HomeMy WebLinkAbout20241959.tiffConivaet- (1).-k o3
July 12, 2024
FACILITIES DEPARTMENT
PHONE: (970) 400-2023
FAX: (970) 304-6532
WEBSITE: www.co.weld.co.us
1105 H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
To: Board of County Commissioners
From: Curtis Naibauer
Subject: QVMS Service Maintenance Agreement
The County uses QVMS (Qognify Video Management System) to support all of the security camera
operation and recording. The support of the software and equipment is acquired through an SMA
(Service Maintenance agreement) from the manufacturer.
The annual QVMS Service Management Agreement (SMA) has expired. An annual renewal of the
agreement is needed to maintain the security cameras within the County. The cost of the next annual
increment is $23,762.96. Therefore, the Facilities Department is recommending signing and approving
this agreement.
If you have any questions, please contact me at extension 2027.
Sincerely,
Curtis Naibauer
Interim Director
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Paladin
Technologies
Weld County - Greeley CO - QVMS SMA Renewal
2024
Client: {Weld County} Weld County 1150 O Street
PTI Rep: Kris Chilton
Contact: Aleksei Churyk
Proposal Date: 5/13/2024
Project: P0020880_01
Innovation through teamwork
402002
Project: P0020880_01
Project Description & Investment
Name: Weld County - Greeley CO - QVMS SMA Renewal 2024
Site
{Weld County} Weld County 1150 O Street
1150 O Street
Greeley, CO 80631-9596
US
Paladin Technologies
Kris Chilton
P: +1 (720) 951-5394
E: KChilton@PaladinTechnologies.com
Project Scope
(1) Renewal for Enterprise SMA for Qognify VMS Advanced Core Package
(593) Renewal for Enterprise SMA for Qognify VMS Advanced Camera Extension
Billing
Weld County
1150 O Street
Greeley, CO 80631-9596
US
Client Contact
Aleksei Churyk
P:
E: achuryk@weld.gov
Weld County - Greeley CO - QVMS SMA Renewal 2024 Summary
Proposal Date: 5/13/2024
This Quotation is confidential. Pricing is valid for 30 days unless otherwise noted.
Currency: All Items quoted are in USD.
Financial Summary
IMF Si
Box Sale
$23,762.96
Material
$23,762.96
Total
$23,762.96
* Plus Applicable Taxes
Detailed Breakdown
Item Type _ Part Number
Material
QVM-A-ADV-CP-SMA-ER
Description
SSA, Renewal for Enterprise SMA for Qognify VMS Advanced Core
O
1
Unit Prig Extended PC
$226.79
$226.79
Material QVM-A-ADV-1C-SMA-ER
SSA, Renewal for Enterprise SMA for Qognify VMS Advanced Camera
593 $39.69 $23,536.17
Paladin Technologies Inc.
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{Weld County} Weld County 1150 O Street // Weld County - Greeley CO - QVMS SMA Renewal 2024
Project: P0020880_01
Performance Items
AutoCad Plans & Drawing Files No
Submittals No
Permits No
System Training No
Network Cabling & Infrastructure No
Telephone Line No
120vac Power No
Locking Hardware No
Lift/Boom Rental No
Stub Ups & Back Boxes No
Back Boxes No
Conduit No
Coring No
Fire Stopping No
Patch & Touch-up Paint No
Door/Frame Preparation No
Construction Equipment No
Fire Alarm Installation & Verification No
Fire Pull Station Installation & Verification No
Clarifications and Exclusions
• Taxes are excluded unless specifically shown as included in the pricing summary.
• All work to be completed during normal business hours (8:30am to 5:00pm, Monday to Friday, excluding
Holidays) unless otherwise noted.
• All prices quoted herein are valid for 30 days unless otherwise noted.
• Any existing equipment, including cable, found to be faulty and in need of repair or replacement to ensure
the proper installation and functioning of the equipment covered by this order may result in additional
charges.
• If installation workflow is delayed due to a lack of site readiness including but not limited to inaccessibility,
incompleteness, or construction, then extra charges may apply.
• Warranty Limitation. Unless otherwise specified, Paladin Technologies warrants the Products and Services
from the time of substantial completion against defects in material and/or workmanship for a period of one
(1) year in the amount, manner, and conditions indicated herein ("Warranty").
Paladin Technologies Inc.
(Weld County} Weld County 1150 0 Street // Weld County - Greeley CO - QVMS SMA Renewal 2024 3
Project: P0020880_01
Proposal Acceptance
I have read the General Terms and Conditions (Appendix A) of the sale, understand them fully, and agree
to abide by them.
I hereby certify that I am authorized by my company to sign this agreement. Paladin Technologies is hereby
authorized to perform the work as specified.
Accepted By: Paladin Technologies
Name: Kris Chilton
Si�natur:G
Title: Senior Account Executive
Proposal No. P002080_Ol
Accepted By: Weld County
Name:
Kevin
Signature:_-_
Date: 5/13/2024
Title: Chair, Board of Weld County Commissioners
Date:
JUL 2 2 2024
ATTEST ;
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CO to the :oard A
Paladin Technologies Inc.
(Weld County} Weld County 1150 0 Street // Weld County - Greeley CO - QVMS SMA Renewal 2024
Project: P0020880_01
Appendix A - General Terms & Conditions
1. DEFINITIONS AND ENTIRE AGREEMENT
"Customer" means the party named as Client in the attached Project Description & Investment document.
"Paladin Technologies" means Paladin Technologies (USA) Inc.
"Paladin Goods and Services" means the goods and services described in the attached Project Description &
Investment document and any schedules attached by Paladin Technologies.
"Quotation" means the agreement between Paladin Technologies and the Customer, comprised of the attached
Project Description & Investment document, any schedules attached by Paladin Technologies, and these General
Terms and Conditions.
"Site" means the site for the work listed in the attached Project Description & Investment document.
This Quotation may be accepted by the Customer by either signing where indicated in the attached Project
Description & Investment document or by issuance to Paladin Technologies of a purchase order or similar
document, which will constitute acceptance of these terms and conditions. This Quotation represents the entire
agreement between the Customer and Paladin Technologies. No change, modification, amendment, or other
agreement about this Quotation will be binding on Paladin Technologies unless agreed to in writing by an
authorized Paladin Technologies representative. No Paladin Technologies sales agent or representative is
authorized to make any representations, warranties, or agreements, or to bind Paladin Technologies in any way,
except for the representations, warranties and obligations provided for in this Quotation. The laws of the
jurisdiction where the Site is located, including builders' lien legislation, will apply to this Quotation and Paladin
Technologies will have all rights of a contractor under such builders' lien legislation.
2. WARRANTY
Paladin Technologies warrants that the services provided by Paladin Technologies and its employees and
subcontractors as part of the Paladin Goods and Services will be free from defects in design or workmanship for
a period of one (1) year from the date of completion of the installation, provided that:
(a) the installation remains in 'as installed' condition, without any damage, abuse, modification, addition, or
alteration by the Customer or any other party; and
(b) all regular maintenance and inspections as recommended by Paladin Technologies have been performed.
In the event of any defects in such services, Paladin Technologies will immediately upon notification by the
Customer make the necessary repairs, at no cost to the Customer.
Paladin Technologies does not make any representation or warranty regarding any goods or equipment forming
part of the Paladin Goods and Services; however, Paladin Technologies will assist the Customer to enforce all
manufacturers' warranties applicable to such goods and equipment. On -site service charges may apply in
connection with such assistance.
Prior to returning any goods or equipment, a Return Material Authorization (RMA) form must be completed and
can be obtained by contacting service@paladintechnologies.com. Shipping, handling, administration, and/or
Paladin Technologies Inc.
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(Weld County) Weld County 1150 0 Street // Weld County - Greeley CO - QVMS SMA Renewal 2024
Project: P0020880_01
insurance charges may apply for Paladin Technologies to facilitate product RMA returns and manufacturer
repairs.
Except as expressly provided in this Warranty section, Paladin Technologies disclaims all warranties, expressed,
implied or statutory, in relation to the Paladin Goods and Services and/or any other goods or services provided
by Paladin Technologies to the Customer pursuant to this Quotation, and all such statutory or implied warranties
are hereby waived and excluded.
3. PRICING AND PAYMENT TERMS
All pricing provided for in this Quotation is a best estimate only, based upon the information available at the time
of quoting. Pricing is valid assuming completion of supply of the Paladin Goods and Services within thirty (30)
days from the date of this Quotation. All prices and charges for the Paladin Goods and Services are subject to
change due to Site, environmental, economic, and other conditions, including without limitation currency
exchange fluctuations and pricing changes by suppliers, and may be modified as determined by Paladin
Technologies from time to time.
On approved credit ("O.A.C."), all charges must be paid in full, without any offset, deduction, or delay within
thirty (30) days of the date of an invoice. Credit privileges may be revoked at any time at the sole discretion of
Paladin Technologies Credit Department or Senior Finance Executives. Interest will apply at 1.5% per month
(18% per annum) on any amounts which are not paid in full within such thirty (30) day period, calculated from
the date that the invoice was originally issued. A fee of twenty-five percent (25%) of the applicable price
provided in this Quotation will be charged for any product returns, if they are returned in their original and
unopened packaging within fifteen (15) days of delivery. The Customer will be responsible for, and will pay on
demand, all costs incurred by Paladin Technologies in connection with the enforcement of the terms of this
Quotation including, but not limited to, travel expenses, court costs, collection agent costs, litigation costs and all
legal fees incurred by Paladin Technologies.
All applicable federal, provincial, state, and/or local taxes are payable in addition to the pricing in this Quotation.
For travel outside the municipal boundaries of the cities in which a Paladin Technologies office is located, the
applicable hourly charge per Paladin Technologies personnel member and $1.25 per kilometer per vehicle will be
charged from the point of origin to the Customer's Site and return. Where applicable, airfare costs will be billed
in addition to the hourly personnel charge.
Incidentals such as freight, disposal fees, equipment rental fees for non -Paladin Technologies owned equipment,
per diem/meals, accommodations, parking and airfare will be charged at cost plus ten (10%) percent, where
applicable. The Paladin Technologies Bucket Truck rental will be charged out at One Hundred and Twenty -Five
($125.00) dollars per hour with a two (2) hour minimum.
Paladin Technologies may delay or discontinue the Paladin Goods and Services and/or terminate this Quotation
without any liability or obligation whatsoever to Customer if (a) any equipment or component of the Customer's
system is altered, modified, changed or moved without written authorization from Paladin Technologies; (b) the
Customer defaults under any agreement with Paladin Technologies, including without limitation any default in
payment under this Quotation; (c) Paladin Technologies' business and/or operations are disrupted or adversely
affected due to causes beyond Paladin Technologies' reasonable control; (d) goods, labour, transportation and/or
capital are not readily available; and/or (e) the Customer is or becomes bankrupt, insolvent, makes an
Paladin Technologies Inc. 6
{Weld County} Weld County 1150 O Street // Weld County - Greeley CO - QVMS SMA Renewal 2024
Project: P0020880_01
assignment for the benefit of its creditors, fails to pay its debts as due, and/or otherwise suspends its business
operations. The Customer may not terminate this Quotation unless Paladin Technologies has failed to fulfill its
obligations hereunder for a period of thirty (30) days after written notice from the Customer. In the event
Customer terminates this Quotation for any reason, the Customer will indemnify Paladin Technologies and save it
harmless from any and all losses, costs and expenses associated with such termination, including, but not limited
to loss of profit, lost opportunities, direct, consequential, and incidental damages, and injury to goodwill and
reputation.
4. CREDIT APPROVAL
Paladin Technologies' obligations under this Quotation are always subject to Paladin Technologies' Credit Policy
("Credit Policy") and the approval by Paladin Technologies' Finance department, at its sole discretion. If credit is
not approved, alternative full or partial prepayment methods may be required to proceed. The Customer
specifically consents to the collection and use by Paladin Technologies of Customer credit and financial
information, including the Customer's credit file with any credit reporting agencies.
5. SITE ACCESS AND CONDITION
The Customer must provide Paladin Technologies and its personnel and subcontractors with access to the Site as
and when required, and the Customer is responsible for ensuring that the Site is a safe workplace in conformity
with all applicable workers' compensation and workplace safety laws and regulations.
6. RISK
All risks and liability for loss or damage to any goods or equipment forming part of the Paladin Goods and
Services will immediately pass to the Customer upon delivery to the Customer or to its carrier. Notwithstanding
such passage of risk, in default of payment Paladin Technologies may, without limiting its other rights and
remedies, remove from the Site any Paladin Goods and Services which have not been paid for in full.
7. SCHEDULE AND DELAYS
Paladin Technologies will make commercially reasonable efforts to meet the scheduled dates for delivery or
installation of the Paladin Goods and Services provided for in this Quotation, subject always to actions, omissions
or delays of others or other circumstances beyond the reasonable control of Paladin Technologies. Under no
circumstances will Paladin Technologies have any liability or obligation to the Customer or to any other person
for any loss or damage resulting from any delay unless such delay was caused solely by Paladin Technologies'
breach of this section.
8. INDEPENDENT CONTRACTORS
Paladin Technologies and the Customer are independent contractors, and neither will be considered to be the
agent, representative, master or servant of the other party for any purpose whatsoever. Nothing in this
relationship will be construed to create a joint venture, partnership, fiduciary or other similar relationship
between the parties.
9. LIMITATION OF LIABILITY
Under no circumstances, including any breach by Paladin Technologies of its obligations under this Quotation,
any breakdown or non-performance of any equipment or system forming part of the Paladin Goods and Services,
or any negligence by Paladin Technologies or any of its employees, agents or subcontractors, will Paladin
Paladin Technologies Inc.
(Weld County) Weld County 1150 0 Street // Weld County - Greeley CO - QVMS SMA Renewal 2024 7
Project: P0020880_01
Technologies or any of its officers, directors, employees, shareholders or representatives have any liability to the
Customer or any of the Customer's officers, directors, employees, shareholders or representatives for any loss,
costs, or damages in excess of the aggregate of the amounts actually received by Paladin Technologies from the
Customer pursuant to this Quotation, regardless of the form of action or the basis for the claim.
10. CONFIDENTIALITY
This Quotation and its terms, including all pricing terms and the system design, as well as any other information,
material or documents provided to the Customer by Paladin Technologies either prior to or after this Quotation
has been signed (collectively, "Confidential Information") are to be kept strictly confidential by the Customer and
its employees and agents. No disclosure of any Confidential Information may be made to anyone outside the
Customer's organization (other than to its professional advisors or as the Customer may be legally obligated to
make) without the prior written consent of Paladin Technologies.
Paladin Technologies Inc.
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{Weld County} Weld County 1150 0 Street // Weld County - Greeley CO - QVMS SMA Renewal 2024
Ct F
Entity Information
Entity Name* Entity ID*
PALADIN TECHNOLOGIES INC @00047479
Contract Name*
QVMS SMA
Contract Status
CTB REVIEW
O New Entity?
Contract ID
8503
Contract Lead *
CNAIBBUER
Contract Lead Email
cnaibauer@weld.gov
Contract Description*
PPROVIDE A SERVICE AGREEMENT FOR THE QVMS VIDEO MANAGEMENT SYSTEM.
Contract Description 2
Contract Type*
AGREEMENT
Amount*
$23,762.96
Renewable *
NO
Automatic Renewal
Grant
IGA
Parent Contract ID
Requires Board Approval
YES
Department Project #
Department Requested BOCC Agenda Due Date
BUILDINGS AND Date* 07/13/2024
GROUNDS 07/17/2024
Department Email
CM-
BuildingGrounds@weldgo
v.com
Department Head Email
CM-BuildingGrounds-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date *
04/01/2025
Committed Delivery Date
Renewal Date
Expiration Date*
05/01/2024
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
CURTIS NAIBAUER CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
07/16/2024 07/17/2024 07/17/2024
Final Approval
BOCC Approved Tyler Ref #
AG 072224
BOCC Signed Date Originator
CNAIBAUER
BOCC Agenda Date
07/22/2024
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