HomeMy WebLinkAbout20240344.tiffBOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Multi -functional devices for Area Agency on Aging
DEPARTMENT: Human Resources
PERSON REQUESTING: Edna Mata
DATE: 02/02/24
Brief description of the problem/issue:
Two new MFD's for CMA Start -Up. These will be in building B, the other two MFD's are being moved to Building A.
What options exist for the Board?
Consequences:
Impacts:
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
The cost of each machine is $4,230.00 for a total of $8,260.00, maintenance will be charged .007 for black prints and .05 for color prints.
This was the low bid from Capital Business, other bids for the same machine were $ 9,205.66 for each machine for a total 18,411.32 from
All Copy Products with the maintenace $15,00 monthly charge for 1,000 copies and $0.01 for overage for black prints and $0.07 for color
prints. The other vendor chose to not bid.
Recommendation:
Purchase MFD's to accomadate additional staff.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
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CAPITAL
BUSINESS SYSTEMS, INC.
FCO243
e -Automate Account #
Sales Order Agreement
55379
Order ID #
Customer
Bill
To:
Full
Legal
Name:
Weld
County Print Shop
Address:
Greeley,
1500
CO,
2nd
80631
Street
i ,
Contact
Name:
Edna
Mata
Tel.
#: (970) 400-2050
Email:
emata@co.weld.co.us
Customer
Ship To:
Full
Legal
Name:
Weld
County
Human
Services
Address:
Greeley,
315
CO,
80631
N
11th
Avenue
Contact
Name:
Edna
Mata
Tel.
#: (970) 400-2050
Email:
emata@co.weld.co.us
QTY
Description - Make, Model
Item #
Unit Price
Total Amount
2
imageRUNNER
ADVANCE
DX C5840i-
CA-3827C002AA
s S2,930 00
S5,860.00
2
Inner Finisher L1-
CA-4000O0026A
$650 00
31.300.00
Special
2
Instructions/Terms
Cassette Feedin. Unit-AQ1-
_
CA-4030C002BA
,
$650.00
Subtotal
$1.300.00
$8,460.00
Sales
Tax
Total
$8,460.00
Cash
Paid
Balanced
Owed
I. Law/Forum. You agree that the Agreement and any claim related to the Agreement shall be governed by the internal laws of the state in which our principal
place of business is located and any dispute concerning the Agreement will be adjudicated in a federal or state court in such state. You hereby consent to personal
jurisdiction and venue in such courts and waive transfer of venue. Each party waives any right to a jury trial.
II. Loss or Damage. You are responsible for any damage to or loss of the Equipment after delivery is completed. No such loss or damage will relieve you from your
payment obligations under the Agreement. Except for claims losses, or damages caused by our gross negligence or willful misconduct you agree to indemnify us
against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment. In no event, will we be liable for any consequential or indirect
damages.
III. Software/ Data. Except as provided in this paragraph, references to "Equipment" include software included as part of, or installed on, the Equipment. We do not
own the software and cannot transfer any interest in it to you. We are not responsible for the software and have no rights or obligations under any related license
agreement. You agree that you will look only to the publisher, licensor, or other third parties, if any, who granted you your right to use the software to determine
those rights. You are solely responsible for protecting and removing any confidential information.
IV. Limitation of Warranties. Except to the extent that we have provided you a warranty in writing, we make no warranties express or implied, including warranties
of merchantability or fitness for a purpose. You chose any/all third -party service providers based on your judgement. You may contact us or the manufacturer for a
statement of the warranties, if any, that the manufacturer is providing. We assign to you any warranties given to us.
V. Default and Remedies. If you do not pay any sum within 10 days after its due date, or if you breach any other term of the Agreement or any other agreement
with us, you will be in default, and we may require that you return the Equipment to us at your expense and pay us all past due amounts. We may also use all other
legal remedies available to us, including reasonable attorney fees, incurred in enforcing the Agreement. You also agree to pay interest on all past due amounts, from
the due date, at 1.5% per month.
VI. Miscellaneous. The Agreement is the entire agreement between you and us relating to our providing of the Equipment and supersedes any prior representations
or agreements, including any purchase orders. The parties agree that the original of the Agreement for enforcement and perfection purposes shall be that paper copy
of the applicable Schedule which: bears the stamped or electronically applied replica of your signature or other indication of your intent to enter into the Agreement;
and bears the original of our manually applied signature. Any change to the Agreement must be in writing signed by each party.
Customer's Authorized Signature
ONCE YOU SIGN THIS OWNER accepts THIS ORDER L BE NON -CA CE BLE
X
Signature
(As Stated Above)
Customer
Perry L Buck, Pro -Tern, BOCC
Print Name & Title
FEB 1211
Date
Capital Business Systems, Inc.
Owner
3001 East Pershing Blvd., Ste 100, Cheyenne, WY, 82001
ignature
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Print Na e & Title Date
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CAT.ITAL
BUSINESS SYSTEMS, INC.
Installation & Integration Agreement
Customer Information:
Customer
Name: Weld
County Human
Services
Street Address:
315
N
11th
Avenue
City, State, & Zip:
Greeley,
CO 80631
Contact
Name:
Edna
Mata
A
Phone:
(970) 400-2050
Email:
emata@co.weld.co.us
Software/Services:
Product # imageRUNNER
ADVANCE
DX C5840i -
Serial
#
FUNCTION
NUMBER
OF USERS
PRICE
TO
CLIENT
Included
x
Print
x
Email
x
Folder
Separate scope of work document prepared.
This includes all labor on above -listed product/software installation and integration only.
Additional Instructions:
VII. CONDITIONS
1 Customer shall ensure that all of its computer system files and data is adequately duplicated and backed up to your satisfaction prior to Capital beginning integration. Capital
will not be responsible for Customers failure to do so, or for the cost of reconstruction of files and data lost during the performance of services.
1. LIMITATIONS
1. Hardware & software support other than those items listed on this or another support agreement;
2 Backup or restores
3. Liability for delay or failure to furnish services if such delay is caused by an act of God, strike, government action, or any cause beyond reasonable control of Capital Business
Systems, Inc.
1 DISCLAIMER OF LIABILITY AND WARRANTY
1_ Except as specifically provided herein; there are no other warranties expressed or implied, including, but not limited to, warranties of merchantability and fitness
for a particular purpose.
1. In no event shall Capital Business Systems, Inc. be liable for any damages resulting from loss of data, loss of profits, loss of use of products or Equipment, or for any incidental
or consequential damages, even if advised of the possibility of such damages Customer's right to recover damages caused by Capital's fault or negligence shall be limited
to moneys actually paid by Customer for the services involved. This limitation of liability shall apply regardless of the form of action, whether in contract or tort including
negligence Any action brought against Capital Business Systems, Inc. must be brought within three (3) months of the alleged act or omission in giving rise to damages.
1 GENERAL
1 The terms and conditions of this agreement prevail over the terms and conditions of any order submitted by the Customers for services under this agreement
2. The terms and provisions of this agreement shall not be amended or modified without specific provisions to do so By signing this agreement, Capital Business Systems, Inc
and Customer acknowledge they have read, understand, and agree to be bound by its terms and conditions Further which, the parties agree that it is their complete statement
of agreement between them, superseding ail others, oral or written, relating to the subject matter of this agreement
Signatures: %.47,
Customer
Title: Perry ,L Buck, Pro —Tern BOCC
Date: FEB 1 h2 2324
Capital Business S stems, Inc.:
Title: Sa _S5 T4p
Date: 21 )1'&2g
e_Wo2 03 dfriAd
CAPITAL
BUSINESS SYSTEMS, INC.
AFTERMARKET SUPPORT AGREEMENT
Customer Bill
To:
Customer Name: Weld
County Print Shop
Address:
1500 2nd Street Greeley,
CO 80631
Telephone:
(970) 400-2050
Attention: Edna
Mata
Email:
emata@co.weld.co.us
Customer
Ship To:
Customer
Name: Weld
County Human
Services
Address:
315 N 11th
Avenue Greeley,
CO 80631
Telephone:
(970) 400-2050
Attention: Edna
Mata
Email:
emata@co.weld.co.us
W
a
Make,
Model,
Included
Accessories
Serial
#
ID#
Base Payment
Beginning Meter
Reading
Image Allowance
Excess Per Image
Charge
(Plus Tax)
x
Monthly
x
Monthly
Quarterly
Quarterly
Annually
Annually
B &W
Color
B &W
Color
B & W
Color
Canon imageRUNNER ADVANCE DX
C5840i
$0.00
0
0
$0.007
$0.05
1
2
0
0
$0.0000
$0.0000
3
0
0
$0.0000
$0.0000
4
0
0
$0.0000
$0.0000
End User Details
(if
Location / Address
different to supply
shipments)
Name
Email
1
2
3
4
5
x
Supplies
Included
Items Excluded:
See attached equipment or group billing schedule Meter Frequency:
* The consolidated image allowance and excess per image amounts shown above (or on the attached equipment or group billing schedule), if any applies to (check one):
Equipment installed under this schedule only, Equipment installed under this schedule together with equipment listed on any other applicable
or
schedule (I.E.an aggregate consolidation), if no image allowance or excess per image amounts are shown above (or on the attached equipment or group billing schedule), images
made on the equipment under this schedule will be included in determining your image and overages charges the applicable prior schedule to master agreement
TERM (check one term option)
Term: The end of the term of this schedule is the end of the term of the schedule to agreement identified as schedule NO.
Term: In Months: 60 (Applies to this schedule only) Start Date:
x
PAYMENT (check one term option)
Monthly Base Payment Amount: $ 0.00 (Plus
Tax)
x
(Includes amounts due under this schedule only)
Quarterly Base Payment Amount: $ (Plus Tax)
Annual Base Payment Amount: $ (Plus Tax)
ADDITIONAL TERMS AND CONDITIONS
IMAGE ALLOWANCE CHARGES AND OVERAGES You are entitled to make the total number of images shown under Image Allowance Per Machine (or Total Consolidated Image Allowance, if applicable) each period
during the term of this Agreement If you make more than the allowed images any period, you will pay us an additional amount equal to the number of the excess images made during such period multiplied by the
applicable Excess Per Image Charge Regardless of the number of images made in any period, you will never pay less than the Base Payment Amount You agree to provide us with the actual meter readings on any
business day as designated by us; we may estimate the number of images used if such meter reading are not received within five days after being requested We will adjust the estimated charge for excess images
upon receipt of actual meter readings You agree that the Base Payment Amount and the Excess Per Image Charges may be proportionately increased at any time if our estimated average page coverage is exceeded
After the end of the first year of this Schedule and not more than once each successive (twelve-month period thereafter, the Base Payment Amount and the Excess Per Image Charges (and at our election, the Base
Payment Amount and Excess Per Image Cha-ges under any other schedules for imaging equipment between you and us that incorporate the terms of the Master Agreement) may be increased by a maximum of 15%
of the then existing payment or charge At Expiration of original or any renewal terms, this agreement shall be automatically renewed for a minimum of one year No refunds will be made if contract is cancelled prior
to original or renewal terms.
Customer
Signature: Weld County Print Shop
CUSTOMER
x
Perry L. Buck, Fro-'1'emFE� 1 � 202k
Board of Commissioners
NAME & TITLE DATE
Capital Business Systems Signature:
Nickolots ciAoi
REPRESENTATIVE SIG A URE
x
Revised Date: 2/22/17
0200? i4 </-+
SALES ORDER AGREEMENT, INSTALLATION AND INTEGRATION AGREEMENT, AND
AFTERMARKET SUPPORT AGREEMENT FOR MULTI -FUNCTIONAL DEVICE FOR
DEPARTMENT OF HUMAN SERVICES (AAA) FOR CASE MANAGEMENT AGENCY (CMA) -
CAPITAL BUSINESS SYSTEMS, INC.
APPROVED AS TO SUBSTANCE
Y+
Department Head, or Elected Official
APPROVED AS TO FUNDING•
Chief Financial Officer, or Controller
APPROVED AS TO FORM
B„O./?1
County Attorney
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