HomeMy WebLinkAbout20242046.tiffRESOLUTION
RE: APPROVE NEW USER INTERGOVERNMENTAL AGREEMENT FOR FRONT RANGE
COMMUNICATIONS CONSORTIUM (FRCC) PUBLIC SAFETY LAND MOBILE RADIO
SERVICES AND AUTHORIZE CHAIR AND DEPARTMENT OF PUBLIC SAFETY
COMMUNICATIONS TO SIGN - ADAMS COUNTY COMMUNICATIONS CENTER
AUTHORITY AND CITY OF WESTMINSTER POLICE DEPARTMENT
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a New User Intergovernmental
Agreement for Front Range Communications Consortium (FRCC) Public Safety Land Mobile
Radio Services among the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Safety Communications,
the Adams County Communications Center Authority, and the City of Westminster Police
Department, commencing July 1, 2024, and ending June 30, 2025, with further terms and
conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the New User Intergovernmental Agreement for Front Range
Communications Consortium (FRCC) Public Safety Land Mobile Radio Services among the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Safety Communications, the Adams County
Communications Center Authority, and the City of Westminster Police Department, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair and Tina Powell, Director of the
Department of Public Safety Communications, be, and hereby are, authorized to sign said
agreement.
CC:CK(TP)
01/0512.4
2024-2046
CM0029
NEW USER INTERGOVERNMENTAL AGREEMENT FOR FRONT RANGE
COMMUNICATIONS CONSORTIUM (FRCC) PUBLIC SAFETY LAND MOBILE RADIO
SERVICES - ADAMS COUNTY COMMUNICATIONS CENTER AUTHORITY AND CITY OF
WESTMINSTER POLICE DEPARTMENT
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of July, A.D., 2024, nunc pro tunc July 1, 2024.
BOARD OF COUNTY COMMISSIONERS
WELD Ce • Y, COL • , 'O
ATTEST: dathio jeito;,1
Weld County Clerk to the Board
BY: . // JO fit) UL
Deputy Clerk to the Board
Date of signature:
Ke�. Ross, Chair
Perry L. Bc, Pro -Terri
(rajL
2024-2046
CM0029
C o n-4tiaci-1 3558
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Westminster requests to join FRCC
DEPARTMENT: PS Communications
PERSON REQUESTING: Tina Powell
DATE: 06/06/2024
Brief description of the problem/issue:
Westminster 911 PSAP Is requesting to join FRCC. They would join FRCC as a user of the system like Federal Heights, Broomfield. Thornton and UNC
police department. This agreement has been reviewed and approved by Bruce Baker. Per the agreement Westminster will pay for any additional cost in
the SUA for adding them to FRCC and render this cost neutral for Weld. It does benefit Weld County by expanding our radio footprint farther south for
any radio using.
What options exist for the Board?
Approve
Deny
Consequences:
None
Impacts:
Increase the FRCC footprint with the addition of Westminster sites
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
Zero
Recommendation:
Staff recommendation is to approve Westminster to Join FRCC as we have done with the other 4 entities that have already joined.
Perry L. Buck, Pro-Tem
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
V
2024-2046
7/ 31 C M 00Z9
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Approve
Sent from my iPhone
Mike Freeman
Wednesday, June 12, 2024 2:55 PM
Karla Ford
Commissioners
Re: Please Reply - Westminster Passsaround
On Jun 12, 2024, at 2:47 PM, Karla Ford <kford@weld.gov>wrote:
Please advise if you support recommendation and to have department place on the agenda.
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kford@weldgov.com :: www.wekigov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m,**
<image001. jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
From: Tina Powell <tpowell@weld.gov>
Sent: Tuesday, June 11, 2024 11:25 AM
To: Karla Ford <kford@weld.gov>
Subject: Westminster Passsaround
Good morning Karla,
Attached passaround. Thank you!
Tina Powell, CPE
Director of Public Safety Communications
Weld County Regional Communications Center
1551 N 17th Ave, Ste 2, Greeley, CO 80631
Karla Ford
From:
Sent:
To:
Cc:
Subject:
Support
** Sent from my iPhone **
Scott James
Wednesday, June 12, 2024 3:06 PM
Karla Ford
Commissioners
Re: Please Reply - Westminster Passsaround
Scott K. James
Weld County Commissioner, District 2
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
970.336.7204 (Office)
970.381.7496 (Cell)
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning
the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
On Jun 12, 2024, at 2:47 PM, Karla Ford <kford@weld.gov>wrote:
Please advise if you support recommendation and to have department place on the agenda.
Karla Ford X
Office Manager, Board of Weld County Commissioners
1150 0 Street, P.O. Box 758, Greeley, Colorado 80632
:: 970.336-7204 :: kfordMweldgov.com :: www,weldgov.com
**Please note my working hours are Monday -Thursday 7:00a.m.-5:00p.m.**
<image001.jpg>
Confidentiality Notice: This electronic transmission and any attached documents or other writings ore intended only for the person or entity to
which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. if you have received
this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying,
distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named
recipient is strictly prohibited.
1
FRONT RANGE COMMUNICATIONS CONSORTIUM (FRCC)
NEW USER INTERGOVERNMENTAL AGREEMENT
e) Westminster shall be responsible for their proportional share costs related to upgrades of the
FRCC Switch systems; determined by the proportionate number of Westminster consoles
operating upon the FRCC switch,
f) Westminster is required to adhere to the policies and procedures set forth by the "FRCC Policies
and Procedures" document listed as Exhibit A.
3) COST FOR SERVICES:
a) The FRCC shall determine costs to be paid by Westminster for Public Safety Land Mobile Radio
services,
b) Weld County is the fiscal agent for the FRCC. Weld County shall bill Westminster annually for the
costs associated with this agreement.
c) Westminster shall remit payment within sixty (60) days of the date of billing (date the bill is sent
to Westminster).
d) Westminster shall be responsible for any additional cost incurred from Motorola, for the addition
of Westminster RF sites, dispatch consoles, console sites, system administration licensing,
subscriber IDs, and recording solutions, for the existing, and any future, System Upgrade
Agreement (SUA) and Security Update Services (SUS) contracts.
e) Westminster shall be responsible for any cost associated to adding, removing, or altering, to
include but not limited to, RF sites, dispatch sites, subscriber licensing, Private Radio Network
Management (PRNM) user licensing, backhaul solutions, and any other 3rd -party solution that
may integrate with the FRCC master switch software version.
4) TERM:
The term of this IGA shall be from July 15', 2024, to and until June 30th, 2025, and shall continue for
successive one-year periods thereafter, unless terminated sooner by either party by giving to the
other notice of termination at least 180 days prior to the projected date of termination, or a mutually
agreed upon date.
5) TERMINATION:
a) Termination Due to Non -Payment:
i) The right of Westminster to access the Front Range Master Zone Switch shall be terminated
upon non-payment of its equal share of the costs, detailed in Section 3 above.
ii) Upon such termination, Westminster must separate its connection to the Switch immediately.
Said termination of rights may be enforced by injunction ordered by the Weld District Court,
b) Termination of Use by Westminster:
i) Westminster may terminate its right to access the Front Range Master Zone Switch upon
providing notice of such termination, and withdrawal from this IGA, to the FRCC received at
least twelve (12) months prior to the intended date of termination.
PAGE 2
FRONT RANGE COMMUNICATIONS CONSORTIUM (FRCC)
NEW USER INTERGOVERNMENTAL AGREEMENT
This AGREEMENT (hereinafter referred to as "Agreement") made and entered into as of the last date of
signature by the parties hereto, (the "Effective Date") by and between Weld County (Primary Member), by
and through the Board of County Commissioners, a Home Rule County of the State of Colorado; Adams
County Communications Center Authority (Primary Member), a political subdivision of the State of
Colorado; hereinafter collectively the Front Range Communications Consortium ("FRCC"); and the City of
Westminster (Associate Member), hereinafter referred to as "Westminster",
AGREEMENT
1) PUBLIC SAFETY LAND MOBILE RADIO (PSLMR) SERVICES PROVIDED BY THE FRCC;
a) The FRCC shall provide the following:
i) A console port assignment for eight (8) Motorola AXS dispatch consoles to be connected to
the FRCC Master Switch.
ii) A console port for one (1) Motorola AID recording platform.
b) The FRCC shall provide maintenance on the Master Switch to include;
i) Motorola approved software updates to the Master Site equipment.
ii) Motorola approved security updates to the Master Site equipment.
iii) Implementation of Motorola Technical Notifications that apply to the current FRCC system
software release.
c) Should Westminster desire additional services, talkgroups, and/or subscriber IDs beyond those
described herein, they may request such services from the FRCC. It shall be in the sole discretion
of the FRCC whether to accommodate such requests, and any additional services provided may be
the subject of a separate agreement.
2) REQUIREMENTS OF WESTMINSTER:
a) Westminster may be required to show annual maintenance records of ail Subscriber units no later
than, December 31st, of the current year; and every year thereafter, to include subscriber
identification number and date of maintenance to the FRCC.
b) Westminster may be required to show New Hire and Annual employee Radio Subscriber Unit
Training documentation no later than December 31st of current year, and every year thereafter;
to include Name of employee, date of training and current Radio Template to the FRCC. (See
Appendix A for training content)
c) Westminster will be responsible for the maintenance and patching of all sub -systems, owned and
operated, connecting to the Front Range Master Zone Switch.
d) Westminster shall maintain their consoles, and ensure all equipment tied to the switch are
current and compatible with the master switch operating system software.
i) Software versions and upgrades will be determined solely by the FRCC partners.
PAGE 1
FRONT RANGE COMMUNICATIONS CONSORTIUM (FRCC)
NEW USER INTERGOVERNMENTAL AGREEMENT
ii) Westminster shall be obligated to pay its "Cost for Services as defined in Section 3, to Weld
County through the intended date of termination.
iii) Should Westminster terminate, and then desires to re-enter this IGA and thereby resume
using the Switch shall, prior to resuming such use, be required to pay to Weld County the
equal share of the Switch maintenance and operations that would have been paid during the
time of its absence from the IGA.
6) ENTIRE AGREEMENT:
This Agreement contains the entire agreement and understanding between the parties to this
Agreement and supersedes any other agreements concerning the amendment, novation, renewal, or
other alteration of or to this Agreement and the attached exhibits shall be deemed valid or of any
force or effect whatsoever, unless mutually agreed upon in writing by the undersigned parties.
7) NON -ASSIGNMENT:
This agreement is Exclusive to the parties and non -transferable, Westminster may not assign or
transfer its right to connectivity or use of the Front Range Master Zone Switch to another person or
entity.
8) NO WAIVER OF IMMUNITY:
No portion of this IGA shall be deemed to constitute a waiver of any immunities the parties or their
officers, employees, or agents may possess, nor shall any portion of this IGA be deemed to have
created a duty of care which did not previously exist with respect to any person not a party to this
IGA.
9) NON -APPROPRIATION:
Financial obligations of the parties imposed under this IGA and payable after the current fiscal year
are contingent upon funds for that purpose being appropriated, budgeted and otherwise made
available. By execution of this IGA, the parties do not warrant that funds will be available to fund this
IGA beyond the current fiscal year and no portion of this IGA shall be deemed to create an obligation
on the part of the FRCC to expend funds not otherwise appropriated in each succeeding year.
10) NON -LIABILITY:
Westminster agrees that in no event shall the FRCC be liable to Westminster for delays or inability to
use the Front Range Master Zone Switch for any reason.
11) INDEMNITY:
To the extent authorized or limited by law, Westminster agrees to indemnify, defend, and hold the
FRCC, its officers, employees, and agents, harmless from and against any and all claims, suits,
expenses, damages, or any injury to persons, entities, or property arising from any and all acts,
PAGE 3
FRONT RANGE COMMUNICATIONS CONSORTIUM (FRCC1
NEW USER INTERGOVERNMENTAL AGREEMENT
omissions, or failures to act by Westminster, its employees, officers, and agents, occurring from the
point of receiving PSLMR services pursuant to this IGA. To the extent authorized or limited by law, the
FRCC agrees to indemnify, defend, and hold Westminster, its officers, employees, and agents,
harmless from and against any and all claims, suits, expenses, damages, or any injury to persons,
entities, or property arising from any and all acts, omissions, or failures to act by the FRCC, its
employees, officers, and agents, occurring from the provision of public safety dispatch services
pursuant to this IGA.
12) NO THIRD -PARTY BENEFICIARY ENFORCEMENT:
It is expressly understood and agreed that the enforcement of the terms and conditions of this IGA,
and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned
parties and nothing in this IGA shall give or allow any claim or right of action whatsoever by any other
person not included in this IGA. It is the express intention of the undersigned parties that any entity
other than the undersigned parties receiving services or benefits under this IGA shall bean incidental
beneficiary only.
13) INTERRUPTIONS:
Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver
or otherwise to perform any obligation under this Agreement, where such failure is due to any cause
beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood,
earthquakes or Governmental actions.
14) COMPLIANCE WITH LAW.
Parties shall strictly comply with all applicable federal and State laws, rules and regulations in effect or
hereafter established, including without limitation, laws applicable to discrimination and unfair
employment practices.
15) NOTICES
Any notice to be given under this Agreement shall either be hand delivered, with signed receipt, or
mailed to the party to be notified at the address set forth herein, with signed receipt, until such time
as written notice of a change is received from the party wishing to make a change of address. Any
notice so mailed and any notice served by personal delivery shall be deemed delivered and effective
upon receipt or upon attempted delivery. This method of notification will be used in all instances,
except for emergency situations when immediate notification to the parties is required. Any demand
or notice to either party may be given to the other party by addressing the written notice to:
PAGE 4
FRONT RANGE COMMUNICATIONS CONSORTIUM (FRCC)
NEW USER INTERGOVERNMENTAL AGREEMENT
FRCC:
Weld County Communications
1551 N. 17' Ave., Suite 2
Greeley, CO 80631
Attn: Director of Public Safety Communications
Adcom911
7321 Birch St.
Commerce City, CO 80022
Attn: Director
16) SEVERABILITY
If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable, this
Agreement shall be construed and enforced without such a provision, to the extent this Agreement is
then capable of execution within the original intent of the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in dupl cate originals on the
dates shown below our respective signatures.
Westminster:
Westminster Police Department
By:
Printed Name: A.4e44 m
Title: :-1,.6 cf /ma c. cE
Date: 67,./Z-01-1
ATTEST:
FRCC:
Weld County Public Safety Communications
Coommunications Department
'MA�
By.
Printed Name: _ Tina Powell
Title:Director ��1
Date: 9J L2Z
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY
Kevin D Ross, Chair
JUL 3 1 2024
PAGE 5
FRONT RANGE COMMUNICATIONS CONSORTIUM (FRCC)
NEW USER INTERGOVERNMENTAL AGREEMENT
Exhibit A
"FRCC Policies and Procedures"
PAGE 6
FRCC POLICIES AND PROCEDURES
SECTION 1— Purpose:
The Front Range Communications Consortium (FRCC), a partnership between Weld County and
Adcom911, was established to ensure reliable communications are provided for public safety officials
responding to calls for service in an emergency.
The primary objective of the FRCC is to develop and maintain partnerships that, by sharing radio system
resources and sharing equal costs, create a robust and efficient public safety radio network.
SECTION 2 — Overview / Scope and Authority
The FRCC infrastructure is comprised of physical network and/or RF sites, fiber, microwave, backhaul
switches, backhaul routers, and servers that provide radio coverage for public safety and public service
users within local government, special districts, and medical service providers.
This document has been established to provide the policies and procedures for proper system
utilization, authorized subscriber radios, and necessary technical and operational procedures required to
maintain system reliability, resiliency, and security.
The deciding body for FRCC will be comprised of its' Primary Members, Weld County and Adcom911,
with Weld County as the fiscal agent and/or representative. As the fiscal agent and/or representative,
the Weld County Public Safety Wireless Systems Manager will act as the FRCC System Manager.
All agencies participating in the FRCC radio system shall carry a designation of Primary Member,
Associate Member, or Subsidiary Agency.
The FRCC will operate under the policies and procedures set forth in this document. All Primary
Members, Associate Members, Subsidiary Agencies, and their collective users will refer to this guide as
the prescribed methods to achieve and maintain operational efficiency of the radio system. These
policies and procedures may be amended, as necessary.
Page I 1
FRCC POLICIES AND PROCEDURES
SECTION 3 — Member Rights and Responsibilities:
The rights and responsibilities of FRCC members will be determined by their status as Primary Members,
Subsidiary Agencies, and Associate Members.
3.1 Primary Members
Will be the deciding body of the FRCC.
• Will perform PSAP and dispatch services.
• Will provide their own dispatch consoles.
• Will provide primary core and dynamic system resilience (DSR) core resources.
• Will provide 24/7/365 maintenance and support for all primary and DSR cores.
Will provide their own backhaul solutions, and maintenance, to connect RF sites to both
primary and DSR cores.
• Will perform all necessary Motorola Technical Notifications (MTN), if deemed necessary.
• Will have access to the FRCC radio system primary and DSR core.
• Will have access to the FRCC radio system RF sites.
• Will have access to all FRCC Interoperability talkgroups.
3.2 Associate Members
• Fall under the hierarchy of a Primary Member.
• Are non -voting members.
• Are members that may perform PSAP and dispatch services.
• May or may not provide their own dispatch consoles.
• Mayor may not provide RF resources to expand the FRCC footprint.
• Shall have access to the functions of both FRCC radio system primary and DSR core.
• Shall have access to the necessary FRCC radio system RF sites.
Shall have access to all FRCC Interoperability talkgroups.
3.3 Subsidiary Agencies
Fall under the hierarchy of either an Associate or Primary member.
Are non -voting members.
• Are members that do not perform PSAP or dispatch services.
• Do not have access to dispatch consoles.
• Do not provide RF resources.
• May have access to the FRCC radio system primary and DSR core.
• May have access to the necessary FRCC radio system RF sites.
May have access to all FRCC Interoperability talkgroups.
Page 12
FRCC POLICIES AND PROCEDURES
SECTION 4 — Maintenance
4,1 Subsidiary and Subscriber Maintenance
4.1,1 Subsidiary Agency Issue Reporting
Associate Members should have a user issue reporting procedure in place, respectively.
If an issue is reported to an Associate Member by a Subsidiary Member, and it is
thought to be system level, Associate Members should contact their Primary Member
agency.
Primary Members should have a user issue reporting procedure in place as well. If an
Associate Member reports an issue that is thought to be system level, the Primary
Member will be responsible for troubleshooting and correcting any issues identified, if
any.
4.1.2 Subscriber Units
• Subsidiary Agency, Associate, and Primary Members are responsible for their own
subscriber maintenance, programming, management, and costs.
All subscriber reported issues should be handled using each Members' reporting and
maintenance procedures.
4.2 System and Zone Level Maintenance
Only authorized personnel will be granted permission and access to perform zone and system level
maintenance. This includes hardware replacement, configuration changes, software/firmware updates
to hardware components, and software applications.
4.2.1 Authorized Personnel
Weld County and Adcom911 radio technicians will be the only authorized personnel to
access all system, zone, and site level equipment.
Weld County and Adcom911 radio technicians will be the only authorized personnel to
access the radio network remotely.
Weld County and Adcom911 radio technicians will be the only authorized personnel to
authorize vendors or service shops that perform maintenance for Associate Member
equipment.
Weld County and Adcom911 radio technicians will be the only authorized personnel to
grant access to zone and system level equipment and applications to vendors and
service shops.
Page 13
FRCC POLICIES AND PROCEDURES
4.2.2 Regular Maintenance
Weld County and Adcom911 technicians shall be responsible for all routine core level
maintenance.
Weld County and Adcom911 technicians shall coordinate any work performed on the
primary and/or DSR core.
Weld County and Adcom911 technicians will perform quarterly rollovers, between the
primary and DSR cores, and will rotate responsibilities accordingly.
o Adcom911 will roll from the DSR to the primary core.
o Weld County will roll from the primary to the DSR core.
o The quarterly rollover schedule will be agreed upon between both Weld County
and Adcom911 radio shop managers.
Weld County and Adcom911 will apply all system and zone level patches, when
available.
Weld County and Adcom911 will apply an applicable MTN that is released, within a
reasonable time.
A reasonable time will be determined by the severity of the MTN.
• High/Safety: should be applied immediately once the software is
provided from Motorola.
Medium/Operational: should be applied with 2 weeks of receiving the
software from Motorola.
Low / Maintenance: should be applied at least 1 week prior to the next
primary/DSR core rollover.
Weld County and Adcom911 should regularly remove old, unused, or invalid
subscribers, talkgroups, pages, and page groups from Provisioning Manager.
4.2.3 Emergency Maintenance
Weld County and Adcom911 technicians shall be responsible for all emergency
maintenance required for the primary and DSR cores.
The following failures should be considered emergency maintenance:
• Zone Controllers
Zone Level VMS boxes
Zone Level Virtual Machines
• System Level Virtual Machines
• RNI-DMZ Firewall
• ISGW/Telephone Firewall
• ISGW VM's
• Core Edge Routers
• Core LAN Switches
• Core Backhaul Switches
Page 14
FRCC POLICIES AND PROCEDURES
• Exit Routers
• DAS Devices
Weld County will assume priority response for the DSR core and may request
assistance from Adcom911 if needed.
Adcom911 will assume priority response for the Primary core and may request
assistance from Weld County if needed.
4.3 Subscriber Requirements and Programming
All subscriber units will adhere to the following requirements. Only approved subscribers will be
authorized for use on the FRCC radio system. Only the FRCC System Manager may authorize new FRCC
subscriber programming keys to vendors and non-FRCC radio shops.
4.3.1 Programming and Capabilities
All radios must be P25 compliant.
• All radios must be programmed using an Advanced System Key (ASK or hard key).
• All new subscribers should have P25 Phase 2 / TDMA capabilities.
• All radios must be programmed for radio inhibit.
• All radios on the FRCC system must have the NMAT 1-16 interoperability talkgroups.
Primary Members will ensure proper site access profiles are being utilized.
Subsidiary Agency, Associate, Primary Members, and their vendors, shall only program
authorized talkgroups with written consent from the talkgroup owner.
4.4 Subscribers on Provisioning Manager
Any subscriber on the FRCC radio system has the potential to intemperate with another FRCC agency.
Proper ownership and management of these subscribers is crucial to the operations of a dispatcher. In
an effort to maintain proper ownership, management, and interop assistance to the dispatcher, the
following items are required when entering a subscriber into Provisioning Manager:
• Unique Agency Identifying Prefix (Ex: A -Smith, J. / GPPD 500 / GC: 410)
• Unique call sign, name, or identifying moniker (Ex: A -Smith, J. / GPPD 500 /GC: 410)
• Complete Serial Number
• Radio ID (based on hierarchy to a Primary Member)
• Security Group (based on hierarchy)
• Site Access Profile (based on hierarchy, area of operation, and potential of interop)
Page 15
FRCC POLICIES AND PROCEDURES
SECTION 5 —System Improvements:
The FRCC was established in an effort to maintain up-to-date equipment, technology, and security, This
allows public safety entities to have access to reliable communications. Ensuring current equipment and
technology is in place should be considered a high priority for the radio system. However, the FRCC
radio system has many components. Because of this, proposals for new, modified, or upgraded
equipment should be revied and discussed. This is to ensure compliance with system release version,
capacity, licensing, impacts on the system, impacts on other members, coverage, security concerns, and
any other items that may impact performance and up -time for the radio system.
5.1. System Upgrades
Radio system release upgrades should be performed regularly to ensure the security of the system. The
frequency of the upgrades shall be determined by the features and updates in the newest release or a
contract with the vendor that allows upgrades to occur on a scheduled basis. The Primary Members
shall determine, based on the vendor provided materials, if an upgrade is needed at that time, At no
time shall the FRCC radio system become more than three (3) full system release versions behind.
5.2 RF Site Additions
Any Associate or Primary Member may add RF sites to the FRCC radio system. However, if an Associate
Member wishes to add an RF site, they must present the request to the FRCC deciding body. If a Primary
Member wishes to add an RF site, they must discuss it with the other Primary Member, All RF site
requests must include:
Site Location
Number of Channels
Frequencies
Backhaul Solution(s)
Cost
Timeline
Impact on Current System Resources
5.3 Modifying Resources at an Existing RF Site
Any modifications to how an existing RF site functions must be presented to the Associate and Primary
Members of the FRCC radio system. This is to ensure there will be no negative impact to all users. The
Primary Members must authorize any changes that affect how an RF site functions.
5.4 Dispatch Consoles
Any Associate Member or Primary Member may add consoles at their discretion. An agency adding
consoles should notify all Associate and Primary members, as a courtesy. Any member adding additional
consoles will be solely responsible for the backhaul, equipment, license, and installation costs of the
project.
Page 16
FRCC POLICIES AND PROCEDURES
SECTION 6 — New FRCC Associate Members and Subsidiary Agencies:
An agency that wishes to participate in, and have access to, the FRCC radio system must fall under the
hierarchy of a Primary Member. The FRCC deciding body will determine if an agency applying to bean
Associate Member will be accepted or denied. The deciding body should consider impact to system
resources, channel availability, interference, and any other consideration that would negatively impact
the existing infrastructure, footprint, and reliability of the system.
6.1 New Associate Members
Must apply under the hierarchy of a Primary Member
Will be solely responsible for the backhaul, equipment, license, and installation costs of
the project.
Must present the following to the Primary Members:
o Number of RF Sites, if applicable
o RF Site Location(s), if applicable
o Number of Console Sites, If applicable
o Console Site Location(s), if applicable
o Number of consoles, if applicable
o Number of Subsidiary Agencies
o Total Number of Subscriber Units
6.2 New Subsidiary Agencies
Any public safety agency may request to participate in, and have access to, the FRCC radio system. All
Subsidiary Agencies must fall within the hierarchy of an Associate or Primary Member.
6.2.1 Adding a New Subsidiary Agency —Associate Members
• Must request the addition of a new Subsidiary Agency to the deciding body.
• Will be solely responsible for the backhaul, equipment, license, installation, and any
other associated cost to adding a new Subsidiary Agency.
Must include the number of additional subscriber units.
6.2.2 Adding a New Subsidiary Agency — Primary Members
Will be solely responsible for the backhaul, equipment, license, installation, and any
other associated cost to add a new Subsidiary Agency.
Must include the number of additional subscriber units.
Page 17
FRCC POLICIES AND PROCEDURES
SECTION 7 —System Security:
The FRCC radio system should be considered as critical infrastructure. Physical and network security will
be of high importance to ensure the continuous operation of critical communications for public safety
personnel. Any personnel, or vendor, that will have access to the FRCC radio system must pass a criminal
history background check. This is including, but not limited to, access to radio system routers, switches,
servers, firewalls, RF sites, RF site equipment, dispatch consoles, and the ability to program and
provision subscriber units.
7.1 Radio System Network Devices
• Hardening measures should be put Into place, when available.
• Devices will be patched with the newest release of vendor vetted security updates.
• Devices will operate on the most recent, and vendor vetted, operating system.
• Devices will require a username and password unique to the technician.
• Devices will not have Internet connectivity at any time.
• Network Management Clients, dispatch consoles, and IP logging equipment will be rebooted
monthly, at minimum.
USB devices should be scanned prior to placement on the radio system network device.
7.2 Vendor Access
• Must be vetted by a Primary Member
• Should be escorted by an FRCC radio technician.
• Will only be granted access at the approval of the Weld County or Adcom911 radio manager.
SECTION 8 —System Information:
Request for FRCC system information may be requested from the Weld County or Adcom911 radio
manager.
Weld County Adcom911
Corder° Bustos
1551 N. 17th Ave., Suite 2
Greeley, CO 80631
970-400-2893
cbustos@weld,gov
Page 18
Scott Lane
7321 Birch St.
Commerce City, CO
303-227-7113
slane@adcom911.org
Contract Form
Entity Information
Entity Name *
WESTMINSTER POLICE
DEPARTMENT
Contract Name*
WESTMINSTER - FRCC IGA
Contract Status
CTB REVIEW
Entity ID*
@00003260
Contract ID
8538
Contract Lead *
TPOWELL
Contract Lead Email
tpowell@weld.gov
New Entity?
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description
IGA BETWEEN WELD COUNTY FRCC AND WESTMINSTER TO JOIN OUR RADIO NETWORKS
Contract Description 2
Contract Type *
AGREEMENT
Amount*
$ 0.00
Renewable *
YES
Automatic Renewal
YES
Grant
IGA
Department
COMMUNICATIONS
Department Email
CM-
Communications@weldgo
v.com
Department Head Email
CM-Communications-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
Requested BOCC Agenda Due Date
Date* 07/27/2024
07/31/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
NO
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date
06/01/2025
Renewal Date
07/01/2025
Committed Delivery Date Expiration Date
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
TINA POWELL CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
07/26/2024 07/26/2024 07/26/2024
Final Approval
BOCC Approved Tyler Ref #
AG 073124
BOCC Signed Date Originator
TPOWELL
BOCC Agenda Date
07/31/2024
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