HomeMy WebLinkAbout20242364.tiffRESOLUTION
RE: APPROVE AMENDMENT #1 TO TASK ORDER CONTRACT FOR PUBLIC HEALTH
PREPAREDNESS AND RESPONSE PROGRAM, AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Amendment #1 to the Task Order
Contract for the Public Health Preparedness and Response Program between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Department of Public Health and Environment, and the Colorado Department of
Public Health and Environment, commencing August 20, 2024, and ending June 30, 2025, with
further terms and conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that Amendment #1 to the Task Order Contract for the Public Health
Preparedness and Response Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and the Colorado Department of Public Health and Environment,
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 9th day of September, A.D., 2024, nunc pro tunc August 20, 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, C LQRADO
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Weld County Clerk to the Board
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Deputy Clerk to the Board
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Key. Ross, Chair
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Perry L. B k, Pro-Tem
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2024-2364
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BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: CDPHE FY 24-25 Public Health Emergency Preparedness & Response Contract
2025*0152 Amendment #1
DEPARTMENT: Public Health and Environment DATE: August 18, 2024
PERSON REQUESTING: Jason Chessher, Executive Director
Dan Joseph, Environmental Health Division Director
Brief description of the problem/issue:
Enclosed for the Board's review and approval for placement on the agenda is contract amendment #1 between the
Colorado Department of Public Health and Environment (CDPHE) and the Board of County Commissioners of Weld
County for the use and benefit of the Weld County Department of Public Health and Environment (WCDPHE) for
our Public Health Emergency Preparedness & Response program.
This grant enables WCDPHE to plan and train for a variety of population -based disease outbreak emergencies,
including pandemics, bioterrorism and emergent diseases. The preparation also supports mass -dispensing of
vaccines and antibiotics and emphasizes integration of emergency management and public health.
On June 3, 2024 the Board approved the 2024/25 PHEP contract. This amendment is limited to language updates
and clarity within certain sections. The overall contract funding award is unchanged.
What options exist for the Board?
Approving this contract amendment will allow WCDPHE to utilize funding to meet contract deliverables.
If this contract amendment is not approved, WCDPHE may not receive the contract funds and will eliminate two
positions funded by the grant.
Recommendation: I recommend approval to place this contract amendment on a future BOCC agenda for formal
action.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross , Chair
Lori Saine
6
2024-2364
GI/A NL0O5-1
Docusign Envelope ID: 02E8ACBA-5268-42DD-955F-117612EF409F
STATE OF COLORADO
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
CONTRACT AMENDMENT #1
SIGNATURE AND COVER PAGE
State Agency:
Colorado Department Of Public Health and Environment
4300 Cherry Creek Drive South
Denver, Colorado 80246
Original Contract Number:
2025*0152
Contractor:
Board of County Commissioners of Weld County
(a political subdivision of the State of Colorado)
1150 "O" Street
Greeley CO 80631
For the use and benefit of the
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley CO 80631
Amendment Contract Number:
2025*0152 Amendment #1
Contract Performance Beginning Date:
July 01, 2024
Current Contract Expiration Date:
June 30, 2025
CONTRACT MAXIMUM AMOUNT TABLE
Document
T e
Contract Number
Federal
Funding
Amount
State
Funding
Amount
Other Funding
Amount
Term (dates)
Total
Original
Contract
Contract #
2025*0152
$307,071.00
$0.00
$0.00
7/1/2024-$307,071.00
6/30/2025
Amendment
#1
2025*0152
Amendment #1
$0.00
$0.00
$0.00
8/20/2024-
6/30/2025
$0.00
Current Contract Maximum
Cumulative Amount
$307,071.00
Amendment Contract Number: 2025*0152 Amendment # I
Page 1 of 4 Ver A08.31.23
LJULA.IblyI I CI IVCIUiJC ILJ. ULCOM,D/,-...1400WLLJLJ-U Jr- I 1 / V ILCr'FUUr
SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County
(a political subdivision of the state of Colorado)
For the use and benefit of the
Weld County Department of Public Health and
Environment
Signed by:
Ekvitit, , (BOSS
4a4rDFDc3ctr44r...
By: Signature
Kevin D. Ross
Name of Person Signing for Contractor
Chair
Title of Person Signing for Contractor
Date:
2024-09-09
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and Environment
Jill Hunsaker Ryan, MPH, Executive Director
,--DocuSigned by:
CLLLLSUk alivisatA,
--zct3stz4tssz4at... By: Signature
Chelsea Gilbertson
Name of Executive Director Delegate
Procurement & Contracts Section
Title of Executive Director Delegate
Date:
2024-09-09
In accordance with §24-30-202 C.R.S., this Contract is not valid until signed and dated below by the State Controller or
an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
e--- DoeuuSigned by:
It.t+�14 Wks
/33b5F4gQrHgtlature
Kurt Williams
Name of State Controller Delegate
Controller
Title of State Controller Delegate
Amendment Effective Date: 2024-09-10
Amendment Contract Number: 2025*0152 Amendment tt Page 2 of 4
Ver A08.31.23
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1. PARTIES
This Amendment (the "Amendment") to the Original Contract shown on the Signature and Cover
Page for this Amendment (the "Contract") is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown under the State Controller Signature. The State shall not be bound by any provision of
this Amendment before that Amendment Effective Date, and shall have no obligation to pay
Contractor for any Work performed or expense incurred under this Amendment either before
or after the Amendment term shown in §3.B of this Amendment.
B. Amendment Term
The Parties' respective performances under this Amendment and the changes to the Contract
contained herein shall commence on the Amendment Effective Date shown under the State
Controller Signature and Cover Page for this Amendment or August 20, 2024, whichever is
later, and shall terminate on the termination of the Contract or June 30, 2025, whichever is
earlier.
4. PURPOSE
The Parties entered into the agreement to support public health departments upgrade their ability to
effectively respond to a range of public health threats, including infectious diseases, natural disasters,
biological, chemical, nuclear and radiological events.
The Parties now desire to change the Statement of Work and update the Additional and
Federal Provisions for the following reason: to update the contract documents for FY25.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. The Contract Maximum Amount table is deleted and replaced with the Current Contract
Maximum Amount table shown on the Cover Page for this Amendment.
B. The Contract Initial Contract Expiration Date on the Contract's Signature and Cover Page
is hereby deleted and replaced with the Current Contract Expiration Date shown on the
Signature and Cover Page for this Amendment.
C. The Parties now agree to modify Exhibit A — Additional Provisions of the agreement.
Exhibit A — Additional Provisions is deleted and replaced in its entirety with Exhibit A —
Amendment Contract Number: 2025"0152 Amendment #1
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Additional Provisions, attached to this Amendment for the following reason: to provide
updated Additional Provisions.
D. The Parties now agree to modify Exhibit B - SOW of the agreement. Exhibit B - SOW is
deleted and replaced in its entirety with Exhibit B - SOW, attached to this Amendment for
the following reason: to provide updated language to the Workplan activities.
E. The Parties now agree to modify Exhibit D - Federal Provisions. Exhibit D - Federal
Provisions, is deleted and replaced in its entirety with Exhibit D- Federal Provisions,
attached to this Amendment, for the following reason: to reflect changes to the federal
award identification information.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
Amendment Contract Number: 2025*0152 Amendment ill
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EXHIBIT A
ADDITIONAL PROVISIONS
To Original Contract Routing Number 2025*0152
These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified
above.
Subaward Information:
A. Subrecipient name: Weld County Department of Public Health and Environment
B. Subrecipient's unique entity identifier: MKKXT9U9MTV5
C. Federal Award Identification Number (FAIN): NU90TU000029
D. Federal Award Date: 6/13/2024
E. Subaward Period of Performance Start and End Date: 7/1/2024-6/30/2025
F. Subaward Budget Period Start and End Date: 7/1/2024-6/30/2025
G. Amount of Federal Funds Obligated by this action by the pass -through entity to the
subrecipient: $0.00
H. Total Amount of Federal Funds Obligated to the subrecipient by the pass -through entity
including the current financial obligation: $307,071.00
I. Total Amount of the Federal Award committed to the subrecipient by the pass -through
entity: $307,071.00
J. Federal award project description, as required to be responsive to the Federal Funding
Accountability and Transparency Act (FFATA): To strengthen state, local, tribal, and territorial
public health preparedness and response capability through a continuous cycle of planning,
organizing, training, equipping, exercising, evaluating, and taking corrective action.
K. Name of Federal awarding agency, pass -through entity, and contact information for the
awarding official of the Pass -through entity: Department of Health and Human Services, Centers
for Disease Control and Prevention, Colorado Department of Public Health and Environment; Ms
Stephanie Burke, stephanie.burke@state.co.us, 720.289.8616
L. Assistance Listing number and Title; 93.069 Public Health Emergency Preparedness
M. Identification of whether the award is R&D: No
N. Indirect cost rate for the Federal award (including if the de minimis rate is charged) per §
200.414: 18.96%, $48,941.38
II. Invoicing Provisions:
To receive compensation under the Contract, the Contractor shall submit a signed Monthly CDPHE
Reimbursement Invoice Form. This form is accessible from the CDPHE internet website
https://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links and is incorporated and made
part of this Contract by reference. CDPHE will provide technical assistance in accessing and completing
the form. The CDPHE Reimbursement Invoice Form and Expenditure Details page must be submitted no
later than forty-five (45) calendar days after the end of the billing period for which services were rendered.
Expenditures shall be in accordance with this Statement of Work and Budget.
Scan the completed and signed CDPHE Reimbursement Invoice Form into an electronic document. Email
the scanned invoice with the Excel workbook containing the Expenditure Details page to: Lisa Sparrow,
Contract monitor lisa.sparrow@state.co.us.
Final billings under the Contract must be received by the State within a reasonable time after the expiration
or termination of the Contract; but in any event no later than forty-five (45) calendar days from the
effective expiration or termination date of the Contract.
Unless otherwise provided for in the Contract, "Local Match", if any, shall be included on all invoices as
required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless
approved in writing by the appropriate federal agency.
Amendment Contract Number: 2025*0152 Amendment # 1 Version A 04.12.24
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EXHIBIT A
Contractor shall request prior approval in writing from the State for all modifications to the Statement of
Work, or for any modification to the direct costs in excess of twenty-five percent (25%) of the total budget
for direct costs, or for any modifications to the indirect cost rate. Any request for modifications to the
Budget in excess of twenty-five percent (25%) of the total budget for direct costs, or any modifications to
indirect cost rates, shall be submitted to the State at least ninety (90) days prior to the end of the contract
period and will require a modification in accordance with General Provisions, Section 16, Contract
Modifications, or Option Letter Provisions of this Contract.
III. Acceptance of Deliverables — Time Limit:
Evaluation Period. The State shall have thirty (30) calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables
that have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable, or is otherwise deficient, then the State shall notify
the Contractor of the failure or deficiencies, in writing, within ten (10) calendar days of the date
the State becomes aware of the failure or deficiency. The above time frame shall apply to all
deliverables except for those deliverables that have a different time negotiated by the State and the
Contractor in writing pursuant to the State's fiscal rules.
c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed
deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30)
calendar days, to correct the noted deficiencies.
IV. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination:
The State has determined that this Contract does/does not constitute a Business Associate
relationship under HIPAA.
V. Contractor shall comply to the provisions of 45 CFR Part 75
VI. CDC Additional Requirements apply to this project.
Amendment Contract Number: 2025*0152 Amendment # 1 Version A 04.12.24
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EXHIBIT B
STATEMENT OF WORK
To Original Contract Number: 2025*0152
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Project Description:
This project serves to improve medical and public health care preparedness, response, recovery and
epidemiological capabilities at the federal, state, and local levels. Public health systems are essential in
preparing communities to respond to and recover from emergencies and threats. Centers for Disease Control
and Prevention (CDC) established the Public Health Emergency Preparedness PHEP program to build public
health emergency response capabilities both nationally and locally.
The PHEP cooperative agreement provides technical assistance and resources to support state, local, Tribal,
and territorial public health departments, along with Healthcare Coalitions (HCCs) and health care
organizations, throughout Colorado to record measurable and sustainable progress towards achieving the
preparedness and response capabilities that promote prepared and resilient communities through planning,
training, and exercises.
11. Definitions:
I. AFN- Access and Functional Needs
2. AAR/IP- After Action Report/Improvement Plan
3. BP 1- Budget Period 1
4. CDB- Communicable Disease Branch
5. CDPHE- Colorado Department of Public Health and Environment
6. CO -SHARE- Colorado State Health and Readiness Exchange
7. CVM- Colorado Volunteer Mobilizer
8. DHSEM- Division of Homeland Security and Emergency Management
9. EpiTrax- Disease reporting and surveillance system
10. EPI- Epidemiology
11. EPR- Emergency Preparedness and Response
12. ESF#8- Emergency Support Function 8, Public Health & Medical
13. HAN- Health Alert Network
14. HSEEP- Homeland Security Exercise & Evaluation Program
15. LPHA- Local Public Health Agency
16. MYIPP- Multi Year Integrated Preparedness Plan
17. NORS- National Outbreak Reporting System
18. OEPR- Office of Emergency Preparedness and Response
19. PHEOP- Public Health Emergency Operations Plan
20. RRC- Readiness & Response Coordinator
21. SMS Text- Short Message Service
Work Plan:
Goal #1: To ensure the State of Colorado has the ability to effectively prepare for, monitor, detect, diagnose,
investigate, and nimbly respond to all types of conditions, events, and disasters that impact the public's health.
Objective #1: No later than the expiration date of the Contract, provide public health preparedness, response, and
recovery activities, and maintain public health surveillance and epidemiological response capacity in the Jurisdiction
through planning, training, exercises and response to real events.
Primary Activity
#1
The Contractor shall conduct timely, complete disease investigations to implement
appropriate disease control and mitigation activities.
Amendment Contract Number: 2025'0152 Amendment #1 Page 1 of 10
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EXHIBIT B
Sub -Activity #1
1. The Contractor shall create or update a local public health response plan to maintain access
to the following trained, response -ready personnel:
a. Staff who monitor routine jurisdictional public health disease surveillance systems;
EpiTrax and ad -hoc response systems as necessary.
b. Staff who are trained to conduct routine disease investigations to include:
i. Case reporting
ii. Outbreak reporting
c. Staff who can support surge requirements in response to disease -related events.
d. Staff who can respond to emergencies that threaten public health to include;
i. immediate after-hours response to high risk disease situations
Sub -Activity #2
1. The Contractor shall create or update a local public health response plan for disease events
that includes:
a. Processes for requesting additional assistance when disease response exceeds local
capacity.
Sub -Activity #3
1. The Contractor shall maintain accurate disease investigation data.
a. The Contractor shall enter complete, accurate information from Local Public Health
Agency (LPHA) conducted disease investigations into the designated statewide
surveillance system.
b. The Contractor shall complete data entry within three business days of investigation
or interview unless otherwise specified during urgent responses requiring more
timely data submission.
2. The Contractor shall maintain complete and accurate outbreak investigation data.
a. The Contractor shall enter complete information from Local Public Health Agency
(LPHA) conducted outbreak investigations into the designated statewide
surveillance system EpiTrax (or ad -hoc response systems as necessary).
b. The Contractor shall complete data entry within three business days of investigation
or interview unless otherwise specified during urgent responses requiring more
timely data submission.
Sub -Activity #4
1. The Contractor shall assess disease investigation metrics reports provided to them.
a. The Contractor shall resolve any issues identified in the investigation metrics reports.
b. The Contractor shall record each disease investigation metrics report issue resolution
in the Grant Reporting Spreadsheet.
Sub -Activity #5
1. The Contractor shall provide timely, complete, Outbreak Reports for LPHA led outbreaks
for the following:
a. Initial Outbreak Report.
b. Final Outbreak Report.
Sub -Activity #6
1. The Contractor shall provide timely, complete National Outbreak Reporting System
(NORS) forms for the following outbreaks led by the LPHA:
a. Waterborne and foodborne disease outbreaks.
b. Enteric disease outbreaks transmitted by:
i. contact with environmental sources
ii. contact with infected people or animals
iii. through an indeterminate/unknown mode
Sub -Activity #7
1. The Contractor shall respond to incidents with public health implications within their
jurisdiction in order to implement appropriate disease control and mitigation activities to
include immediate responses to high risk disease situations outside of normal business hours.
Amendment Contract Number: 2025*0152 Amendment #1 Page 2 of 10
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EXHIBIT B
Sub -Activity #8
1. The Contractor shall review response to recent disease events.
a. Data shall be reviewed from COVID-19.
b. Other recent communicable disease event responses:
i. lessons learned shall be identified
ii. best practices shall be identified
2. The Contractor shall summarize the review to inform future updates to infectious disease
response and pandemic plans..
Primary Activity
#2
The Contractor shall assess public health surveillance data to assist with the prompt
identification of potentially hazardous health situations to enable rapid decision making and
information sharing for the protection of community health.
Sub -Activity #1
1. The Contractor shall maintain awareness of communicable disease trends in
their jurisdiction.
a. The Contractor shall regularly assess trends in surveillance data for their
jurisdiction.
b. The Contractor shall assess how social determinants of health influence
disease trends in their jurisdiction.
c. The Contractor shall attend statewide Communicable Disease Epi Update
calls.
d. The Contractor shall attend Statewide Epidemiology (Epi) Response
Coordination calls during statewide response to communicable disease
events.
Sub -Activity #2
1. The Contractor shall meet at least quarterly with the state Field Epidemiologist assigned to
their region to discuss;
a. Epidemiology activities.
b. Agency epidemiology capacity.
Sub -Activity #3
1. The Contractor shall present public health data and concepts with community
stakeholders, a minimum of every six (6) months for the following purposes:
a. To enhance early detection of infectious disease outbreaks,
b. To enhance rapid response to disease outbreaks,
c. To improve the management of infectious disease outbreaks,
d. To improve the management of novel emerging disease threats.
2. Sharing activities include but are not limited to:
a. Sharing public health data trends through a newsletter.
b. Sharing public health data through a website.
c. Discussing the agency's epidemiological response plan with community response
stakeholders.
d. Reviewing an outbreak investigation with community stakeholders.
e. Reviewing the role of epidemiology in emergency preparedness and response.
f. Sharing epidemiological tools that can be used in emergency preparedness and
response.
Amendment Contract Number: 2025*0152 Amendment #1 Page 3 of 10
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EXHIBIT B
Sub -Activity #4
1. The Contractor shall support disease control activities among people at higher risk of
communicable disease infections through collaboration and planning with stakeholders such
as:
a. Organizations supporting people experiencing homelessness.
b. Correctional facilities (excluding state and federal facilities).
c. Organizations supporting populations >65 years.
d. Organizations supporting food security.
e. Schools.
f Childcare facilities.
g. Organizations supporting seasonal workers.
h. Organizations supporting migrant populations.
i. Organizations supporting people with behavioral health needs.
j. Organizations supporting people with disabilities.
k. Organizations supporting people with other chronic health conditions.
I. Organizations supporting other diverse populations with a disproportionate burden
of disease risk, morbidity, or mortality.
Goal #2: To increase capacity for preparedness, response and recovery during public health emergencies.
Objective #1: No later than the expiration date of the Contract, improve public health preparedness, response, and
recovery activities through exercises.
Primary Activity
#1
The contractor shall respond to quarterly redundant communication drills conducted by the
Office of Emergency Preparedness and Response (OEPR) through the one or more of the
following methods:
a. Email
b. Phone
c. SMS text
d. Radios
Sub -Activity #1
1. Response to quarterly Communicable Disease after -hour drills may be made by one or
more of the following methods:
a. Phone
b. SMS Text Message
Primary Activity
#2
The Contractor shall update the LPHA Contact List in the Colorado State Health and
Readiness Exchange (CO -SHARE) twice per year
Sub -Activity #1
1. The list shall additionally be updated when
a. Contact information changes.
b. Operating hours change.
c. New Emergency Preparedness & Response (EPR) staff are added.
d. Primary Communicable Disease staff change.
Primary Activity
#3
The Contractor shall respond to quarterly redundant communications drills with OEPR
Sub -Activity #1
1. Responses to drills may include the following methods:
a. Phone
b. SMS Text
c. Active participation
Primary Activity
#4
The Contractor shall complete an individual agency or local level Health Alert Network
(HAN) Assessment.
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EXHIBIT B
Primary Activity
#5
The Contractor shall participate in a 4th quarter HAN drill with OEPR.
Primary Activity
#6
The Contractor shall utilize the Colorado Volunteer Mobilizer (CVM) system for a minimum
of two (2) disaster drills or events.
Primary Activity
#7
The Contractor shall participate in quarterly redundant 800 MgHz radio communication
drills.
Primary Activity
#8
The Contractor shall develop and conduct a discussion -based exercise that addresses a
priority jurisdictional risk.
Sub Activity #1
1. Exercises shall be selected from one of the following options that best meets their
jurisdictional needs:
a. Seminar
b. Workshop
c. Tabletop Exercise
d. Game
Sub Activity #2
1. The Contractor shall create an After Action Report and Improvement Plan following the
discussion -based exercise.
Primary Activity
#9
The Contractor shall coordinate with the HCC Readiness and Response Coordinator (RRC)
designee to engage the ESF #8 support function for emergencies that are a threat to the public
health & healthcare system.
Objective #2: No later than the expiration date of the Contract, improve public health preparedness, response, and
recovery activities through training.
Primary Activity
#1
The Contractor shall participate in an Access and Functional Needs (AFN) training.
Primary Activity
#2
The Contractor shall identify staff who have been trained as primary CVM administrator.
Objective #3: No later than the expiration date of the Contract, improve public health preparedness, response, and
recovery activities through planning.
Primary Activity
#1
The Contractor shall develop documentation identifying the LPHA and Emergency Support
Function 8 (ESF8) - Public Health and Medical role during a mass care event within your
jurisdiction.
Primary Activity
#2
The Contractor shall develop documentation identifying the LPHA and Emergency Support
Function 8 (ESF8) - Public Health and Medical role during a mass fatality event within your
jurisdiction.
Primary Activity
#3
The Contractor shall document meetings with the local Emergency Manager to discuss
planning and Public Health/Emergency Management coordination during responses at least
once per quarter.
Primary Activity
#4
The Contractor shall participate in public health preparedness, response, or recovery related
conferences at the discretion of the Contractor.
Primary Activity
#5
The Contractor shall complete a BP1 Action Plan.
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EXHIBIT B
Sub -Activity #1
1. The Contractor shall meet quarterly with their Field Manager to discuss;
a. Priority areas identified
b. Quarterly progress.
Primary Activity
#6
1. The Contractor shall conduct a comprehensive review of the Public Health Emergency
Operations Plan (PHEOP) to include;
a. Additions or updates from the current hazard vulnerability assessment
b. After action reports.
Primary Activity
#7
The Contractor shall participate in the development or update of an All -Hazards Multi -Year
Integrated Preparedness Plan (MYIPP), which shall include Progressive exercise planning.
Sub -Activity #1
1. The Contractor shall complete one of the following:
a. The contractor shall update their existing MYIPP plan.
b. The contractor shall develop a new MYIPP plan.
Primary Activity
#8
1. The Contractor shall participate in a Risk Assessment.
Primary Activity
#9
1. The Contractor shall revise their communication plan for response related efforts that
engage ESF #8 for emergencies that area threat to the public health and healthcare system.
Standards and
Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites maybe updated periodically
during the contract term. The contractor shall monitor documents and website content
for updates and comply with all updates.
2. The Contractor shall comply with primary disease case investigation responsibilities for
local or state public health agencies and the public health response timelines outlined in
the CDPHE Communicable Disease Manual https://cdphe.colorado.gov/connnunicable-
disease-manual in the "Public Health Reportable Condition Investigation Guidance"
(https://drive.google.com/file/d/ 1oaXj7pHmp912S8DLhgLOkwcOK6rYAe Q/view).
This document and website are incorporated and made part of the contract by reference
and are available on the following website: https://cdphe.colorado.gov/communicable-
disease-manual
3. The Contractor shall use statewide guidance and best practice in investigation of disease
and outbreaks, including exposure monitoring. Guidance for many conditions can be
found in the CDPHE Communicable Disease Manual:
(https://cdphe.colorado.gov/communicable-disease-manual). Guidance may evolve and
be adapted for changing responses or new pathogens. The CDPHE Communicable
Disease Branch (CDB) will provide the most up to date guidance as needed.
4. The Contractor shall report cases, contacts, or exposures of reportable conditions that
require investigation outside of the jurisdiction into EpiTrax or ad -hoc response
surveillance systems within one working day of Contractor knowledge of the case, contact,
or exposed individual or immediately by phone to CDPHE for high risk conditions.
5. The Contractor shall comply with reporting requirements when completing the CDC
National Outbreak Reporting System (NORS) forms and Outbreak Reports. This
information is incorporated and made part of this contract by reference and is located on
the CDPHE website https://cdphe.colorado.gov/infectious-disease-guidelines/outbreak-
investigation-guidelines
6. CDPHE will provide the contractor access to the Grant Reporting Spreadsheet and CO -
SHARE.
7. CDPHE will provide disease investigation metrics reports to the contractor.
8. The Contractor shall attend a minimum of 80% of the bi-monthly epidemiologist
conference calls.
9. CDPHE will record and monitor attendance of the bi-monthly epidemiologist conference
calls.
10. CDPHE will supply disease reporting and investigation metrics reports in August 2024
and February 2025.
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EXHIBIT B
11. The Contractor shall resolve issues related to missing data for disease and outbreak
investigation in Epi Trax or ad hoc surveillance systems for conditions and outbreaks
investigated by the LPHA no later than two (2) weeks after receiving a missing data
report.
12. The Contractor shall consult with CDPHE if they are unable to meet the target for
completing timely investigations for conditions with primary LPHA investigation
responsibility within the timeframe described in "Public Health Reportable Condition
Investigation Guidance" or in other response specific guidance. This target is 90% of all
cases interviewed within the designated time frame for that condition from the date the
case was assigned to a county in EpiTrax.
13. The Contractor shall comply with CDPHE requirements in the use of EpiTrax and ad -hoc
response systems for data reporting including timely, complete data entry for required
fields.
14. The Contractor shall comply with CDPHE requirements for outbreak reporting.
15. A high risk disease situation is one where the public health agency must make timely
decisions or perform timely actions to prevent additional disease spread. Examples include
but are not limited to: performing case investigation for an immediately reportable
disease/condition in order to offer post -exposure prophylaxis to contacts, investigating a
potential bioterrorism agent, and implementing immediate disease control measures for an
ongoing outbreak.
16. The Contractor shall comply with the investigation expectations described in the 2023
FoodNet Expansion Plan
(https://docs.google.com/document/d/l UJlnx8uQvSChJAY 3wipVG4XyuL2pnkLgYG
ARazxuSg/edit?usp=sharing) by achieving the expectations described for LPHA led
interviews or opting to have CDPHE EDIT conduct FoodNet interviews.
17. The intent of individual agency HAN drills is to assess existing HAN agency infrastructure
and identify gaps or inefficiencies in communications systems.
18. The Contractor shall adhere to Homeland Security Exercise & Evaluation Program
(HSEEP) principles for exercises and planning.
19. The Contractor shall align exercises with the PHEP Exercise Framework.
20. CDPHE-OEPR will provide HSEEP exercise templates, including a template for a
situation manual and After Action Report/Improvement Plan (AAR/IP).
21. CDPHE will provide technical assistance to support exercise planning, upon request.
22. The Contractor shall submit AAR/IP within 90 days from any event, exercise or real world,
in CO -SHARE.
23. The Contractor shall include the HCC RRC designee in preparing for, responding to,
recovering from emergencies that are a threat to the medical system.
24. The Contractor shall include HCC roles and responsibilities in response documentation to
include:
a. Situational Awareness
b. Communications
c. Coordination
25. Response documentation may include:
a. Plans
b. Annexes
c. Procedures
d. Policies
e. Algorhythms
f. Concepts of Operations
g. AAR/IP
26. Presentation reports shall include the date of presentation and brief topic synopsis via the
Grant Reporting spreadsheet.
27. CDPHE-OEPR will provide the dates and locations of the Division of Homeland Security
and Emergency Management (DHSEM)'s Access and Functional Needs Road Show as an
option for completion of this deliverable.
28. Contractors with 10 or more FTE must also identify an alternate CVM administrator.
29. The Contractor's CVM administrators shall:
a. Have completed CVM administrator training within the past 24 months
b. Signed the annual confidentiality agreement
c. Be recognized by CDPHE as a CVM administrator
30. CDPHE will provide quarterly CVM administrator training for LPHAs.
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EXHIBIT B
31. CDPHE shall require CVM reports after mission drills or real events.
32.CDPHE will provide a mass care template by July 1, 2024.
33. The Contractor shall use the Mass Care Template when documenting mass care events.
34.CDPHE will provide a mass fatality template by July 1, 2024.
35. The Contractor shall use the Mass Fatality Template when documenting mass care events.
36. The Contractor shall identify four (4) priority areas in the BP1 Action Plan.
37.CDPHE-OEPR will provide an Action Plan Template by July 1, 2024.
38. The Contractor shall include the HCC RRC designee, their roles and responsibilities, in the
PHEOP for response that engages ESF #8.
39. The Contractor shall demonstrate participation in the All -Hazards Multi -Year Integrated
Preparedness Plan (MYIPP) by submitting a MYIPP that addresses plans, training and
exercising for prioritized jurisdictional risks.
40. The Risk Assessment shall include representation for people who are disproportionately
impacted by public health emergencies.
41. CDPHE-OEPR will provide a risk assessment template by July 1, 2024.
42. The Risk Assessment can be for the jurisdiction or region.
43. The contractor shall define the roles of the following response partners in communication
plans that engage ESF #8:
a. ESF8 Lead
b. HCC RRC
c. OEPR Field Manager
44. For LPHAs serving the ESF #8 lead role, communication plans must describe how
response partners are included in all notification methods.
Expected Results
of Activity(s)
Colorado public health agencies will improve their ability to respond to public health
emergencies and related events to which a public health response is necessitated.
Measurement of
Expected Results
1. NORS forms are complete.
2. Outbreak Summary Reports are complete.
3. Disease investigations conducted by the Contractor are timely and complete.
4. The Grant Reporting spreadsheet is complete for all deliverables.
Completion Date
Deliverables
1. The Contractor shall submit their local Public Health
Response plan via CO -SHARE.
No later than
September 30, 2024
2. The Contractor shall submit BP1 Action Plan via CO-
SHARE.
No later than
September 30, 2024
3. The Contractor shall submit a copy of the Risk Assessment
via CO -SHARE
No later than
December 31, 2024
4. The Contractor shall submit final NORS forms for LPHA led
outbreaks in EpiTrax or ad -hoc response systems.
No later than two (2)
months from first
illness onset
5. The Contractor shall submit final outbreak summary reports
for LPHA led outbreak in the Epi Trax or ad -hoc response
system used.
No later than six
months from first
illness onset
6. The Contractor shall report new outbreaks identified in their
jurisdiction to the CDPHE Communicable Disease Branch
program manager via the approved submission method.
No later than one
business day from
identification
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EXHIBIT B
7. The Contractor shall submit documentation of any issues
identified in the disease investigation metrics reports
including how they were resolved for disease and outbreaks
investigated by LPHAs via the Grant Reporting Spreadsheet.
No later one (1) month
after receiving the
report
8. The Contractor shall submit the name, date and topic of the
public health or community organization to which a disease
topic was presented between July 1, 2024 and December 31,
2024, in the Grant Reporting Spreadsheet.
No later than
February 28, 2025
9. The Contractor shall submit the name, date and topic of the
public health or community organization to which a disease
topic was presented between January 1, 2025 and June 30,
2025 in the Grant Reporting Spreadsheet.
No later than the
contract end date
10. The Contractor shall submit a brief summary of
communicable disease prevention or response efforts among
people of higher risk of communicable disease infection via
the Grant Reporting Spreadsheet.
No later than the
contract end date
11. The Contractor shall submit a summary describing the
operational strengths and areas for improvement identified
during communicable disease response AAR reviews via CO -
SHARE.
No later than the
contract end date
12. The Contractor shall submit the name of the public health or
community organization to which a surveillance or
epidemiologic topic was presented between July 1, 2023 and
December 31, 2023, via the Grant Reporting spreadsheet.
No later than
Feb. 28, 2025
13. The Contractor shall submit the name of the public health or
community organization to which a surveillance or
epidemiologic topic was presented between January 1, 2024
and June 30, 2024 via the Grant Reporting spreadsheet.
No later than the
contract end date
14. The Contractor shall submit a brief summary of disease
prevention and response efforts among people of higher
risk of communicable disease infection via the Grant
Reporting spreadsheet.
No later than the
contract end date
15. The Contractor shall submit individual agency HAN
assessment findings in CO -SHARE.
No later than
June 15, 2025
16. The Contractor shall submit CVM reports for two (2)
completed mission drills or real events in CO -SHARE.
No later than
June 15, 2025
17. The Contractor shall submit an After Action Report and
Improvement Plan (AAR/IP) in CO -SHARE.
No later than
June 15, 2025
18. The Contractor shall submit one updated Emergency
Support Function 8 (ESF#8) response documentation in
CO -SHARE.
No later than
June 15, 2025
19. The Contractor shall submit proof of attendance to an
Access & Functional needs training in CO -SHARE.
No later than
June 15, 2025
20. The Contractor shall submit copies of CVM administrator
training certificate(s) with confidentiality agreements in
CO -SHARE.
No later than
June 15, 2025
21. The Contractor shall submit the completed mass care
template in CO -SHARE.
No later than
June 15, 2025
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EXHIBIT B
Deliverables
22. The Contractor shall submit the completed mass fatality
template in CO -SHARE.
No later than
June 15, 2025
23. The Contractor shall submit documentation of meetings
with the Emergency Manager in CO -SHARE.
No later than
June 15, 2025
24. The Contractor shall submit the updated PHEOP in CO-
SHARE.
No later than
June 15, 2025
25. The Contractor shall submit an All -Hazards MYIPP in
CO -SHARE
No later than
June 15, 2025
26. The Contractor shall submit the revised communication
plan via CO -SHARE.
No later than
June 15, 2025
IV. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the program monitor. Methods used will include a review of documentation determined by
CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as
applicable. The Contractor's performance will be evaluated at set intervals and communicated to the contractor. A Final
Contractor Performance Evaluation will be conducted at the end of the life of the contract.
V. Resolution of Non -Compliance:
The Contractor will be notified in writing within 30 calendar days of discovery of a compliance issue. Within 10 calendar days
of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the
compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be
documented in writing and agreed to by both parties. If extenuating circumstances arise that require an extension to the timeline,
the Contractor must email a request to the Public Health Emergency Preparedness (PREP) Contract Monitor and receive approval
for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the
issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the
State may exercise its rights under the Terms and Conditions of this contract.
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Exhibit D, Grant Federal Provisions
1. APPLICABILITY OF PROVISIONS.
1.1.
The Grant to which these Federal Provisions are attached has been funded, in whole or in
part, with an Award of Federal funds. In the event of a conflict between the provisions of
these Federal Provisions, the Special Provisions, the body of the Grant, or any attachments
or exhibits incorporated into and made a part of the Grant, the provisions of these Federal
Provisions shall control.
1.2 These Federal Provisions are subject to the Award as defined in §2 of these Federal
Provisions, as maybe revised pursuant to ongoing guidance from the relevant Federal or State
of Colorado agency or institutions of higher education.
2. DEFINITIONS.
2.1. For the purposes of these Federal Provisions, the following terms shall have the meanings
ascribed to them below.
2.1.1. "Award" means an award of Federal financial assistance, and the Grant
setting forth the terms and conditions of that financial assistance, that a non -
Federal Entity receives or administers.
2.1.2. "Entity" means:
2.1.2.1. a Non -Federal Entity;
2.1.2.2. a foreign public entity;
2.1.2.3. a foreign organization;
2.1.2.4. a non-profit organization;
2.1.2.5. a domestic for-profit organization (for 2 CFR parts 25 and 170
only);
2.1.2.6. a foreign non-profit organization (only for 2 CFR part 170) only);
2.1.2.7. a Federal agency, but only as a Subrecipient under an Award or
Subaward to a non -Federal entity (or 2 CFR 200.1); or
2.1.2.8. a foreign for-profit organization (for 2 CFR part 170 only).
2.1.3. "Executive" means an officer, managing partner or any other employee in a
management position.
2.1.4. "Federal Awarding Agency" means a Federal agency providing a Federal
Award to a Recipient as described in 2 CFR 200.1
2.1.5. "Grant" means the Grant to which these Federal Provisions are attached.
2.1.6. "Grantee" means the party or parties identified as such in the Grant to which
these Federal Provisions are attached. Grantee also means Subrecipient.
2.1.7. "Non -Federal Entity" means a State, local government, Indian tribe,
institution of higher education, or nonprofit organization that carries out a
Federal Award as a Recipient or a Subrecipient.
2.1.8. "Nonprofit Organization" means any corporation, trust, association,
cooperative, or other organization, not including IHEs, that:
2.1.8.1. Is operated primarily for scientific, educational, service,
charitable, or similar purposes in the public interest;
2.1.8.2. Is not organized primarily for profit; and
2.1.8.3. Uses net proceeds to maintain, improve, or expand the operations
of the organization.
Grant Federal Provisions
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2.1.9. "OMB" means the Executive Office of the President, Office of Management
and Budget.
2.1.10. "Pass -through Entity" means a non -Federal Entity that provides a Subaward
to a Subrecipient to carry out part of a Federal program.
2.1.11. "Recipient" means the Colorado State agency or institution of higher
education identified as the Grantor in the Grant to which these Federal
Provisions are attached.
2.1.12. "Subaward" means an award by a Recipient to a Subrecipient or a Contractor
funded in whole or in part by a Federal Award. The terms and conditions of
the Federal Award flow down to the Subaward unless the terms and
conditions of the Federal Award specifically indicate otherwise in accordance
with 2 CFR 200.101. The term does not include payments to a contractor or
payments to an individual that is a beneficiary of a Federal program.
2.1.13. "Subrecipient" or "Subgrantee" means a non -Federal Entity (or a Federal
agency under an Award or Subaward to a non -Federal Entity) receiving
Federal funds through a Recipient to support the performance of the Federal
project or program for which the Federal funds were awarded. A Subrecipient
is subject to the terms and conditions of the Federal Award to the Recipient,
including program compliance requirements. The term does not include an
individual who is a beneficiary of a federal program. Subrecipient also
means Grantee.
2.1.14. "System for Award Management (SAM)" means the Federal repository into
which an Entity must enter the information required under the Transparency
Act, which may be found at http://www.sam.gov.
2.1.15. "Total Compensation" means the cash and noncash dollar value earned by an
Executive during the Subrecipient's preceding fiscal year (see 48 CFR
52.204-10, as prescribed in 48 CFR 4.1403(a)) and includes the following:
2.1.15.1. Salary and bonus;
2.1.15.2. Awards of stock, stock options, and stock appreciation rights,
using the dollar amount recognized for financial statement
reporting purposes with respect to the fiscal year in accordance
with the Statement of Financial Accounting Standards No. 123
(Revised 2005) (FAS 123R), Shared Based Payments;
2.1.15.3. Earnings for services under non -equity incentive plans, not
including group life, health, hospitalization or medical
reimbursement plans that do not discriminate in favor of
Executives and are available generally to all salaried employees;
2.1.15.4. Change in present value of defined benefit and actuarial pension
plans;
2.1.15.5. Above -market earnings on deferred compensation which is not
tax -qualified;
2.1.15.6. Other compensation, if the aggregate value of all such other
compensation (e.g., severance, termination payments, value of
life insurance paid on behalf of the employee, perquisites or
property) for the Executive exceeds $10,000.
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2.1.16. "Transparency Act" means the Federal Funding Accountability and
Transparency Act of 2006 (Public Law 109-282), as amended by §6202 of
Public Law 110-252.
2.1.17. "Unique Entity ID" means the Unique Entity ID established by the federal
government for a Grantee or Subrecipient at https://sam.gov/content/home.
2.1.18. "Uniform Guidance" means the Office of Management and Budget Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards. The terms and conditions of the Uniform Guidance flow
down to Awards to Subrecipients unless the Uniform Guidance or the terms
and conditions of the Federal Award specifically indicate otherwise.
3. COMPLIANCE.
3.1. Subrecipient shall comply with all applicable provisions of the Transparency Act and the
regulations issued pursuant thereto, all applicable provisions of the Uniform Guidance, and
all applicable Federal Laws and regulations required by this Federal Award. Any revisions
to such provisions or regulations shall automatically become a part of these Federal
Provisions, without the necessity of either party executing any further instrument. The State
of Colorado, at its discretion, may provide written notification to Subrecipient of such
revisions, but such notice shall not be a condition precedent to the effectiveness of such
revisions.
4. SYSTEM FOR AWARD MANAGEMENT (SAM) AND UNIQUE ENTITY ID
REQUIREMENTS.
4.1. SAM. Subrecipient shall maintain the currency of its information in SAM until the
Subrecipient submits the final financial report required under the Award or receives final
payment, whichever is later. Subrecipient shall review and update SAM information at least
annually after the initial registration, and more frequently if required by changes in its
information.
4.2. Unique Entity ID. Subrecipient shall provide its Unique Entity ID to its Recipient, and shall
update Subrecipient's information at http://www.sam.gov at least annually after the initial
registration, and more frequently if required by changes in Subrecipient's information.
5. TOTAL COMPENSATION.
5.1. Subrecipient shall include Total Compensation in SAM for each of its five most highly
compensated Executives for the preceding fiscal year if:
5.1.1. The total Federal funding authorized to date under the Award is $30,000 or
more; and
5.1.2. In the preceding fiscal year, Subrecipient received:
5.1.2.1. 80% or more of its annual gross revenues from Federal
procurement contracts and subcontracts and/or Federal financial
assistance Awards or Subawards subject to the Transparency Act;
and
5.1.2.2. $30,000,000 or more in annual gross revenues from Federal
procurement contracts and subcontracts and/or Federal financial
assistance Awards or Subawards subject to the Transparency Act;
and
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5.1.2.3. The public does not have access to information about the
compensation of such Executives through periodic reports filed
under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d) or § 6104 of the Internal
Revenue Code of 1986.
6. REPORTING.
6.1. Pursuant to the Transparency Act, Subrecipient shall report data elements to SAM and to the
Recipient as required in this Exhibit. No direct payment shall be made to Subrecipient for
providing any reports required under these Federal Provisions and the cost of producing such
reports shall be included in the Grant price. The reporting requirements in this Exhibit are
based on guidance from the OMB, and as such are subject to change at any time by OMB.
Any such changes shall be automatically incorporated into this Grant and shall become part
of Subrecipient's obligations under this Grant.
7. EFFECTIVE DATE AND DOLLAR THRESHOLD FOR REPORTING.
7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010, if the initial
award is $30,000 or more. If the initial Award is below $30,000 but subsequent Award
modifications result in a total Award of $30,000 or more, the Award is subject to the reporting
requirements as of the date the Award exceeds $30,000. If the initial Award is $30,000 or
more, but funding is subsequently de -obligated such that the total award amount falls below
$30,000, the Award shall continue to be subject to the reporting requirements.
7.2. The procurement standards in §9 below are applicable to new Awards made by Recipient as
of December 26, 2015. The standards set forth in §11 below are applicable to audits of fiscal
years beginning on or after December 26, 2014.
8. SUBRECIPIENT REPORTING REQUIREMENTS.
8.1. Subrecipient shall report as set forth below.
8.1.1. To SAM. A Subrecipient shall register in SAM and report the following data
elements in SAM for each Federal Award Identification Number (FAIN)
assigned by a Federal agency to a Recipient no later than the end of the
month following the month in which the Subaward was made:
8.1.1.1. Subrecipient Unique Entity ID;
8.1.1.2. Subrecipient Unique Entity ID if more than one electronic funds
transfer (EFT) account;
8.1.1.3. Subrecipient parent's organization Unique Entity ID;
8.1.1.4. Subrecipient's address, including: Street Address, City, State,
Country, Zip + 4, and Congressional District;
8.1.1.5. Subrecipient's top 5 most highly compensated Executives if the
criteria in §4 above are met; and
8.1.1.6. Subrecipient's Total Compensation of top 5 most highly
compensated Executives if the criteria in §4 above met.
8.1.2. To Recipient. A Subrecipient shall report to its Recipient, upon the effective
date of the Grant, the following data elements:
8.1.2.1. Subrecipient's Unique Entity ID as registered in SAM.
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8.1.2.2. Primary Place of Performance Information, including: Street
Address, City, State, Country, Zip code + 4, and Congressional
District.
9. PROCUREMENT STANDARDS.
9.1. Procurement Procedures. A Subrecipient shall use its own documented procurement
procedures which reflect applicable State, local, and Tribal laws and applicable regulations,
provided that the procurements conform to applicable Federal law and the standards
identified in the Uniform Guidance, including without limitation, 2 CFR 200.318 through
200.327 thereof.
9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to the extent
consistent with law, the non -Federal entity should, to the greatest extent practicable under a
Federal award, provide a preference for the purchase, acquisition, or use of goods, products,
or materials produced in the United States (including but not limited to iron, aluminum, steel,
cement, and other manufactured products). The requirements of this section must be included
in all subawards including all contracts and purchase orders for work or products under this
award.
9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a
political subdivision of the State, its contractors must comply with section 6002 of the Solid
Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 CFR part 247, that contain the highest
percentage of recovered materials practicable, consistent with maintaining a satisfactory level
of competition, where the purchase price of the item exceeds $10,000 or the value of the
quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste
management services in a manner that maximizes energy and resource recovery; and
establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
9.4. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and recipients
are subject to the regulations implementing "Never contract with the enemy" in 2 CFR part
183. The regulations in 2 CFR part 183 affect covered contracts, grants and cooperative
agreements that are expected to exceed $50,000 within the period of performance, are
performed outside the United States and its territories, and are in support of a contingency
operation in which members of the Armed Forces are actively engaged in hostilities.
9.5. Prohibition on certain telecommunications and video surveillance services or equipment (2
CFR 200.216). Subrecipient is prohibited from obligating or expending loan or grant funds
on certain telecommunications and video surveillance services or equipment pursuant to 2
CFR 200.216.
10. ACCESS TO RECORDS.
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10.1. A Subrecipient shall permit Recipient and its auditors to have access to Subrecipient's records
and financial statements as necessary for Recipient to meet the requirements of 2 CFR
200.332 (Requirements for pass -through entities), 2 CFR 200.300 (Statutory and national
policy requirements) through 2 CFR 200.309 (Period of performance), and Subpart F -Audit
Requirements of the Uniform Guidance.
11. SINGLE AUDIT REQUIREMENTS.
11.1. If a Subrecipient expends $750,000 or more in Federal Awards during the Subrecipient's
fiscal year, the Subrecipient shall procure or arrange for a single or program -specific audit
conducted for that year in accordance with the provisions of Subpart F -Audit Requirements
of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31
U.S.C. 7501-7507). 2 CFR 200.501.
11.1.1. Election. A Subrecipient shall have a single audit conducted in accordance
with Uniform Guidance 2 CFR 200.514 (Scope of audit), except when it
elects to have a program -specific audit conducted in accordance with 2 CFR
200.507 (Program -specific audits). The Subrecipient may elect to have a
program -specific audit if Subrecipient expends Federal Awards under only
one Federal program (excluding research and development) and the Federal
program's statutes, regulations, or the terms and conditions of the Federal
award do not require a financial statement audit of Recipient. A program -
specific audit may not be elected for research and development unless all of
the Federal Awards expended were received from Recipient and Recipient
approves in advance a program -specific audit.
11.1.2. Exemption. If a Subrecipient expends less than $750,000 in Federal Awards
during its fiscal year, the Subrecipient shall be exempt from Federal audit
requirements for that year, except as noted in 2 CFR 200.503 (Relation to
other audit requirements), but records shall be available for review or audit by
appropriate officials of the Federal agency, the State, and the Government
Accountability Office.
11.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or
otherwise arrange for the audit required by Subpart F of the Uniform
Guidance and ensure it is properly performed and submitted when due in
accordance with the Uniform Guidance. Subrecipient shall prepare
appropriate financial statements, including the schedule of expenditures of
Federal awards in accordance with 2 CFR 200.510 (Financial statements) and
provide the auditor with access to personnel, accounts, books, records,
supporting documentation, and other information as needed for the auditor to
perform the audit required by Uniform Guidance Subpart F -Audit
Requirements.
12. REQUIRED PROVISIONS FOR SUBRECEPIENT WITH SUBCONTRACTORS.
12.1. In addition to other provisions required by the Federal Awarding Agency or the Recipient,
Subrecipients shall include all of the following applicable provisions;
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12.1.1. For agreements with Subrecipients — Include the terms in the Grant Federal
Provisions Exhibit (this exhibit)
12.1.2. For contracts with Subcontractors — Include the terms in the Contract Federal
Provisions Exhibit.
13. CERTIFICATIONS.
13.1. Unless prohibited by Federal statutes or regulations, Recipient may require Subrecipient to
submit certifications and representations required by Federal statutes or regulations on an
annual basis. 2 CFR 200.208. Submission may be required more frequently if Subrecipient
fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to the
State at the end of the Award that the project or activity was completed or the level of effort
was expended. 2 CFR 200.201(3). If the required level of activity or effort was not carried
out, the amount of the Award must be adjusted.
14. EXEMPTIONS.
14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural
person, unrelated to any business or non-profit organization he or she may own or operate in
his or her name.
14.2. A Subrecipient with gross income from all sources of less than $300,000 in the previous tax
year is exempt from the requirements to report Subawards and the Total Compensation of its
most highly compensated Executives.
15. EVENT OF DEFAULT AND TERMINATION.
15.1. Failure to comply with these Federal Provisions shall constitute an event of default under the
Grant and the State of Colorado may terminate the Grant upon 30 days prior written notice if
the default remains uncured five calendar days following the termination of the 30 -day notice
period. This remedy will be in addition to any other remedy available to the State of Colorado
under the Grant, at law or in equity.
15.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole or in part as
follows:
15.2.1. By the Federal Awarding Agency or Pass -through Entity, if a Non -Federal
Entity fails to comply with the terms and conditions of a Federal Award;
15.2.2. By the Federal awarding agency or Pass -through Entity, to the greatest extent
authorized by law, if an award no longer effectuates the program goals or
agency priorities;
15.2.3. By the Federal awarding agency or Pass -through Entity with the consent of
the Non -Federal Entity, in which case the two parties must agree upon the
termination conditions, including the effective date and, in the case of partial
termination, the portion to be terminated;
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15.2.4. By the Non -Federal Entity upon sending to the Federal Awarding Agency or
Pass -through Entity written notification setting forth the reasons for such
termination, the effective date, and, in the case of partial termination, the
portion to be terminated. However, if the Federal Awarding Agency or Pass -
through Entity determines in the case of partial termination that the reduced
or modified portion of the Federal Award or Subaward will not accomplish
the purposes for which the Federal Award was made, the Federal Awarding
Agency or Pass -through Entity may terminate the Federal Award in its
entirety; or
15.2.5. By the Federal Awarding Agency or Pass -through Entity pursuant to
termination provisions included in the Federal Award.
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Amendment Contract Number: 2025*015•:2 Amendment #1
Version 12.2023
Contract Form
Entity Information
Entity Name *
COLORADO DEPT OF PUBLIC
HEALTH/ENVIRONMENT
Entity ID*
@00001926
Contract Name* Contract ID
CDPHE FY 24-25 PHEP & PC 2025'0152 AMENDMENT 8663
#1
Contract Status
CTB REVIEW
Contract Description *
CDPHE FY 24-25 PHEP & PC 2025-0152 AMENDMENT #1
Contract Description 2
Contract Type *
GRANT
Amount*
$ 307,071.00
Renewable *
NO
Automatic Renewal
Grant
IGA
Department
HEALTH
Department Email
CM-Health@weldgov.com
Department Head Email
CM-Health-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Contract Lead *
NSTRIGHT
Contract Lead Email
nstright@weld.gov
New Entity?
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 08/31/2024
09/04/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date
04/30/2025
Committed Delivery Date
Renewal Date
Expiration Date"
06/30/2025
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head
JASON CHESSHER
DH Approved Date
09/03/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
09/09/2024
Finance Approver
CHERYL PATTELLI
Legal Counsel
BYRON HOWELL
Finance Approved Date Legal Counsel Approved Date
09/04/2024 09/04/2024
Tyler Ref #
AG 090924
Originator
NSTRIGHT
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