HomeMy WebLinkAbout20243099.tiffRESOLUTION
RE: APPROVE SUBSCRIPTION ORDER FORM PURSUANT TO MASTER SERVICES
AGREEMENT FOR ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE
IMPLEMENTATION AND INTEGRATION SERVICE, AND AUTHORIZE CHAIR TO
SIGN - WORKDAY, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, on January 23, 2023, the Board of Weld County Commissioners approved
the Master Services Agreement for the implementation and integration of Enterprise Resource
Planning (ERP) Software, resulting from Bid #B2200041, and
WHEREAS, pursuant to said agreement, the Board has been presented with a
Subscription Order Form (#00478457.0) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Departments of
Human Resources and Information Technology, and Workday, Inc., commencing January 17,
2025, and ending January 16, 2026, with further terms and conditions being as stated in said
order form, and
WHEREAS, after review, the Board deems it advisable to approve said order form, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Subscription Order Form (#00478457.0) between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Departments of Human Resources and Information Technology, and Workday, Inc.,
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said order form.
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1212./A4
2024-3099
IT0013
PE0036
SUBSCRIPTION ORDER FORM PURSUANT TO MASTER SERVICES AGREEMENT FOR
ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE IMPLEMENTATION AND
INTEGRATION SERVICE - WORKDAY, INC.
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 25th day of November, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUN
ATTEST:
Weld County Clerk to the Board
BY< .(,014W d.
eputy Clerk to the Board
APP'..VED AS T
County : rney
1717_1
Date of signature:
Ke;;�+ Ross, Chair
erry L. B/ ck, Pro- em
Mi e Freeman
on Saine
2024-3099
IT0013
PE0036
Corrlva 1D4Zn`-E
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Workday Order Form #00478457.0 — Employee Count for 2025
DEPARTMENT: Human Resources DATE: 11/20/2024
PERSON REQUESTING: Jill Scott CHRO/Director of Administration
Brief description of the problem/issue:
Attached is the Workday Order Form #00478457.0. The purpose of this form is to accurately reflect the number
of workers and subscription rights, as applicable, for Weld County's use of the Workday services pursuant to the
terms set forth in the agreement. This form covers the dates of 1/1/2025 thru 1/16/2026. This is an annual
requirement of Workday
What options exist for the Board?
Review and sign Workday form #00478457.0 allowing for ongoing use of the Workday system.
Consequences:
Without this agreement, we risk losing access to Workday.
Impacts:
The impact of losing access to Workday would be significant.
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
The cost is $88,366 which accurately reflects the employee count and user subscription rights needed to
operate Workday.
Recommendation:
It is recommended the Board approve the Workday Form #04478457.0. Attached is the document for review.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross , Chair
Lori Saine
2024-3099
11 obC3
PEQ03(o
workday.
ORDER FORM # 00478457.0
TO THE MSA
(GROWTH)
00478457.0- Confidential
Customer Name
County of Weld
Workday Entity Name
Workday, Inc.
6110 Stoneridge Mall Road
Pleasanton, CA 94588
MSA Effective Date
January 16, 2023
Order Effective Date
The later of the dates beneath the parties' signatures below
Order Term
January 17, 2025 through January 16, 2026
Currency
USD
Underlying Order Forms
381459
Total Subscription Fee
85,366
The purpose of this Order Form is to increase the number of FSE Workers and Subscription Rights, as
applicable, for Customer's use of the Service pursuant to the terms set forth in the Underlying Order
Form(s).
Payment #
Payment Due Date
Due in accordance with the MSA, invoiced upon Order Effective Date
Total Payment Amount
Payment Amount
85,366
85,366
FSE Workers
Subscription Fees
SKU
Service
Start
Added
New
Annual Rate
(Per FSE
Worker)
Prorated for
Order Term
CHCM
Core Human Capital
Management
1,885
131
2,016
431.49
56,525
TLO
Talent Optimization
JRNY
Journeys
CCB
Cloud Connect for Benefits
LRN
Learning
MCNF
Media Cloud - No Fee
CCLRN
Cloud Connect for Learning
REC
Recruiting
FIN
Core Financials
GM
Grants Management
PLNF
Financial Planning
PRA
Prism Analytics Enterprise
PRJT
Projects
TT
Time Tracking
EXP
Expenses
PRO
Procurement
INV
Inventory
USP
Payroll for United States
1,885
118
2,003
52.04
6,141
SKU
Service
Baseline Limit
New Limit
Prorated for
Order Term
TT
Time Tracking
5,700
11,400
22,700
Order Form between Workday and County of Weld
O2024 Workday v24.6
Page 1 of 2
workday.
00478457.0- Confidential
Customer Contact Information
Billing, in Care of
Contact Name
Ryan Rose
Street Address
City/Town,
State/Region/County
Zip/Post Code, Country
1150 O Street
Greeley
Colorado
80631, United States
Phone/Fax#
Email (Required)
rrose@weld.gov
This Order Form is only valid and binding on the parties when executed by both parties and is subject to
the additional terms in the above -referenced MSA, and in the Underlying Order Form(s). Customer has
reviewed and agrees that the figures in the tables above are accurate. Customer is purchasing the
Service that is currently available. All remittance advice and invoice inquiries can be directed to
Accounts. Receivablelfworkday. com.
THE VALIDITY OF THIS ORDER FORM IS CONDITIONED ON WORKDAY RECEMNG FROM
CUSTOMER A SIGNED COPY OF THIS ORDER FORM BY NO LATER THAN 5 PM PST ON
DECEMBER 17, 2024 ("Deadline").
Notwithstanding the foregoing, this Order Form shall be valid if Workday, in its sole discretion, accepts
an Order Form received after the Deadline. Workday will notify the Customer in the event Workday does
not accept the Order Form.
IN WITNESS WHEREOF, this Order Form is entered into and becomes a binding part of the above -
referenced MSA as of the later of the dates beneath the parties' signatures below (the "Order Effective
Date").
County of Weld
C
Signatu e
Kevin D. Ross
Name
Chair, Board of Weld County Commissioners
Title
Workday, Inc.
Jdi6 Gohza1ez
Julie Gonzalez INov 19, 202410:10 PST)
Signature
Julie Gonzalez
Name
Senior Vice President, Financial Planning &Analysis
NOV 2 5 2024
Title
Nov 19, 2024
Date Signed
ATTEST:W-44)4144)''
B
Deputy Clerk to th
O2024 Workday v24.6
Date Signed
Order Form between Workday and County of Weld
Page 2 of 2
tr ct -
Entity Information
Entity Name*
WORKDAY INC
Contract Name *
Entity ID*
@00044403
Q New Entity?
Contract ID Parent Contract ID
WORKDAY GROWTH ORDER FORM TO THE MSA 8884
Contract Status
CTB REVIEW
Contract Lead *
BPETERSON
Contract Lead Email
bpeterson@weld.gov
Requires Board Approval
YES
Department Project #
Contract Description *
THIS ORDER FORM TO THE ORIGINAL MSA (CONTRACT #6625) AIMS TO INCREASE THE NUMBER OF FSE WORKERS
AND SUBSCRIPTION RIGHTS FOR THE CUSTOMER'S USE OF THE SERVICE.
Contract Description 2
Contract Type *
CONTRACT
Amount*
$85,366.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department
HUMAN RESOURCES
Department Email
CM-
HumanResources@weld.g
ov
Department Head Email
CM-HumanResources-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
6625
Requested BOCC Agenda Due Date
Date* 11/21/2024
11/25/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date *
12/16/2025
Committed Delivery Date
Renewal Date
Expiration Date*
01/16/2026
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JILL SCOTT
DH Approved Date
11/21/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
11/25/2024
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
11/21/2024 11/21/2024
Tyler Ref #
AG 112524
Originator
BPETERSON
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