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Home My WebLink About20242430.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, SEPTEMBER 16, 2024 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, September 16, 2024, at the hour of 9:00 a.m. le ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Kevin D. Ross, Chair — EXCUSED Commissioner Perry L. Buck, Pro-Tem Commissioner Mike Freeman Commissioner Scott K. James Commissioner Lori Saine Also present: County Attorney, Bruce Barker Clerk to the Board, Esther Gesick Chief Financial Officer, Cheryl Pattelli l ! MINUTES: There being no corrections to the Minutes of the Board of County Commissioners meeting of August 28, 2024, as printed, Commissioner Saine moved to approve. Commissioner James seconded the motion and it carried unanimously. li AMENDMENTS TO AGENDA: There were no amendments to the Agenda. I�IM CONSENT AGENDA: There being no request for public testimony concerning Partial Vacation, VAC24-0o19, of Four -Lot Recorded Exemption, RECX18-0143 — Michael and Janet Oliver, Commissioner James moved to approve the Consent Agenda, as printed. Commissioner Freeman seconded the motion and it carried unanimously. IE PROCLAMATIONS: 1) 30 -YEAR ANNIVERSARY OF HOUSEHOLD HAZARDOUS WASTE GREELEY FACILITY - SEPTEMBER 16, 2024: Chair Pro-Tem Buck read the proclamation for the record. Jason Chessher, Director of the Department of Public Health and Environment, recognized the Household Hazardous Waste staff members and expressed the intent of the facility to divert millions of pounds of household hazardous waste out of landfills for proper disposal. Dan Joseph, Department of Public Health and Environment, shared the service progression of the program and introduced the Greeley and Dacono facility staff members. The Commissioners, in turn, thanked the team for their service to the citizens of Weld County and the environment. The team also noted many products, such as paint, primer, yard chemicals, etc., are available for free to the public to be recycled. (Clerk's Note: The group gathered for a photo opportunity.) Minutes, Monday, September 16, 2024 Page 1 2024-2430 BC0016 J' WARRANTS: 1)• GENERAL WARRANTS - SEPTEMBER 10, 11, AND 13, 2024: Commissioner Freeman moved to approve the General Warrants, as printed. Commissioner James seconded the motion and it carried unanimously. NI BIDS: 1) APPROVE BID #62400123, CANON MULTI -FUNCTION PRINTERS - FINANCE DEPARTMENT (PRINTING AND SUPPLY): Toby Taylor, Purchasing Department, reviewed staffs recommendation to extend this bid to September 18, 2024. Commissioner James moved to continue said bid to September 18, 2024. The motion was seconded by Commissioner Freeman and it carried unanimously. El NEW BUSINESS: 1) CONSIDER CONTRACTS UNIT CONTACT FORM AND PURCHASE ORDER STATEMENT OF WORK FOR REIMBURSEMENT OF TOXICOLOGY TESTING EXPENSES RELATED TO OVERDOSE DATA TO ACTION STATE GRANT, AND AUTHORIZE CHAIR PRO-TEM TO SIGN: Dr. Michael Burson, Coroner, stated the form will allow for the receipt of grant funding as reimbursement for qualified toxicology expenses in the Coroner's Office. Commissioner Freeman moved to approve said form and statement of work and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner James and it carried unanimously. 2) CONSIDER CONTRACT ID #8712 MEMORANDUM OF UNDERSTANDING FOR EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AND AUTHORIZE THE CHAIR PRO-TEM AND WELD COUNTY SHERIFF TO SIGN - CITY OF GREELEY: Sonja Kolgraf, Sheriffs Office, stated the yearly grant application was submitted in conjunction with the City of Greeley Police Department, which was awarded and the County's portion, in the amount of $11,922.00, will be used for the purchase of equipment that makes a positive impact on officer and public safety, crime prevention, and enforcement of criminal law. Commissioner James moved to approve said memorandum of understanding and authorize the Chair Pro-Tem to sign. Seconded by Commissioner Freeman, the motion carried unanimously. 3) CONSIDER CONTRACT ID #8714 AMENDMENT #1 TO TASK ORDER FOR SYPHILIS FIELD DELIVERED THERAPY (FDT) PROGRAM AND AUTHORIZE CHAIR PRO-TEM TO SIGN: Mr. Chessher stated the contract was originally approved in June, 2024, and now the state is seeking an amendment to include Boulder County in the service area. He noted syphilis is on the rise throughout Colorado, and the state selected six (6) health departments for overlapping coverage, which allows staff to treat citizens and provide proper follow-up to ensure they complete their treatments. In response to Commissioner Saine, Mr. Chessher confirmed personal identification is not required. Commissioner James moved to approve said amendment and authorize the Chair Pro-Tem to sign. The motion was seconded by Commissioner Freeman, and upon a roll call vote, the motion carried four (4) to one (1), with Commissioner Seine opposed. [. i 4) CONSIDER CONTRACT ID #8707 APPLICATION FOR GROUP DENTAL AND/OR EYE CARE INSURANCE, AND AUTHORIZE CHAIR PRO-TEM TO SIGN - AMERITAS LIFE INSURANCE CORP.: Jill Scott, Director of the Department of Human Resources, explained staff previously recommended a switch to the county dental and vision provider for the 2025 plan year, and the Human Resources team will serve as a benefits broker on the transition to Ameritas. Commissioner Freeman moved to approve said application and authorize the Chair Pro-Tem to sign. Commissioner James seconded the motion and it carried unanimously. Minutes, Monday, September 16, 2024 Page 2 2024-2430 BC0016 5) CONSIDER OFFER LETTER AND TEMPORARY CONSTRUCTION EASEMENT FOR 1113 H ST, GREELEY, AND AUTHORIZE CHAIR PRO-TEM TO SIGN — CITY OF GREELEY: Bruce Barker, County Attorney, stated this will allow the City of Greeley to place construction materials in the easement and complete work related to the North Greeley Sewer Phase IIA Project. Commissioner James moved to approve said offer letter and temporary construction easement, and authorize the Chair Pro-Tem to sign. Seconded by Commissioner Freeman, the motion carried unanimously. ria] 6) CONSIDER CONTRACT ID #8709 AGREEMENT FOR REMOVAL OF GAS/OIL PIPELINES FOR CRS 54 AND 13 INTERSECTION ROUNDABOUT PROJECT, AND AUTHORIZE CHAIR PRO-TEM TO SIGN — DCP OPERATING COMPANY, LP: Commissioner James moved to continue consideration of said agreement to September 18, 2024, to allow staff from the Department of Public Works to be present. The motion was seconded by Commissioner Freeman and it carried unanimously. 7) CONSIDER EXTENSION OF TEMPORARY CLOSURE OF 83RD AVE BETWEEN WEST 4TH ST AND O ST: Amy Mutchie, Department of Public Works, requested approval of an extension of the temporary closure to October 18, 2024, due to a conflict with existing utility which has delayed the progress. She stated there will be no changes to the detour routes and message boards will be updated accordingly. Commissioner Freeman moved to approve said extension of temporary closure. Commissioner James seconded the motion and it carried unanimously. i` 8) CONSIDER EXTENSION OF TEMPORARY CLOSURE OF WEST 4TH ST BETWEEN 83RD AVE AND 71ST AVE: Ms. Mutchie stated this extension request, on behalf of Crow Creek Construction, is in conjunction with the previous item, to extend the closure through October 18, 2024, due to a conflict with an existing high pressure gas line which has caused delays. Commissioner James moved to approve said extension of temporary closure. Commissioner Freeman seconded the motion and it carried unanimously. J 9) CONSIDER DISSOLUTION OF CHANGE FUND AT DEPARTMENT OF PUBLIC WORKS: Chris D'Ovidio, Interim Controller, stated the $50 change fund at the Department of Public Works is no longer necessary and can be dissolved and the amount returned to the General Fund. Commissioner Freeman moved to approve said dissolution of change fund. The motion was seconded by Commissioner James and it carried unanimously. i2. 10) CONSIDER CONTRACT ID #8710 PROFESSIONAL SERVICES AGREEMENT FOR WORKDAY FINANCIALS CONSULTANT - KNOWBRIST CORP, DBA THREE LINK SOLUTIONS: Cheryl Pattelli, Chief Financial Officer, recommended hiring a financial consultant who will work with staff to assist with Phase 2 of the Workday implementation. She stated there was a slight budget increase, due to a six (6) -month contract extension which is still less than the budgeted amount, not to exceed $484,800.00. Commissioner James moved to approve said agreement and authorize the Chair Pro-Tem to sign. Seconded by Commissioner Freeman, the motion carried unanimously. Ij PLANNING: 1) CONSIDER CONTRACT ID #8687 IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR 'PRO-TEM TO SIGN, AND ACCEPT COLLATERAL FOR PLANNED UNIT DEVELOPMENT FINAL PLAN, PUDF14-0003 (WIGAARD SMITH ESTATES PUD) - SHERRY WIGAARD AND VELOIS SMITH: Jazmyn Trujillo -Martinez, Department of Planning Services, recommended acceptance of project collateral, in the amount of $631,900.00, procured in the form of Performance Bond #100215248, issued Minutes, Monday, September 16, 2024 Page 3 2024-2430 BC0016 by Merchants National Bonding, Inc., for the improvements listed in the State of Work. Commissioner Freeman moved to approve said agreement, authorize the Chair Pro-Tem to sign, and accept said collateral. Seconded by Commissioner James, the motion carried unanimously. Eli PUBLIC COMMENT: No public comment was offered. RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:25 a.m. These Minutes were approved on the 30th day of September, 2024. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: _v.444 Weld County Clerk to the Board Deputy Clerk to the Board EXCUSED DATE OF APPROVAL Kew. Ross, Chair Perry L. ck, Pro-Tem ike Freeman Minutes, Monday, September 16, 2024 Page 4 2024-2430 BC0016 Hello