HomeMy WebLinkAbout20241616.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
WEDNESDAY, JUNE 19, 2024
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, June 19, 2024, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Kevin D. Ross, Chair
Commissioner Perry L. Buck, Pro-Tem
Commissioner Mike Freeman
Commissioner Scott K. James
Commissioner Lori Saine
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Houstan Aragon
Chief Financial Officer, Cheryl Pattelli
• MINUTES: There being no corrections to the Minutes of the Board of County Commissioners
meeting of June 5, 2024, as printed, Commissioner Buck moved to approve. Commissioner James
seconded the motion. Upon a roll call vote of four (4) to one (1), the motion passed, with
Commissioner Saine opposed.
• CERTIFICATION OF HEARINGS: Commissioner Buck moved to approve the Certification of
Hearings conducted on June 5, 2024, as follows: 1) USR24-0009 — United Power, Inc., do Mountain
Peak Power, LLC, and 2) COZ24-0003 - Shawn and Buffi Elliott. Commissioner James seconded the
motion, which carried unanimously.
• AMENDMENTS TO AGENDA: Commissioner Saine moved to remove the 15 -minute time limit and
majority vote provisions under `Public Comment'. There being no second, the motion failed. There were
no further amendments to the Agenda.
• CONSENT AGENDA: Commissioner James moved to approve the Consent Agenda, as printed.
Commissioner Freeman seconded the motion and it carried unanimously.
▪ WARRANTS:
1) GENERAL WARRANTS - JUNE 18, 2024: Commissioner Buck moved to approve the General
Warrants, as printed. Commissioner James seconded the motion and it carried unanimously.
Minutes, Wednesday, June 19, 2024
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• BIDS:
1) REJECT BID #62400082, MASTER KEY SYSTEM DESIGN SERVICES - FACILITIES
DEPARTMENT (CONT'D FROM 5/22/2024): Toby Taylor, Purchasing Department, stated the selection
committee determined more information and planning was needed to determine the best overall value
for the plan moving forward; therefore, staff recommends rejecting all proposals and rebidding in the
future. Commissioner James moved to reject said bid. The motion was seconded by Commissioner Buck
and it carried unanimously.
CI 2) APPROVE BID #B2400090, WELD COUNTY AMERICANS WITH DISABILITIES ACT (ADA)
BUILDING AUDIT - FACILITIES DEPARTMENT (CONT'D FROM 6/5/2024): Mr. Taylor explained the
request for proposal (RFP) process was used to evaluate bids and the selection committee utilized a
grading process to select GSG Architecture, Inc., who presented the best value and highest grade.
He stated staff recommends awarding the bid to GSG Architecture, Inc., for a total amount of $69,984.00.
Commissioner Freeman moved to approve said bid. The motion was seconded by Commissioner Buck
and it carried unanimously.
3) PRESENT BID #B2400102, BRIGGSDALE GRADER SHED FUEL STORAGE AND DELIVERY
SYSTEM - FACILITIES DEPARTMENT: Mr. Taylor stated two (2) bids were received and staff will make
a recommendation on July 3, 2024.
El 4) PRESENT BID #B2400095, INTERACTIVE VOICE RESPONSE (IVR) INTEGRATION WITH
ACCELA - DEPARTMENTS OF INFORMATION TECHNOLOGY AND PLANNING SERVICES:
Mr. Taylor stated four (4) bids were received and staff will make a recommendation on July 3, 2024.
• 5) PRESENT BID #62400106, WORKDAY SUPPORT SERVICES - DEPARTMENTS OF
INFORMATION TECHNOLOGY AND FINANCE: Mr. Taylor stated nine (9) bids were received and staff
will make a recommendation on July 3, 2024.
• NEW BUSINESS:
1) CONSIDER CONTRACT ID #8356 AMENDMENT #3 TO CONTRACT FOR JAIL BASED
BEHAVIORAL HEALTH SERVICES AND AUTHORIZE CHAIR TO SIGN: Sonja Kohlgraf, Sheriff's
Office, alongside Brandon Williams, Director of Inmate Services, stated the amendment extends the
terms of the contract from July 1, 2024, to June 30, 2025, and provides funding in the amount of
$300,000.00 to support assessment and treatment of individuals in the Weld County Jail for substance
abuse disorder, and for release planning for the continuation of support services once released into the
community. Commissioner Freeman moved to approve said amendment and authorize the Chair to sign.
The motion was seconded by Commissioner James and it carried unanimously.
• 2) CONSIDER CONTRACT ID #8370 APPLICATION FOR 2024 STATE CRIMINAL ALIEN
ASSISTANCE PROGRAM (SCAAP) GRANT AND AUTHORIZE SHERIFF'S OFFICE TO SUBMIT
ELECTRONICALLY: Ms. Kohlgraf requested to electronically certify and submit the application on behalf
of the Chair, and explained the grant funds offset inmate medical costs in the Weld County Jail.
Commissioner Saine moved to approve said application and authorize the Sheriff's Office to submit
electronically. The motion was seconded by Commissioner Buck and it carried unanimously.
• 3) CONSIDER CHAFEE COLORADO FOSTER YOUTH SUCCESSFUL TRANSITION TO
ADULTHOOD GRANT PROGRAM, AND CHAFEE COLORADO FOSTERING SUCCESS VOUCHER
PROGRAM COMBINED APPLICATION AND PLAN FOR FEDERAL AND STATE FISCAL YEAR 2025,
AND AUTHORIZE CHAIR AND DEPARTMENT OF HUMAN SERVICES TO SIGN: Jamie Ulrich, Director
of the Department of Human Services, stated the application and plan allow for the continuation of foster
Minutes, Wednesday, June 19, 2024 2024-1616
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youth services for individuals who are exiting foster care as a result of emancipation, and indicated the
grant funding totals approximately $403,000.00. Commissioner James moved to approve said application
and plan, and authorize the Chair and the Department of Human Services to sign. The motion, which
was seconded by Commissioner Buck, carried unanimously.
4) CONSIDER CONTRACT ID #8266 AMENDMENT #1 FOR CHILDREN, YOUTH, FAMILY
SERVICES GRANTS, AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich stated the amendment allows the
department to provide high fidelity wrap -around services to community children and youth, with the fiscal
award amounting to approximately $726,000.00. Commissioner Freeman moved to approve said
amendment and authorize the Chair to sign. The motion was seconded by Commissioner Buck and it
carried unanimously.
J 5) CONSIDER CONTRACT ID #8274 AMENDMENT #3 TO INTERGOVERNMENTAL
AGREEMENT FOR PURCHASE OF FOOD PREPARATION SERVICES AND AUTHORIZE CHAIR TO
SIGN - UNIVERSITY OF NORTHERN COLORADO: Ms. Ulrich stated the University of Northern
Colorado (UNC) prepares food for the senior nutrition program and has been a great community partner.
Commissioner Saine moved to approve said amendment and authorize the Chair to sign. The motion
was seconded by Commissioner James and it carried unanimously.
6) CONSIDER CONTRACT ID #8295 AMENDMENT #3 FOR EQUIFAX VERIFICATION SERVICES
FOR USE OF THE WORK NUMBER AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich stated the
amendment allows for the use of The Work Number by Equifax to provide employment verification for
staff within several divisions of the Department of Human Services. Commissioner Freeman moved to
approve said amendment and authorize the Chair to sign. Seconded by Commissioner Buck, the motion
carried unanimously.
Ei 7) CONSIDER CONTRACT ID #8299 AMENDMENT #1 FOR TONY GRAMPSAS YOUTH
SERVICES PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich stated the program allows the
department to work directly with children and their families who have complex mental and behavioral
health needs. Commissioner Saine moved to approve said amendment and authorize the Chair to sign.
The motion, which was seconded by Commissioner James, carried unanimously.
8) CONSIDER CONTRACT ID #8271 ACCEPTANCE OF PURCHASE ORDER FUNDS FOR CASE
MANAGEMENT AGENCY (CMA) HOME CARE ALLOWANCE PROGRAM AND AUTHORIZE
DEPARTMENT OF HUMAN SERVICES TO DISBURSE FUNDS: Ms. Ulrich stated the Colorado
Department of Human Services has provided funds to the Case Management Agency (CMA) to provide
services to individuals to remain in the community rather than entering an institutionalized setting.
Commissioner James moved to accept said purchase order funds and authorize the Department of
Human Services to disburse said funds. The motion was seconded by Commissioner Buck and it carried
unanimously.
IR 9) CONSIDER CONTRACT ID #8258 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN -
CAMERON AND ALICIA RAUSCH: Ms. Ulrich stated the contract is for a fully certified foster care home
located in Milliken, Colorado. Commissioner Buck moved to approve said contract and authorize the
Chair to sign. The motion was seconded by Commissioner James and it carried unanimously.
Minutes, Wednesday, June 19, 2024
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e 10) CONSIDER CONTRACT ID #8284 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE
OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN -
JAMES COOK AND NGUYET NGUYEN: Ms. Ulrich stated the contract is for a new certified kinship
foster care provider located in Humbolt, Tennessee. Commissioner Freeman moved to approve said
contract and authorize the Chair to sign. Seconded by Commissioner James, the motion carried
unanimously.
11) CONSIDER CONTRACT ID #8273 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE
OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN -
DAYSI DEL CARMEN GUTIERREZ-BENITEZ: Ms. Ulrich stated the contract is for a fully certified kinship
foster care provider located in Greeley, Colorado. Commissioner James moved to approve said contract
and authorize the Chair to sign. The motion was seconded by Commissioner Buck and it carried
unanimously.
12) CONSIDER CONTRACT ID #8287 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE
OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN —
MARK ZABEL AND WENDY BRYNER: Ms. Ulrich stated the contract is for a new certified kinship foster
care provider located in Greeley, Colorado. Commissioner Freeman moved to approve said contract and
authorize the Chair to sign. The motion was seconded by Commissioner James and it carried
unanimously.
13) CONSIDER CONTRACT ID #8306 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE
OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - ERIK
AND JESSICA EDMONDS: Ms. Ulrich stated the contract is for a provisional kinship foster care provider
located in Briggsdale, Colorado. Commissioner James moved to approve said contract and authorize the
Chair to sign. The motion was seconded by Commissioner Buck and it carried unanimously.
el 14) CONSIDER CONTRACT ID #8346 AGREEMENT FOR FOSTER CARE RESPITE SERVICES
AND AUTHORIZE CHAIR TO SIGN - KENNEDY SCUDDER: Ms. Ulrich stated the agreement is for a
new foster care respite provider located in Eaton, Colorado. Commissioner Saine moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by Commissioner Buck and it
carried unanimously.
El 15) CONSIDER CONTRACT ID #8347 PROGRAM LETTER OF AGREEMENT FOR FAMILY
MEDICINE RESIDENCY AND AUTHORIZE CHAIR TO SIGN — BANNER HEALTH, DBA BANNER
HEALTH NORTH COLORADO MEDICAL CENTER: Jason Chessher, Director of the Department of
Public Health and Environment, explained there are two (2) doctors employed with the Banner system
that work at the Weld County Public Health Clinic approximately one (1) day per month and the
agreement allows them to train medical resident students while there. Commissioner Buck moved to
approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner James and it carried unanimously.
IR 16) CONSIDER CONTRACT ID #8348 AMENDMENT #2 FOR IMMUNIZATION CORE SERVICES
PROGRAM AND AUTHORIZE CHAIR TO SIGN: Mr. Chessher stated the amendment funds the
immunization program to provide school -aged children with vaccinations, with allocated funds in the
amount of $377,076.00. Commissioner Freeman moved to approve said amendment and authorize the
Chair to sign. Seconded by Commissioner James, the motion carried unanimously.
Minutes, Wednesday, June 19, 2024
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17) CONSIDER CONTRACT ID #8310 AGREEMENT FOR SALE AND PURCHASE OF
MITIGATION CREDITS FOR BIG THOMPSON CONFLUENCE MITIGATION BANK FOR
CRS 54 AND 13 INTERSECTION ROUNDABOUT PROJECT, AND AUTHORIZE CHAIR TO SIGN -
WESTERVELT ECOLOGICAL SERVICES, LLC: Clay Kimmi, Department of Public Works, stated the
agreement is for the purchase of wetland mitigation credits for the County Roads 54 and 13 Intersection
Roundabout Project, for the total amount of $49,000.00. He explained the Colorado Department of
Transportation requires the acquirement of 0.28 acre of wetlands in the Big Thompson Confluence
Mitigation Bank for wetlands that were disturbed as a result of the aforementioned project. In response
to Commissioner Saine, Mr. Kimmi explained the cost difference between the purchase of mitigation
credits, versus the department providing on -site mitigation. Commissioner Freeman moved to approve
said agreement and authorize the Chair to sign. The motion was seconded by Commissioner James and
it carried unanimously.
El 18) CONSIDER CONTRACT ID #8359 MEMORANDUM OF AGREEMENT FOR PURCHASE OF
CERTAIN PROPERTY FOR PUBLIC ROAD IMPROVEMENTS FOR CR 41 AND SH 52
INTERSECTION PROJECT, AND AUTHORIZE CHAIR TO SIGN — ROBERT AND BARBARA RUEGGE:
Erich Green, Department of Public Works, stated the agreement is for the purchase of public road
right-of-way (ROW) and a temporary construction easement located in the southeast quadrant of the
County Road (CR) 41 and State Highway (SH) 52 Intersection Improvements Project. He reviewed the
compensation associated with the acquisition, including 0.97 acre of right-of-way for a total amount of
$7,043.00, utilizing 0.566 acre as a temporary construction easement (TCE) for a total amount of
$2,122.50, and compensating the property owner for $23,847.00 of affected improvements, including
trees, shrubs, a culvert, a flagpole, fencing, and a gravel driveway. Mr. Green stated the total cost to the
County is $33,012.50, which was rounded to $33,013.00, and is accounted for in the department's 2024
budget. Commissioner James moved to approve said agreement and authorize the Chair to sign. The
motion was seconded by Commissioner Buck and it carried unanimously.
El 19) CONSIDER ACCEPTANCE OF DEED OF DEDICATION FOR PUBLIC ROAD RIGHT-OF-WAY
FOR PURCHASE OF CERTAIN PROPERTY FOR PUBLIC ROAD IMPROVEMENTS FOR CR 41 AND
SH 52 INTERSECTION PROJECT, AND AUTHORIZE CHAIR TO SIGN — ROBERT AND
BARBARA RUEGGE: Mr. Green stated the deed of dedication is associated with the southeast quadrant
of the County Road (CR) 41 and State Highway (SH) 52 intersection project, and the agreement for
purchase of the property was approved through the previous item of business on the Board's Agenda,
which allowed issuance of payment to the property owner. He indicated Robert and Barbara Ruegge
have conveyed 0.887 of an acre to Weld County as public road right-of-way and staff recommends
acceptance. Commissioner James moved to accept said deed and authorize the Chair to sign. Seconded
by Commissioner Freeman, the motion carried unanimously.
la 20) CONSIDER TEMPORARY CLOSURE OF 83RD AVE BETWEEN WEST 4TH ST AND 'O' ST:
Amy Mutchie, Department of Public Works, presented the closure request on behalf of Crow Creek
Construction and the City of Greeley, with said temporary closure to begin on June 27, 2024, and go
through September 20, 2024. She reviewed the detour route for the record, stated the closure is for the
installation of an 18 -inch sanitary sewer main and a 16 -inch non -potable water line as part of a new
subdivision development within the City of Greeley's annexation area, and indicated message boards will
be used for the duration of the closure. Commissioner Freeman moved to approve said temporary
closure. The motion was seconded by Commissioner Buck and it carried unanimously.
Minutes, Wednesday, June 19, 2024
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e 21) CONSIDER CONTRACT ID #8396 LARIMER COUNTY'S REQUEST OF HOMELAND
SECURITY GRANT PROGRAM'S NORTHEAST ALL -HAZARDS REGION EIGHT FISCAL AGENT FOR
DESIGNATION OF WSP USA, INC., AS SOLE SOURCE VENDOR FOR MIGRATION OF CASCARTA
MAPPING APPLICATION TO ARCGIS ONLINE WEB APPLICATION: Chris D'Ovidio, Weld County
Controller, stated Weld County serves as the fiscal agent for the Federal Emergency Management
Agency's (FEMA's) Homeland Security Grants, and explained Larimer County's Office of Emergency
Management (OEM) was awarded a Homeland Security Grant for enhancement to it's existing critical
infrastructure mapping tool, Cascarta. He stated Larimer County requested the sole source vendor
designation of WSP USA, Inc., who created the existing mapping application, to migrate it to their ArcGIS
Online Web Application. Commissioner Buck moved to approve said Resolution. The motion was
seconded by Commissioner James and it carried unanimously.
• 22) CONSIDER CONTINUATION OF DECLARATION OF DISASTER EMERGENCY AND
AUTHORIZE CHAIR TO SIGN ANY NECESSARY DOCUMENTS: Roy Rudisill, Director of the Office of
Emergency Management, stated staff recommends the continuation of the disaster declaration previously
approved on May 28, 2024. He indicated damage assessments are still on -going, with current estimates
amounting to approximately $3.6 Million to businesses, residences, and public infrastructure mostly
concentrated in the City of Greeley. Mr. Rudisill stated the City of Greeley likewise continued their
declaration of disaster emergency. Commissioner Freeman moved to approve said Resolution. The
motion was seconded by Commissioner Buck and it carried unanimously. (Clerk's Note: Chair Ross
inadvertently read this item of business as 'Item #2' instead of 'Item #22'.)
• 23) CONSIDER PERMIT APPLICATION AND REPORT OF CHANGES FORM TO REGISTER A
MANAGER, AND AUTHORIZE CHAIR TO SIGN - CIRCLE K STORES, INC., DBA CIRCLE K
STORE #2709846: Matthew Conroy, Assistant County Attorney, stated the permit application and report
of changes form and the next item of business are both for the Circle K Store located at the intersection
of State Highway (SH) 119 and Interstate 25 (1-25). He stated staff doesn't have any concerns with the
manager registration and recommends approval. Commissioner Buck moved to approve said form, and
authorize the Chair to sign. The motion was seconded by Commissioner James and it carried
unanimously.
IR 24) CONSIDER RENEWAL APPLICATION FOR FERMENTED MALT BEVERAGE AND WINE
OFF -PREMISES (COUNTY) LICENSE, AND AUTHORIZE CHAIR TO SIGN - CIRCLE K STORES,
INC., DBA CIRCLE K STORE #2709846: Mr. Conroy explained the renewal application is for the Circle K
Store located at the intersection of State Highway (SH) 119 and Interstate 25 (1-25), and indicated staff
does not have any concerns and recommends approval. Commissioner James moved to approve said
renewal application and authorize the Chair to sign. The motion was seconded by Commissioner Saine
and it carried unanimously.
• 25) CONSIDER ACKNOWLEDGEMENT OF AND OBJECTION TO COLORADO LIQUOR SALES
ROOM APPLICATION AND AUTHORIZE CHAIR TO SIGN — ROCK N ROLL BREWERY, LLC:
Mr. Conroy stated the Colorado Department of Revenue is the sole issuer of Manufacturer Licenses for
Sales Rooms at breweries. He indicated the State provides the County an opportunity to review the
application and submit comments, if necessary, and after review, staff recommends the Board object to
the issuance of said Sales Room until the applicant obtains a Zoning Permit through the Weld County
Department of Planning Services. Commissioner James moved to approve said Resolution
acknowledging the application but filing an objection, per staff's recommendation. The motion was
seconded by Commissioner Freeman and it carried unanimously.
Minutes, Wednesday, June 19, 2024
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El 26) FINAL READING OF CODE ORDINANCE #2024-07, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 7 EMERGENCY MEDICAL SERVICES OF THE
WELD COUNTY CODE: Commissioner James moved to read Code Ordinance #2024-07 by title only.
The motion was seconded by Commissioner Buck and it carried unanimously. Bruce Barker, County
Attorney, read the title for the record. Mr. Chessher stated the Weld County Department of Public Health
and Environment has not received any comments and there are no changes since Second Reading.
No public testimony was offered concerning this matter. Commissioner Buck moved to approve Code
Ordinance #2024-07 on Final Reading. The motion was seconded by Commissioner James and it carried
unanimously.
PUBLIC COMMENT:
Edwin Grant, City of Greeley resident, offered his comments to the Board.
RESOLUTIONS AND ORDINANCES: The Resolutions were presented and signed as listed on the
Consent Agenda. Code Ordinance #2024-07 was approved on Final Reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:36 a.m.
These Minutes were approved on the 3rd day of July, 2024.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: /. J 4/164,1
Weld County Clerk to the Board
BY: `-/ litti /1/1 ' W,
Deputy Clerk to the Bo
EXCUSED DATE OF APPROVAL
Kevi. p. Ross, Chair
reeman
EXCUSED DATE OF APPROVAL
Scott K. James
Lori Saine
Minutes, Wednesday, June 19, 2024
Page 7
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BC0016
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