HomeMy WebLinkAbout20241811.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR ACCESS TO TEMPORARY
ASSISTANCE FOR NEEDY FAMILIES (TANF) FUNDING FOR WELD DIAPER BANK
MEMBERSHIP AND AUTHORIZE CHAIR PRO-TEM TO SIGN - UNITED WAY OF
WELD COUNTY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Access to the Temporary Assistance for Needy Families (TANF) Funding for the Weld Diaper
Bank Membership between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and
United Way of Weld County, commencing July 1, 2024, and ending June 30, 2025, with further
terms and conditions being as stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Memorandum of Understanding for Access to the Temporary
Assistance for Needy Families (TANF) Funding for the Weld Diaper Bank Membership between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, and United Way of Weld County,
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is,
authorized to sign said memorandum of understanding.
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2024-1811
HR0096
MEMORANDUM OF UNDERSTANDING FOR ACCESS TO TEMPORARY ASSISTANCE FOR
NEEDY FAMILIES (TANF) FUNDING FOR WELD DIAPER BANK MEMBERSHIP — UNITED
WAY OF WELD COUNTY
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 3rd day of July, A.D., 2024, nunc pro tunc July 1, 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dith4,
Weld County Clerk to the Board
BY: fl1JMLdTCJ/
Deputy Clerk to the Board
APPD AS T
County Attor
r?
Date of signature: " I
EXCUSED
Key in . Ross , Chair
Perry L.
ck, Pro-Tem
Mike reeman
2024-1811
HR0096
Co r aGHu4 3
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Diaper Bank Memorandum of Understanding (MOU) with United Way of Weld County
DEPARTMENT: Human Services DATE: June 25, 2024
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: The Departments' Family Resource Division is requesting Board
approval to enter into a county wide MOU with United Way Weld County and to use Temporary Assistance for
Needy Families (TANF) funding to pay a one (1) year membership, at a cost of $490.00, for access to the Covering
Weld Diaper Bank. This membership will increase access to essential early childhood hygiene and safety supplies
for families across Weld County and to refer families to the regular Covering Weld Diaper Bank distributions
that happen monthly.
The term of this MOU is July 1, 2024 through June 30, 2025 and may be renewed annually upon written
agreement of both parties.
What options exist for the Board?
• Approval of the Diaper Bank MOU with United Way of Weld County.
• Deny approval of the Diaper Bank MOU with United Way of Weld County.
Consequences: Weld County will not have a current MOU in place with United Way of Weld County.
Impacts: Weld County will not be able to offer essential early childhood hygiene and safety supplies
for families across Weld County
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
• Total cost = $490.00
• Funded through Temporary Assistance for Needy Families (TANF)
Recommendation:
• Approval of the Memorandum of Understanding and authorize the Chair to sign.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro -Tern
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
fr
Pass -Around Memorandum; June 25, 2024 - CMS ID 8293 2024-1811
7/3 412009 lo
MEMORANDUM OF UNDERSTANDING BETWEEN
WELD COUNTY
AND
UNITED WAY OF WELD COUNTY
THIS MEMORANDUM OF UNDERSTANDING is entered into this S" day of
J2024, by and between the Board of County Commissioners, on behalf of Weld
County, ereinafter referred to as "County," United Way of Weld County hereinafter referred
to as "Contractor".
The purpose of this Memorandum of Understanding (MOU) is to increase access to essential
early childhood hygiene and safety supplies for families across Weld County.
Term of this Memorandum of Understanding
This Memorandum of Understanding ("MOU" or "Agreement") shall be effective beginning July
1, 2024 through June 30, 2025. The MOU may be extended annually upon written agreement
of both parties.
Contractor's Roles and Responsibilities
Provide Access and Supplies
a. Contractor will provide access (keys and/or a code to the alarm system) to 330 Park
Ave. in Fort Lupton, CO as a secondary storage location to make it easier for the
County to access these resources for families living in south Weld County.
b. Contractor will provide pre-packaged bags of diapers and wipes.
c. Contractor will attempt to fill every order not less than one (1) week from a supply
request from the County.
d. Contractor may reject a supply request in the event that specific resources are not
available. Contractor is not responsible for going to local stores to purchase supplies
that are not in stock. Contractor will notify the County as soon as possible and no
longer than within two (2) business day if a supply request is unable to be fulfilled.
II. Invoicing
a. Contractor will submit a one-time invoice to the County for $490.00 for one (1) year
of membership dues for the Covering Weld Diaper Bank.
b. This amount is calculated based on the volume of clients served (Exhibit B).
III. Collaborative Partnership
a. Contractor will work with the County to ensure that families have immediate access
to essential early childhood hygiene and safety supplies. Contractor and County staff
will communicate in a timely and respectful manner.
o2oa4-/Ell
IV. Outcomes
a. Contractor will collect and compile basic demographics (Exhibit A) from partner
agency distributions so that the County can report back to funders.
b. Contractor will report back on the following outcomes by January 30, 2025:
i. # of households served
ii. # of children served
iii. # of diapers distributed
iv. # of wipes distributed
v. # of car seats distributed
vi. # of pack -n -plays distributed
vii. # of Covering Weld Diaper Bank partner organizations
viii. % of families that reported Covering Weld Diaper Bank provided moderate or
significant financial relief
ix. % of families that reported Covering Weld Diaper Bank provided moderate or
significant emotional relief
County's Role and Responsibilities
I. County will provide Contractor with updated supply requests not less than one (1) week
prior to when County anticipates running out of pre-packaged bags of diapers and wipes.
II. County will provide basic demographics (Exhibit A) so that Contractor may report back to
Covering Weld Diaper Bank funders.
III. County will give supplies provided by Contractor to clients without charge.
IV. County will ensure that clients understand that items received from the Covering Weld
Diaper Bank may not be sold, bartered or exchanged.
V. County acknowledges that, while Contractor will make every attempt to fill an order,
Contractor may not be able to honor a supply request in the event that specific resources
are not available.
Financial obligations of the County payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted and otherwise made available. Execution
of this Agreement by County does not create an obligation on the part of County to expend
funds not otherwise appropriated in each succeeding year.
Upon receiving the invoice, the County agrees to pay Contractor $490.00 for one (1) year
of membership dues for the Covering Weld Diaper Bank.
Modifications. This Agreement may be modified in writing, in whole or in part, upon approval
of the signers.
Termination. This Agreement may be terminated at any time by either party giving thirty (30)
days written notice to the signers. No portion of this MOU shall be deemed to create an
obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise
appropriated, as this MOU is subject to the availability of funding. Therefore, the County may
terminate this MOU at any time if the source of funding for the services made available to
Contractor is no longer available to the County, or for any other reason. Contractor reserves the
right to suspend services to clients if funding is no longer available.
Entire Agreement. This MOU contains the entire agreement and understanding between the
parties with respect to the subject matter hereof and may not be changed or modified except
as stated herein. This MOU shall be binding upon the parties hereto, their successors, heirs,
legal representatives, and assigns. Contractor and the County may not assign any of its rights or
obligations hereunder without the prior consent of both parties.
No Third -Party Beneficiary. It is expressly understood and agreed that the enforcement of the
terms and conditions of this MOU, and all rights of action relating to such enforcement, shall be
strictly reserved to the undersigned parties and nothing in this MOU shall give or allow any claim
or right of action whatsoever by any other person not included in this MOU. It is the express
intention of the undersigned parties that any entity other than the undersigned parties receiving
services or benefits under this MOU shall be an incidental beneficiary only.
Governmental Immunity. No term or condition of this contract shall be construed or
interpreted as a waiver, express or implied. of any of the immunities, rights, benefits,
protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et
seq., as applicable now or hereafter amended.
Independent Contractor. Contractor agrees that it is an Independent Contractor and that the
Contractor's officers, agents or employees will not become employees of the County, nor
entitled to any employee benefits from the County as a result of the execution of this MOU.
Contractor shall perform its duties hereunder as an Independent Contractor. Contractor shall
be solely responsible for its acts and those of its agents and employees for all acts performed
pursuant to this MOU. Contractor, its employees and agents are not entitled to
unemployment insurance or workers' compensation benefits through the County and the
County shall not pay for or otherwise provide such coverage for Contractor or any of its
agents or employees. Unemployment insurance benefits will be available to Contractor and
its employees and agents only if such coverage is made available by Contractor or a third
party. Contractor shall pay when due all applicable employment taxes and income taxes and
local head taxes (if applicable) incurred pursuant to this MOU.
Severability. If any term or condition of this MOU shall be held to be invalid, illegal, or
unenforceable by a court of competent jurisdiction, this MOU shall be construed and enforced
without such provision, to the extent that this MOU is then capable of execution within the
original intent of the parties.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day,
month, and year first above written.
COUNTY;
ATTEST:/.�dritvi) D't1
BY:
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
to the Board WELD COUNTY, COLORADO
s:oar:�
t
the
Perry L. B , , Chair Pro -Tern
JUL 0 3 2024
ONTRACTOR:
United Way of Weld County
814 9th Street
Greeley, Colorado 80631
By:
Melanie Woolman
President & Chief Executive Officer
Date: Jun 18, 2024
c2ao2ii-
iYi(
United Way of Weld County mission statement:
To improve lives by mobilizing the caring power of our community.
Exhibit A — Demographic Reporting Form
% of Total Users by Geographic Location (must equal
100%)
% of Total Users by Age (must equal 100%)
Greeley, Evans, Garden City
Under age 1
Eaton, Galeton, Ault, Pierce, Nunn, Lucerne,
Carr
1-2 years old
Milliken, Johnstown
2-3 years old
Windsor, Severance
3-5 years old
LaSalle, Platteville, Gilcrest, Kersey, Gill
6-17 years old
Brighton, Fort Lupton, Hudson, Keenesburg,
Lochbuie
18-F years old
Briggsdale, Grover, New Raymer
Berthoud, Dacono, Erie, Firestone, Frederick,
Longmont, Mead, Northglenn, Thornton
Other
TOTAL 100%
TOTAL 100%
% of Total Users by Race/Ethnicity (must equal 100%)
White non -Hispanic
Hispanic/Latino
African American/Black
Asian
Native Hawaiian/ Pacific Islander
Native American/Alaska Native
Two or more races
Other
www.UnitedWay-Weld.org 1970-353-4300 I UWWC@UnitedWay-Weld.org
PO Box 1944 - Greeley, CO 80632 I 814 9th Street - Greeley 1330 Park Avenue - Fort Lupton
United Way of Weld County
TOTAL
100%
% of Total Diaper Users or Guardians by Disability
(must equal 100%)
% of Guardians with Military Status (must equal 100%)
With Diagnosed Disabilities
Veteran, Active -Duty, or Reserve
Without Diagnosed Disabilities
Non-military
Unknown
Unknown
TOTAL 100%
TOTAL 100%
% of Total Diaper Users or Guardians by Income
(must equal 100%)
Low Income*
Moderate or High Income
TOTAL 100%
*Determined by eligibility for benefits (WIC, CHP+, Medicaid, TANF, CCCAP, etc.); this maybe estimated.
www.UnitedWay-Weld.org
United Way of Weld County
EXHIBIT B
COVERING WELD DIAPER BANK
Partnership Agreement Suggested Fee Scale
Tier
# of children
per month
# of diapers per
month
retail value
monthly
annual suggested
fee
annual
suggested
volunteer
hours
1
under 10
less than 500
up to $150
included in admin
support fee
5
2
under 50
501 to 2,500
up to $750
$100
10
3
under 100
2,501 to 5,000
up to $1,500
$250
10
4
under 150
5,001 to 7,500
up to $2,250
$500
10
5
under 200
7,501 to 10,000
up to $3,000
$750
15
6
under 250
10,001 to 12,500
up to $3,750
$1,000
15
7
over 250
12,501+
over $3,750
$1,500
15
Using the above chart and its tiers, please indicate your agency's expected level of diaper
distribution for the upcoming 12 -month period by tier:
Tier _3_
Last fiscal year, Weld County Department of Human Services recorded receiving 7,000 diapers, or an
average of 583 diapers per month. Weld County Department of Public Health and Environment will
be new to the diaper bank. Assuming they also serve between 10 and 50 children per month, this
places the County in Tier 3 for both departments combined.
Administrative Support Fee
Suggested Tiered Fee
Total suggested payment
Total required payment due 8.1.2024
Amount included:
814 9th Street- Greeley
PO Box 1944 - Greeley, CO 80632
970-353-4300
UWWC@unitedWay-Weld.org
www.UnicedWay-Weld.org
$240.00
$250.00
$490.00
$240.00
CONNECTING
'�WELD�
United Way of Weld County
UWWC Diaper Bank MOU (f), revised 6.12.24
Final Audit Report
2024-06-18
Created: 2024-06-18
By: Sara Adams (sadams@weld.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAOugot37dQpgp4Q0EKK3gRz7d_MmJfmKm
"UWWC Diaper Bank MOU (f), revised 6.12.24" History
,n Document created by Sara Adams (sadams@weld.gov)
2024-06-18 - 4:14:54 PM GMT- IP address: 204.133.39.9
Lew Document emailed to Melanie Woolman (mwoolman@unitedway-weld.org) for signature
2024-06-18 - 4:16:41 PM GMT
t Email viewed by Melanie Woolman (mwoolman@unitedway-weld.org)
2024-06-18 - 5:25:09 PM GMT- IP address: 152.39.179.223
da Document e -signed by Melanie Woolman (mwoolman@unitedway-weld.org)
Signature Date: 2024-06-18 - 5:26:15 PM GMT - Time Source: server- IP address: 97.179.94.172
Agreement completed.
2024-06-18 - 5:26:15 PM GMT
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Entity Information
Entity Name*
UNITED WAY OF WELD COUNTY
Entity ID*
@00001762
Contract Name*
UNITED WAY OF WELD COUNTY - DIAPER BANK MOU
Contract Status
CTB REVIEW
O New Entity?
Contract ID
8455
Contract Lead *
SADAMS
Contract Lead Email
sadams@weld.gov;cobbx
xlk@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
MOU FOR ACCESS TO THE WELD DIAPER BANK FOR ESSENTIAL EARLY CHILDHOOD HYGIENE AND SAFETY
SUPPLIES. TERM: 7/1 /24-6/30/25. THE MOU MAY BE EXTENDED ANNUALLY UPON WRITTEN AGREEMENT OF
BOTH PARTIES.
Contract Description 2
PA ROUTING THROUGH HE NORMAL PROCESS. ETA TO CTB 06/25/24
Contract Type*
AGREEMENT
Amount*
$490.00
Renewable"
NO
Automatic Renewal
Grant
IGA
Department
HUMAN SERVICES
Department Email
CM-
HumanServices@weldgov.
com
Department Head Email
CM-HumanServices-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
DGOV.COM
Requested BOCC Agenda
Date *
07/03/2024
Due Date
06/29/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date *
04/30/2025
Committed Delivery Date
Renewal Date
Expiration Date*
06/30/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
06/27/2024 06/27/2024 06/27/2024
Final Approval
BOCC Approved Tyler Ref #
AG 070324
BOCC Signed Date Originator
SADAMS
BOCC Agenda Date
07/03/2024
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