victim Services (CVS) grant -funded personnel during the 12 -month project.
Crime
Types
O
Victims
Est.
#
% of
Victims
Type
of Crime
Est.
#
%
of
Type
of
Crime
Victims
Victims
Underserved
- Other
Violent
Crimes
Cont'd
Child
Abuse
4%
13
4%
Child
Physical
Abuse
or
Neglect
0
0%
Bullying
(Verbal,
Cyber
or
Physical)
0
0%
Child
Sexual
Abuse
1
0%
Burglary
0
0%
Child
Pornography
Domestic
and
Family
Violence
1 52%
183Domestic
52%
st
c
F a
mi
ly Violence
2
1
Hate
Gender/Sexual
Crime:
Racial/Religious/
Orientation
/Other
0 4
0%
Human
Trafficking:
Labor
Sexual
Assault
18%
57
16%
Child
Sexual
Assault
0
0/
Human
Trafficking:
Sex
6
2%
Adult
Sexual
Assault
1
0%
Kidnapping
(noncustodial)
0
0%
Kidnapping
(custodial)
Underserved
26%
0
0%Mass
international)
Violence
(domestic/
Underserved
-
Violent
Crimes
14%
30
9%
Adult
Aggravated
g�
Physical
and
Assault
Simple
P
Assault
(includes
)
5
1%
°�
Other
Vehicular
Victimization
0
°
0/
Adults
as
Children
Sexually
Abused
/Assaulted
34
10%
Stalking/Harassment/Menacing
8
2%
DUI/DWI
Incidents
0
0%
Teen
Dating
Victimization
3
1%
Elder
Abuse
or
Neglect
0
0%
Terrorism
(domestic/international)
1
0%
Robbery
0
0%
Other
(Explain)
7
2%
Survivors
of
Homicide
Victims
Other,
Nonviolent
crimes
0%
Underserved
-
Other
Violent
Crimes
12%
1
0%
Identity
Crime
Theft/Fraud/Financial
0
0%
Arson
0
0`,o
Other
(Explain)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE GRANT PERIOD =
352
Page 2 of 4
Updated: May 2024
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
EXHIBIT D, STATEMENT OF WORK
Types of Services
Type of Service
Information Et Referral
x
x
x
x
x
Information about the criminal justice
process
Information about victim rights, how to
obtain notifications, etc.
Referral to other victim service programs
Referral to other services, supports Et
resources
Assistance with victim compensation
Personal Advocacy/Accompaniment
x
x
x
x
x
x
x
x
Victim advocacy/accompaniment to
emergency medical care
Victim advocacy/accompaniment to medical
forensic exam
Law enforcement interview advocacy/
accompaniment
Individual advocacy
Performance of medical or nonmedical
forensic exam or interview, or medical
evidence collection
Immigration assistance ('J
Intervention with employer, creditor,
landlord, or academic institution
Child or dependent care assistance
Transportation assistance
Interpreter services
Emotional Support or Safety Services
x
x
X
Crisis intervention (in -person, includes safety
planning)
Hotline/crisis line counseling
On -scene crisis response
Type of Service (Continued)
Other therapy
Individual counseling
Support groups (facilitated or peer)
Emergency financial assistance
Shelter/Housing Services
Emergency shelter or safe house
Transitional housing
Relocation assistance
Criminal/Civil Justice System Assistance
x
x
x
Notification of criminal justice events
Victim impact statement assistance
Assistance with restitution
Civil legal assistance in obtaining protection
or restraining order
Civil legal assistance with family law issues
Other emergency justice -related assistance
Immigration assistance
Prosecution interview advocacy/
accompaniment
Law enforcement interview advocacy/
accompaniment
Criminal justice advocacy/accompaniment
Other legal advice and/or counsel
Page 3 of 4
Updated: May 2024
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
EXHIBIT D, STATEMENT OF WORK
Goals and Objectives
Number of Goats Needed (choose one): n 1
2
3 ANA
Goat
1
To
impacted
increase
by
knowledge
inequity.
with
regard
to
providing
culturally
responsive
victim
services
to communities
Number
Objective
Position
Title
Responsible
Time
Frame
1
All
least
regard
session
paid
one
and
to
at
training
diversity,equity,
COVA
volunteer
Conference)
per
staff
calendar
shall
and
year
attend
inclusion
with
at
(
e. g
Bilingual
Victim
Advocate
1/1/24
- 12/31/24
Add Objective
IDelete Objective
Demonstrated Impact
n this section, tell us:
1. What you hope to accomplish with your grant funded project
2. How you'll measure your progress in meeting your goats
3. How your measurements wilt be used to adapt your funded project's design and delivery
This special sub -unit within the Weld county Victim Services Unit will consist of one full time bi-lingual service
provider who will be primarily be responsible for developing and implementing intentional efforts and protocol
to ensure the best services possible for clients who primarily speak Spanish. The bi-lingual advocate will
ensure that other advocates are provided training with regard to providing culturally responsive victim services
to communities impacted by inequity at least annually to ensure that victims who do not speak English, or
speak English as a second language continue to receive at least as good, if not better service than their native
English speaking counterparts. The sergeant overseeing the unit will be responsible for ensuring that these
trainings occur at least annually, but the unit will strive to provide training a multiple monthly volunteer
meetings throughout the year.
Page 4 of 4 Updated: May 2024
Docusign Envelope ID: 087730B5-C613-4OO7-A06F-62A103EEEC62
EXHIBIT E, BUDGET
Grantee Information
Agency Name:
Project Title:
Weld County Sheriff's Office
Bilingual Advocate Unit
Match Required? (OVP Use Only)
Yes
Total
12 -Month
Budget
Personnel
Budget
For each
per week
position
this
position
being requested
works
for
the
list:
agency
the
position
(cannot
title,
exceed
name
40
of
hours
the
employee
per
week).
(if
This
available),
includes
and
hours
total
paid
#
by
of
your
hours
agency
include
from
the
all
activities
sources
the
of
funded
funding,
position
not
only
will
CVS
grant funds
provide as related
being
to
requested.
the
grant
-funded
Narratives
about
project.
Include
positions
what
should
comprises
the
fringe
per
position
(e.g.
Fringe
is
comprised
of
health,
vision,
dental
insurance, retirement
contribution,
payroll
fees,
FICA,
unemployment
insurance,
and
payroll
taxes).
Position
1
Position
Title:
Bilingual
Victim
Advocate
Employee
Name:
Lorena
Saldivar
Total
#
for
hours
the
agency
�
per
y:
week
position
40
hrs
works
)
40
Annual
(12
Months)
Budget
%
to
be
Grant
paid
by
the
Total
by
the
amount
Grant
(12
to
be
months)
paid
Salary:
$67,309.00
60.00%
$40,385.40
Fringe/Benefits:
$37,603.00
58.00%
$21,809.74
Additional
position
funding
for
The
will
and
existing
be
41%
funded
from
1
FTE
59%
Weld
position
through
County
(salary
VOCA
General
grant
and
fund.
fringe)
funds
$62,195.14
Narrative
Et
The
of
documented.
VRA
Bilingual
crimes
The
and
Advocate,
ensuring
Bilingual
fluent
VRA
Advocate
in
notifications
Spanish
collaborates
and
and
English,
other
with
will
required
community
provide
actions
partners
services
are
and
to
taken
victims
and
Calculation:
enhances
Medicare,
2024
actual
service
Life,
salary
Disability
delivery.
plus
Fringe
and
a
health
step
benefits
increase
insurance
are compromised
coverage.
of 3%
in
2025.
The
of
retirement,
salary
is
FICA,
based
on
Add another personnel position Delete last personnel position
Page 1 of 5
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
EXHIBIT E, BUDGET
Total Personnel Budgeted:
$62,196.00
Supplies Et Operating Budget (use whole numbers)
All supplies and operating requests must be specific, itemized costs related to the requested project and cost less
than $10,000 per item. List items by major type (e.g., office supplies, computer software, registration fees for
training/conferences, rent, phone, etc.). In the Narrative, explain and -justify the need for the project -related
supply and operating expense. Demonstrate how the cost was determined and show the basis for the calculation.
General, non -project related expenses can be supported by indirect funds.
List Supplies Et Operating Expense
Total to be Paid by the
Grant for 12 Months
Narrative Et
Calculation:
Add another supply item
Delete last supply item
Total Supplies & Operating Budgeted:
Travel Budget
Travel expenses should be itemized by purpose (e.g., mileage to attend training sessions, mileage to transport
clients, travel costs to attend conferences, etc.) with mileage, lodging and per diem on separate lines. In the
narrative, explain and justify the travel costs and its relationship to the project. Calculations for requests should
be shown, including agency mileage, per diem, and actual/estimated hotel rates. Tuition and registration fee
requests should be listed as supplies Et operating expenses, not travel expenses.
List Itemized Travel Expense (Transportation, Per Diem, etc.)
Narrative Et
Calculation:
Total to be Paid by the
Grant for 12 Months
Add another travel line item
Delete last travel line item
Total Travel Budgeted:
Page 2 of 5
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
EXHIBIT E, BUDGET
Equipment Budget
Equipment is defined as a durable, single item costing $10,000 or more with a useful life of over one year. In the
narrative, explain and justify how the listed equipment is essential to the funded project/services as allowable.
Demonstrate how the cost is determined and show the basis for the calculation.
illow
List Itemized Equipment Cost (durable, single item $10,000 and over)
Total to be Paid by the
Grant for 12 Months
Narrative Et
Calculation:
Add another equipment line item
Delete last equipment tine item
Total Equipment Budgeted:
Consultants/Contracts Budget
List consultants or independent contractors who will provide services under the proposed grant. Generally, a
consultant or an independent contractor is an outside professional who offers his/her/their contracted services to
the public at large, who controls his/her/their own work, does not require training, pays his/her/their own taxes,
and has his/her/their own liability and worker's compensation insurance. In the narrative, explain and justify the
need for these services and show calculations (estimated number of hours x hourly rate). Rates for professional
services should not exceed $81.25 per hour (this rate is set by Federal regulations) or $650 per eight -hour day. If a
higher rate is requested, justification for the rate must be provided in the narrative.
Sim
List Consultants/Contracts Expense
Narrative Et
Calculation:
Hourly Rate of Pay
Total to be Paid by the
Grant for 12 Months
Add another consultant/contracts line
Delete last consultant/contracts tine
Total Consultants/Contracts Budgeted:
Page 3 of 5
Docusign Envelope ID: 08773085-O613-4DC7-A06F-62A103EEEC62
EXHIBIT E, BUDGET
Indirect Budget:
Indirect costs are costs of an organization that are not readily assignable to a particular project, but are necessary
to the operation of the organization and the performance of the project. Agencies that have an approved Federal
Indirect Cost Rate can use their rate; agencies that have never had a federally approved indirect cost rate, may
request up to the De Minimis Rate (15% of the Modified Total Direct Cost). If you do not have a federally
negotiated indirect rate, OVP has developed an Indirect Cost Calculator Tool (Excel) to assist you with calculating
your 15% de minimis rate.
Indirect Cost
Rate
Show Indirect Cost Rate Calculation Below
Total Indirect to be Paid by the
Grant for 12 Months
Total Indirect Budgeted:
Page 4 of 5
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
EXHIBIT E, BUDGET
Budget
Categories
Funding
Budget
Cash
Match
In
Match
-Kind
Category
Totals
Personnel
$62,196.00
\\\\\\
\\\\
$62,196.00
Supplies
Operating
and
X
\\\\�
N\\
Travel
\\\\\\
\\\
Equipment
\\\\\\
\\ \\
\\\;
Consultants/Contracts
\\\\�
\\\\\�
Indirect
Costs
\
\\\�\\\'
Totals
$62,196.00
\\\\\\\
-\\\ \
$62,196.00
Total
CVS Funds:
$62,196.00
Page 5 of 5
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
2022 FEDERAL REQUIREMENTS
1. Applicability 3
2. Recipient 3
3. Ensuring Compliance of Subgrantees (subrecipients) 3
4. General Conditions 3
A. Requirements of the award; incorporation by reference; remedies for non-compliance or for materially false
statements 3
B. Applicability of Part 200 Uniform Requirements 4
C. Compliance with DOJ Grants Financial Guide 5
D. Reclassification of various statutory provisions to a new Title 34 of the United States Code 5
E. Requirements related to "de minimis" indirect cost rate 5
F. Requirement to report potentially duplicative funding 5
G. Requirements related to System for Award Management and Universal Identifier Requirements/Unique
Entity Identifiers 5
H. Employment eligibility verification for hiring under the award 6
I. Requirement to report actual or imminent breach of personally identifiable information (PII) 7
J. All subawards ("subgrants") and contracts must have DCJ authorization 8
K. Specific post -award approval required to use a noncompetitive approach in any procurement contract 8
L. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and DOJ or DCJ authority to terminate award) 8
M. Determination of suitability to interact with participating minors 8
N. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings,
trainings, and other events 9
O. Requirement for data on performance and effectiveness under the award 9
P. Training Guiding Principles 9
Q. Effect of failure to address audit issues 9
R. Potential imposition of additional requirements 9
S. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 10
T. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 10
U. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 10
V. Restrictions on "lobbying" and policy development 10
W. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2021) 11
X. Reporting potential fraud, waste, and abuse, and similar misconduct 11
Y. Restrictions and certifications regarding non -disclosure agreements and related matters 12
Z. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) 13
AA. Encouragement of policies to ban text messaging while driving 13
BB. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency 13
CC. Right to examine documents 14
DD. Maintaining contact information 14
Page 1 of 24 10/31/2022
Damage Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
EE. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal,
and administrative proceedings to SAM and FAPIIS 14
FF. Cooperating with OJP Monitoring 14
GG. Required monitoring of subawards 15
HH. Legal Notices — OJP Grants only Error! Bookmark not defined.
II. Legal Notices — OVW Grants Only Error! Bookmark not defined.
JJ. Safe policing and law enforcement subrecipients - NEW 2021 15
5. Financial Requirements 17
A. Non -supplantation 17
B. Misuse of award funds 17
C. Limitation on use of funds to approved activities 17
D. Consultant compensation rates 17
E. Limit on use of grant funds for grantees' employees' salaries 17
6. Civil rights requirements associated with DOJ awards 18
A. Civil rights laws and nondiscrimination provisions 18
B. Civil rights compliance: Access to services and benefits by individuals with limited English proficiency 19
C. Certification 20
7. Recipients of OVW grant dollars ONLY 22
A. Availability of general terms and conditions on OVW website 22
B. Compliance with statutory and regulatory requirements 22
C. VAWA 2013 nondiscrimination condition 22
D. Confidentiality and information sharing 22
E. Activities that compromise victim safety and recovery and undermine offender accountability 22
F. Policy for response to workplace -related incidents of sexual misconduct, domestic violence, and dating
violence 23
G. Termination or suspension for cause 23
H. Compliance with solicitation requirements 23
I. Subrecipient program income 23
J. Subrecipient product monitoring 24
Page 2 of 24 10/31/2022
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
1. APPLICABILITY
The Division of Criminal Justice (DCJ) issues federal grants from two Department of Justice
(DOJ) offices: the Office of Justice Programs (OW) and the Office on Violence Against Women
(OVW). All awards conditions set out below apply to both OJP and OVW funded grants, with
the exception of the conditions labelled as: "Recipients of OVW grant dollars only" which only
apply to OVW funded awards.
References to the DOJ apply to both OJP and OVW funded grants.
Individual awards will also include special conditions. Those additional conditions may relate to
the particular statute, program, or solicitation under which the award is made; to the substance of
the funded application; to the subrecipient's performance under other federal awards; to the
subrecipient's legal status (e.g., as a for-profit entity); or to other pertinent considerations.
2. RECIPIENT
For the purposes of this document, the term "recipient" refers to the Legal Entity Name listed on
the Division of Criminal Justice (DCJ) Grant Award Document issued to a grantee receiving
federal grants funds from DCJ. The term Recipient and Grantee are used interchangeable within
this Exhibit.
3. ENSURING COMPLIANCE OF SUBGRANTEES (SUBRECIPIENTS)
Grantee is responsible for notifying any subgrantee (subrecipient), issued under this grant, of all
provisions herein. Grantee is responsible for monitoring any subgrantee (subrecipient) for
compliance all the provisions herein.
4. GENERAL CONDITIONS
A. Requirements of the award; remedies for non-compliance or for materially false
statements
The conditions of this award are material requirements of the award. Compliance with any
certifications or assurances submitted by or on behalf of the recipient that relate to conduct
during the period of performance also is a material requirement of this award.
OJP Awards Only: Limited Exceptions. In certain special circumstances, the
U.S. Department of Justice ("DOJ") may determine that it will not enforce, or
enforce only in part, one or more requirements otherwise applicable to the award.
Any such exceptions regarding enforcement, including any such exceptions made
during the period of performance, are (or will be during the period of
performance) set out through the Office of Justice Programs ("OJP") webpage
entitled "Legal Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by
reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient
official accepts all material requirements of the award, and specifically adopts, as if
personally executed by the authorized recipient official, all assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Page 3 of 24 10/31/2022
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
Failure to comply with any one or more of these award requirements -- whether a condition
set out in full below, a condition incorporated by reference below, or a certification or
assurance related to conduct during the award period -- may result in the Division of
Criminal Justice (DCJ), Office of Justice Programs ("OJP") or Office on Violence Against
Women ("OVW") taking appropriate action with respect to the recipient and the award.
Among other things, the Department of Justice "DOJ" may withhold award funds, disallow
costs, or suspend or terminate the award. DOJ, including OJP, and DCJ also may take
other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to
this award (or concealment or omission of a material fact) may be the subject of criminal
prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),
and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable
by its terms, that provision shall first be applied with a limited construction so as to give it
the maximum effect permitted by law. Should it be held, instead, that the provision is
utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
B. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2
C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the
"Part 200 Uniform Requirements") apply to this FY 2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If
this FY 2022 award supplements funds previously awarded by OJP under the same award
number (e.g., funds awarded during or before December 2014), the Part 200 Uniform
Requirements apply with respect to all funds under that award number (regardless of the
award date, and regardless of whether derived from the initial award or a supplemental
award) that are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate
to OJP awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any
subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from
the date of submission of the final expenditure report (SF 425), unless a different retention
period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any
tier) must provide access, include performance measurement information, in addition to the
financial records, supporting documents, statistical records, and other pertinent records
indicated at 2 C.F.R. 200.334.
In the event that an award -related question arises from documents or other materials
prepared or distributed by OJP that may appear to conflict with, or differ in some way
from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact DCJ
promptly for clarification.
Page 4 of 24 10/31/2022
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
C. Compliance with DOJ Grants Financial Guide
The recipient agrees to comply with the current edition of the DOJ Grants Financial Guide
as posted on the OVW website, including any updated version that may be posted during
the period of performance. References to the DOJ Grants Financial Guide are to the DOJ
Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial
Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated
version that may be posted during the period of performance.
D. Reclassification of various statutory provisions to a new Title 34 of the United
States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the
U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34,
entitled "Crime Control and Law Enforcement." The reclassification encompassed a
number of statutory provisions pertinent to DOJ awards (that is, DOJ grants and
cooperative agreements), including many provisions previously codified in Title 42 of the
U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory
provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a
reference to that statutory provision as reclassified to Title 34. This rule of construction
specifically includes references set out in award conditions, references set out in material
incorporated by reference through award conditions, and references set out in other award
requirements.
E. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable
law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that
elects to use the "de minimis" indirect cost rate must comply with all associated
requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied
only to modified total direct costs (MTDC) as defined by the Part 200 Uniform
Requirements
F. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient
receives any other award of federal funds during the period of performance for this award,
the recipient promptly must determine whether funds from any of those other federal
awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must
promptly notify DCJ in writing of the potential duplication, and, if so requested by DCJ,
must seek a budget -modification and change -of -project to eliminate any inappropriate
duplication of funding.
G. Requirements related to System for Award Management and Universal Identifier
Requirements/Unique Entity Identifiers
The recipient must comply with applicable requirements regarding the System for Award
Management (SAM), currently accessible at https://www.sam.gov/SAM/. This includes
Page 5 of 24 10/31/2022
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
applicable requirements regarding registration with SAM, as well as maintaining the
currency of information in SAM.
DCJ must comply with applicable restrictions on subawards Grantees, including
restrictions on subawards to entities that do not acquire and provide (to the recipient) the
unique entity identifier required for SAM registration.
The details of DCJ's obligations related to SAM and to unique entity identifiers are posted
on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition:
System for Award Management (SAM) and Universal Identifier Requirements), and are
incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a
natural person (i.e., unrelated to any business or non-profit organization that he or she may
own or operate in his or her name).
H. Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must —
a. Ensure that, as part of the hiring process for any position within the United States
that is or will be funded (in whole or in part) with award funds, the recipient (or
any subrecipient) properly verifies the employment eligibility of the individual who
is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
b. Notify all persons associated with the recipient (or any subrecipient) who are or
will be involved in activities under this award of both —
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking,
make it unlawful, in the United States, to hire (or recruit for employment) certain
aliens.
c. Provide training (to the extent necessary) to those persons required by this
condition to be notified of the award requirement for employment eligibility
verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
d. As part of the recordkeeping for the award (including pursuant to the Part 200
Uniform Requirements), maintain records of all employment eligibility
verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent
notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient
compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program,
award funds may be obligated for the reasonable, necessary, and allocable costs (if
any) of actions designed to ensure compliance with this condition.
Page 6 of 24 10/31/2022
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
4. Rules of construction
a. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities
under this award" specifically includes (without limitation) any and all recipient (or
any subrecipient) officials or other staff who are or will be involved in the hiring
process with respect to a position that is or will be funded (in whole or in part) with
award funds.
b. Employment eligibility confirmation with E -Verify
For purposes of satisfying the requirement of this condition regarding verification
of employment eligibility, the recipient (or any subrecipient) may choose to
participate in, and use, E -Verify (www.e-verify.gov), provided an appropriate
person authorized to act on behalf of the recipient (or subrecipient) uses E -Verify
(and follows the proper E -Verify procedures, including in the event of a "Tentative
Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility
for each hiring for a position in the United States that is or will be funded (in whole
or in part) with award funds.
c. "United States" specifically includes the District of Columbia, Puerto Rico, Guam,
the Virgin Islands of the United States, and the Commonwealth of the Northern
Mariana Islands.
d. Nothing in this condition shall be understood to authorize or require any recipient,
any subrecipient at any tier, or any person or other entity, to violate any federal law,
including any applicable civil rights or nondiscrimination law.
e. Nothing in this condition, including in paragraph 4.b., shall be understood to
relieve any recipient, any subrecipient at any tier, or any person or other entity, of
any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E -Verify should be directed to DHS. For more information about E -Verify
visit the E -Verify website (https://www.e-verify.gov/) or email E -Verify at E-
Verify@dhs.gov. E -Verify employer agents can email E -Verify at E-
VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to DCJ, before
award acceptance.
I. Requirement to report actual or imminent breach of personally identifiable
information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to
respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a
subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates,
discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.79) within
the scope of an DOJ grant -funded program or activity, or (2) uses or operates a "Federal
information system" (OMB Circular A-130). The recipient's breach procedures must
include a requirement to report actual or imminent breach of PII to an DOJ Program
Manager no later than 24 hours after an occurrence of an actual breach, or the detection of
an imminent breach.
Page 7 of 24 10/31/2022
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
J. All subawards ("subgrants") and contracts must have DCJ authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must receive approval from
DCJ prior to issuing a subaward or a procurement contract under this award.
K. Specific post -award approval required to use a noncompetitive approach in any
procurement contract
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements to obtain specific advance approval to use a noncompetitive
approach in any procurement contract. This condition applies to agreements that -- for
purposes of federal grants administrative requirements — OJP or OVW considers a
procurement "contract" (and therefore does not consider a subaward).
L. Requirements pertaining to prohibited conduct related to trafficking in persons
(including reporting requirements and DOJ or DCJ authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements (including requirements to report allegations) pertaining to
prohibited conduct related to the trafficking of persons, whether on the part of recipients,
subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as
"employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking
in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm and the OVW web site
at https://www.justice.gov/ovw/award-conditions (Award condition: Prohibited conduct by
recipients and subrecipients related to trafficking in persons (including reporting
requirements and DOJ authority to terminate award)), and are incorporated by reference
here.
M. Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the
award (as approved by DOJ) (or in the application for any subaward at any tier), the DOJ
funding announcement (solicitation), or an associated federal statute -- that a purpose of
some or all of the activities to be carried out under the award (whether by the recipient, or
a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability
before certain individuals may interact with participating minors. This requirement applies
regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm and OVW web site at
https://www.justice.gov/ovw/award-conditions (Award condition: Determination of
suitability required, in advance, for certain individuals who may interact with participating
minors), and are incorporated by reference here.
Page 8 of 24 10/31/2022
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
N. Compliance with applicable rules regarding approval, planning, and reporting of
conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable laws, regulations, policies, and official DOJ guidance (including specific cost
limits, prior approval and reporting requirements, where applicable) governing the use of
federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of
attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this
award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward
Requirements" in the "DOJ Grants Financial Guide").
Recipients of OVW grant dollars only: Additional information on the pertinent to this
award appears on the OVW website at https://www.justice.gov/ovw/conference-planning.
O. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and
effectiveness of work under this award. The data must be provided to DCJ and/or DOJ in
the manner (including within the timeframes) specified by DCJ in the program solicitation
or other applicable written guidance. Data collection supports compliance with the
Government Performance and Results Act (GPRA) and the GPRA Modernization Act of
2010, and other applicable laws.
P. Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at
any tier -- develops or delivers with DOJ award funds must adhere to the OJP Training
Guiding Principles for Grantees and Subgrantees, available at
https://oip.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm , or the
OVW Training Guiding Principles for Grantees and Subgrantees, available at
https://www. j ustice. gov/ovw/resources-and-faqs-grantees#Discretionary.
Q. Effect of failure to address audit issues
The recipient understands and agrees that the DCJ or the DOJ awarding agency (OJP or
OVW, as appropriate) may withhold award funds, or may impose other related
requirements, if (as determined by the DCJ or DOJ awarding agency) the recipient does
not satisfactorily and promptly address outstanding issues from audits required by the Part
200 Uniform Requirements (or by the terms of this award), or other outstanding issues that
arise in connection with audits, investigations, or reviews of DOJ awards.
R. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by
the DCJ during the period of performance for this award, if the recipient is designated as
"high -risk" for purposes of the DCJ high -risk grantee list.
Page 9 of 24
10/31/2022
Docusign Envelope ID: 08773085-O613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
S. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination
- 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28 C.F.R. Part 42, specifically including any applicable
requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment
opportunity program.
T. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination
- 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the
basis of sex in certain "education programs."
U. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination
- 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time),
specifically including any applicable requirements regarding written notice to program
beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms
of discrimination on the basis of religion, a religious belief, a refusal to hold a religious
belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets
out rules and requirements that pertain to recipient and subrecipient ("subgrantee")
organizations that engage in or conduct explicitly religious activities, as well as rules and
requirements that pertain to recipients and subrecipients that are faith -based or religious
organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations
(currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to
Title 28 -Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data.
V. Restrictions on "lobbying" and policy development
In general, as a matter of federal law, federal funds awarded by DOJ may not be used by
the grantee, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to
support or oppose the enactment, repeal, modification, or adoption of any law, regulation,
or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an
applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Recipients of OVW grant dollars only:
The recipient, or any subrecipient ("subgrantee") may, however, use federal funds to
collaborate with and provide information to federal, state, local, tribal and territorial
public officials and agencies to develop and implement policies and develop and
promote state, local, or tribal legislation or model codes designed to reduce or
eliminate domestic violence, dating violence, sexual assault, and stalking (as those
terms are defined in 34 U.S.C. § 12291(a)) when such collaboration and provision of
Page 10 of 24 10/31/2022
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
information is consistent with the activities otherwise authorized under this grant
program.
Another federal law generally prohibits federal funds awarded by DOJ from being used by
the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official or
employee of any of them) with respect to the awarding of a federal grant or cooperative
agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as
renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain
exceptions to this law apply, including an exception that applies to Indian tribes and tribal
organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to
contact DCJ for guidance, and may not proceed without the express prior written approval
of DCJ and the DOJ awarding agency (OJP or OVW, as appropriate).
W. Compliance with general appropriations -law restrictions on the use of federal
funds (FY 2022)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all
applicable restrictions on the use of federal funds set out in federal appropriations statutes.
Pertinent restrictions, including from various "general provisions" in the Consolidated
Appropriations Act, 2022, are set out at
https://ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm,
https://www.justice.gov/ovw/award-conditions, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a
subrecipient) would or might fall within the scope of an appropriations -law restriction, the
recipient is to contact DCJ for guidance, and may not proceed without the express prior
written approval of DCJ.
X. Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office
of the Inspector General (GIG) any credible evidence that a principal, employee, agent,
subrecipient, contractor, subcontractor, or other person has, in connection with funds under
this award -- (1) submitted a claim that violates the False Claims Act; or (2) committed a
criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity,
or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award
should be reported to the OIG by --(1) online submission accessible via the OIG webpage
at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2)
mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW,
Page 11 of 24 10/31/2022
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations
Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at
http://www.usdoj.gov/oig.
Y. Restrictions and certifications regarding non -disclosure agreements and related
matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a
procurement contract or subcontract with any funds under this award, may require any
employee or contractor to sign an internal confidentiality agreement or statement that
prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this
award, to contravene requirements applicable to Standard Form 312 (which relates to
classified information), Form 4414 (which relates to sensitive compartmented
information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient —
a. represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit or
otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees
or contractors to execute agreements or statements that prohibit or otherwise
restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as
described above, it will immediately stop any further obligations of award funds,
will provide prompt written notification to the federal agency making this award,
and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"),
procurement contracts, or both --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes
may or will receive award funds (whether through a subaward ("subgrant"),
procurement contract, or subcontract under a procurement contract) either requires
or has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to
Page 12 of 24 10/31/2022
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse
as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to
support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or
subcontractor entity that receives funds under this award is or has been requiring
its employees or contractors to execute agreements or statements that prohibit or
otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or
abuse as described above, it will immediately stop any further obligations of award
funds to or by that entity, will provide prompt written notification to the federal
agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
Z. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all
applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit,
under specified circumstances, discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial
and specific danger to public health or safety, or a violation of law, rule, or regulation
related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native
language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this
award, the grantee is to contact the DCJ for guidance.
AA. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging
While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and
subrecipients ("subgrantees") to adopt and enforce policies banning employees from text
messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and
other outreach to decrease crashes caused by distracted drivers.
BB. Requirement to disclose whether recipient is designated "high risk" by a federal
grant -making agency
If the recipient is designated "high risk" by a federal grant -making agency, currently or at
any time during the course of the period of performance under this award, the recipient
must disclose that fact and certain related information to DCJ. For purposes of this
disclosure, high risk includes any status under which a federal awarding agency provides
additional oversight due to the recipient's past performance, or other programmatic or
financial concerns with the recipient. The recipient's disclosure must include the following:
1. The federal awarding agency that currently designates the recipient high risk, 2. The
date the recipient was designated high risk, 3. The high -risk point of contact at that federal
Page 13 of 24 10/31/2022
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
awarding agency (name, phone number, and email address), and 4. The reasons for the
high -risk status, as set out by the federal awarding agency
CC. Right to examine documents
The grantee, and any subrecipient ("subgrantee") at any tier, must authorize the DCJ or
DOJ awarding agency (OJP or OVW, as appropriate) and/or the Office of the Chief
Financial Officer (OCFO), and its representatives, access to and the right to examine all
records, books, paper, or documents related to this grant.
DD. Maintaining contact information
The grantee acknowledges that it is responsible for maintaining updated contact
information in the Grants Management System (GMS). To update information in GMS for
either the point of contact and/or the authorized representative, the grantee must submit a
Change in Project Officials (DCJ Form 4-B).
EE. Recipient integrity and performance matters: Requirement to report information
on certain civil, criminal, and administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of
information on civil, criminal, and administrative proceedings connected with (or
connected to the performance of) either this DOJ award or any other grant, cooperative
agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of DOJ awards are required to report information about such
proceedings, through the federal System for Award Management (known as "SAM"), to
the designated federal integrity and performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of
information on certain civil, criminal, and administrative proceedings to the federal
designated integrity and performance system (currently, "FAPIIS") within SAM are posted
on the OJP web site at https://ojp.gov/funding/FAPIIS.htm and OVW web site at:
https://www.justice.gov/ovw/ award -conditions (Award Condition: Recipient Integrity and
Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
FF. Cooperating with DOJ Monitoring
The recipient agrees to cooperate with DCJ and DOJ monitoring of this award pursuant to
DCJ and DOJ's guidelines, protocols, and procedures, and to cooperate with DCJ and DOJ
(including the grant manager for this award and the Office of Chief Financial Officer
(OCFO)) requests related to such monitoring, including requests related to desk reviews
and/or site visits. The recipient agrees to provide to DCJ and DOJ all documentation
necessary for DCJ and/or DOJ to complete its monitoring tasks, including documentation
related to any subawards made under this award. Further, the recipient agrees to abide by
reasonable deadlines set by DCJ and/or DOJ for providing the requested documents.
Failure to cooperate with DCJ and/or DOJ's monitoring activities may result in actions that
affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit
review; designation of the recipient as a DOJ High Risk grantee; or termination of an
award(s).
Page 14 of 24 10/31/2022
Docusign Envelope ID: 08773085-C613-40C7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
GG. Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable
statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must
include the applicable conditions of this award in any subaward. Among other things, the
recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of award funds by subrecipients. The recipient
agrees to submit, upon request, documentation of its policies and procedures for
monitoring of subawards under this award.
HH. Safe policing and law enforcement subrecipients
If this award is a discretionary award, the recipient agrees that it will not make any
subawards to State, local, college, or university law enforcement agencies unless such
agencies have been certified by an approved independent credentialing body or have
started the certification process. To become certified, law enforcement agencies must meet
two mandatory conditions: (1) the agency's use of force policies adhere to all applicable
federal, state, and local laws; and (2) the agency's use of force policies prohibit chokeholds
except in situations where use of deadly force is allowed by law. For detailed information
on this certification requirement, see https://cops.usdoj.gov/SafePolicingEO.
II. OJP Grants Only - Subawards and Procurement Contracts under OJP Awards
The Office of Justice Programs (OW) has developed the following guidance documents to
help clarify the differences between subawards and procurement contracts under an OJP
award and outline the compliance and reporting requirements for each.
Subawards under OJP Awards and Procurement Contracts under Awards: A Toolkit for
OJP Recipients. PDF Size: 221.25 KB
Checklist to Determine Subrecipient or Contractor Classification. PDF Size: 128.16 KB
Sole Source Justification Fact Sheet and Sole Source Review Checklist. PDF Size: 382.40
KB
Please contact your grant manager if you have any questions regarding subawards and
procurement contracts under this award.
This detailed guidance is designed to help grantees better understand how OJP will
categorize an agreement by an OJP award recipient with an outside entity for purposes of
the federal grants administrative requirements. It is important that each OJP grantee have a
full understanding which (if any) of its actions (for purposes of OJP and other federal
grants administrative requirements) are "subawards", and which are "procurement
contracts under an award." The substance of the relationship should be given greater
consideration than the form of agreement between the recipient and the outside
entity.
Whether an action — for federal grants administrative purposes — is a subaward or
procurement contract is a critical distinction as significantly different rules apply to
subawards and procurement contracts. If a grantee enters into an agreement that is a
subaward of an OJP award, specific rules apply — many of which are set by federal statutes
and DOJ regulations; others by award conditions. These rules place particular
responsibilities on an OJP recipient for any subawards the OJP recipient may make. The
Page 15 of 24 10/31/2022
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
rules determine much of what the written subaward agreement itself must require or
provide. The rules also determine much of what an OJP recipient must do both before and
after it makes a subaward. If a grantee enters into an agreement that is a procurement
contract under an OJP award, a substantially different set of federal rules applies.
For grant recipients with subawards, key compliance requirements include the following:
Having specific federal authorization prior to entering into any subaward under the
award.
Requiring subawardee compliance with 2 C.F.R. Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Requiring progress and financial reporting.
Collection of performance data from the subawardee
Monitoring subawardees
Reporting subawards (over $30,000) as required by the Federal Funding
Accountability and Transparency Act (FFATA).
Post -Award Requests for Subaward Authorization
For grantees with procurement contracts, key compliance requirements include the
following:
The grantee must comply with the Procurement Standards of 2 C.F.R. Part 200 and
provide for full and open competition.
A procurement contract must include all applicable contract provisions set out in
Appendix II of 2 C.F.R. Part 200.
All noncompetitive (sole source) procurements must comply with the requirements
outlined in 2 C.F.R. 200.
Sole source procurements that do not exceed the Simplified Acquisition
Threshold (currently $250,000) must have written justification for the
noncompetitive procurement action maintained in the procurement file. If a
procurement file does not have the documentation that meets the criteria
outlined in 2 C.F.R. 200, the procurement expenditures may not be
allowable.
All Sole source procurement must be approved by DCJ.
JJ. Authorized Official
The grantee understands that, in accepting this award, the Authorized Representative
declares and certifies, among other things, that he or she possesses the requisite legal
authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or
adopts) all material requirements that relate to conduct throughout the period of
performance under this award. The recipient further understands, and agrees, that it will
not assign anyone to the role of Authorized Representative during the period of
Page 16 of 24
10/31 /2022
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
performance under the award without first ensuring that the individual has the requisite
legal authority.
5. FINANCIAL REQUIREMENTS
A. Non -supplantation
The recipient agrees that grant funds will be used to supplement, not supplant, non-federal
funds that would otherwise be available for the activities under this grant.
Supplanting arises when a Recipient reduces non-federal funds for an activity specifically
because federal funds are available (or are expected to be available) to fund that same
activity. Federal funds must be used to supplement existing State or local funds for
program activities, and may not replace (that is, may not "supplant") State or local funds
that have been appropriated or allocated for the same purpose. Additionally, federal
funding may not replace State or local funding that is required by law.
When supplanting is prohibited, potential supplanting will be the subject of DCJ
monitoring and audit. Should a question of supplanting arise, the grantee will be required
to substantiate that any reduction in non-federal resources occurred for reasons other than
the receipt or expected receipt of federal funds.
B. Misuse of award funds
The recipient understands and agrees that misuse of award funds may result in a range of
penalties, including suspension of current and future funds, suspension or debarment from
federal grants, recoupment of monies provided under an award, and civil and/or criminal
penalties.
C. Limitation on use of funds to approved activities
The recipient agrees that grant funds will be used only for the purposes described in this
award. The grantee must not undertake any work or activities that are not described in this
award, and must not use staff, equipment, or other goods or services paid for with grant
funds for such work or activities, without prior written approval from DCJ.
D. Consultant compensation rates
The recipient acknowledges that consultants paid with award funds generally may not be
paid at a rate in excess of $81.25 per hour, not to exceed $650 per day. To exceed this
specified maximum rate, recipients must submit to DCJ a detailed justification and have
such justification approved by DCJ, prior to obligation or expenditure of such funds.
Issuance of this award or approval of the award budget alone does not indicate approval of
any consultant rate in excess of $81.25 per hour, not to exceed $650 per day. Although
prior approval is not required for consultant rates below this specified maximum rate,
recipients are required to maintain documentation to support all daily or hourly consultant
rates.
E. Limit on use of grant funds for grantees' employees' salaries
With respect to this award, federal funds may not be used to pay cash compensation (salary
plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the
maximum annual salary payable to a member of the federal government's Senior Executive
Page 17 of 24 10/31/2022
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
Service (SES) at an agency with a Certified SES Performance Appraisal System for that
year. (An award recipient may compensate an employee at a higher rate, provided the
amount in excess of this compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award maybe waived on an
individual basis at the discretion the DCJ via DOJ.
6. CIVIL RIGHTS REQUIREMENTS ASSOCIATED WITH DOJ AWARDS
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of
Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal
financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the
Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients
of federal financial assistance to give assurances that they will comply with those laws. Taken
together, these civil rights laws prohibit recipients of federal financial assistance from DOJ
from discriminating in services and employment because of race, color, national origin,
religion, disability, sex, and, for grants authorized under the Violence Against Women Act,
sexual orientation and gender identity. Recipients are also prohibited from discriminating in
services because of age. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with DOJ awards, see
https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act
or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal
justice system, there are two additional obligations that may apply in connection with the
awards: (1) complying with the regulation relating to Equal Employment Opportunity
Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional
information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for
additional information regarding requirements when there is an adverse finding, see 28C.F.R.
§§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements
that are associated with DOJ grant funding. If you would like the OCR to assist you in
fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of
federal financial assistance, please do not hesitate to contact the OCR at
askOCR@ojp.usdoj.gov.
The Grantee hereby agrees that it will comply, and all of its subrecipients ("subgrantees") will
comply, with the applicable provisions of:
A. Civil rights laws and nondiscrimination provisions
States and units of local government, public and nonprofit institutions of higher education,
nonprofit organizations, for-profit businesses, and other recipients of DOJ grants may be
subject to various federal civil rights laws for reasons other than their receipt of DOJ
funds. Some examples include federal civil rights laws related to discrimination on the
basis of race, color, national origin, sex, religion, or disability.
Page 18 01'24 10/31/2022
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
Because a DOJ award is a form of "federal financial assistance," the recipients of a DOJ
award (and any "subrecipient" at any tier) must comply with additional civil -rights -related
requirements above and beyond those that otherwise would apply.
In general, these additional requirements fall into one of two categories:
1. Civil rights laws (sometimes referred to as "cross -cutting" federal civil rights
statutes). These apply to essentially any entity that receives an award of federal
financial assistance -- regardless of which federal agency awards the grant or
cooperative agreement -- and encompass the "program or activity" funded in whole
or in part with the federal financial assistance.
2. Nondiscrimination provisions. These are requirements or restrictions that apply to
certain OJP or OVW awards -- in addition to the civil rights laws -- because they
are set out in a statute that applies specifically to one or more particular OW or
OVW grant programs, or to OJP or OVW awards made under a particular legal
authority. Much like the civil rights laws, these provisions apply variously to the
programs, activity, or undertaking funded in whole or in part by OJP or OVW, and
are described herein.
a. Such nondiscrimination provisions apply to some, but not all, OJP or
OVW grant programs.
b. The nondiscrimination provisions that apply to an OJP or OVW award
(above and beyond the requirements in "cross -cutting" civil rights laws)
may vary from award to award, even for awards made during the same
fiscal year.
c. Typically, no more than one of these nondiscrimination provisions will
apply to any particular OJP or OVW award.
General information on the civil rights laws that apply to every OW or OVW award, and
on the nondiscrimination provisions that apply to some OJP or OVW awards, is available
at https://ojp.gov/aboutlocr/statutes-regulations.
NOTE: As discussed in more detail below, if a civil rights law or nondiscrimination
provision prohibits discrimination in employment on the basis of religion, the prohibition
is read together with the provisions of the Religious Freedom Restoration Act of 1993.
B. Civil rights compliance: Access to services and benefits by individuals with limited
English proficiency
Compliance with the civil rights laws entails, among other things, taking reasonable steps
to ensure that individuals with limited English proficiency (LEP) have meaningful access
to DOJ-funded programs or services. An individual with limited English proficiency is
one whose first language is not English and who has a limited ability to read, write, speak,
or understand English. To assist recipients of DOJ awards in meeting their obligations
with respect to such individuals, DOJ has published a guidance document, available on the
LEP.gov website.
Page 19 01'24 10/31/2022
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
C. Certification
Each grantee by accepting this award, certifies that it will comply (and it will require any
subrecipient at any tier to comply) with applicable civil rights laws and nondiscrimination
provisions. An additional DCJ Form 30, will be required prior to the disbursement of any
funds.
D. Nondiscrimination provisions and the Religious Freedom Restoration Act
As noted earlier, a nondiscrimination provision that deals with discrimination in
employment on the basis of religion is read together with the pertinent provisions of the
Religious Freedom Restoration Act of 1993. As a result, even if an otherwise -applicable
nondiscrimination provision states that a grantee or subrecipient may not discriminate in
employment based on religion, a DOJ recipient or subrecipient that is a faith -based
organization may consider religion in hiring, provided it satisfies particular requirements.
An DOJ recipient that is a faith -based organization and that seeks to consider religion in
hiring despite an applicable nondiscrimination provision must properly execute and
submit to DCJ a specific formal certification to DCJ to the effect that --
1. The grantee is a religious organization that sincerely believes that providing
the programs or services funded by the DOJ award is an expression of its
religious beliefs, that employing individuals of particular religious belief is
important to its religious exercise, and that having to abandon its religious
hiring practice to receive federal funding would substantially burden its
religious exercise.
2. The grantee will not discriminate against beneficiaries (or prospective
beneficiaries) of the programs or services funded by the DOJ award on the
basis of religion, a religious belief, a refusal to hold a religious belief, or a
refusal to attend or participate in a religious practice.
3. The grantee will keep any explicitly religious activities separate in time or
location from programs or services funded by the DOJ award.
4. The grantee will not require beneficiaries (or prospective beneficiaries) of
programs or services funded by the DOJ award to attend or participate in any
explicitly religious activities. Any such participation will be purely voluntary.
To make the required certification, an appropriate, authorized official of the grantee
organization must execute the Certification Regarding Hiring Practices on the Basis of
Religion on behalf of the grantee. A copy of the executed certification must be submitted
to DCJ. The grantee must retain the signed original on file as part of its records for the
DOJ award.
An DOJ recipient that executes and submits a certification that satisfies these
requirements ordinarily may consider religion in hiring. Different rules may apply,
however, if there is good reason to question the truthfulness of the certification, or if DCJ
determines that it is necessary to restrict the recipient from considering religion in hiring
to further a compelling government interest. (If DCJ makes such a determination, the
Page 20 of 24 10/31/2022
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
DCJ may impose limitations that represent the least restrictive means of furthering the
compelling government interest.)
The rules that apply to subrecipients of DOJ awards that are faith -based organizations are
similar, except that the subrecipient is to submit the required certification to the grantee.
E. Overview of "Civil Rights Laws"
Important "civil rights laws" that apply to all federal financial assistance -- and to all
recipients and subrecipients of DOJ awards made in FY 2017 (and in FY 2018), are
these:
Section 601 of Title VI of the Civil Rights Act of 1964 (codified at 42 U.S.C.
2000d)
Statutory provision:
No person in the United States shall, on the ground of race, color, or
national origin, be excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any program or activity
receiving Federal financial assistance.
DOJ implementing regulation: Subparts C and D of 28 C.F.R. Part 42.
Section 504 of the Rehabilitation Act of 1973 (codified at 29 U.S.C. 794)
Statutory provision:
No otherwise qualified individual with a disability in the United States, as
defined in [29 U.S.C. 705(20)], shall, solely by reason of her or his
disability, be excluded from the participation in, be denied the benefits of,
or be subjected to discrimination under any program or activity receiving
Federal financial assistance[.]
DOJ implementing regulation: Subpart G of 28 C.F.R. Part 42.
Section 901 of Title IX of the Education Amendments of 1972 (codified at 20
U.S.C. 1681)
Statutory provision:
No person in the United States shall, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to
discrimination under any education program or activity receiving Federal
financial assistance[.]
DOJ implementing regulations: Subpart D of 28 C.F.R. Part 42; 28 C.F.R
Part 54.
Section 303 of the Age Discrimination Act of 1975 (codified at 42 U.S.C. 6102)
o Statutory provision:
[N]o person in the United States shall, on the basis of age, be excluded
from participation in, be denied the benefits of, or be subjected to
Page 21 of 24 10/31/2022
Docusign Envelope ID: 08773085-0613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
discrimination under, any program or activity receiving Federal financial
assistance.
DOJ implementing regulation: Subpart I of 28 C.F.R. Part 42.
7. RECIPIENTS OF OVW GRANT DOLLARS ONLY
A. Availability of general terms and conditions on OVW website
The recipient agrees to follow the applicable set of general terms and conditions that are
available at https://www.justice.gov/ovw/award-conditions. These do not supersede any
specific conditions in this award document.
B. Compliance with statutory and regulatory requirements
The grantee agrees to comply with all relevant statutory and regulatory requirements,
which may include, among other relevant authorities, the Violence Against Women Act of
1994, P.L. 103-322, the Violence Against Women Act of 2000, P.L. 106-386, the Violence
Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109-162, the
Violence Against Women Reauthorization Act of 2013, P.L. 113-4, the Omnibus Crime
Control and Safe Streets Act of 1968, 34 U.S.C. §§ 10101 et seq., and OVW's
implementing regulations at 28 C.F.R. Part 90.
C. VAWA 2013 nondiscrimination condition
The recipient acknowledges that 34 U.S.C. § 12291(b)(13) prohibits recipients of OVW
awards from excluding, denying benefits to, or discriminating against any person on the
basis of actual or perceived race, color, religion, national origin, sex, gender identity,
sexual orientation, or disability in any program or activity funded in whole or in part by
OVW. The recipient agrees that it will comply with this provision. The recipient also
agrees to ensure that any subrecipients ("subgrantees") at any tier will comply with this
provision.
D. Confidentiality and information sharing
The grantee agrees to comply with the provisions of 34 U.S.C. § 12291(b)(2),
nondisclosure of confidential or private information, which includes creating and
maintaining documentation of compliance, such as policies and procedures for release of
victim information. The recipient also agrees to comply with the regulations implementing
this provision at 28 CFR 90.4(b) and "Frequently Asked Questions (FAQs) on the VAWA
Confidentiality Provision (34 U.S.C. § 12291(b)(2))" on the OVW website at
https://www.justice.gov/ovw/resources-and-faqs-grantees. The grantee also agrees to
ensure that all subrecipients ("subgrantees") at any tier meet these requirements.
E. Activities that compromise victim safety and recovery and undermine offender
accountability
The recipient agrees that grant funds will not support activities that compromise victim
safety and recovery or undermine offender accountability, such as: procedures or policies
that exclude victims from receiving safe shelter, advocacy services, counseling, and other
assistance based on their actual or perceived sex, age, immigration status, race, religion,
sexual orientation, gender identity, mental health condition, physical health condition,
criminal record, work in the sex industry, or the age and/or sex of their children;
Page 22 of 24 10/31/2022
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
procedures or policies that compromise the confidentiality of information and privacy of
persons receiving OVW-funded services; procedures or policies that impose requirements
on victims in order to receive services (e.g., seek an order of protection, receive
counseling, participate in couples' counseling or mediation, report to law enforcement,
seek civil or criminal remedies, etc.); procedures or policies that fail to ensure service
providers conduct safety planning with victims; project design and budgets that fail to
account for the access needs of participants with disabilities and participants who have
limited English proficiency or are Deaf or hard of hearing; or any other activities outlined
in the solicitation under which the approved application was submitted..
F. Policy for response to workplace -related incidents of sexual misconduct, domestic
violence, and dating violence
The recipient, and any subrecipient at any tier, must have a policy, or issue a policy within
270 days of the award date, to address workplace -related incidents of sexual misconduct,
domestic violence, and dating violence involving an employee, volunteer, consultant, or
contractor. The details of this requirement are posted on the OVW web site at
https://www.justice.gov/ovw/award-conditions (Award Condition: Policy for response to
workplace -related sexual misconduct, domestic violence, and dating violence), and are
incorporated by reference here.
G. Termination or suspension for cause
DCJ or the Director of OVW, upon a finding that there has been substantial failure by the
recipient to comply with applicable laws, regulations, and/or the terms and conditions of
the award or relevant solicitation, will terminate or suspend until DCJ or the Director is
satisfied that there is no longer such failure, all or part of the award, in accordance with the
provisions of 28 C.F.R. Part 18, as applicable mutatis mutandis.
H. Compliance with solicitation requirements
The recipient agrees that it must be in compliance with requirements outlined in the
solicitation under which the approved application was submitted, the applicable
Solicitation Companion Guide, and any program -specific frequently asked questions
(FAQs) on the OVW website (https://www.justice.gov/ovw/resources-and-faqs-grantees).
The program solicitation, Companion Guide, and any program specific FAQs are hereby
incorporated by reference into this award.
I. Subrecipient program income
The recipient understands and agrees that it has responsibility for approval of program
income earned by subrecipients. Program income, as defined by 2 C.F.R. 200.1, means
gross income earned by a non-federal entity that is directly generated by a supported
activity or earned as a result of the federal award during the period of performance.
Without prior approval, program income must be deducted from total allowable costs to
determine the net allowable costs. In order to add program income to a subaward,
subrecipients must seek approval from the recipient prior to generating any program
income. Any program income added to a subaward must be used to support activities that
were approved in the budget and follow the conditions of the subaward agreement. Any
program income approved by the recipient must be reported by the subrecipient to the
recipient so that it is reported on the quarterly Program Income Financial Report (DCJ
Page 23 of 24 10/31/2022
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2022 Federal Grant Funds
Form 1-B) in accordance with the addition alternative. If the program income amount
changes (increases or decreases) during the project period, the recipient must provide
approval by the end of the project period. Failure to comply with these requirements may
result in audit findings for both the recipient and the subrecipient.
J. Subrecipient product monitoring
The recipient agrees to monitor subrecipients to ensure that materials and products
(written, visual, or sound) developed with OVW formula grant program funding fall within
the scope of the grant program and do not compromise victim safety.
Page 24 of 24 10/31/2022
Docusign Envelope ID: 08773005-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
2023 FEDERAL REQUIREMENTS
Introduction New for 2023] 3
1. Applicability 3
2. Recipient 3
3. Ensuring Compliance of Subgrantees (subrecipients) 3
4. General Conditions 3
A. Requirements of the award; remedies for non-compliance or for materially false statements 3
B. Applicability of Part 200 Uniform Requirements 4
C. Compliance with DOJ Grants Financial Guide 5
D. Reclassification of various statutory provisions to a new Title 34 of the United States Code 5
E. Requirements related to "de minimis" indirect cost rate 5
F. Requirement to report potentially duplicative funding 5
G. Requirements related to System for Award Management and Universal Identifier Requirements/Unique Entity Identifiers 6
H. Employment eligibility verification for hiring under the award 6
I. Requirement to report actual or imminent breach of personally identifiable information (PII) 7
J. All subawards ("subgrants") and contracts must have DCJ authorization 8
K. Specific post -award approval required to use a noncompetitive approach in any procurement contract 8
L. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and DOJ or
DCJ authority to terminate award) 8
M. Determination of suitability to interact with participating minors 8
N. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other
events 9
O. Requirement for data on performance and effectiveness under the award 9
P. Training Guiding Principles 9
Q. Effect of failure to address audit issues 9
R. Potential imposition of additional requirements 9
S. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 10
T. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 10
U. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 10
V. Restrictions on "lobbying" and policy development 10
W. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2023) 11
X. Reporting potential fraud, waste, and abuse, and similar misconduct 11
Y. Restrictions and certifications regarding non -disclosure agreements and related matters 11
Z. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) 12
AA. Encouragement of policies to ban text messaging while driving 13
BB. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency 13
CC. Right to examine documents 13
DD. Maintaining contact information 13
EE. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative
proceedings to SAM and FAPIIS 14
FF. Cooperating with DOJ Monitoring 14
GG. Required monitoring of subawards 14
HH. Safe policing and law enforcement subrecipients 14
II. Authorized Official 15
JJ. Compliance with restrictions on the use of federal funds -prohibited and controlled equipment under OW award 15
5. Financial Requirements 15
Page 1 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
A. Non -supplantation 15
B. Misuse of award funds 15
C. Limitation on use of funds to approved activities 16
D. Consultant compensation rates 16
E. Limit on use of grant funds for grantees' employees' salaries 16
6. Civil rights requirements associated with DOJ awards 16
A. Civil rights laws and nondiscrimination provisions 17
B. Civil rights compliance: Access to services and benefits by individuals with limited English proficiency 18
C. Certification 18
D. Nondiscrimination provisions and the Religious Freedom Restoration Act 18
E. Overview of "Civil Rights Laws" 19
7. Recipients of OVW grant dollars ONLY 20
A. Availability of general terms and conditions on OVW website 20
B. Compliance with statutory and regulatory requirements 20
C. VAWA 2013 nondiscrimination condition 20
D. Confidentiality and information sharing 20
E. Activities that compromise victim safety and recovery and undermine offender accountability 21
F. Policy for response to workplace -related incidents of sexual misconduct, domestic violence, and dating violence 21
G. Termination or suspension for cause 21
H. Compliance with solicitation requirements 21
I. Subrecipient program income 22
J. Subrecipient product monitoring 22
Page 2 of 21
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
A. INTRODUCTION [NEW FOR 2023]
Each year the Division of Criminal Justice (DCJ) performs a detailed assessment of the federal legal
requirements to generate this exhibit. The DCJ has incorporated these notations into this document to call out
differences from prior years. Minor changes that do not change the requirement, such as typographical errors or
formatting will not be noted as a change.
1. APPLICABILITY
[Same as years: 2018, 2019, 2020, 2021, 2022]
The DCJ issues federal grants from two Department of Justice (DOJ) offices: the Office of Justice Programs
(OW) and the Office on Violence Against Women (OVW). All award conditions set out below apply to both
OJP and OVW funded grants, with the exception of the conditions labeled as: "Recipients of OVW grant
dollars only" or "Recipients of OJP grant dollars only" which only apply to OVW funded awards.
References to the DOJ apply to both OJP and OVW funded grants.
Individual awards will also include special conditions. Those additional conditions may relate to the
particular statute, program, or solicitation under which the award is made; the substance of the funded
application; the grantee's performance under other federal awards; the grantee's legal status (e.g., as a for-
profit entity); or to other pertinent considerations.
2. RECIPIENT
[Same as years: 2018, 2019, 2020, 2021, 2022]
For the purposes of this document, the term "recipient" refers to the Legal Entity Name listed on the
Division of Criminal Justice (DCJ) Grant Award Document issued to a grantee receiving federal grants
funds from DCJ. The term "Recipient" and "Grantee" are interchangeable within this Exhibit.
3. ENSURING COMPLIANCE OF SUBGRANTEES (SUBRECIPIENTS)
[Same as years: 2018, 2019, 2020, 2021, 2022]
Grantee is responsible for notifying any subgrantee (subrecipient), issued under this grant, of all provisions
herein. Grantee is responsible for monitoring any subgrantee (subrecipient) for compliance with all the
provisions herein.
4. GENERAL CONDITIONS
B. Requirements of the award; remedies for non-compliance or for materially false statements
[Same as years: 2020, 2021, 2022]
The conditions of this award are material requirements of the award. Compliance with any certifications
or assurances submitted by or on behalf of the recipient that relate to conduct during the period of
performance also is a material requirement of this award.
OJP Awards Only: Limited Exceptions. In certain special circumstances, the U.S. Department
of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more
requirements otherwise applicable to the award. Any such exceptions regarding enforcement,
including any such exceptions made during the period of performance, are (or will be during the
period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled
"Legal Notices: Special circumstances as to particular award conditions"
(ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into
the award.
Page 3 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts
all material requirements of the award, and specifically adopts, as if personally executed by the
authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient
that relate to conduct during the period of performance.
Failure to comply with any one or more of these award requirements -- whether a condition set out in
full below, a condition incorporated by reference below, or a certification or assurance related to
conduct during the award period -- may result in the Division of Criminal Justice (DCJ), Office of
Justice Programs ("OJP") or Office on Violence Against Women ("OVW") taking appropriate action
with respect to the recipient and the award. Among other things, the Department of Justice "DOJ" may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, and DCJ
also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award
(or concealment or omission of a material fact) may be the subject of criminal prosecution (including
under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of
civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C.
3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,
that provision shall first be applied with a limited construction so as to give it the maximum effect
permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such
provision shall be deemed severable from this award.
C. Applicability of Part 200 Uniform Requirements
[Same as years: 2018, 2019, 2020, 2021, 2022 - except as highlighted]
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part
200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform
Requirements") apply to this FY 2023 award from the DOJ.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY
award supplements funds previously awarded by DOJ under the same award number (e.g., funds
awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all
funds under that award number (regardless of the award date, and regardless of whether derived from
the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY
award.
2023
2023
For more information and resources on the Part 200 Uniform Requirements as they relate to DOJ awards
and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient
("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of
the final expenditure report (SF 425), unless a different retention period applies -- and to which the
recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance
measurement information, in addition to the financial records, supporting documents, statistical records,
and other pertinent records indicated at 2 C.F.R. 200.334, 200.337.
In the event that an award -related question arises from documents or other materials prepared or
distributed by the DOJ that may appear to conflict with, or differ in some way from, the provisions of
the Part 200 Uniform Requirements, the recipient is to contact DCJ promptly for clarification.
Page 4of21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
D. Compliance with DOJ Grants Financial Guide
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee agrees to comply with the current edition of the DOJ Grants Financial Guide as posted on
the website, including any updated version that may be posted during the period of performance.
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the
OJP website (currently, the "DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during
the period of performance.
E. Reclassification of various statutory provisions to a new Title 34 of the United States Code
[Same as years: 2018, 2019, 2020, 2021, 2022]
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were
editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and
Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to DOJ
awards (that is, DOJ grants and cooperative agreements), including many provisions previously codified
in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has
been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory
provision as reclassified to Title 34. This rule of construction specifically includes references set out in
award conditions, references set out in material incorporated by reference through award conditions, and
references set out in other award requirements.
F. Requirements related to "de minimis" indirect cost rate
[Same as years: 2018, 2019, 2020, 2021, 2022]
A grantee that is eligible under the Part 200 Uniform Requirements and other applicable law to use the
"de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis"
indirect cost rate must comply with all associated requirements in the Part 200 Uniform Requirements.
The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part
200 Uniform Requirements
G. Requirement to report potentially duplicative funding
[Same as years: 2018, 2019, 2020, 2021, 2022]
If the recipient currently has other active awards of federal funds, or if the recipient receives any other
award of federal funds during the period of performance for this award, the recipient promptly must
determine whether funds from any of those other federal awards have been, are being, or are to be used
(in whole or in part) for one or more of the identical cost items for which funds are provided under this
award. If so, the recipient must promptly notify DCJ in writing of the potential duplication, and, if so
requested by DCJ, must seek a budget -modification and change -of -project to eliminate any
inappropriate duplication of funding.
H. Requirements related to System for Award Management and Universal Identifier
Requirements/Unique Entity Identifiers
[Same as years: 019, 2020, 2021, 2022 - except as highlighted]
The grantee must comply with applicable requirements regarding the System for Award Management
(SAM), currently accessible at https://www.sam.gov/SAM/. This includes applicable requirements
regarding registration with SAM, as well as maintaining the currency of information in SAM.
Page 5of21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
The grantee must comply with applicable restrictions on subawards Grantees, including restrictions on
subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier
required for SAM registration.
The details of the grantee's obligations related to SAM and to unique entity identifiers are posted on the
OJP web site at https://ojp.gov/funding/Explore/SAM.htm and the OVW website at
haps://wwwjustice.gov/ovvv/award-conditions (Award condition: System for Award Management
(SAM) and Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person
(i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her
name).
I. Employment eligibility verification for hiring under the award
[Same as years: 2019, 2020, 2021, 2022]
1. The grantee (and any subrecipient at any tier) must
a. Ensure that, as part of the hiring process for any position within the United States that is or will
be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly
verifies the employment eligibility of the individual who is being hired, consistent with the
provisions of 8 U.S.C. 1324a(a)(1).
b. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved
in activities under this award of both
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful,
in the United States, to hire (or recruit for employment) certain aliens.
c. Provide training (to the extent necessary) to those persons required by this condition to be
notified of the award requirement for employment eligibility verification and of the associated
provisions of 8 U.S.C. 1324a(a)(1).
d. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform
Requirements), maintain records of all employment eligibility verifications pertinent to
compliance with this award condition in accordance with Form I-9 record retention
requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring. The grantee's monitoring responsibilities include monitoring of subrecipient compliance
with this condition.
3. Allowable costs. To the extent that such costs are not reimbursed under any other federal program,
award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition.
4. Rules of construction
a. Staff involved in the hiring process
b. For purposes of this condition, persons "who are or will be involved in activities under this
award" specifically includes (without limitation) any and all recipient (or any subrecipient)
Page 6 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
officials or other staff who are or will be involved in the hiring process with respect to a position
that is or will be funded (in whole or in part) with award funds.
c. Employment eligibility confirmation with E -Verify
d. For purposes of satisfying the requirement of this condition regarding verification of
employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use,
E -Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the
recipient (or subrecipient) uses E -Verify (and follows the proper E -Verify procedures, including
in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded
(in whole or in part) with award funds.
e. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin
Islands of the United States, and the Commonwealth of the Northern Mariana Islands.
f. Nothing in this condition shall be understood to authorize or require any recipient, any
subrecipient at any tier, or any person or other entity, to violate any federal law, including any
applicable civil rights or nondiscrimination law.
g. Nothing in this condition, including in paragraph 4.b., shall be understood to relieve any
recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise
imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E -Verify should be directed to DHS. For more information about E -Verify visit the E -
Verify website (https://www.e-verify.gov/) or email E -Verify at E-Verify@dhs.gov. E -Verify employer
agents can email E -Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to DCJ, before award
acceptance.
J. Requirement to report actual or imminent breach of personally identifiable information (PII)
[Same as years: 2018, 2019, 2020, 2021, 2022 - except as highlighted]
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the
event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects,
uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable
Information (PII)" (2 CFR 200.1) within the scope of an DOJ grant -funded program or activity, or (2)
uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach
procedures must include a requirement to report actual or imminent breach of PII to an DOJ Program
Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent
breach.
K. All subawards ("subgrants") and contracts must have DCJ authorization
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee, and any subrecipient ("subgrantee") at any tier, must receive approval from DCJ prior to
issuing a subaward or a procurement contract under this award.
L. Specific post -award approval required to use a noncompetitive approach in any procurement
contract
[Same as years: 2018, 2019, 2020, 2021, 2022]
Page 7of21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any procurement
contract. This condition applies to agreements that -- for purposes of federal grants administrative
requirements — OJP or OVW considers a procurement "contract" (and therefore does not consider a
subaward).
M. Requirements pertaining to prohibited conduct related to trafficking in persons (including
reporting requirements and DOJ or DCJ authority to terminate award)
[Same as years: 2021, 2022]
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct related to
the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals
defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the grantee's obligations related to prohibited conduct related to trafficking in persons are
posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm and
the OVW web site at https://www.justice.gov/ovw/award-conditions (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting
requirements and DOJ authority to terminate award)), and are incorporated by reference here.
N. Determination of suitability to interact with participating minors
[Same as years: 2021, 2022]
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as
approved by DOJ) (or in the application for any subaward at any tier), the DOJ funding announcement
(solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be
carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of
individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an individual's
employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm and OVW web site at
https://www.justice.gov/ovw/award-conditions (Award condition: Determination of suitability required,
in advance, for certain individuals who may interact with participating minors), and are incorporated by
reference here.
O. Compliance with applicable rules regarding approval, planning, and reporting of conferences,
meetings, trainings, and other events
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds for expenses related to
conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such
conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award
appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in
the "DOJ Grants Financial Guide").
Page 8of2l
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
Recipients of OVW grant dollars only: Additional information on the pertinent to this award appears
on the OVW website at https://www.justice.gov/ovw/conference-planning.
P. Requirement for data on performance and effectiveness under the award
[Same as years: 2020, 2021, 2022]
The recipient must collect and maintain data that measure the performance and effectiveness of work
under this award. The data must be provided to DCJ and/or DOJ in the manner (including within the
timeframes) specified by DCJ in the program solicitation or other applicable written guidance. Data
collection supports compliance with the Government Performance and Results Act (GPRA) and the
GPRA Modernization Act of 2010, and other applicable laws.
Q. Training Guiding Principles
[Same as years: 2018, 2019, 2020, 2021, 2022]
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier --
develops or delivers with DOJ award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at
https://ojp.gov/funding%Implement/TrainingPrinc iplesForGrantees-Subgrantees.htin , or the OVW
Training Guiding Principles for Grantees and Subgrantees, available at
https://www. justice.gov/ovw/resources-and-faqs-grantees#Discretionary.
R. Effect of failure to address audit issues
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient understands and agrees that the DCJ or the DOJ awarding agency (OJP or OVW, as
appropriate) may withhold award funds, or may impose other related requirements, if (as determined by
the DCJ or DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding
issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or
other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards.
S. Potential imposition of additional requirements
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees to comply with any additional requirements that may be imposed by the DCJ during
the period of performance for this award, if the recipient is designated as "high -risk" for purposes of the
DCJ high -risk grantee list.
T. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 42
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28
C.F.R. Part 42 that relate to an equal employment opportunity program.
U. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 54
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain
"education programs."
Page 9 of 21
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
V. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R.
Part 38
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any
applicable requirements regarding written notice to program beneficiaries and prospective program
beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to
attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that
pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly
religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are
faith -based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently
accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28 -Judicial
Administration, Chapter 1, Part 38, under e-CFR "current" data.
W. Restrictions on "lobbying" and policy development
[Same as years: 2018, 2019, 2020, 2021, 2022 - except as highlighted]
In general, as a matter of federal law, federal funds awarded by DOJ may not be used by the grantee, or
any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the
enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of
government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically
authorizes certain activities that otherwise would be barred by law.)
Recipients of OVW grant dollars only:
The recipient, or any subrecipient ("subgrantee") may, however, use federal funds to collaborate
with and provide information to federal, state, local, tribal and territorial public officials and
agencies to develop and implement policies and develop and promote state, local, or tribal legislation
or model codes designed to reduce or eliminate domestic violence, dating violence, sexual assault,
and stalking (as those terms are defined in 34 U.S.C. § 12291(a)) when such collaboration and
provision of information is consistent with the activities otherwise authorized under this grant
program.
Another federal law generally prohibits federal funds awarded by DOJ from being used by the recipient,
or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency,
a Member of Congress, or Congress (or an official or employee of any of them) with respect to the
awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with
respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352.
Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal
organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient)
would or might fall within the scope of these prohibitions, the recipient is to contact DCJ for guidance,
and may not proceed without the express prior written approval of DCJ and the DOJ awarding agency
(OJP or OVW, as appropriate).
Page 10 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
X. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2023)
[Same as years: 2021, 2022 - except as highlighted]
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations Act, 2023, are set out at
https://ojp.gov/funding/Explore/FY23AppropriationsRestrictions.htm,
https://www.justice.gov/ovw/award-conditions, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient)
would or might fall within the scope of an appropriations -law restriction, the recipient is to contact DCJ
for guidance, and may not proceed without the express prior written approval of DCJ.
Y. Reporting potential fraud, waste, and abuse, and similar misconduct
[Same as years: 2020, 2021, 2022 - except as highlighted]
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient,
contractor, subcontractor, or other person has, in connection with funds under this award -- (1) submitted
a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by --(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to:
U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee
Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the
DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig.
Z. Restrictions and certifications regarding non -disclosure agreements and related matters
[Same as years: 2018, 2019, 2020, 2021, 2022]
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any employee or contractor to sign
an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to
prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or
law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312 (which relates to classified information),
Form 4414 (which relates to sensitive compartmented information), or any other form issued by a
federal department or agency governing the nondisclosure of classified information.
1. In accepting this award, the recipient
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse
as described above; and
Page 11 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors
to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds, will provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity
that receives funds under this award is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
AA. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable
provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified
circumstances, discrimination against an employee as reprisal for the employee's disclosure of
information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse
of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the
grantee is to contact the DCJ for guidance.
BB. Encouragement of policies to ban text messaging while driving
[Same as years: 2018, 2019, 2020, 2021, 2022]
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"
74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to
adopt and enforce policies banning employees from text messaging while driving any vehicle during the
Page 12 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
course of performing work funded by this award, and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused by distracted drivers.
CC. Requirement to disclose whether recipient is designated "high risk" by a federal grant -
making agency
[Same as years: 2019, 2020, 2021, 2022]
If the recipient is designated "high risk" by a federal grant -making agency, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and
certain related information to DCJ. For purposes of this disclosure, high risk includes any status under
which a federal awarding agency provides additional oversight due to the recipient's past performance,
or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The
date the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding
agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out
by the federal awarding agency
DD. Right to examine documents
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee, and any subrecipient ("subgrantee") at any tier, must authorize the DCJ or DOJ awarding
agency (OJP or OVW, as appropriate) and/or the Office of the Chief Financial Officer (OCFO), and its
representatives, access to and the right to examine all records, books, paper, or documents related to this
grant.
EE. Maintaining contact information
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee acknowledges that it is responsible for maintaining updated contact information in the
Grants Management System (GMS). To update information in GMS for either the point of contact
and/or the authorized representative, the grantee must submit a Change in Project Officials (DCJ Form
4-B).
FF.Recipient integrity and performance matters: Requirement to report information on certain civil,
criminal, and administrative proceedings to SAM and FAPIIS
[Same as years: 2019, 2020, 2021, 2022]
The recipient must comply with any and all applicable requirements regarding reporting of information
on civil, criminal, and administrative proceedings connected with (or connected to the performance of)
either this DOJ award or any other grant, cooperative agreement, or procurement contract from the
federal government. Under certain circumstances, recipients of DOJ awards are required to report
information about such proceedings, through the federal System for Award Management (known as
"SAM"), to the designated federal integrity and performance system (currently, "FAPIIS").
The details of recipient obligations regarding the required reporting (and updating) of information on
certain civil, criminal, and administrative proceedings to the federal designated integrity and
performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at
https://ojp.gov/funding/FAPIIS.htm and OVW web site at: https://www.justice.gov/ovw/ award -
conditions (Award Condition: Recipient Integrity and Performance Matters, including Recipient
Reporting to FAPIIS), and are incorporated by reference here.
Page 13 of 21
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
GG. Cooperating with DOJ Monitoring
[Same as years: 2021, 2022]
The recipient agrees to cooperate with DCJ and DOJ monitoring of this award pursuant to DCJ and
DOD's guidelines, protocols, and procedures, and to cooperate with DCJ and DOJ (including the grant
manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such
monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide
to DCJ and DOJ all documentation necessary for DCJ and/or DOJ to complete its monitoring tasks,
including documentation related to any subawards made under this award. Further, the recipient agrees
to abide by reasonable deadlines set by DCJ and/or DOJ for providing the requested documents. Failure
to cooperate with DCJ and/or DOJ's monitoring activities may result in actions that affect the recipient's
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's
access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ
High Risk grantee; or termination of an award(s).
HH. Required monitoring of subawards
[Same as years: 2021, 2022]
The recipient must monitor subawards under this award in accordance with all applicable statutes,
regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable
conditions of this award in any subaward. Among other things, the recipient is responsible for oversight
of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award
funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and
procedures for monitoring of subawards under this award.
II. Safe policing and law enforcement subrecipients
[Same as years: 2021, 2022]
If this award is a discretionary award, the recipient agrees that it will not make any subawards to State,
local, college, or university law enforcement agencies unless such agencies have been certified by an
approved independent credentialing body or have started the certification process. To become certified,
law enforcement agencies must meet two mandatory conditions: (1) the agency's use of force policies
adhere to all applicable federal, state, and local laws; and (2) the agency's use of force policies prohibit
chokeholds except in situations where use of deadly force is allowed by law. For detailed information on
this certification requirement, see https://cops.usdoj.gov/SafePolicingEO.
JJ. Authorized Official
[Same as years: 2022]
The grantee understands that, in accepting this award, the Authorized Representative declares and
certifies, among other things, that he or she possesses the requisite legal authority to accept the award on
behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to
conduct throughout the period of performance under this award. The recipient further understands, and
agrees, that it will not assign anyone to the role of Authorized Representative during the period of
performance under the award without first ensuring that the individual has the requisite legal authority.
KK. Compliance with restrictions on the use of federal funds -prohibited and controlled
equipment under OJP award
[New - incorporated by reference in many OJP awards made during or after May 1, 2023]
Page 14 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
Recipients of OVJP grant dollars only: Consistent with Executive Order 14074, "Advancing
Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public
Safety," OJP has prohibited the use of federal funds under this award for purchases or transfers of
specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
subrecipient ("subgrantee") at any tier, to put in place specified controls prior to using federal funds
under this award to acquire or transfer any property identified on the "controlled equipment list."
The details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:
Compliance with restrictions on the use of federal funds: Prohibited and Controlled Equipment under
OJP awards), and are incorporated by reference here.
5. FINANCIAL REQUIREMENTS
A. Non -supplantation
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees that grant funds will be used to supplement, not supplant, non-federal funds that
would otherwise be available for the activities under this grant.
Supplanting arises when a Recipient reduces non-federal funds for an activity specifically because
federal funds are available (or are expected to be available) to fund that same activity. Federal funds
must be used to supplement existing State or local funds for program activities, and may not replace
(that is, may not "supplant") State or local funds that have been appropriated or allocated for the same
purpose. Additionally, federal funding may not replace State or local funding that is required by law.
When supplanting is prohibited, potential supplanting will be the subject of DCJ monitoring and audit.
Should a question of supplanting arise, the grantee will be required to substantiate that any reduction in
non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds.
B. Misuse of award funds
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient understands and agrees that misuse of award funds may result in a range of penalties,
including suspension of current and future funds, suspension or debarment from federal grants,
recoupment of monies provided under an award, and civil and/or criminal penalties.
C. Limitation on use of funds to approved activities
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees that grant funds will be used only for the purposes described in this award. The
grantee must not undertake any work or activities that are not described in this award, and must not use
staff, equipment, or other goods or services paid for with grant funds for such work or activities, without
prior written approval from DCJ.
D. Consultant compensation rates
[Same as years: 2019, 2020, 2021, 2022]
The recipient acknowledges that consultants paid with award funds generally may not be paid at a rate in
excess of $81.25 per hour, not to exceed $650 per day. To exceed this specified maximum rate,
recipients must submit to DCJ a detailed justification and have such justification approved by DCJ, prior
to obligation or expenditure of such funds. Issuance of this award or approval of the award budget alone
does not indicate approval of any consultant rate in excess of $81.25 per hour, not to exceed $650 per
Page 15 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
day. Although prior approval is not required for consultant rates below this specified maximum rate,
recipients are required to maintain documentation to support all daily or hourly consultant rates.
E. Limit on use of grant funds for grantees' employees' salaries
[Same as years: 2019, 2020, 2021, 2022]
With respect to this award, federal funds may not be used to pay cash compensation (salary plus
bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual
salary payable to a member of the federal government's Senior Executive Service (SES) at an agency
with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate
an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with
non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis
at the discretion of the DCJ via DOJ.
6. CIVIL RIGHTS REQUIREMENTS ASSOCIATED WITH DOJ AWARDS
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has
been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP,
the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women
(OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title
VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of
federal financial assistance to give assurances that they will comply with those laws. Taken together, these
civil rights laws prohibit recipients of federal financial assistance from the DOJ from discriminating in
services and employment because of race, color, national origin, religion, disability, sex, and, for grants
authorized under the Violence Against Women Act, sexual orientation and gender identity. Recipients are
also prohibited from discriminating in services because of age. For a complete review of these civil rights
laws and nondiscrimination requirements, in connection with DOJ awards, see
https://ojp.gov/funding/Explore/LegalOverview/C ivilRightsRequirements.htm.
If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile
Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two
additional obligations that may apply in connection with the awards: (1) complying with the regulation
relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of
discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42,
subpart E, and for additional information regarding requirements when there is an adverse finding, see
28C.F.R. §§ 42.204(c), .205(c)(5).
The OCR is available to help you and your organization meet the civil rights requirements that are
associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's
civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not
hesitate to contact the OCR at askOCR@ojp.usdoj.gov.
The Grantee hereby agrees that it will comply, and all of its subrecipients ("subgrantees") will comply, with
the applicable provisions of:
A. Civil rights laws and nondiscrimination provisions
[Same as years: 2018, 2019, 2020, 2021, 2022 - except as highlighted]
States and units of local government, public and nonprofit institutions of higher education, nonprofit
organizations, for-profit businesses, and other recipients of DOJ grants may be subject to various federal
civil rights laws for reasons other than their receipt of DOJ funds. Some examples include federal civil
Page 16 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
rights laws related to discrimination on the basis of race, color, national origin, sex, religion, or
disability.
Because a DOJ award is a form of "federal financial assistance," the recipients of a DOJ award (and any
"subrecipient" at any tier) must comply with additional civil -rights -related requirements above and
beyond those that otherwise would apply.
In general, these additional requirements fall into one of two categories:
1. Civil rights laws (sometimes referred to as "cross -cutting" federal civil rights statutes). These apply
to essentially any entity that receives an award of federal financial assistance -- regardless of which
federal agency awards the grant or cooperative agreement -- and encompass the "program or
activity" funded in whole or in part with the federal financial assistance.
2. Nondiscrimination provisions. These are requirements or restrictions that apply to certain OJP or
OVW awards -- in addition to the civil rights laws -- because they are set out in a statute that applies
specifically to one or more particular OJP or OVW grant programs, or to OJP or OVW awards made
under a particular legal authority. Much like the civil rights laws, these provisions apply variously to
the programs, activity, or undertaking funded in whole or in part by OJP or OVW, and are described
herein.
a. Such nondiscrimination provisions apply to some, but not all, OJP or OVW grant programs.
b. The nondiscrimination provisions that apply to an OJP or OVW award (above and beyond the
requirements in "cross -cutting" civil rights laws) may vary from award to award, even for awards
made during the same fiscal year.
c. Typically, no more than one of these nondiscrimination provisions will apply to any particular
OW or OVW award.
General information on the civil rights laws that apply to every OJP or OVW award, and on the
nondiscrimination provisions that apply to some OJP or OVW awards, is available at
https://ojp.gov/about/ocr/statutes-regulations.
NOTE: As discussed in more detail below, if a civil rights law or nondiscrimination provision prohibits
discrimination in employment on the basis of religion, the prohibition is read together with the
provisions of the Religious Freedom Restoration Act of 1993.
B. Civil rights compliance: Access to services and benefits by individuals with limited English
proficiency
[Same as years: 2020, 2021, 2022]
Compliance with the civil rights laws entails, among other things, taking reasonable steps to ensure that
individuals with limited English proficiency (LEP) have meaningful access to DOJ-funded programs or
services. An individual with limited English proficiency is one whose first language is not English and
who has a limited ability to read, write, speak, or understand English. To assist recipients of DOJ
awards in meeting their obligations with respect to such individuals, DOJ has published a guidance
document, available on the LEP.gov website.
C. Certification
[Same as years: 2018, 2019, 2020, 2021, 2022]
Page 17 of 21
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
Each grantee by accepting this award, certifies that it will comply (and it will require any subrecipient at
any tier to comply) with applicable civil rights laws and nondiscrimination provisions. An additional
DCJ Form 30, will be required prior to the disbursement of any funds.
D. Nondiscrimination provisions and the Religious Freedom Restoration Act
[Same as years: 2022]
As noted earlier, a nondiscrimination provision that deals with discrimination in employment on the
basis of religion is read together with the pertinent provisions of the Religious Freedom Restoration Act
of 1993. As a result, even if an otherwise -applicable nondiscrimination provision states that a grantee or
subrecipient may not discriminate in employment based on religion, a DOJ recipient or subrecipient that
is a faith -based organization may consider religion in hiring, provided it satisfies particular
requirements.
An DOJ recipient that is a faith -based organization and that seeks to consider religion in hiring despite
an applicable nondiscrimination provision must properly execute and submit to DCJ a specific formal
certification to DCJ to the effect that --
1 The grantee is a religious organization that sincerely believes that providing the programs or services
funded by the DOJ award is an expression of its religious beliefs, that employing individuals of
particular religious belief is important to its religious exercise, and that having to abandon its
religious hiring practice to receive federal funding would substantially burden its religious exercise.
2. The grantee will not discriminate against beneficiaries (or prospective beneficiaries) of the programs
or services funded by the DOJ award on the basis of religion, a religious belief, a refusal to hold a
religious belief, or a refusal to attend or participate in a religious practice.
3. The grantee will keep any explicitly religious activities separate in time or location from programs or
services funded by the DOJ award.
4. The grantee will not require beneficiaries (or prospective beneficiaries) of programs or services
funded by the DOJ award to attend or participate in any explicitly religious activities. Any such
participation will be purely voluntary.
To make the required certification, an appropriate, authorized official of the grantee organization must
execute the Certification Regarding Hiring Practices on the Basis of Religion on behalf of the grantee.
A copy of the executed certification must be submitted to DCJ. The grantee must retain the signed
original on file as part of its records for the DOJ award.
An DOJ recipient that executes and submits a certification that satisfies these requirements ordinarily
may consider religion in hiring. Different rules may apply, however, if there is good reason to question
the truthfulness of the certification, or if DCJ determines that it is necessary to restrict the recipient from
considering religion in hiring to further a compelling government interest. (If DCJ makes such a
determination, the DCJ may impose limitations that represent the least restrictive means of furthering
the compelling government interest.)
The rules that apply to subrecipients of DOJ awards that are faith -based organizations are similar, except
that the subrecipient is to submit the required certification to the grantee.
E. Overview of "Civil Rights Laws"
[Same as years: 2022 - except as highlighted]
Important "civil rights laws" that apply to all federal financial assistance -- and to all recipients and
subrecipients of DOJ awards made in FY 2023, are these:
Page 18 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
• Section 601 of Title VI of the Civil Rights Act of 1964 (codified at 42 U.S.C. 2000d)
o Statutory provision:
No person in the United States shall, on the ground of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
o DOJ implementing regulation: Subparts C and D of 28 C.F.R. Part 42.
• Section 504 of the Rehabilitation Act of 1973 (codified at 29 U.S.C. 794)
o Statutory provision:
No otherwise qualified individual with a disability in the United States, as defined in [29
U.S.C. 705(20)], shall, solely by reason of her or his disability, be excluded from the
participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance[.]
o DOJ implementing regulation: Subpart G of 28 C.F.R. Part 42.
• Section 901 of Title IX of the Education Amendments of 1972 (codified at 20 U.S.C. 1681)
o Statutory provision:
No person in the United States shall, on the basis of sex, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under any education
program or activity receiving Federal financial assistance[.]
o DOJ implementing regulations: Subpart D of 28 C.F.R. Part 42; 28 C.F.R Part 54.
• Section 303 of the Age Discrimination Act of 1975 (codified at 42 U.S.C. 6102)
o Statutory provision:
[N]o person in the United States shall, on the basis of age, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under, any program or
activity receiving Federal financial assistance.
DOJ implementing regulation: Subpart I of 28 C.F.R. Part 42.
7. RECIPIENTS OF OVW GRANT DOLLARS ONLY
A. Availability of general terms and conditions on OVW website
[Same as years: 2019, 2020, 2021, 2022]
The grantee agrees to follow the applicable set of general terms and conditions that are available at
https://www.justice.gov/ovw/award-conditions. These do not supersede any specific conditions in this
award document.
B. Compliance with statutory and regulatory requirements
[Same as years: 2018,2019, 2020, 2021, 2022]
The grantee agrees to comply with all relevant statutory and regulatory requirements, which may
include, among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the
Violence Against Women Act of 2000, P.L. 106-386, the Violence Against Women and Department of
Justice Reauthorization Act of 2005, P.L. 109-162, the Violence Against Women Reauthorization Act of
Page 19 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
2013, P.L. 113-4, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. §§ 10101 et seq.,
and OVW's implementing regulations at 28 C.F.R. Part 90.
C. VAWA 2013 nondiscrimination condition
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient acknowledges that 34 U.S.C. § 12291(b)(13) prohibits recipients of OVW awards from
excluding, denying benefits to, or discriminating against any person on the basis of actual or perceived
race, color, religion, national origin, sex, gender identity, sexual orientation, or disability in any program
or activity funded in whole or in part by OVW. The recipient agrees that it will comply with this
provision. The recipient also agrees to ensure that any subrecipients ("subgrantees") at any tier will
comply with this provision.
D. Confidentiality and information sharing
[Same as years: 2018, 2019, 2020, 2021, 2022]
The grantee agrees to comply with the provisions of 34 U.S.C. § 12291(b)(2), nondisclosure of
confidential or private information, which includes creating and maintaining documentation of
compliance, such as policies and procedures for release of victim information. The recipient also agrees
to comply with the regulations implementing this provision at 28 CFR 90.4(b) and "Frequently Asked
Questions (FAQs) on the VAWA Confidentiality Provision (34 U.S.C. § 12291(b)(2))" on the OVW
website at https://www.justice.gov/ovw/resources-and-faqs-grantees. The grantee also agrees to ensure
that all subrecipients ("subgrantees") at any tier meet these requirements.
E. Activities that compromise victim safety and recovery and undermine offender accountability
[Same as years: 2018, 2019, 2020, 2021, 2022]
The recipient agrees that grant funds will not support activities that compromise victim safety and
recovery or undermine offender accountability, such as: procedures or policies that exclude victims from
receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or
perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health
condition, physical health condition, criminal record, work in the sex industry, or the age and/or sex of
their children; procedures or policies that compromise the confidentiality of information and privacy of
persons receiving OVW-funded services; procedures or policies that impose requirements on victims in
order to receive services (e.g., seek an order of protection, receive counseling, participate in couples'
counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.); procedures or
policies that fail to ensure service providers conduct safety planning with victims; project design and
budgets that fail to account for the access needs of participants with disabilities and participants who
have limited English proficiency or are Deaf or hard of hearing; or any other activities outlined in the
solicitation under which the approved application was submitted.
F. Policy for response to workplace -related incidents of sexual misconduct, domestic violence, and
dating violence
[Same as years: 2020, 2021, 2022]
The recipient, and any subrecipient at any tier, must have a policy, or issue a policy within 270 days of
the award date, to address workplace -related incidents of sexual misconduct, domestic violence, and
dating violence involving an employee, volunteer, consultant, or contractor. The details of this
requirement are posted on the OVW web site at https://www.justice.gov/ovw/award-conditions (Award
Condition: Policy for response to workplace -related sexual misconduct, domestic violence, and dating
violence), and are incorporated by reference here.
Page 20 of 21
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
Federal Awards issued from 2023 Federal Grant Funds
G. Termination or suspension for cause
[Same as years: 2018, 2019, 2020, 2021, 2022]
DCJ or the Director of OVW, upon a finding that there has been substantial failure by the recipient to
comply with applicable laws, regulations, and/or the terms and conditions of the award or relevant
solicitation, will terminate or suspend until DCJ or the Director is satisfied that there is no longer such
failure, all or part of the award, in accordance with the provisions of 28 C.F.R. Part 18, as applicable
mutatis mutandis.
H. Compliance with solicitation requirements
[Same as years: 2021, 2022]
The recipient agrees that it must be in compliance with requirements outlined in the solicitation under
which the approved application was submitted, the applicable Solicitation Companion Guide, and any
program -specific frequently asked questions (FAQs) on the OVW website
(https://www.justice.gov/ovw/resources-and-faqs-grantees). The program solicitation, Companion
Guide, and any program specific FAQs are hereby incorporated by reference into this award.
I. Subrecipient program income
[Same as years: 2021, 2022]
The recipient understands and agrees that it has responsibility for approval of program income earned by
subrecipients. Program income, as defined by 2 C.F.R. 200.1, means gross income earned by a non-
federal entity that is directly generated by a supported activity or earned as a result of the federal award
during the period of performance.
Without prior approval, program income must be deducted from total allowable costs to determine the
net allowable costs. In order to add program income to a subaward, subrecipients must seek approval
from the recipient prior to generating any program income. Any program income added to a subaward
must be used to support activities that were approved in the budget and follow the conditions of the
subaward agreement. Any program income approved by the recipient must be reported by the
subrecipient to the recipient so that it is reported on the quarterly Program Income Financial Report
(DCJ Form 1-B) in accordance with the addition alternative. If the program income amount changes
(increases or decreases) during the project period, the recipient must provide approval by the end of the
project period. Failure to comply with these requirements may result in audit findings for both the
recipient and the subrecipient.
J. Subrecipient product monitoring
[Same as years: 2021, 2022]
The recipient agrees to monitor subrecipients to ensure that materials and products (written, visual, or
sound) developed with OVW formula grant program funding fall within the scope of the grant program
and do not compromise victim safety.
Page 21 of 21
Docusign Envelope ID: 057730B5-C613-4DC7-A06F-62A103EEEC62
2024 State Controller Federal Provisions
2024 State Controller Federal Provisions
1. APPLICABILITY OF PROVISIONS.
1.1. The Grant to which these Federal Provisions are attached has been funded, in whole or in part, with
an Award of Federal funds. In the event of a conflict between the provisions of these Federal
Provisions, the Special Provisions, the body of the Grant, or any attachments or exhibits incorporated
into and made a part of the Grant, the provisions of these Federal Provisions shall control.
1.2 These Federal Provisions are subject to the Award as defined in §2 of these Federal Provisions, as may
be revised pursuant to ongoing guidance from the relevant Federal or State of Colorado agency or
institutions of higher education.
2. DEFINITIONS.
2.1. For the purposes of these Federal Provisions, the following terms shall have the meanings ascribed to
them below.
2.1.1. "Award" means an award of Federal financial assistance, and the Grant setting forth the terms and
conditions of that financial assistance, that a non -Federal Entity receives or administers.
2.1.2. "Entity" means:
2.1.2.1. a Non -Federal Entity;
2.1.2.2. a foreign public entity;
2.1.2.3. a foreign organization;
2.1.2.4. a non-profit organization;
2.1.2.5. a domestic for-profit organization (for 2 CFR parts 25 and 170 only);
2.1.2.6. a foreign non-profit organization (only for 2 CFR part 170) only);
2.1.2.7. a Federal agency, but only as a Subrecipient under an Award or Subaward to a non -
Federal entity (or 2 CFR 200.1); or
2.1.2.8. a foreign for-profit organization (for 2 CFR part 170 only).
2.1.3. "Executive" means an officer, managing partner or any other employee in a management position.
2.1.4. "Federal Awarding Agency" means a Federal agency providing a Federal Award to a Recipient as
described in 2 CFR 200.1
2.1.5. "Grant" means the Grant to which these Federal Provisions are attached.
2.1.6. "Grantee" means the party or parties identified as such in the Grant to which these Federal
Provisions are attached. Grantee also means Subrecipient.
2.1.7. "Non -Federal Entity" means a State, local government, Indian tribe, institution of higher
education, or nonprofit organization that carries out a Federal Award as a Recipient or a
Subrecipient.
Page 1 of 7
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
2024 State Controller Federal Provisions
2.1.8. "Nonprofit Organization" means any corporation, trust, association, cooperative, or other
organization, not including IHEs, that:
2.1.8.1. Is operated primarily for scientific, educational, service, charitable, or similar purposes
in the public interest;
2.1.8.2. Is not organized primarily for profit; and
2.1.8.3. Uses net proceeds to maintain, improve, or expand the operations of the organization.
2.1.9. "OMB" means the Executive Office of the President, Office of Management and Budget.
2.1.10. "Pass -through Entity" means a non -Federal Entity that provides a Subaward to a Subrecipient to
carry out part of a Federal program.
2.1.11. "Recipient" means the Colorado State agency or institution of higher education identified as the
Grantor in the Grant to which these Federal Provisions are attached.
2.1.12. "Subaward" means an award by a Recipient to a Subrecipient or a Contractor funded in whole or
in part by a Federal Award. The terms and conditions of the Federal Award flow down to the
Subaward unless the terms and conditions of the Federal Award specifically indicate otherwise in
accordance with 2 CFR 200.101. The term does not include payments to a contractor or payments
to an individual that is a beneficiary of a Federal program.
2.1.13. "Subrecipient" or "Subgrantee" means a non -Federal Entity (or a Federal agency under an Award
or Subaward to a non -Federal Entity) receiving Federal funds through a Recipient to support the
performance of the Federal project or program for which the Federal funds were awarded. A
Subrecipient is subject to the terms and conditions of the Federal Award to the Recipient, including
program compliance requirements. The term does not include an individual who is a beneficiary
of a federal program. Subrecipient also means Grantee.
2.1.14. "System for Award Management (SAM)" means the Federal repository into which an Entity must
enter the information required under the Transparency Act, which may be found at
http://www.sam.gov.
2.1.15. "Total Compensation" means the cash and noncash dollar value earned by an Executive during the
Subrecipient's preceding fiscal year (see 48 CFR 52.204-10, as prescribed in 48 CFR 4.1403(a))
and includes the following:
2.1.15.1. Salary and bonus;
2.1.15.2. Awards of stock, stock options, and stock appreciation rights, using the dollar amount
recognized for financial statement reporting purposes with respect to the fiscal year in
accordance with the Statement of Financial Accounting Standards No. 123 (Revised
2005) (FAS 123R), Shared Based Payments;
2.1.15.3. Earnings for services under non -equity incentive plans, not including group life, health,
hospitalization or medical reimbursement plans that do not discriminate in favor of
Executives and are available generally to all salaried employees;
2.1.15.4. Change in present value of defined benefit and actuarial pension plans;
2.1.15.5. Above -market earnings on deferred compensation which is not tax -qualified;
2.1.15.6. Other compensation, if the aggregate value of all such other compensation (e.g.,
severance, termination payments, value of life insurance paid on behalf of the
employee, perquisites or property) for the Executive exceeds $10,000.
Page 2of7
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
2024 State Controller Federal Provisions
2.1.16. "Transparency Act" means the Federal Funding Accountability and Transparency Act of 2006
(Public Law 109-282), as amended by §6202 of Public Law 110-252.
2.1.17. "Unique Entity ID" means the Unique Entity ID established by the federal government for a
Grantee or Subrecipient at https://sam.gov/content/home.
2.1.18. "Uniform Guidance" means the Office of Management and Budget Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards. The terms and
conditions of the Uniform Guidance flow down to Awards to Subrecipients unless the Uniform
Guidance or the terms and conditions of the Federal Award specifically indicate otherwise.
3. COMPLIANCE.
3.1. Subrecipient shall comply with all applicable provisions of the Transparency Act and the regulations
issued pursuant thereto, all applicable provisions of the Uniform Guidance, and all applicable Federal
Laws and regulations required by this Federal Award. Any revisions to such provisions or regulations
shall automatically become a part of these Federal Provisions, without the necessity of either party
executing any further instrument. The State of Colorado, at its discretion, may provide written
notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the
effectiveness of such revisions.
4. SYSTEM FOR AWARD MANAGEMENT (SAM) AND UNIQUE ENTITY ID REQUIREMENTS.
4.1. SAM. Subrecipient shall maintain the currency of its information in SAM until the Subrecipient
submits the final financial report required under the Award or receives final payment, whichever is
later. Subrecipient shall review and update SAM information at least annually after the initial
registration, and more frequently if required by changes in its information.
4.2. Unique Entity ID. Subrecipient shall provide its Unique Entity ID to its Recipient, and shall update
Subrecipient's information at http://www.sam.gov at least annually after the initial registration, and
more frequently if required by changes in Subrecipient's information.
5. TOTAL COMPENSATION.
5.1. Subrecipient shall include Total Compensation in SAM for each of its five most highly compensated
Executives for the preceding fiscal year if:
5.1.1. The total Federal funding authorized to date under the Award is $30,000 or more; and
5.1.2. In the preceding fiscal year, Subrecipient received:
5.1.2.1. 80% or more of its annual gross revenues from Federal procurement contracts and
subcontracts and/or Federal financial assistance Awards or Subawards subject to the
Transparency Act; and
5.1.2.2. $30,000,000 or more in annual gross revenues from Federal procurement contracts and
subcontracts and/or Federal financial assistance Awards or Subawards subject to the
Transparency Act; and
5.1.2.3. The public does not have access to information about the compensation of such Executives
through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act
of 1934 (15 U.S.C. 78m(a), 78o(d) or § 6104 of the Internal Revenue Code of 1986.
6. REPORTING.
Page 3 of 7
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
2024 State Controller Federal Provisions
6.1. Pursuant to the Transparency Act, Subrecipient shall report data elements to SAM and to the Recipient
as required in this Exhibit. No direct payment shall be made to Subrecipient for providing any reports
required under these Federal Provisions and the cost of producing such reports shall be included in the
Grant price. The reporting requirements in this Exhibit are based on guidance from the OMB, and as
such are subject to change at any time by OMB. Any such changes shall be automatically incorporated
into this Grant and shall become part of Subrecipient's obligations under this Grant.
7. EFFECTIVE DATE AND DOLLAR THRESHOLD FOR REPORTING.
7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010, if the initial award
is $30,000 or more. If the initial Award is below $30,000 but subsequent Award modifications result
in a total Award of $30,000 or more, the Award is subject to the reporting requirements as of the date
the Award exceeds $30,000. If the initial Award is $30,000 or more, but funding is subsequently de -
obligated such that the total award amount falls below $30,000, the Award shall continue to be subject
to the reporting requirements.
7.2. The procurement standards in §9 below are applicable to new Awards made by Recipient as of
December 26, 2015. The standards set forth in §11 below are applicable to audits of fiscal years
beginning on or after December 26, 2014.
8. SUBRECIPIENT REPORTING REQUIREMENTS.
8.1. Subrecipient shall report as set forth below.
8.1.1. To SAM. A Subrecipient shall register in SAM and report the following data elements in SAM
for each Federal Award Identification Number (FAIN) assigned by a Federal agency to a Recipient
no later than the end of the month following the month in which the Subaward was made:
8.1.1.1. Subrecipient Unique Entity ID;
8.1.1.2. Subrecipient Unique Entity ID if more than one electronic funds transfer (EFT)
account;
8.1.1.3. Subrecipient parent's organization Unique Entity ID;
8.1.1.4. Subrecipient's address, including: Street Address, City, State, Country, Zip + 4, and
Congressional District;
8.1.1.5. Subrecipient's top 5 most highly compensated Executives if the criteria in §4 above are
met; and
8.1.1.6. Subrecipient's Total Compensation of top 5 most highly compensated Executives if the
criteria in §4 above met.
8.1.2. To Recipient. A Subrecipient shall report to its Recipient, upon the effective date of the Grant, the
following data elements:
8.1.2.1. Subrecipient's Unique Entity ID as registered in SAM.
8.1.2.2. Primary Place of Performance Information, including: Street Address, City, State,
Country, Zip code + 4, and Congressional District.
9. PROCUREMENT STANDARDS.
9.1. Procurement Procedures. A Subrecipient shall use its own documented procurement procedures which
reflect applicable State, local, and Tribal laws and applicable regulations, provided that the
procurements conform to applicable Federal law and the standards identified in the Uniform Guidance,
including without limitation, 2 CFR 200.318 through 200.327 thereof.
Page 4 of 7
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
2024 State Controller Federal Provisions
9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to the extent consistent
with law, the non -Federal entity should, to the greatest extent practicable under a Federal award,
provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in
the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured
products). The requirements of this section must be included in all subawards including all contracts
and purchase orders for work or products under this award.
9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a political
subdivision of the State, its contractors must comply with section 6002 of the Solid Waste Disposal
Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002
include procuring only items designated in guidelines of the Environmental Protection Agency (EPA)
at 40 CFR part 247, that contain the highest percentage of recovered materials practicable, consistent
with maintaining a satisfactory level of competition, where the purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000;
procuring solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
9.4. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and recipients are subject
to the regulations implementing "Never contract with the enemy" in 2 CFR part 183. The regulations
in 2 CFR part 183 affect covered contracts, grants and cooperative agreements that are expected to
exceed $50,000 within the period of performance, are performed outside the United States and its
territories, and are in support of a contingency operation in which members of the Armed Forces are
actively engaged in hostilities.
9.5. Prohibition on certain telecommunications and video surveillance services or equipment (2 CFR
200.216). Subrecipient is prohibited from obligating or expending loan or grant funds on certain
telecommunications and video surveillance services or equipment pursuant to 2 CFR 200.216.
10. ACCESS TO RECORDS.
10.1. A Subrecipient shall permit Recipient and its auditors to have access to Subrecipient's records and
financial statements as necessary for Recipient to meet the requirements of 2 CFR 200.332
(Requirements for pass -through entities), 2 CFR 200.300 (Statutory and national policy requirements)
through 2 CFR 200.309 (Period of performance), and Subpart F -Audit Requirements of the Uniform
Guidance.
11. SINGLE AUDIT REQUIREMENTS.
11.1. If a Subrecipient expends $750,000 or more in Federal Awards during the Subrecipient's fiscal year,
the Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year
in accordance with the provisions of Subpart F -Audit Requirements of the Uniform Guidance, issued
pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR 200.501.
11.1.1. Election. A Subrecipient shall have a single audit conducted in accordance with Uniform
Guidance 2 CFR 200.514 (Scope of audit), except when it elects to have a program -specific audit
conducted in accordance with 2 CFR 200.507 (Program -specific audits). The Subrecipient may
elect to have a program -specific audit if Subrecipient expends Federal Awards under only one
Federal program (excluding research and development) and the Federal program's statutes,
regulations, or the terms and conditions of the Federal award do not require a financial statement
audit of Recipient. A program -specific audit may not be elected for research and development
unless all of the Federal Awards expended were received from Recipient and Recipient approves
in advance a program -specific audit.
Page 5of7
Docusign Envelope ID: 087730B5-C613-4DC7-A06F-62A103EEEC62
2024 State Controller Federal Provisions
11.1.2. Exemption. If a Subrecipient expends less than $750,000 in Federal Awards during its fiscal year,
the Subrecipient shall be exempt from Federal audit requirements for that year, except as noted in
2 CFR 200.503 (Relation to other audit requirements), but records shall be available for review or
audit by appropriate officials of the Federal agency, the State, and the Government Accountability
Office.
11.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise arrange for
the audit required by Subpart F of the Uniform Guidance and ensure it is properly performed and
submitted when due in accordance with the Uniform Guidance. Subrecipient shall prepare
appropriate financial statements, including the schedule of expenditures of Federal awards in
accordance with 2 CFR 200.510 (Financial statements) and provide the auditor with access to
personnel, accounts, books, records, supporting documentation, and other information as needed
for the auditor to perform the audit required by Uniform Guidance Subpart F -Audit Requirements.
12. REQUIRED PROVISIONS FOR SUBRECEPIENT WITH SUBRECIPIENTS OR
SUBCONTRACTORS.
12.1. In addition to other provisions required by the Federal Awarding Agency or the Recipient,
Subrecipients shall include all of the following applicable provisions;
12.1.1. For agreements with Subrecipients — Include the terms in the Grant Federal Provisions
Exhibit (this exhibit)
12.1.2. For contracts with Subcontractors — Include the terms in the Contract Federal Provisions
Exhibit.
13. CERTIFICATIONS.
13.1. Unless prohibited by Federal statutes or regulations, Recipient may require Subrecipient to submit
certifications and representations required by Federal statutes or regulations on an annual basis. 2
CFR 200.208. Submission maybe required more frequently if Subrecipient fails to meet a requirement
of the Federal award. Subrecipient shall certify in writing to the State at the end of the Award that the
project or activity was completed or the level of effort was expended. 2 CFR 200.201(3). If the
required level of activity or effort was not carried out, the amount of the Award must be adjusted.
14. EXEMPTIONS.
14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural person,
unrelated to any business or non-profit organization he or she may own or operate in his or her name.
14.2. A Subrecipient with gross income from all sources of less than $300,000 in the previous tax year is
exempt from the requirements to report Subawards and the Total Compensation of its most highly
compensated Executives.
15. EVENT OF DEFAULT AND TERMINATION.
15.1. Failure to comply with these Federal Provisions shall constitute an event of default under the Grant
and the State of Colorado may terminate the Grant upon 30 days prior written notice if the default
remains uncured five calendar days following the termination of the 30 -day notice period. This remedy
will be in addition to any other remedy available to the State of Colorado under the Grant, at law or in
equity.
15.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole or in part as
follows:
Page 6of7
Docusign Envelope ID: 08773085-C613-4DC7-A06F-62A103EEEC62
2024 State Controller Federal Provisions
15.2.1. By the Federal Awarding Agency or Pass -through Entity, if a Non -Federal Entity fails to comply
with the terms and conditions of a Federal Award;
15.2.2. By the Federal awarding agency or Pass -through Entity, to the greatest extent authorized by law,
if an award no longer effectuates the program goals or agency priorities;
15.2.3. By the Federal awarding agency or Pass -through Entity with the consent of the Non -Federal Entity,
in which case the two parties must agree upon the termination conditions, including the effective
date and, in the case of partial termination, the portion to be terminated;
15.2.4. By the Non -Federal Entity upon sending to the Federal Awarding Agency or Pass -through Entity
written notification setting forth the reasons for such termination, the effective date, and, in the
case of partial termination, the portion to be terminated. However, if the Federal Awarding Agency
or Pass -through Entity determines in the case of partial termination that the reduced or modified
portion of the Federal Award or Subaward will not accomplish the purposes for which the Federal
Award was made, the Federal Awarding Agency or Pass -through Entity may terminate the Federal
Award in its entirety; or
15.2.5. By the Federal Awarding Agency or Pass -through Entity pursuant to termination provisions
included in the Federal Award.
Page 7of7
Docusign Envelope ID: 08773065-C613-4DC7-A06F-62A103EEEC62
COLORADO DIVISION OF CRIMINAL JUSTICE
CERTIFICATION OF COMPLIANCE WITH REGULATIONS
OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (DCJ FORM 30)
INSTRUCTIONS: Complete the table below with information found in the Grant Agreement. Read the form completely,
identify the person responsible for reporting civil rights findings, certify that the required Civil Rights training has been
completed by the Project Director; and check only one certification under "II" that applies to your agency. Have your
Signature Authority sign at the bottom of page 2, forward a copy to the person identified as being responsible for reporting
civil rights findings and return the original to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO
80215, within 45 days of the grant award beginning date.
PROJECT DIRECTOR: Daniel Chapman
PHONE: 97904003934
Person responsible for reporting civil rights findings of discrimination: (Name, address, phone & email)
Jill Scott, Director of Human Resources
weld County Government
PO Box 758, 1150 O Street
Greeley, CO 80632
970-400-4230
I acknowledge that I viewed all of the trainings on Civil Rights available on DCJ's website at
https://www.colorado.gov/pacific/dcj/civil-rights-requirements. I accept responsibility for ensuring that project staff
understands their responsibilities as outlined in the presentations. I understand that if I have any questions about the material
Signed by: presented and my responsibilities as a grantee that I will contact my grant manager.
Patna `�" "'"' 10/17/2024 I 8:53:12 AM MDT
orvcz���[4�s...
PROJECT DIRECTOR SIGNATURE
DATE
SIGNATURE AUTHORITY'S CERTIFICATION: As the Signature Authority for the above Grantee, I certify, by my
signature on page two (2), that I have read and am fully cognizant of our duties and responsibilities under this Certification.
I. REQUIREMENTS OF GRANT RECIPIENTS: All grant recipients (regardless of the type of entity or the amount awarded)
are subject to prohibitions against discrimination in any program or activity, and must take reasonable steps to provide
meaningful access for persons with limited English proficiency.
♦I certify that this agency will maintain data (and submit when required) to ensure that: our services are delivered in an
equitable manner to all segments of the service population; our employment practices comply with Equal Opportunity
Requirements, 28 CFR 42.207 and 42.301 et sea.; our projects and activities provide meaningful access for people with
limited English proficiency as required by Title VI of the Civil Rights Act, (See also, 2000 Executive Order #13166).
♦I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of
discrimination will submit these findings, if any, to the Division of Criminal Justice within 45 days of the finding, and/or if
the finding occurred prior to the grant award beginning date, within 45 days of the grant award beginning date.
Page 1 of 2
DCJ30_v12 (Rev. 02/20)
Docusign Envelope ID: 08773005-C613-4DC7-A06F-62A103EEEC62
DCJ FORM 30:
CERTIFICATION OF COMPLIANCE WITH REGULATIONS,
OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (Continued)
II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: Check the box before ONLY ONE
APPROPRIATE CERTIFICATION (A, or B below) that applies to this grantee agency during the period of the grant
duration noted above.
CERTIFICATION "A" [Applicable, if (1), (2) or (3), below, apply.] This is the Certification that most non -profits
and small agencies will use. Check all that apply to your entity.
This funded entity:
(1) is an educational, medical or non-profit organization or an Indian Tribe;
(2) has less than 50 employees;
(3) was awarded through this single grant award from the Colorado Division of Criminal Justice less than
$25,000 in federal U.S. Department of Justice funds.
Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR §42.302, but
is required to submit a Certification (httns://oip.eov/about/ocr/eeop.htm).
x CERTIFICATION "B" (Applicable to all entities that do not qualify for Certification "A" above)
This funded entity, as a for-profit entity or a state or local government having 50 or more employees (counting both full -
and part-time employees but excluding political appointees) and is receiving, through this single grant award from the
Colorado Division of Criminal Justice, more than $25,000, in federal U.S. Department of Justice funds.
Therefore, I hereby certify that the funded entity will prepare and submit an EEOP and Certification at
https://oip.gov/about/ocr/eeop.htm, within 60 days of the award. The EEOP shall be submitted in accordance with 28
CFR §42, subpart E, to Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice that will include a
section specifically analyzing the grantee (implementing) agency. (If you have already submitted an EEOP applicable to
this time period, send a copy of the letter received from the Office for Civil Rights showing that your EEOP is
acceptable.)
As the Signature Authority for the above grantee, I certify, by my signature below, that I have read and am fully cognizant of our
duties and responsibilities under this Certification. I, hereby, also certify that the content of this form, other than the data entry
required, has not been altered.
Lan,ss,acucau,
igned by:
SIGNATURE AUTHORITY SIGNATURE DATE
11/20/2024 112:46:47 PM MST
Kevin Ross
Chair
TYPED NAME TITLE
* * * * * * * * * *
This signed form must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215,
within 45 days of the grant award beginning date. You must also forward a signed copy to the person identified in the box
above.
Page 2 of 2
DCJ30_v12 (Rev. 02/20)
DocuSign
Certificate Of Completion
Envelope Id: 087730B5C6134DC7A06F62A103EEEC62
Subject: DCJ Grant - VOCA (2024 -VA -25-572-19) CY 2025 Bilingual Advocate Unit
Source Envelope:
Document Pages: 95 Signatures: 5
Certificate Pages: 6 Initials: 0
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-07:00) Mountain Time (US & Canada)
Record Tracking
Status: Original
10/16/2024 4:08:49 PM
Security Appliance Status: Connected
Storage Appliance Status: Connected
Signer Events
Daniel Chapman
dchapman@weldgov.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 10/16/2024 4:53:25 PM
ID:7d1c7392-5919-4ac5-b029-1966277ba3d9
Kevin Ross
BOCC-Contracts@weldgov.com
Chair
Weld County
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 11/20/2024 12:46:29 PM
ID: 98698e0e-a47b-46a0-8cd2-349cd862ac8f
Matthew M. Lunn, PhD
matthew.lunn@state.co.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 11/21/2024 6:50:14 AM
ID: 356a3fa8-2a88-4ea3-a6f 1-6e 155d8d 17b4
Lyndsay Clelland
lyndsay.clelland@state.co.us
Contract, Grant and Compliance Coordinator
Division of Criminal Justice
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Holder CVS Grants
cvsgrants@state.co.us
Pool: FedRamp
Pool: CDPS Contracts and Grants
Signature
[Sp.,' by:
tea a.a fvaan-
6F1FE239227E475
Signature Adoption: Pre -selected Style
Using IP Address: 204.133.39.240
CSigned by:
6Aiv, Koss
E04467D642AE4A7
Signature Adoption: Pre -selected Style
Using IP Address: 204.133.39.9
Lccciccic (A.A., PL)
c4
Signature Adoption: Pre -selected Style
Using IP Address: 70.57.47.231
CjOocu5gmtl by:
I6'30468'0:1F0405 41.
Signature Adoption: Pre -selected Style
Using IP Address: 165.127.87.1
Status: Completed
Envelope Originator:
CVS Grants
700 Kipling St
Lakewood, CO 80215
cvsgrants@state.co.us
IP Address: 165.127.87.1
Location: DocuSign
Location: DocuSign
Timestamp
Sent: 10/16/2024 4:12:45 PM
Viewed: 10/16/2024 4:53:25 PM
Signed: 10/17/2024 8:53:12 AM
Sent: 10/17/2024 8:53:14 AM
Viewed: 10/17/2024 8:55:52 AM
Signed: 11/20/2024 12:46:47 PM
Sent: 11/20/2024 12:46:51 PM
Viewed: 11/20/2024 12:50:31 PM
Signed: 11/21/2024 6:50:44 AM
Sent: 11/21/2024 6:50:48 AM
Viewed: 11/21/2024 8:58:12 AM
Signed: 11/21/2024 8:58:18 AM
In Person Signer Events Signature
Editor Delivery Events Status
Agent Delivery Events Status
Intermediary Delivery Events Status
Certified Delivery Events Status
Carbon Copy Events Status
Chris D'Ovidio
cdovidio@weldgov.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lyndsay Clelland
Lyndsay.Clelland@state.co.us
Contract, Grant and Compliance Coordinator
Division of Criminal Justice
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Louise Esquibel
louise.esquibel@state.co.us
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dan Chapman
dchapman@weldgov.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 10/16/2024 4:53:25 PM
ID:7d1c7392-5919-4ac5-b029-1966277ba3d9
Michael Burtis
Michael.Burtis@state.co.us
Analyst IV
DCJ CDPS
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
COPIED
COPIED
COPIED
COPIED
COPIED
Witness Events Signature
Notary Events Signature
Envelope Summary Events Status
Envelope Sent Hashed/Encrypted
Certified Delivered Security Checked
Signing Complete Security Checked
Completed Security Checked
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Timestamp
Sent: 10/16/2024 4:12:46 PM
Viewed: 10/17/2024 10:38:37 AM
Sent: 11/21/2024 8:58:22 AM
Sent: 11/21/2024 8:58:23 AM
Sent: 11/21/2024 8:58:24 AM
Sent: 11/21/2024 8:58:25 AM
Viewed: 11/21/2024 9:00:20 AM
Timestamp
Timestamp
Timestamps
10/16/2024 4:12:46 PM
11/21/2024 8:58:12 AM
11/21/2024 8:58:18 AM
11/21/2024 8:58:25 AM
Payment Events Status
Electronic Record and Signature Disclosure
Timestamps
Electronic Record and Signature Disclosure created on: 8/10/2022 3:16:46 PM
Parties agreed to: Daniel Chapman, Kevin Ross, Matthew M. Lunn, PhD, Dan Chapman
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, CDPS Contracts and Grants (we, us or Company) may be required by law to
provide to you certain written notices or disclosures. Described below are the terms and
conditions for providing to you such notices and disclosures electronically through the DocuSign
system. Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to this Electronic Record and Signature
Disclosure (ERSD), please confirm your agreement by selecting the check -box next to 'I agree to
use electronic records and signatures' before clicking `CONTINUE' within the DocuSign
system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per -page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact CDPS Contracts and Grants:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: sarah.white@state.co.us
To advise CDPS Contracts and Grants of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at sarah.white@state.co.us and in
the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from CDPS Contracts and Grants
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to sarah.white@state.co.us and in the
body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with CDPS Contracts and Grants
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check -box indicating you wish to withdraw your consent, or you may;
ii. send us an email to sarah.white@state.co.us and in the body of such request you must state
your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check -box next to 'I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check -box next to `I agree to use electronic records and signatures', you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify CDPS Contracts and Grants as described above, you consent to
receive exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by CDPS Contracts and Grants during the course of your relationship
with CDPS Contracts and Grants.
Contract Form
Entity Information
Entity Name* Entity ID*
THE DIVISION OF CRIMINAL @00035241
JUSTICE
Contract Name *
2025 VOCA GRANT AWARD - ONLY FOR 1 YEAR
Contract Status
CTB REVIEW
Contract ID
8868
Contract Lead *
BENDRESON
Contract Lead Email
bendreson@weld.gov
New Entity?
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
VOCA 2025 GRANT AWARD TO COVER BI -LINGUAL ADVOCATE IN THE VICTIM SERVICES UNIT FOR 1 YEAR 60%
SALARY AND 58% FRINGE BENEFIT FOR 1 FTE STAFF MEMBER
Contract Description 2
Contract Type*
AWARD
Amount*
$62,196.00
Renewable *
NO
Automatic Renewal
Grant
YES
IGA
Department
SHERIFF
Department Email
CM-Sheriff@weld.gov
Department Head Email
CM-Sheriff-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
Grant Deadline Date
Requested BOCC Agenda Due Date
Date* 11/16/2024
11/20/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
NO
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date *
07/01/2025
Committed Delivery Date
Renewal Date
Expiration Date*
12/31/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
DONNIE PATCH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
11/15/2024 11/15/2024 11/15/2024
Final Approval
BOCC Approved Tyler Ref #
AG 112024
BOCC Signed Date Originator
SKOHLGRAF
BOCC Agenda Date
11/20/2024
Hello