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Home My WebLink About20221632.tiffConfaC' I:* 8161 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW PASS -AROUND TITLE: Child Protection Agreement Amendment #3 with JusticeWorks Colorado, LLC DEPARTMENT: Human Services DATE: September 10, 2024 PERSON REQUESTING: Jamie Ulrich, Director, Human Services Brief description of the problem/Issue: The Department entered into a Child Protection Agreement (CPA) with JusticeWorks Colorado, LLC on June 13, 2022, known to the Board as Tyler ID# 2022-1632, for Home -Based Intervention and Life Skills Services. On May 22, 2024, Amendment #2 was executed to extend the term until May, 31, 2025. The Department is now requesting approval for Amendment ##3 to revise the rates as reflected below in the fees for services. This is related to Bid #B2200040. What options exist for the Board? • Approval of the Amendment #3 with JusticeWorks Colorado, LLC. • Deny approval of Amendment #3 with JusticeWorks, LLC. Consequences: The Department will not have a revised agreement with JusticeWorks Colorado, LLC. Impacts: Weld County will not have current rates for this Vendor to provide Core/Non-Core services. Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years): • Term: June 1, 2024 through May 31, 2025. • Funded through: Core/Non-Core Child Welfare Funding. Fees for Services: Home fed Services $ 60.00 Each Home -Based Services: No Show S 120.00_ Hour JustCare Services: FTM, TDM, Professional _Staffing $ 120.00 Hour JustCare Services: In-Office/Video AND In - Home or Community AND with Transportation $ 130.00 Hour * STOPP Services: In-Office/Video AND In - Home or Community AND with Transportation S 130.00 Hour STOPP Services: FTM, TOM, Professional `Staffing + S 120.00 Hour _ VIP Services: FTM, TOM, Professional Staffing Pass -Around Memorandum; September 10, 2024 - CMS ID 8737 Consuit 1901.0, 9i3 oiN cc. Onbo se. (t $6v 9/30/21} 202a-1032 VIP Services: In-Office/Video AND In -Home Life Skills $ 120.00 Hour or Community AND with Transportation $ 0.67 Mile Life Skills: Mileage $ 60.00 M each Life Skills: No Show $ 119.00 Hour Nurturing Parenting: FTM, TDM, Professional Staring Nurturing Parenting: In-Office/Video AND In -Home or Community AND with $ 119.00 Hour Transportation Supervised Visitation Services: In- Office/Video AND In -Home or Community $ 120.00 Hour AND with Transi.bortation $ 120.00 Hour Supervised Visitation Services: FTM, TDM, Professional Staffing $ 124.00 Hour Triple P: FTM, TDM, Professional Staffing — Triple P: In-Offcy idep AND In -Home or _._.s.. __. _.. .. . ....00 124 ' Hoar , . Corn ANervirth Truancy Remediation-WhyTry: In- Office/Video AND In -Home or Community $ 119.00 Hour AND with Transportation $ 119.00 Hour Truancy Remediation-WhyTry: FTM, TDM, Professional Staffing Visit Coaching Services: In-Office/Video AND In -Home or Community AND with $ 120.00 Hour Transportation $ 120.00 Hour Visit Coaching Services: FTM, TOM, Professional Staffing Recommendation: • Approval of the Amendment #3 and authorize the Chair to sign. Support Recommendation Schedule Place on BOCC Agenda Work Session Other/Comments: Perry L. Buck, Pro -Tern Mike Freeman Scott K. James Kevin D. Ross, Chair Lori Saine Pass -Around Memorandum; September 10, 2024 — CMS ID 8737 f41 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND JUSTICEWORKS COLORADO, LLC This Agreement Amendment made and entered into 30 day of Sep-lem idea', 2024 by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department", and JusticeWorks Colorado, LLC, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Home -Based Intervention and ife Skills (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2022-1632, approved on tune 13. 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on May 31. 2023. The Original Agreement was amended on: • May 8.2023 to extend the term date through May 31, 2024, to amend Exhibit A, Scope of Services, and amend Exhibit B, Rate Schedule. • May 22, 2024 to extend the term date through May 31,2025, to amend Exhibit A, Scope of Services, and amend Exhibit B, Rate Schedule. • The Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2022-1632. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of June 1, 2024: 1. Exhibit B, Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST:4r144) ' .� �� BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLO DO B lusticeWorks Colorado, LLC 6350 est Coal ne Avenue Littl ton, C •:, - do 80123 Perry L i ck, Chair Pro-Tem SEP 3 0 2024 By: Daniel Heit, President Date: L/Nl 2 I aeza— I Do3a EXHIBIT B RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate(s) specified below in Paragraph 2, Fees for Services. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. For services funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit a State of Colorado direct deposit enrollment form, which will be provided by the Department, with a voided check, deposit slip or bank letter. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. For services not funded through Core Services; Contractor agrees to accept payment through County Warrant when funding source does not allow for direct deposit. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Home -Based Services b. •�. Milen Home Baif Services: Mileage $ 60.00 Each Home -Based Services: No Show $ 120.00 Hour JustCare Services: FTM, TDM, Professional Staffing $ 120.00 Hour lustCare Services: In-Office/Video AND In -Home or Community AND with Transportation $ 130.00 Hour STOPP Services: In-Office/Video AND In -Home or Community AND with Transportation $ 130.00 Hour STOPP Services: FTM, TDM, Professional Staffing $ 120.00 Hour VIP Services: FTM, TOM, Professional Staffing $ 120.00 Hour VIP Services: In-Office/Video AND In -Home or Community AND with Transportation i Sk � 0. i 0 ki ;' ! ag $ 60.00 each Life Skills: No Show $ 119.00 Hour , Nurturing Parenting:,FTM, TOM, Professional Staffing. $ 119.00 Hour Nurturing Parenting: In-Office/Video AND In- Home or Community AND with Transportation 120.00 Hour Supervised Visitation Services: In-Office/Video AND In -Home or Community AND with Transportation S 120.00 Hour Supervised Visitation Services: FTM, TDM, Professional Staffing $ 124.00 Hour Triple P: FTM, TDM, Professional Staffing S 124.00 Hour Triple P: In-Office/Video AND In -Home or Community AND with Transportation $ 119.00 Hour Truancy Remediation-WhyTry: In-Office/Video AND In -Home or Community AND with Transportation $ 119.00 Hour Truancy Remediation-WhyTry: FTM, TDM, Professional Staffing, $ 120.00 Hour Visit Coaching Services: In-Office/Video AND In- Home or Community AND with Transportation $ 120.00 Hour Visit Coaching Services: FTM, TDM, Professional Staffing 3. Reauest for Reimbursement and Supporting Documentation Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7. day of the month following the month of service, but no later than 45 days from the date of service for each client receiving ongoing services. Contractor shall prepare and submit monthly a Request for Reimbursement and monthly report including other supporting documentation, if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 of this Agreement. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly reports for ongoing services must include the following information, entered in the "Narrative" box for each date of service: a. Time(s) of service (i.e. 2-4pm) b. Location of where the service took place (i.e. clinician's office, client's home, in the community.) c. Clinician/therapist name d. What interventions were used, recommendations and/or goals discussed, progressions towards goals, and client engagement. e. For mileage reimbursement, if applicable, the mileage accumulated minus roundtrip mileage that is included in the rate, starting location, and ending location. f. Any and all safety concerns. When submitting a Request for Reimbursement for a one-time service, the contractor shall submit the first and last page of the evaluation/report to confirm proof of services rendered. The full evaluation/report should be submitted by the contractor to the caseworker. For Monitored Sobriety services, proof of services rendered shall be the test result. Requests for Reimbursement and/or supporting documentation received after the 7`h day of the month may delay payment. Requests for Reimbursement and/or supporting documentation received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 45 -day deadline may result in termination of the Agreement. 4. Payment The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: The service being provided by the contractor is not a Medicaid eligible service; a. The service is not deemed medically necessary; b. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; c. A Medicaid provider is not available to provide the needed service; d. Medicaid is exhausted for the needed service; or e. Medicaid denied service. f. The client is not eligible for Medicaid. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. S. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: a. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. b. Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 6. Financial Manaeement At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A- 133. ACORDJ CERTIFICATE OF LIABILITY INSURANCE DATE (MMADfYYY1� 5/2/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poliey(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Marsh & McLennan Agency LLC Rollingwood Center, Building I 2500 Bee Cave Road, Suite 125 Austin TX 78746 CONT NAME:TACMary Beth Campos {P/HONE FAX .FJIU: 512-532-1542 t�A/C, NCI: tl� ADDRess: marybet h.camposQMarshMMAcom INSURER/SIAFFOROING COVERAGE NAIL a INSURER A : Berkley Regional Insurance Company 29580 INSURED JUSTIWORKS JusticeWorks YouthCare, Inc., etal 1500 Ardmore Blvd., Suite 410 Pittsburgh PA 15221 INSURE R B : Trisufa Spa ter IDsurant.e Company 16188 ._ INSURER C Berkshire Hathaway Homestate Ins Co 20044 INSURER D. INSURERS. INSURER F : COVERAGES CERTIFICATE NUMBER: 503617443 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 6UBR .,A TYPE OF INSURANCE DO n I POLICY EfF POLICY NUMBER IMMfOD1YYYTt POLICY FJIP fYMIDD,^.",^!:^, LIMITS X COMMERCIAL GENERAL LIABILITY 1 _ CLAIMS -MADE OCCUR HHN853255910 11/15/2023 3/1/2025 EACH OCCURRENCE i $ 1,000,000 L i PREU+$500,000 MED EXP (Any one (Krson) Y S 20,000 'i PERSONAL 8 ADV INJURY i $ 1,000,000 I GENERAL AGGREGATE , S 3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: ! POLICY ,rzg LOC OTHER: ! PRODUCTS - COMP/OP AGG $ 3,000,000 A AUTOMOBILE -1, X )±, LIABILITY ANY AUTO OWNED AUT03 ONLY HIRED AUTOS ONLY ( HHN853255910 11/15/2023 i I SCHEDULED ! :' i AUTOS I .. X NONAWNEO AUTOS ONLY � � ' 3/1/2025 i COMBINEDSiNGLE LIMIT jEa aocidenil_, BODILY INJURY (Per person) E BODILY INJURY (Per accident) S 1,000,000 S 7,1,9 TY DAMAGE i?er acaden� tS IS A UMBRELLA LIAR XaOCCUR HN5853255010 1/15/2023 X EXCESS LIAB CLAIMS -MADE 3/1/2025 EACH OCCURRENCE $5,000,000 AGGREGATE $ 5,000,000 DED i RETENTIONS i ! TME.:SCOMPEJVSATION ANDEMPLOYERS'LIABILITY Y/N ANV CRE RIETErE RTNER/EXECUT'" ❑ OFFICERIMEMBEREXCLUDEO? '� N / A'; (Mandatory In NH) If yes. describe under DESCRIPTION OF OPERATIONS below JUWC524602 I 4/24/2024 4/24/2025 t X PER I IOTH- STATUTE ER_ E.L. EACH ACCIDENT S 1,000,000 El. DISEASE - EA EMPLOYEE $ 1,000,000 EL. DISEASE - POLICY LIMIT $ 1,000,000 A AbuseoM00sta3on I HHN853255910 11/152023 Profess onal L abiity 10106122254/2 111172023 Cyber Liability 3/12025 10/12024 ' S1.004000each cleim 51........ 22.000,000 ea. claim 53,000,000Agg 53,000,000 Agg 525,000 deduct DESCRIPTION OF OPERATIONS I LOCATIONS f VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached If more space Is required) Named Insured Extension: JusticeWorks BehavioralCare; Heit Hold)ngS,LLC; Alexander Morgan and Company, LLC dO/a Catalyst RTW; JusticeWorks FL, LLC; Merlin Fiorano, LLC; JusticeWorks OH. LLC; JusticeWorks CO, LLC; JusticeWorks TX, LLC; JusticeWorks NV, LLC; JusticeWorks DE. LLC The deductible for the General Liability policy is $0.00. The Genera) Liability policy includes a blanket additional insured endorsement to the certificate holder only when there is a written contract between the named insured and the certificate holder that requires such status. See Attached... CERTIFICATE HOLDER Weld County 315 N. 11th Avenue, Bldg A Greeley, CO 80631 HS-ContractManagement@weld.gov CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: JUSTIWORKS LOC 0: A� Or ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMED INSURED Marsh 8 McLennan Agency LLC JusticeWorks YouthCare, Inc., etal 1500 .more Blvd., Suite 410 PoucY NUMBER Pittsburgh PA 15221 CARRIER NAIL CODE EFFECTIVE DATE. ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE The General Liability policy contains a blanket waiver of subrogation endorsement that may apply only when there is a written contract between the named insured and the certificate holder that requires such wording. The deductible for the Automobile Liability policy is $0.00. The Automobile Liability policy indudes a blanket additional insured endorsement to the certificate holder only when there is a written contract between the named insured and the certificate holder that requires such tatus. The Automobile liability policy indudes waiver of subrogation wording that may apply only when there is a written contract between the named insured and the certificate holder that requires such wording. The Workers Compensation policy includes waiver of subrogation wording that may apply only when there is a written contract between the named insured and the certificate holder that requires such wording. The General Liability, Automobile and Excess Liability policies provide 30 day notice of cancellation; 10 day for nonpayment of premium to the certificate holder. Carrier Ratings: Berkley Regional Insurance Company — A+ Trisure Specialty — A - Certificate Holder Indudes: Board of County Commissioners of Weld County and its Officers/Employees ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Contract Form Entity Information Entity Name* JUSTICEWORKS CO LLC Entity ID* @00040898 Contract Name* JUSTICEWORKS COLORADO, LLC (AMENDMENT #3 TO THE PROFESSIONAL SERVICES AGREEMENT) Contract Status CTB REVIEW Contract ID 8737 Contract Lead * WLUNA Q New Entity? Parent Contract ID 20221632 Requires Board Approval YES Contract Lead Email Department Project # wluna@weld.gov;cobbxxl k@weld.gov Contract Description * JUSTICEWORKS COLORADO, LLC, AMENDMENT #3 TO THE PROFESSIONAL SERVICES AGREEMENT RELATED TO B2200040. TERM: JUNE 1, 2024 THROUGH MAY 31, 2025. Contract Description 2 PA ROUTING WITH THIS CMS/ONBASE ENTRY. Contract Type* AMENDMENT Amount* $0.00 Renewable * NO Automatic Renewal Grant IGA Department HUMAN SERVICES Department Email CM- HumanServices@weld.gov Department Head Email CM-HumanServices- DeptHead@weld.gov County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL D.GOV If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date * 10/02/2024 Due Date 09/28/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Contact Information Review Date* 03/31/2025 Committed Delivery Date Renewal Date Expiration Date* 05/31/2025 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date Approval Process 'Department Head Finance Approver Legal Counsel JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL DH Approved Date Finance Approved Date Legal Counsel Approved Date 09/24/2024 09/25/2024 09/25/2024 Final Approval BOCC Approved Tyler Ref # AG 093024 BOCC Signed Date Originator WLUNA BOCC Agenda Date 09/30/2024 C or) -%act I AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND JUSTICEWORKS COLORADO, LLC This Agreement Amendment made and entered into Z2"day of , 2024 the Wei ounty Department of Human Services, hereinafter referred to as the "Department", and JusticeWorks Colorado, LLC, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Home -Based Intervention and Life Skills, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2022-1632, approved on June 13, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement was set to end on May 31, 2023. • The Original Agreement was amended on: • May 8, 2023, to extend the term date through May 31, 2024, and to amend Exhibit A, Scope of Services, and Exhibit B, Rate Schedule. • These Amendments are identified by the Weld County Clerk to the Board of County Commissioners as document number 2022-1632. • These Amendments, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes are hereby made to the current Agreement as of June 1, 2024: 1. Term This agreement is being renewed for the third and final year, for the period June 1, 2024 through May 31, 2025. 2. Exhibit A, Scope of Services, is hereby amended as attached. cori5trrl- 9d-,a:SA. 5/22/24 2oZ2— I to32 HKT14 3. Exhibit B, Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. COUNTY: ATTEST: BY lerk to the Boar Deputy CI BOARD OF COUNTY COMMISSIONERS WELD COUNTY O Kevin D. Ross, Chair MAY 2 2 2024 ONTRACTOR: JusticeWorks Colorado, LLC 6350 West Coal Mine Avenue Littleton, Colorado 80123 By: 53 8, 2024 1932 EDT) Daniel Heit, President, Chief Executive Officer "8'2°2' Date: 2022-1632. EXHIBIT A SCOPE OF SERVICES Contractor will provide Home -Based Services and Life Skills, as referred by the Department. Program Area: Home -Based Services 1. JustCare a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. JustCare - Home and community -based services targeting preservation and keeping families intact. Employs models of coaching and teaching to assure parents have skills necessary to effectively meet the needs of their children and strengthen parent -child interaction. ii. Utilize promising and evidence -based practices such as Motivational Interviewing, iii. Collaborative Communication, Nurturing Parent curriculum, Seeking Safety curriculum. iv. Can target presenting issues such as anger management, domestic violence, substance abuse. v. All interventions and approaches are trauma informed. vi. Provided to caregivers (foster and kinship) when placement is challenging and/or unstable to assure support and stabilization via psychoeducation to improve understanding of and response to specialized needs and behaviors of children for whom they are providing care. b. Anticipated Frequency of Services: i. Two (2) to four (4) hours per week on average. Contractor has flexibility to provide more or fewer service hours if necessary. c. Anticipated Duration of Services: i. Four (4) to six (6) months on average. d. Goals of Services: i. Sustainable preservation/reunification. ii. Decrease in family conflict. iii. Increase in family functioning. e. Outcomes of Services: i. Decrease in recidivism. ii. Improved parenting skills and impact. iii. Improved parent functioning prioritizing safe parenting. f. Target Population: i. Children and Youth and their families involved in the child welfare system. g. Language: i. English with access to interpretation services as needed. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In-Office/Video. ii. In -Home or Community. 2. Short Term Outreach to Prevent Placement (STOPP) a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Short Term Outreach to Prevent Placement (STOPP) is a high impact immediate response crisis and stabilization program proven to keep children safe and at home. Contact is made within three (3) hours of an accepted referral. Comprehensive service plan targets the ecosystem within which the child resides assuring parents have what they need to safely meet the needs of their children and themselves decreasing the likelihood of removal, improving the overall functioning and health of the family and building sustainable and reliable support networks wrapped around the family. ii. Utilize promising and evidence -based practices such as Motivational Interviewing, Collaborative Communication, Nurturing Parent curriculum, and Seeking Safety curriculum to target presenting issues such as anger management, domestic violence, substance abuse. iii. All interventions and approaches are trauma informed. iv. Service can be provided to foster and kinship caregivers when placement disruption is imminent along with psychoeducation to better understand and respond to specialized needs of children for whom they are caring. b. Anticipated Frequency of Services: i. At least six (6) hours per week of direct contact with flexibility to increase or decrease intensity reflective of needs. c. Anticipated Duration of Services: i. Four (4) to six (6) months on average. d. Goals of Services: i. Increased safety within the living environment. ii. Improved parenting skills to assure basic needs are adequately met. iii. Decrease in parental volatility. e. Outcomes of Services: i. Decrease in likelihood of removal and placement into out of home care. ii. Increased self -regulation. iii. Decrease in likelihood of system recidivism. f. Target Population: i. All ages. ii. All genders. g. Language: i. English with access to interpretation services as needed. h. Medicaid Eligibility: i. This service is not Medicaid eligible. Service Access and Transportation: i. In-Office/Video. ii. In -Home or Community. 3. Violation Initiative Program (VIP) a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Violation Initiative Program (VIP) Research based curriculum designed as a positive intervention for youth and their families involved in the juvenile justice and/or child welfare systems who may be chronically in violation of requirements and at moderate to high risk for placement or detention or returning home from out of home placement. ii. VIP is a community -based, family -centered model that requires equal measures of support and accountability. b. Anticipated Frequency of Services: i. Two (2) to four (4) hours per week on average. Contractor has flexibility to provide more or fewer service hours if necessary. c. Anticipated Duration of Services: ii. Four (4) to six (6) months on average. d. Goals of Services: i. Decreased likelihood of removal and placement. ii. Improved emotional and behavioral regulation. iii. Improved functioning in social and community contexts. e. Outcomes of Services: i. Increased success in social contexts such as school, home, and probation. ii. Improved parent/child relationships. iii. Decreased likelihood of system re -involvement. f. Target Population: i. Ages (10) to twenty-one (21) years of age. ii. No exclusionary behavioral criteria. g. Language: iii. English with access to interpretation services as needed. h. Medicaid Eligibility: iv. This service is not Medicaid eligible. i. Service Access and Transportation: i. In-Office/Video. ii. In -Home or Community. Program Area: Life Skills 1. Nurturing Parenting a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Icebreaker and Home Practice Check -In (ten (10) minutes). This is a time for parents to increase their self-awareness, for the home visitor to introduce the concept for the session, and for parents to review their successin completing their home practice exercise. ii. Parenting Skills and Self -Nurturing Activities (forty-five (45) minutes). Parents and the home visitor will engage in roleplaying, discuss new ideas, view videos, and express themselves through art activities using paints, markers, and clay. The focus of home sessions alternates between nurturing parenting skills and nurturing self- skills. iii. Home Practice Exercise, (five (5) minutes). Parental activities conclude with the assignment of a home practice exercise for parents to complete for the next session. iv. Family Nurturing Time, (twenty-five (25) minutes). Parents and children learn new skills and ways to have fun. 1. Infant Activities (birth to fifteen (15) months). These include telling stories using fingers ("Mr. Pointer Finger says 'Good morning"'), systematic use of infant massage as a daily parent - child interaction, and interactive play. 2. Toddler Activities (fifteen (15) months to three (3) years). These include finger plays, hand -eye motor coordination skills, large muscle movement, sensory discovery, language development, and child massage. 3. Preschooler Activities (3 to 5 years). These include Hello Time, a chance for everyone to talk, sing, and have fun; Big Motor Time, activities to promote movement and large muscle exercise; Circle Time, a time for family members to talk about a topic (puppets and games are used to facilitate learning); and Art Time, a time for family members b. Anticipated Frequency of Services: i. Approximately two (2) to four (4) hours per week. c. Anticipated Duration of Services: i. Approximately three (3) to four (4) months. d. Goals of Services: i. Set appropriate expectations. ii. Empathize with their children. iii. Reduce the use of harmful punishments. iv. Develop positive parent -child roles (i.e., where the parent, not the child, acts as the caregiver). v. Foster suitable levels of child independence. e. Outcomes of Services: i. Learn alternatives to corporal punishment. ii. Understand the impact of substance use/abuse. iii. Age -appropriate expectations for their children. iv. Problem -solving skills. v. Display greater parent/child affection and trust. vi. Consistent household rules, consequences, and boundaries. vii. Natural and logical consequences. viii. Communication skills. ix. Coping Skills. x. Ability to provide a nurturing environment. xi. Links to community resources and support. xii. Aftercare plans. f. Target Population: i. Ages zero (0) through eighteen (18) years of age. g. Language: i. English with access to interpretation services as needed. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In-Office/Video. ii. In -Home or Community. 2. Visit Coaching/Supervised Visitation a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Visit Coaching Model with Various Levels of Intervention: Visitation is one of the most important reunification efforts a Department of Human Services can make with a separated family. The JusticeWorks Visit Coaching Program strives to treat the family from a holistic perspective in a compassionate and accountable environment. The heart of the Justice Works Visit Coaching Program is to deeply understand and "see" each person being served within the program. The program is centered around a growth mindset and maximizes unique opportunities for engagement with parents to enhance their overall functioning by increasing their skills to attune to their children's needs as well as their own needs. This will include coaching sessions before and after each visitation session. It will also focus on helping parents to build skills in terms of interpersonal relationships, communication, attention, emotional regulation, and cognitive flexibility. Helping parents to deeply understand themselves, their needs, their strengths and lagging skills will increase their ability to attune to their children's needs. In addition, helping parents to develop robust and healthy self -care plans is an essential component of the work. ii. Services offered: 1. Orientation. 2. Appraisal/Assessment. 3. Ice Breaker —facilitated meeting between parent and caregiver whenever possible. 4. Visit coaching including pre and post feedback or Monitored/Supervised Visits. 5. Monitored video or telephone calls. 6. Scheduling. 7. Communication and/or attendance at staffings with the Department, caregivers, parents, and others as necessary. 8. Family Meeting and other staffings attendance. 9. Court testimony as needed. 10. Transportation of children to and from visits as needed. 11. Documentation for visits and court reports as needed. b. Anticipated Frequency of Services: i. A minimum of two (2) hours per week. c. Anticipated Duration of Services: i. Four (4) to eight (8) months on average. d. Goals of Services: i. Increase in parental empathy. ii. Increase in parent -child connectivity. iii. Decrease in family conflict. iv. Decrease in problematic behavior. e. Outcomes of Services: i. Shortened lengths of stay in out -of -home care. ii. Sustainable reunification. iii. Decrease in likelihood of system recidivism. iv. Increased self -regulation. f. Target Population: i. All ages. ii. All genders. g. Language: iii. English with access to interpretation services as needed. h. Medicaid Eligibility: iv. This service is not Medicaid eligible. i. Service Access and Transportation: v. In-Office/Video. vi. In -Home or Community 3. Triple P a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Evidence -based Triple P Positive Parenting Level 4® program. Triple P Level 4® is for parents of children with moderate to severe behavioral difficulties. It is available for parents of children from birth to twelve (12) years and twelve (12) to sixteen (16) years (Triple P Level 4® Teen). Services are community -based. ii. Curricula and materials: 1. Triple P Level 4® Curriculum 0-12 Years: a) Session 1: Initial Interview. The parent is interviewed to gather comprehensive information about their child's presenting behavioral concerns, developmental history, and family circumstances. They are asked to complete further assessments in the form of questionnaires, and they are taught to use monitoring forms to track a specific child's behavior throughout the following week. b) Session 2: Observation of family interaction and assessment feedback. The practitioner conducts an observation of child behavior and parenting. Then they provide feedback to the parent from all assessment forms and develop a shared understanding of current concerns' nature, severity, and probable causes. From there, treatment is negotiated, and the parent sets goals for their child's behavior changes. c) Session 3: Promoting children's development. The parent is presented with strategies that aim to enhance the quality of the parent -child relationship and promote a rich environment of encouragement and positive attention for the child. The parent identifies when and how these skills can be used and can practice. d) Session 4: Managing Misbehavior. This session involves introducing the parent to strategies for dealing with misbehavior, rehearsing a routine for managing non- compliance, and setting new homework tasks. e) Session 5-7: Practice and feedback. These sessions assist the parent in using the behavior -change strategies. The practitioner observes a brief parent -child interaction where the parent has set goals to practice using specific parenting strategies. The practitioner then has the opportunity to encourage the parent's self -evaluation and plan setting to refine specific parenting strategies. f) Session 8: Planned activities training. During this session, the parent identifies high -risk home and community activities (i.e., shopping trips). They learn to develop planned activities and routines to target specific behaviors and select one of their routines to implement throughout the following week. g) Session 9: Using planned activities training. During this session, the parent implements planned activities and routines to encourage independent play when busy and structured play activities. The practitioner provides feedback and then observes the parent implement a final planned activities routine to get their child ready to go out. h) Session 10: Program close. The practitioner conducts a progress review and discusses family survival tips. The practitioner also discusses with parents how to maintain the changes made. Future problem -solving exercises and a final assessment are completed. If necessary, referral options are discussed. iii. Each family receives a copy of Every Parent's Family Workbook. This workbook provides them with the content of all sessions, space to complete written exercises, and an outline of all homework tasks. 1. Triple P Level 4® Curriculum Teen 12-16 Years: a) Session 1: Initial interview. The parent is interviewed to gather comprehensive information about their teenager's presenting behavioral concerns, developmental history, and family circumstances. They are asked to complete further assessments in the form of questionnaires, and they are taught to use monitoring forms to track a specific teen's behavior throughout the following week. b) Session 2: Interview with the teenager and family observation. First, the teenager is interviewed to obtain their perspective on family functioning and any presenting problems. The interview also serves as an assessment of mental status. The parent and the teen are then observed holding a problem -solving discussion. c) Session 3: Sharing assessment findings. The practitioner provides feedback to the parent from all forms of assessment and develops a shared understanding of the nature, severity, and probable causes of current concerns. From there, treatment is negotiated, and the parent sets goals for their own and their teen's behavior changes. d) Session 4: Encouraging appropriate behavior. During this session, the parent is presented with three types of parenting skills that aim to enhance the quality of the parent -teenager relationship and promote a rich environment of encouragement and positive attention. These parenting skills include strategies for developing a positive relationship with their teenager, increasing desirable behavior, and teaching new skills. e) Session 5: Using positive parenting strategies 1. This session involves the parent and teen being observed to practice strategies such as reviewing a behavior contract and discussing changes or goals. The practitioner uses a self -regulatory feedback process to help the parent evaluate their strengths and areas for improvement. They then set goals to further refine their skills. f) Session 6: Managing problem behavior. During this session, the practitioner introduces the parent to strategies to reduce problem behavior and help teenagers learn to manage their emotions. An emotional behavior routine is presented and rehearsed. g) Session 7: Using positive parenting strategies 2. This session again involves both the teenager and their parent. They are observed during a structured interaction as they review how things are going. The practitioner again uses a self - regulatory feedback process to assist the parent in evaluating their strengths and areas for improvement. They then set goals to further refine their skills. h) Session 8: Dealing with risky behavior. This session introduces the parent to a routine for addressing teenagers' risky behavior, guides them through the steps of using the routine, and prompts them to use the routine at home in the coming week. i) Session 9: Using planning ahead routines. This session assists the parent and their teenager to review how they have planned for potential risky behavior and situations. They have an opportunity to practice developing further plans with support and feedback from the practitioner. j) Session 10: Program close. The practitioner conducts a progress review and discusses family survival tips. The practitioner also discusses with parents how to maintain the changes made. Future problem -solving exercises and a final assessment are completed. If necessary, referral options are discussed. iv. Each family receives a copy of the Teen Triple P Family Workbook. The workbook provides them with the content of all sessions, space to complete written exercises, and an outline of all homework tasks. b. Anticipated Frequency of Services: i. Four (4) hours per week. c. Anticipated Duration of Services: i. Two (2) to three (3) months. d. Goals of Services: i. Early detection and effective management of child behavior problems. ii. Risk and protective factors operating within families. iii. Core principles of positive parenting and behavior change. iv. Advanced assessment of child and family functioning. v. Application of vital parenting strategies to a broad range of target behaviors. vi. Strategies for promoting generalization and maintenance of behavior change. vii. Identification of indicators suggesting more intervention is required and appropriate referral procedures. e. Outcomes of Services: i. Triple P staff utilize the Parenting and Family Adjustment Scales (PAFAS). The PAFAS was designed as a brief outcome measure for assessing changes in parenting practices and parental adjustment in evaluating public health and individual or group parenting interventions. The inventory consists of the Parenting scale measuring parenting practices and the quality of the parent -child relationship and the Family Adjustment scale, measuring parental emotional adjustment and partner and family support in parenting. f. Target Population: i. Birth through sixteen (16) years of age. g. Language: i. English with access to interpretation services as needed. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In-Office/Video. ii. In -Home or Community. 4. Truancy Remediation - WhyTry a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Lesson 1: "The Reality Ride" (explores that decisions have consequences). ii. Lesson 2: "Tearing Off Your Label" (explores negative self -labels and provides tools for youth for redefining their label). iii. Lesson 3: "Defense Mechanisms" (explores the skill in recognizing self/others' defense mechanisms). iv. Lesson 4: "Climbing Out" (explores the importance of resisting peer pressure and provides youth the tools to do so). v. Lesson 5: "Jumping Your Hurdles" (explores the importance of effective problem -solving and resilience). vi. Lesson 6: "Desire, Time, & Effort" (explores the importance of hard work in achieving goals). vii. Lesson 7: "Lift the Weight" (explores the importance of obeying laws/rules). viii. Lesson 8: "Get Plugged In" (explores the power that comes from connecting with other people and gives youth the skills to maintain connections). ix. Lesson 9: "You Can See Over The Wall" (reinforces the entire curriculum to this point to begin exploring youth's personal answers to "Why Try"). Lesson 10: "The Motivation Formula" (explores the philosophical foundation of the program. Youth will learn how to channel positive activities into accomplishments). b. Anticipated Frequency of Services: i. In most cases, two (2) hours of casework is reserved exclusively for the "WhyTry" curriculum, and approximately two (2) hours of casework to address issues such as family and youth development and resource coordination. Length of time spent with families and numbers of families/youth served are dependent upon the needs of the youth. c. Anticipated Duration of Services: i. Approximately three (3) to four (4) months. d. Goals of Services: i. Decision -making skills. ii. Developing positive self-esteem. iii. Emotional regulation. iv. Developing a resilient mindset. v. Positive peer influence & relationships. vi. Problem -solving skills. vii. Hard work & Determination. viii. Being Accountable and developing realistic expectations. ix. Self-efficacy/autonomy. e. Outcomes of Services: i. Dropout prevention, violence prevention, substance abuse prevention, truancy elimination, academic improvement, anti -bullying, and resiliency. f. Target Population: i. Five (5) through eighteen (18) years of age. g. Language: i. English with access to interpretation services as needed. ii. Spanish. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In -Home or Community. Terms 1. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. 2. Contractor agrees to receive referrals for services through e-mail and will provide an identified e-mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. 3. Contractor will respond to the Mental Health and Support Services Team HS- CWServiceReferral@weld.govl within three (3) business days regarding the ability to accept the received referral. 4. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Mental Health and Support Services Team HS- CWServiceReferral@weld.gov. 5. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Mental Health and Support Services Team HS- CWServiceReferral@weld.gov. No other Department staffor other party to the case may authorize services or modifications to services. 6. Contractor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absences for services. If a rate for "no shows" is not specifically stated in Exhibit B, Rate Schedule, then Contractor understands that the Department will not reimburse for "no-shows". Contractor understands that the Department will only reimburse Contractor for up to two (2) "no-shows" on the part of case participants who cancel without 24 -hour notice. After three (3) "no-shows", Contractor will place client on a behavioral plan requiring attendance or discharge the client from services. Contractor must inform the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral@weld.gov within three (3) days of when the client is placed on a behavioral plan or discharged. 7. Contractor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to occur within 30 days of the cancellation, will be offered to the client (excluding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contractor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral@weld.gov immediately via email, to discuss service continuation. 8. Contractor will identify, in detail, areas of continued concern and make recommendations to the caseworker in a monthly report regarding continuation of services and/or the need for additional services. 9. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 10. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational, or behavioral issues. Areas of concern should be reported to the caseworker and the Mental Health and Support Services Team HS-CWServiceReferral@weld.gov immediately AND on the required monthly report. 11. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Core Service Coordinator or any member of the Mental Health and Support Services Team. Any changes to Family Time referrals will be approved by a new referral signed by the Child Welfare Supervisor. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 12. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Bid Meetings, Professional Staffings, Family Team Meetings and/or Team Decision Making meetings. The Department will reimburse for actual participation in the meeting only so long as there is written authorization from the Mental Health and Support Services Team, and the facilitator documents in the meeting notes the timeframe that the provider attended and when participation in the meeting is deemed appropriate and necessary by the Department. The Facilitator will be responsible for filling out the time attended on the meeting notes. Staffings and/or meetings other than those listed above are not considered reimbursable unless otherwise approved by the Mental Health and Support Services Team. Contractor may participate by phone or virtually, if approved by the Department. 13. On a monthly basis, the Contractor will notify the Mental Health and Support Services Team HS-CWServiceReferral@weld.gov of new staffwho will manage and/or administer the services with the following information: a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Department clients. 14. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas: Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress overtime. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR) and will address the aforementioned three areas when completing monthly reports as required by Paragraph 9 of this Exhibit. 15. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 16. Training Contractor may be required to attend training at the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 17. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at (970) 336-7235 and advise that the subpoena must be personally served. 18. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department, and the Contractor. Contractor will collaborate in a timely manner with the Department to resolve issues pertaining to service delivery, service quality, documentation, and invoicing during referral period and after services have concluded. The Contractor will require clients to sign releases of information. Contractor understands that the Department will not reimburse for services rendered to Department clients until releases of information are obtained. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. The monitoring agency may, if in its sole discretion deems necessary or appropriate, have access to any program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures for purposes of monitoring. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. EXHIBIT B RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate(s) specified below in Paragraph 2, Fees for Services. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. For services funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit a State of Colorado direct deposit enrollment form, which will be provided by the Department, with a voided check, deposit slip or bank letter. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. For services not funded through Core Services; Contractor agrees to accept payment through County Warrant when funding source does not allow for direct deposit. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Program Area Home -Based Services Rate $ 0.67 Unit Type Mile Service Name Home -Based Services: Mileage $ 60.00 Each Home -Based Services: No Show $ 120.00 Hour JustCare Services: FM, TOM, Professional Staffing $ 120.00 Hour JustCare Services: In-Office/Video AND In -Home or Community AND with Transportation $ 130.00 Hour STOPP Services: In-Office/Video AND In -Home or Community AND with Transportation $ 130.00 Hour STOPP Services: FTM, TDM, Professional Staffing $ 120;00 Hour VIP Services: FTM; TDM, Professional Staffing $ 120.00 Hour VIP Services: In-Office/Video AND In -Home or Community AND with Transportation Program Area Life Skills Rate $ 0.67 Unit Type Mile Service Name Life Skills: Mileage $ 60.00 each Life Skills: No Show $ 119.00 Hour Nurturing Parenting: FTM, TDM, Professional Staffing $ 119.00 Hour Nurturing Parenting: In-Office/Video AND In- Home or Community AND with Transportation i $ 120.00 Hour Supervised Visitation Services: In-Office/Video AND In -Home or Community AND with Transportation $ 124.00 Hour Triple P: FTM, TDM, Professional Staffing $ 124.00 Hour Triple P: In-Office/Video AND In -Home or Community AND with Transportation $ 119.00 Hour Truancy Remediation-WhyTry: In-Office/Video AND In -Home or Community AND with Transportation $ 119.00 Hour Truancy Remediation-WhyTryP: FTM, TDM, Professional Staffing $ 120.00 Hour Visit Coaching Services: In-Office/Video AND In- Home or Community AND with Transportation 3. Request for Reimbursement and Supporting Documentation Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 45 days from the date of service for each client receiving ongoing services. Contractor shall prepare and submit monthly a Request for Reimbursement and monthly report including other supporting documentation, if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 of this Agreement. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly reports for ongoing services must include the following information, entered in the "Narrative" box for each date of service: a. Time(s) of service (i.e. 2-4pm) b. Location of where the service took place (i.e. clinician's office, client's home, in the community.) c. Clinician/therapist name d. What interventions were used, recommendations and/or goals discussed, progressions towards goals, and client engagement. e. For mileage reimbursement, if applicable, the mileage accumulated minus roundtrip mileage that is included in the rate, starting location, and ending location. f. Any and all safety concerns. When submitting a Request for Reimbursement for a one-time service, the contractor shall submit the first and last page of the evaluation/report to confirm proof of services rendered. The full evaluation/report should be submitted by the contractor to the caseworker. For Monitored Sobriety services, proof of services rendered shall be the test result. Requests for Reimbursement and/or supporting documentation received after the 7. day of the month may delay payment. Requests for Reimbursement and/or supporting documentation received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 45 -day deadline may result in termination of the Agreement. 4. Payment The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: The service being provided by the contractor is not a Medicaid eligible service; a. The service is not deemed medically necessary; b. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; c. A Medicaid provider is not available to provide the needed service; d. Medicaid is exhausted for the needed service; or e. Medicaid denied service. f. The client is not eligible for Medicaid. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: a. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. b. Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 6. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A- 133. SIGNATURE REQEUSTED: Weld/JusticeWorks Amendment #2 Final Audit Report 2024-05-08 Created: 2024-05-08 By: Windy Luna (wluna@weld.gov) Status: Signed Transaction ID: CBJCHBCAABAASaLONjWBy7rfSQTzNQD-Q2FIkOgt-kUf "SIGNATURE REQEUSTED: Weld/JusticeWorks Amendment # 2" History t Document created by Windy Luna (wluna@weld.gov) 2024-05-08 - 10:34:59 PM GMT- IP address: 204.133.39.9 W► Document emailed to Dan Heit (danheit@justiceworksyouthcare.com) for signature 2024-05-08 - 10:35:43 PM GMT t Email viewed by Dan Heit (danheit@justiceworksyouthcare.com) 2024-05-08 - 11:31:20 PM GMT- IP address: 73.117.126.31 4, Document e -signed by Dan Heit (danheit@justiceworksyouthcare.com) Signature Date: 2024-05-08 - 11:32:28 PM GMT - Time Source: server- IP address: 73.117.126.31 d Agreement completed. 2024-05-08 - 11:32:28 PM GMT Powered by Adobe Acrobat Sign Contract Form Entity Information Entity Name* Entity ID* JUSTICEWORKS CO LLC @00040898 Contract Name* JUSTICEWORKS CO LLC (PROFESSIONAL SERVICES AGREEMENT AMENDMENT #2 RELATED TO BID #B2200040( Contract Status CTB REVIEW Contract ID 8197 Contract Lead * WLUNA Q New Entity? Parent Contract ID 20221632 Requires Board Approval YES Contract Lead Email Department Project # wluna@weldgov.com;cob bxxlk@weldgov.com Contract Description* (CONSENT) JUSTICEWORKS CO LLC PROFESSIONAL SERVICES AGREEMENT AMENDMENT #2 RELATED TO BID #B2200040. TERM: 06/01/2024 THROUGH 05/31/2025. Contract Description 2 PROVIDER WAS LISTED ON APPROVED VENDOR LIST PRESENTED TO THE BOCC ON 06/13/2022. Contract Type* Department AMENDMENT HUMAN SERVICES Amount* $0.00 Renewable* NO Automatic Renewal Grant IGA Department Email CM- HumanServices@weldgov. com Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL County Attorney Email CM- COUNTYATTORNEY@WEL DGOV.COM Requested BOCC Agenda Date * 05/22/2024 Due Date 05/18/2024 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MSA enter MSA Contract ID Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Review Date* Renewal Date 03/31/2025 Termination Notice Period Committed Delivery Date Contact Information Expiration Date* 05/31/2025 Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2 Purchasing Purchasing Approver Purchasing Approved Date CONSENT 05/13/2024 Approval Process Department Head Finance Approver Legal Counsel JAMIE ULRICH CONSENT CONSENT DH Approved Date Finance Approved Date Legal Counsel Approved Date 05/13/2024 05/13/2024 05/13/2024 Final Approval BOCC Approved Tyler Ref # AG 052224 BOCC Signed Date Originator WLUNA BOCC Agenda Date 05/22/2024 Coa.c+ l D- 09 15 Constr4-lot7n60- 5/?/Z3 PRIVILEGED AND CONFIDENTIAL MEMORANDUM DATE: May 2, 2023 TO: Board of County Commissioners — Pass -Around FR: Jamie Ulrich, Director, Human Services RE: Agreement Amendment #1 with JusticeWorks Colorado, LLC Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Department's Agreement Amendment #1 with JusticeWorks Colorado, LLC. The Department has an Agreement with JusticeWorks Colorado, LLC for Home -Base Intervention and Life Skills Services. This Agreement is known to the Board as Tyler ID# 2022-1534. The agreement is now being amended to renew for a second year, for the period June 1, 2023 through May 31, 2024, and to make changes to the Scope of Services and Rate Schedule as noted below. The Human Services Advisory Commission (HSAC) has reviewed and approved this information. Scope of Services Changes: • Updates to the terms as requested by the Department. Rate Schedule Changes: • Updates to the terms as requested by the Department. • Updates to the rates as requested by the Contractor. Rate changes are noted below. Home Based Intervention $130.00 , Hour STOPP Services $130.00 Hour STOPP Services: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staffing $60.00 Each STOPP Services: No Show (Max of 2 no shows or 2 hours/month/client) $120.00 Hour JustCare Services $120.00 Hour JustCare Services: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staffing $60.00 Each JustCare Services: No Show (Max of 2 no shows or 2 hours/month/client) $120.00 Hour VIP Services $120.00 Hour VIP Services: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staffing $60.00 Each VIP Services: No Show (Max of 2 no shows or 2 hours/month/client) Life Skills $120.00 Hour Visit Coaching Services $60.00 each Visit Coaching Services: No Show (Max of 2 no shows or 2 hours/month/client) $120.00 Hour Supervised Visitation Services Pass -Around Memorandum; May 2, 2023 - CMS ID 6915 cc: Cn-o�HsT 5/rP'5 Page 1 Zo2z- r�3.2-, PRIVILEGED AND CONFIDENTIAL P 1,11111 Area Life Skills tmf1 'C•I:I«• \.:ut• Tylic $60.00 $120.00 All Rro am Areas Hour Supervised Visitation Services: No Show (Max of 2 no shows or 2 hours/month/client All Life Skills: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staff Mil • le I do not recommend a Work Session. I recommend approval of this Agreement Amendment #1 and authorize the Chair to sign. Liaorove Perry L. Huck, Fro-Tem Mike Freeman, Chair Scott K. James Kevin Ross Lori Saine Schedule tion Work Session Other/Comments: Pass -Around Memorandum; May 2, 2023 - CMS ID 6915 Page 2 AGREEMENT AMENDMENT BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND JUSTICEWORKS COLORADO, LLC This Agreement Amendment, made and entered into u�h day of 1" 1 , 2023, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, herei er referred to as the "Department", and JusticeWorks Colorado, LLC, hereinafter referred to as the "Contractor". WHEREAS the parties entered into an Agreement for Home -Based Intervention and Life Skills, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as document No. 2022-1632, approved on June 13, 2022. WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of the Original Agreement and any previously adopted amendment, which is incorporated by reference herein, as well as the terms provided herein. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: • The Original Agreement will end on May 31, 2023. • This Amendment, together with the Original Agreement, constitutes the entire understanding between the parties. The following additional changes am hereby made to the current Agreement as of June 1, 2023: 1. Term This Agreement is being renewed for the second year, for the period of June 1, 2023 through May 31, 2024. 2. Exhibit A, Scope of Services, is hereby amended as attached. 3. Exhibit B, Rate Schedule, is hereby amended as attached. • All other terms and conditions of the Original Agreement remain unchanged. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. ATTEST: BY: COUNTY: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Deputy Cler �� the ':oar%� �` , 1 f[_ „�� Mike Freeman, Chair TRACTOR: ticeWorks Colorado, LLC 350 West Coal Mine Avenue Littleton, Colorado 80123 MAY 0 8 2023 (412) fl2-1068 nQetc V Litt e By: Ang a W Lytle (Apr 21,`1023 14:24 MDT) Angela W. Lytle, Executive Director Date: Apr 21, 2023 Z -/ 3,2-) EXHIBIT A SCOPE OF SERVICES Contractor will provide Home Based Intervention and Life Skills, as referred by the Department. Program Area: Home Based Intervention I. Short Term Outreach to Prevent Placement (STOPP) a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Short Term Outreach to Prevent Placement (STOPP) is a high impact immediate response crisis and stabilization program proven to keep children safe and at home. Contact is made within three (3) hours of an accepted referral. Comprehensive service plan targets the ecosystem within which the child resides assuring parents have what they need to safely meet the needs of their children and themselves decreasing the likelihood of removal, improving the overall functioning and health of the family and building sustainable and reliable support networks wrapped around the family. ii. Utilize promising and evidence -based practices such as Motivational Interviewing, Collaborative Communication, Nurturing Parent curriculum, and Seeking Safety curriculum to target presenting issues such as anger management, domestic violence, substance abuse. iii. All interventions and approaches are trauma informed. iv. Service can be provided to foster and kinship caregivers when placement disruption is imminent along with psychoeducation to better understand and respond to specialized needs of children for whom they are caring. b. Anticipated Frequency of Services: i. At least six (6) hours per week of direct contact with flexibility to increase or decrease intensity reflective of needs. c. Anticipated Duration of Services: i. Four (4) to six (6) months on average. d. Goals of Services: i. Increased safety within the living environment. ii. Improved parenting skills to assure basic needs are adequately met. iii. Decrease in parental volatility. e. Outcomes of Services: i. Decrease in likelihood of removal and placement into out of home care. ii. Increased self -regulation. iii. Decrease in likelihood of system recidivism. Target Population: i. All ages and genders. g. Language: i. English with access to interpretation services as needed. h. Medicaid Eligibility: i. This service is not Medicaid eligible. L. Service Access and Transportation: i. Client's home. 1 ii. Caregiver's home. iii. Community settings, when necessary. iv. Contractor's office located at 1013 370 Avenue Court, Greeley, Colorado. 2. JustCare a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. JustCare - Home and community -based services targeting preservation and keeping families intact. Employs models of coaching and teaching to assure parents have skills necessary to effectively meet the needs of their children and strengthen parent -child interaction. ii. Utilize promising and evidence -based practices such as Motivational Interviewing, iii. Collaborative Communication, Nurturing Parent curriculum, Seeking Safety curriculum. iv. Can target presenting issues such as anger management, domestic violence, substance abuse. v. All interventions and approaches are trauma informed. vi. Provided to caregivers (foster and kinship) when placement is challenging and/or unstable to assure support and stabilization via psychoeducation to improve understanding of and response to specialized needs and behaviors of children for whom they are providing care. b. Anticipated Frequency of Services: i. Two (2) to four (4) hours per week on average. Contractor has flexibility to provide more or fewer service hours if necessary. c. Anticipated Duration of Services: i. Four (4) to six (6) months on average. d. Goals of Services: i. Sustainable preservation/reunification. ii. Decrease in family conflict. iii. Increase in family functioning. e. Outcomes of Services: i. Decrease in recidivism. ii. Improved parenting skills and impact. iii. Improved parent functioning prioritizing safe parenting. f. Target Population: i. Children and Youth and their families involved in the child welfare system. g. Language: i. English with access to interpretation services as needed. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In client's home, community settings and in office when necessary. 3. Violation Initiative Program (VIP) a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Violation Initiative Program (VIP) Research based curriculum designed as a positive intervention for youth and their families involved in the juvenile justice and/or child 2 welfare systems who may be chronically in violation of requirements and at moderate to high risk for placement or detention or returning home from out of home placement. ii. VIP is a community -based, family -centered model that requires equal measures of support and accountability. b. Anticipated Frequency of Services: i. Two (2) to four (4) hours per week on average. Contractor has flexibility to provide more or fewer service hours if necessary. c. Anticipated Duration of Services: ii. Four (4) to six (6) months on average. d. Goals of Services: i. Decreased likelihood of removal and placement. ii. Improved emotional and behavioral regulation. iii. Improved functioning in social and community contexts. e. Outcomes of Services: i. Increased success in social contexts such as school, home, and probation. ii. Improved parent/child relationships. iii. Decreased likelihood of system re -involvement. f. Target Population: i. Ages the (10) to twenty-one (21). ii. No exclusionary behavioral criteria. g. Language: iii. English with access to interpretation services as needed. h. Medicaid Eligibility: iv. This service is not Medicaid eligible. Service Access and Transportation: v. Client's home. vi. Caregiver's home. vii. Community settings, when necessary. viii. Contractor's office located at 1013 37th Avenue Court, Greeley, Colorado. Program Area Life Skills 1. Visit Ciaching/Supervised Visitation a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Visit Coaching Model with Various Levels of Intervention: Visitation is one of the most important reunification efforts a Department of Human Services can make with a separated family. The JusticeWorks Visit Coaching Program strives to treat the family from a holistic perspective in a compassionate and accountable environment. The heart of the Justice Works Visit Coaching Program is to deeply understand and "see" each person being served within the program. The program is centered around a growth mindset and maximizes unique opportunities for engagement with parents to enhance their overall functioning by increasing their skills to attune to their children's needs as well as their own needs. This will include coaching sessions before and after each visitation session. It will also focus on helping parents to build skills in terms of interpersonal relationships, communication, attention, emotional regulation, and cognitive flexibility. Helping parents to deeply understand themselves, their needs, their strengths and lagging skills will 3 increase their ability to attune to their children's needs. In addition, helping parents to develop robust and healthy self -care plans is an essential component of the work. ii. Services offered: I. Orientation. 2. Appraisal/Assessment. 3. Ice Breaker — facilitated meeting between parent and caregiver whenever possible. 4. Visit coaching including pre and post feedback or Monitored/Supervised Visits 5. Monitored video or telephone calls. 6. Scheduling. 7. Communication and/or attendance at stuffings with the Department, caregivers, parents and others as necessary. 8. Family Meeting and other stuffings attendance. 9. Court testimony as needed. 10. Transportation of children to and from visits as needed. 11. Documentation for visits and court reports as needed. b. Anticipated Frequency of Services: i. A minimum of two (2) hours per week. c. Anticipated Duration of Services: i. Four (4) to eight (8) months on average. d. Goals of Services: i. Increase in parental empathy. ii. Increase in parent -child connectivity. iii. Decrease in family conflict. iv. Decrease in problematic behavior. e. Outcomes of Services: i. Shortened lengths of stay in out -of -home care. ii. Sustainable reunification. iii. Decrease in likelihood of system recidivism. iv. Increased self -regulation. f. Target Population: i. All ages and genders. g. Language: ii. English with access to interpretation services as needed. h. Medicaid Eligibility: iii. This service is not Medicaid eligible. i. Service Access and Transportation: iv. Client's home. v. Caregiver's home. vi. Community settings, when necessary. vii. Contractor's office located at 1013 37th Avenue Court, Greeley, Colorado. 4 Terms 1. Contactor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. 2. Contactor agrees to receive referrals for services through e-mail and will provide an identified e-mail addressprior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. 3. Contactor will respond to the Mental Health and Support Services Team CWServiceReferraWweldgov.com within three (3) business days regarding the ability to accept the receivers referral. 4. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral excluding weekends and holidays). Contractor will document efforts to engage client in referred services- If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Mental Health and Support Services Team (HS - C W ServiceReferra 1(u�weldgov.com). 5. Contactor acknowledges that any and all modifications to an existing referral must be approved through the Mental Health and Support Services Team (HS-CWServiceReferral(a/weldgov.com). No other Department staff or other party to the case may authorize services or modifications to services. 6. Contactor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absence for services. If a rate for "no shows" is not specifically stated in Exhibit D, Rate Schedule, then Contactor understands that the Department will not reimburse for "no-shows". Contractor understands that theDepartment will only reimburse Contractor for up to two (2) "no-shows", or up to two (2) hours, on the partof case participants who cancel without 24 -hour notice. After three (3) "no-shows", Contractor will place client on a behavioral plan requiring attendance or discharge the client from services. Contractor must inform the caseworker and the Mental Health and Support Services Team (HS- CWServiceReferral anweldeov.com) within three (3) days of when the client is placed on a behavioral plan or discharged 7. Contactor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to occur within 30 days of the cancellation, will be offered to the client (exckding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contactor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the casewodcer and the Mental Health and Support Services Team (HS-CWServiceReferral(afweldgov.com) immediately via email, to discuss service continuation. 8. Contactor will identify, in detail, areas of continued concern and make recommendations to the caseworker in a monthly report regarding continuation of services and/or the need for additional services. 5 9. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 10. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported to the caseworker and the Mental Health and Support Services Team (HS-CWServiceReferral(u,weldgov.com) immediately AND on the required monthly report. 11. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Core Service Coordinator or any member of the Mental Health and Support Services Team. Any changes to visitation referrals will be approved by a new referral signed by the Child Welfare Supervisor. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 12. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Bid Meetings, Professional Stuffings, Family Team Meetings and/or Team Decision Making meetings. The Department will reimburse for actual participation in the meeting only so long as there is written authorization from the Mental Health and Support Services Team, and the facilitator documents in the meeting notes the timeframe that the provider attended and when participation in the meeting is deemed appropriate and necessary by the Department. The Facilitator will be responsible for filling out the time attended on the meeting notes. Staffings and/or meetings other than those listed above are not considered reimbursable unless otherwise approved by the Child Welfare Contract and Services Coordinator. Contractor may participate by phone or virtually, if approved by the Department. 13. On a monthly basis, the Contractor will notify the Mental Health and Support Services Team (HS- CWServiceReferral(a,weldgov.com) of new staff who will manage and/or administer the services with the following information: a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Department clients. 14. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 9 of this Exhibit. 6 15. Certlimtion Contactor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licerses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior tathe start of any Agreement. 16. Traiaing Contactor may be required to attend training at the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 17. Subpoenas Contactor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For thispurpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contactor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at (970) 336-7235 and advise that the subpoena must be personally served. 18. Monitoring and Evaluation Contactor and the Department agree that monitoring and evaluation of the performance of this Agreement shalLbexonducted by the Contractor and the Department. The results of the monitoring and evaluation shallbe:provided to the Board of Weld County Commissioners, the Department, and the Contractor. Contractor will collaborate in a timely manner with the Department to resolve issues pertaining to service delivery, service quality, documentation, and invoicing during referral period and after services have concucled. The Contractor will require clients to sign releases of information. Contractor understands that the Department will not reimburse for services rendered to Department clients until releases of information are obtained. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to montorall activities conducted by the Contractor pursuant to the terms of this Agreement. The monitoring agency may, if in its sole discretion deems necessary or appropriate, have access to any program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures for purposes of monitoring. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. 7 EXHIBIT B RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate(s) specified below in Paragraph 2, Fees for Services. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. For services funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit a State of Colorado direct deposit enrollment form, which will be provided by the Department, with a voided check, deposit slip or bank letter. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. For services not funded through Core Services; Contractor agrees to accept payment through County Warrant when funding source does not allow for direct deposit. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Program ,Area Rate Ho to ery knit Service Name Type $130.00 Hour STOPP fie STOPP Services: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staffing STOPP Servip hours/inonth/c JustCare Services is $130.00 .00 Hour Eac oShow( $120.00 Flour 0,00 $60.00 Hour Each JustCare S Decision I Staffing JustCare Services: No Show (Max of 2 no shows or 2 hours/month/client) VIP Servi VIP Services: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staffing earn Meeting., 'I DM) Meeting,(FTM)Profess' $126.00 $120.00 Hour Hour Each hour Max of 2n or Life Skills $120.00 Hour Visit Coaching Services 60.1 No Show (Max of 2 no client) $120.00 6i Hour Supervised Visitation Services St no Show (Max of 2 $120.00 Hour All Life Skills: Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staffing All Pr+ a For distances exceeding 40 roundtrip miles from 1013 37"' Avenue Court, Greeley, CO. 3. Request for Reimbursement and Supporting Documentation Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 45 days from the date of service for each client receiving ongoing services. Contractor shall prepare and submit monthly a Request for Reimbursement and monthly report including other supporting documentation, if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the term; and conditions of Paragraph 3 of this Agreement. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly repots for ongoing services must include the following information, entered in the "Narrative" box for each -date of service: a. Time(s) of service (i.e. 2-4pm) b. Location of where the service took place (i.e. clinician's office, client's home, in the community.) c. Clinician/therapist name d. What interventions were used, recommendations and/or goals discussed, progressions towards goals, and client engagement. e. For mileage reimbursement, if applicable, the mileage accumulated minus roundtrip mileage that is included in the rate, starting location, and ending location. f Any and all safety concerns. When submitting a Request for Reimbursement for a one-time service, the contractor shall submit the first and lastpage of the evaluation/report to confirm proof of services rendered. The full evaluation/report should be submitted by the contractor to the caseworker. For Monitored Sobriety services, proof of services rendered shall be the test result. Regt,esn for Reimbursement and/or supporting documentation received after the 7th day of the month may delay payment. Requests for Reimbursement and/or supporting documentation received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 45 -day deadlina may result in termination of the Agreement. 4. Payrueut The Department and the Contractor agree that all benefits from private insurance and/or other funding souruessuch as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausstd before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: The service being provided by the contour is not a Medicaid eligible service; a. The service is not deemed medically necessary; b. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; c. A Medicaid provider is not available to provide the needed service; d. Medicaid is exhausted for the needed service; or e. Medicaid denied service. I The client is not eligible for Medicaid. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or repotting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Remodfus The Diector of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: a. Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. b. Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 6. Financial Management At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A-133. SIGNATURE REQUESTED: Weld/JusticeWorks Amendment #1 - 2023-24 Final Audit Report 2023-04-21 Created: 2023-04-21 By: Lesley Cobb (cobbodk@co.weld.co.us) Status: Signed Transaction ID: CBJCHBCAABAAYIaBT5g33w2hIVIjD2gmELLVXua7Jtv9 "SIGNATURE REQUESTED: Weld/JusticeWorks Amendment # 1 - 2023-24" History IJ Document created by Lesley Cobb (cobbxxlk@co.weld.co.us) 2023-04-21 - 5:51=02 PM GMT- IP address: 204.133.39.9 1Cu Document enreited to awalterslytle@justiceworksco.com for signature 2023-04-21 - 5:5&48 PM GMT t Email viewed by-awalterslytle@justiceworksco.com 2023-04-21 - 8:2136 PM GMT- IP address: 2.57.77.194 da Signer awalterslytle@justiceworksco.com entered name at signing as Angela W Lytle 2023-04-21 - 8:24=18 PM GMT- IP address: 216.160.166.23 d® Document e-sggied by Angela W Lytle (awalterslytle@justiceworksco.com) Signature Date: 2023-04-21 - 8:24:20 PM GMT - Time Source: server- IP address: 216.160.166.23 0 Agreement completed. 2023-04-21 - 8:24:20 PM GMT Names and email addresses are entered into the Acrobat Sign service by Acrobat Sign users and are unverified unless otherwise noted. Powered by Adobe Acrobat Sign Contract Form Entity Name* JUSTICEWORKS CO LLC ❑ New Entity? Entity ID* @00040898 Contract Name* JUSTICEWORKS COLORADO LLC (AGREEMENT AMENDMENT #1 PY 2023-24) Contract Status CTB REVIEW Contract ID 6915 Contract Lead* COBBXXLK Contract Lead Email cobbxxlk@comeld.co.us Contract Description* BlD# 82200040. MINOR SCOPE, RATE AND TERM CHANGES. TERM 6/1/23-5/31/24. Contract Description 2 CONSENT: PA ROUTING THROUGH NORMAL APPROVAL PROCESS. ETA TO CTB 05/04x'2023. Contract Type* AMENDMENT Amount* $0.00 Renewable* NO Automatic Renewal Parent Contract ID 20221632 Requires Board Approval YES Department Project Department Requested BOCC Agenda Due Date HUMAN SERVICES Date* 05/06/2023 05/10/2023 Department Email CM- HurnanServices@weldgov.co rn Department Head Email CM-HumanServices- DeptHead@weldgov.com County Attorney GENERAL COUNTY ATTORNEY EMAIL. County Attorney Email CM- COUNTYATTORNEYOWELDG OV,COM Mil a work session with BOCC be required?* NO lames Contract require Purchasing Dept. to be included? If this is a renewal enter previous Contract ID If this is part of a MA enter MSA Contract ID Note; the Previous. Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Effective Date Review Date* 03/29/2024 Renewal Date Termination Notice Period - Committed Delivery Date Expiration Date* 05/31/2024 uF iw, 61 A OGnM'„AAAAAAdomeolokimA, NameContact Type Ip` Department Head JAMIE ULRICH DH Approved Date 04/28/2023 red BOCC Signed Date BOCC Agenda Date 05/08/2023 Originator COBBXXLK Ali ! i "IiP'Pp5tili:A Contact Email Contact Phon Purchasing Approved Date Finance Approver CONSENT Finance Approved Date 04/28/2023 Tyler Ref # AG 050623 Contact Phone 2 Legal Counsel Approved Date 04/28/2023 Cn+vaeF Ibit 5q(p9 CHILD PROTECTION AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND JUSTICEWORRKS COLORADO, LLC This Agreement, made and entered into the I Thday of J (y , 2022, by and between the Board of Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the "Department" and Justice Works Colorado, LLC, hereinafter referred to as the "Contractor". The parties to this Agreement understand and agree that the provisions of this Agreement specifically include the following documents: Exhibit A, Scope of Services, Exhibit B, Rate Schedule, Exhibit C, Weld County's Request for Proposal, and Exhibit D, Contractor's Response to Request for Proposal. Exhibit A, B, and D are attached hereto and incorporated herein by this reference. Exhibit C is Weld County's Request for Proposal Number B220040 which is incorporated into this agreement by reference and will be provided upon request to the Department. WITNESSETH WHEREAS, required approval, clearance, and coordination have been accomplished from and with appropriate agencies; and WHEREAS, the Colorado Department of Human Services has provided Core Services or other funding to the Department for Home Based Intervention. NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows: 1. Term This agreement shall become effective on June 1, 2022, upon proper execution of this Agreement and shall expire May 31, 2023, unless sooner terminated as provided herein. This agreement may be renewed for 2 additional terms by written agreement of both parties. 2. Scope of Services Services shall be provided by the Contractor to any person(s) eligible for services in compliance with Exhibit A Scope of Services, and Exhibit D, Contractor's Response to Request for Proposal. 3. Referrals, Billing and Tracking a. Contractor understands and will comply with all aspects of the referral authorization, billing and tracking requirements as set forth by the Department. Failure to comply with all aspects may result in a forfeiture of payment. b. Contractor agrees to receive referrals for services through e-mail and will provide an identified e- mail address prior to the start of this Agreement. Contractor acknowledges that services are not authorized until the Contractor has received an authorized referral form from the Department. Contractor further acknowledges that services provided prior to the authorized start date or outside the scope of services on the referral form will not be eligible for reimbursement. Contractor acknowledges that any and all modifications to an existing referral must be approved through the Quality Assurance Team(HS-CWQualityAssurance(a,weldgov.com). No other Department staff or other party to the case may authorize services or modifications to services. c. Contractor agrees to submit a complete Request for Reimbursement and supporting documentation by the 7th of the month, following the month of service, utilizing billing forms required by the Department. Requests for Reimbursement Forms received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet 45 -day deadline may result in (own+ �a 6l0/ I af ZZ aGgiAlveCitsD) 0eo//3/aa 2022-1632 112-o09LP termination of the Agreement. d. Contractor agrees to submit a monthly report by the 7th of the month, following the month of service, for each client receiving ongoing services. Monthly reports will be submitted through the Department's online reporting system, unless otherwise directed or agreed to by the Department. Monthly reports for ongoing services must include the following information, entered in the "Narrative" box for each date of service: a. Date and time(s) of service (i.e. two hours or 2-4pm) b. Location of where the service took place (i.e. clinician's office, client's home, in the community.) c. Clinician/therapist name d. Clients participating e. What interventions were used, recommendations and/or goals discussed f. Any and all safety concerns One-time services will be verified through receipt of the completed product (ex. psychological evaluation, substance abuse evaluation, home study). Verification of Monitored Sobriety Services will be the test result. A completed home study may be a full, partial or denied study, as determined by the Department. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under the Agreement. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported immediately to the caseworker AND on the required monthly report. 4. Payment a. The Department and the Contractor agree that all benefits from private insurance and/or other funding sources such as Medicaid (if Contractor is a Medicaid eligible provider) or Victim's Compensation must be exhausted before Core Services or other Department funds can be accessed for services. Exceptions to this Paragraph may include, if approved by the Department, the following: i. The service being provided by the contractor is not a Medicaid eligible service; ii. The service is not deemed medically necessary; iii. The Court with jurisdiction over the case has ordered that a non -Medicaid provider or service be used; iv. A Medicaid provider is not available to provide the needed service; v. Medicaid is exhausted for the needed service; or vi. Medicaid denied service. vii. The client is not eligible for Medicaid. b. Payment shall be made in accordance with Exhibit A, Scope of Services, Exhibit B, Rate Schedule, Exhibit C, Weld County's Request for Proposal, and Exhibit D, Contractor's Response to Request for Proposal., attached hereto and incorporated herein by reference, so long as services are rendered satisfactorily and in accordance with the Agreement. c. Payment pursuant to this Agreement, whether in whole or in part, is subject to, and contingent upon, the continuing availability of said funds for the purposes hereof. d. The Department may withhold reimbursement if Contractor has failed to comply with any part of the Agreement, including the Financial Management requirements, program objectives, contractual terms, or reporting requirements. In the event of forfeiture of reimbursement, Contractor may appeal such circumstance in writing to the Director of Human Services. The decision of the Director of Human Services shall be final. 5. Financial Management 2 At all times from the effective date of the Agreement until completion of the Agreement, Contractor shall comply with the administrative requirements, cost principles and other requirements set forth in the Financial Management Manual adopted by the State of Colorado. The required annua audit of all funds expended under this Agreement must conform to the Single Audit Act of 1984 and O$B Circular A-133. 6. Payment Method Unless otherwise provided in Exhibit A, Scope of Services, Exhibit B, Rate Schedule, and Exhibit D, Contractor's Proposal: a. If services are funded through Core Services, Contractor agrees to accept reimbursement through ACH direct deposit one time per month. b. If Contractor is not currently set up with the State of Colorado to accept direct deposit, Contractor agrees to complete and submit a State of Colorado direct deposit enrollment form, which will be provided by the Department, with a voided check. Failure to complete and submit this form and voided check in a timely and accurate manner may result in a delay of payment. c. Contractor agrees to accept payment through county warrant when funding source does not allow for direct deposit. 7. Compliance with Applicable Laws a. At all times during the performance of this Agreement, Contractor will strictly adhere to all applicable Federal and State laws, order, and applicable standards, regulations, interpretations and/or guidelines issued pursuant thereto. This includes protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which relate to the Agreement. Contractor shall abide by all applicable laws and regulations, including, but not limited to the following: - Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 et. seq. and its implementing regulation, 45 C.F.R. Part 80 et. sea.; and - all provisions of the Civil Rights Act of 1986 so that no person shall, on the grounds of race, creed, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the approved Agreement. - Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its implementing regulations, 45 C.F.R. Part 84; and - the Age Discrimination Act of 1975, 42 U.S.C. Section 6101 et. seq. and its implementation regulations, 45 C.F.R. Part 91; and - Title VII of the Civil Rights Act of 1964; and - the Age Discrimination in Employment Act of 1967; and - the Equal Pay Act of 1963; and - the Education Amendments of 1972; and - Immigration Reform and Control Act of 1986, P.L. 99-603, 42 C.F.R. Part 2; and - all regulations applicable to these laws prohibiting discrimination because of race, color, national origin, sex, religion, and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions covered under Section 504 of the 3 Rehabilitation Act of 1973, as amended, cited above. If necessary, Contractor and the Department will resist in judicial proceedings any efforts to obtain access to client records except as permitted by 42 C.F.R. Part 2. 45 C.F.R. Part 74, Appendix G 9, which requires that affirmative steps be taken to assure that small and minority businesses are utilized, when possible, as sources of supplies, equipment, construction and services. This assurance is given in consideration of and for the purpose of obtaining any all Federal and/or State financial assistance. - Colorado Revised Statute (C.R.S.) 26-6-104, requiring criminal background record checks for all employees, contractors and sub -contractors. b. Contractor is further charged with the knowledge that any person who feels that s/he has been discriminated against has the right to file a complaint either with the Colorado Department of Human Services or with the United States Department of Health and Human Services, Office for Civil Rights. c. Contractor assures that it will fully comply with all other applicable Federal and State laws which may govern the ability of the Department to comply with the relevant funding requirements. Contractor understands the source of funds to be accessed under the Agreement is determined by the Department. d. Contractor assures and certifies that it and its principals: - Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by a Federal or State department or agency; and - have not, within a three-year period preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; and - are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in this certification; and - have not, within a three-year period preceding this Agreement, had one or more public transactions (federal, state, or local) terminated for cause or default. e. Public Contracts for Services C.R.S. §8-17.5-101. Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract. Contractor will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this Agreement, through participation in the E - Verify program or the State of Colorado program established pursuant to C.R.S. §8-17.5- 102(5)(c). Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. Contractor shall not use E -Verify Program or State of Colorado program procedures to undertake pre -employment screening or job applicants while this Agreement is being performed. If Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien Contractor shall notify the subcontractor and the Department within three (3) days that Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien and shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving notice. Contractor shall not terminate the contract if within three days the subcontractor provides 4 information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S. §8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor participates in the State of Colorado program, Contractor shall, within twenty days after hiring a new employee to perform work under the contract, affirm that Contractor has examined the legal work status of such employee, retained file copies of the documents, and not altered or falsified the identification documents for such employees. Contractor shall deliver to the Department, a written notarized affirmation that it has examined the legal work status of such employee and shall comply with all of the other requirements of the State of Colorado program. If Contractor fails to comply with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., the Department, may terminate this Agreement for breach, and if so terminated, Contractor shall be liable for actual and consequential damages. f. Except where exempted by federal law and except as provided in C.R.S. § 24-76.5-103(3), if Contractor receives federal or state funds under the contract, Contractor must confirm that any individual natural person eighteen (18) years of age or older is lawfully present in the United States pursuant to C.R.S. § 24-76.5-103(4), if such individual applies for public benefits provided under the contract. If Contractor operates as a sole proprietor, it hereby swears or affirms under penalty of perjury that it: (a) is a citizen of the United States or is otherwise lawfully present in the United States pursuant to federal law, (b) shall produce one of the forms of identification required by C.R.S. § 24- 76.5-101, et seq., and (c) shall produce one of the forms of identification required by C.R.S. § 24-76.5- 103 prior to the effective date of the contract. 8. Compliance with Child and Family Services Review The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas; Safety, Permanency and Well Being of families. For each outcome, data and performance indicators measure each state's performance according to national standards and monitor progress over time. Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance services to families. Contractor agrees to continually strive for positive outcomes in the areas of Safety, Permanency and Well Being. Contractor will ensure that any employee or subcontractor of Contractor providing services under this Agreement will work towards positive outcomes in the aforementioned three areas as outlined under the Child and Family Services Review (CFSR), and will address the aforementioned three areas when completing monthly reports as required by Paragraph 3(d) of this Agreement. 9. Insurance Requirements Contractor and the Department agree that Weld County, the Board of County Commissioners of \Veld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of the Contractor, it subcontractor, or their employees, volunteers, or agents while performing duties described in this Agreement. Contractor shall indemnify, defend and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers and agents. Contractor shall provide the liability insurances (including professional liability insurances where necessary) and worker's compensation insurances for all its employees, volunteers, and agents engaged in the performance of this Agreement which are required under Weld County's Request for Proposa:, and required by the Colorado Worker's Compensation Act. Contractor shall provide the Department with the acceptable evidence that such coverage is in effect prior to execution of this Agreement. At a minimum, Contractor shall procure, either personally or through its employer as applicable to the Contractor's business, at its own expense, and maintain for the duration of the work, insurance coverage listed in this agreement. The Board of County Commissioners of Weld County and its Officers/Employees shall be named as additional insured. 5 a. General Requirements: Contractors must secure, at or before the time of execution of any agreement or commencement of any work, the following insurance covering all operations, goods or services provided pursuant to this request. Contractors shall keep the required insurance coverage in force at all times during the term of the Agreement, or any extension thereof, and during any warranty period. The required insurance shall be underwritten by an insurer licensed to do business in Colorado and rated by A.M. Best Company as "A"VIII or better. Each policy shall contain a valid provision or endorsement stating "Should any of the above -described policies by canceled or should any coverage be reduced before the expiration date thereof, the issuing company shall send written notice to the Weld County Director of General Services by certified mail, return receipt requested. Such written notice shall be sent thirty (30) days prior to such cancellation or reduction unless due to non-payment of premiums for which notice shall be sent ten (10) days prior. If any policy is in excess of a deductible or self -insured retention, the Department must be notified by the Contractor. Contractor shall be responsible for the payment of any deductible or self -insured retention. The Department reserves the right to require Contractor to provide a bond, at no cost to the Department, in the amount of the deductible or self -insured retention to guarantee payment of claims. The insurance coverages specified in this Agreement are the minimum requirements, and these requirements do not decrease or limit the liability of Contractor. Contractor shall maintain, at its own expense, any additional kinds or amounts of insurance that it may deem necessary to cover its obligations and liabilities under this Agreement. b. Types of Insurance: Contractor shall obtain, and maintain at all times during the term of any Agreement, insurance in the following kinds and amounts: i.Workers' Compensation Insurance as required by state statute, and Employer's Liability Insurance covering all of Contractor's employees acting within the course and scope of their employment. If Contractor is an Independent Contractor, as defined by the Colorado Worker's Compensation Act, this requirement shall not apply. Contractor must submit to the Department a Declaration of Independent Contractor Status Form prior to the start of this agreement. ii.Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent Contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows: - $1,000,000 each occurrence; - $2,000,000 general aggregate; - $50,000 any one fire; and - $500,000 errors and omissions. iii.Automobile Liability: Contractor shall maintain limits of $1,000,000 for bodily injury per person, $1,000,000 for bodily injury for each accident, and $1,000,000 for property damage applicable to all vehicles operating both on County property and elsewhere. iv.Additional Provisions: Policies for all general liability, excess/umbrella liability, liquor liability and pollution liability must provide the following: - If any aggregate limit is reduced by twenty-five percent (25%) or more by paid or reserved claims, Contractor shall notify the Department within ten (10) days and reinstate the aggregates required; - Unlimited defense costs in excess of policy limits; - Contractual liability covering the indemnification provisions of this Agreement; A severability of interests provision; Waiver of exclusion for lawsuits by one insured against another; - A provision that coverage is primary; and - A provision that coverage is non-contributory with other coverage or self-insurance provided by the Department. 6 v.For all general liability, excess/umbrella liability, liquor liability, pollution liability and professional liability policies, if the policy is a claims -made policy, the retroactive date must be on or before the contract date or the first date when any goods or services were provided to the Department, whichever is earlier. c. Contractors shall secure and deliver to County's Risk Administrator ("Administrator") at or before the time of execution of this Agreement, and shall keep in force at all times during the term of the Agreement as the same may be extended as herein provided, a commercial general liability insurance policy, including public liability and property damage, in form and company acceptable to and approved by said Administrator, covering all operations hereunder set forth in the related Bid or Request for Proposal. d. Proof of Insurance: Contractor shall provide a copy of this information to its insurance agent or broker and shall have its agent or broker provide proof of Contractor's required insurance. The Department reserves the right to require Contractor to provide a certificate of insurance, a policy, or other proof of insurance as required by the County's Risk Administrator in his sole discretion. e. Additional Insureds: For general liability, excess/umbrella liability, pollution legal liability, liquor liability, and inland marine, Contractor's insurer shall name County as an additional insured. f. Waiver of Subrogation: For all coverages, Contractor's insurer shall waive subrogation rights against County. g. Subcontractors: All subcontractors, independent contractors, sub -vendors, suppliers or other entities providing goods or services required by this Agreement shall be subject to all of the requirements herein and shall procure and maintain the same coverages required of Contractor. Contractor shall include all such subcontractors, independent contractors, sub -vendors, suppliers or other entities as insureds under its policies or shall ensure that all subcontractors maintain the required coverages. Contractor agrees to provide proof of insurance for all such subcontractors, independent contractors, sub -vendors, suppliers or other entities upon request by the Department. A provider of Professional Services shall provide the following coverage: Professional Liability: Contractor shall maintain limits of $1,000,000 for each claim, and $2,000,000 aggregate limit for all claims. 10. Certification Contractor certifies that, at the time of entering into this Agreement, it has currently in effect all necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the Contractor prior to the start of any Agreement. 11. Training Contractor may be required to attend training at the request of the Department specific to services provided under this Agreement. The Department will not compensate the Contractor for said training in the form of registration fees, time spent traveling to and from training, attending the training or any other associated costs unless otherwise agreed to by the Department. 12. Subpoenas Contractor will, on behalf of its employees and/or officers, accept any subpoena for testimony from the 7 Weld County Attorney's Office by e-mail and will return a waiver of services within 72 business hours. For this purpose, Contractor will designate an e-mail address prior to the start of this Agreement. If the Contractor receives a subpoena via e-mail but will only accept personal service, the Contractor will contact the Weld County Attorney's Office immediately at (970) 336-7235 and advise that the subpoena must be personally served. 13. Monitoring and Evaluation Contractor and the Department agree that monitoring and evaluation of the performance of this Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and evaluation shall be provided to the Board of Weld County Commissioners, the Department and the Contractor. Contractor will collaborate in a timely manner with the Department to resolve issues pertaining to service delivery, service quality, documentation, and invoicing during referral period and after services have concluded. The Contractor will require clients sign releases of information. Contractor understands that the Department will not reimburse for services rendered to Department clients until releases of information are obtained. Contractor shall permit the Department, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. The monitoring agency may, if in its sole discretion deems necessary or appropriate, have access to any program data, special analyses, on -site checking, formal audit examinations, or any other reasonable procedures for purposes of monitoring. All such monitoring shall be performed in a manner that will not unduly interfere with the work conducted under this Agreement. 14. Modification of Agreement All modifications to this Agreement shall be in writing and signed by both parties. 15. Remedies The Director of Human Services or designee may exercise the following remedial actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These remedial actions are as follows: - Withhold payment to the Contractor until the necessary services or corrections in performance are satisfactorily completed. - Deny payment or recover reimbursement for those services or deliverables, which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to the Department. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to the Department. - Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between the Department and Contractor, or by the Department as a debt due to the Department or otherwise as provided by law. 16. Representatives For the purpose of this Agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s). 8 For Department: For Contractor: Heather Walker, Child Welfare Division Head Daniel S. Heit, President/Chief Executive Officer 17. Notice All notices required to be given by the parties hereunder shall be given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to whom such notices shall be sent. For Department: Jamie Ulrich, Director P.O. Box A Greeley, CO 80632 (970) 400-6510 18. Litigation For Contractor: Daniel S. Heit, President/Chief Executive Officer 6350 West Coal Mine Avenue Littleton, Colorado 80123 (412) 342-1068 Contractor shall promptly notify the Department in the event that Contractor learns of any actual litigation in which it is a party defendant in a case that involves services provided under this Agreement. Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading which has been filed in any Federal or State court or administrative agency, shall deliver copies of such document(s) to the Director of Human Services. The term "litigation" includes an assignment for the benefit of creditors, and filings of bankruptcy, reorganization and/or foreclosure. 19. Termination This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the individuals identified in paragraph 17. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year, as this Agreement is subject to the availability of funding. Therefore, the Department may terminate this Agreement at any time if the source of funding for the services made available to the Contractor is no longer available to the Department, or for any other reason. Contractor reserves the right to suspend services to clients if funding is no longer available. 20. No Third -Party Beneficiary Enforcement It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this Agreement shall be an incidental beneficiary only. 21. Governmental Immunity No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental Immunity Act of §§24-10-101 et. seq., as applicable now or hereafter amended. 22. Partial Invalidity of Agreement If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every secticn, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more 9 sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 23. Improprieties/Conflict of Interest No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. The Appearance of Conflict of Interest applies to the relationship of a Contractor with the Department when the Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the Contractor to gain from knowledge of these opposing interests. It is only necessary that the Contractor know that the two relationships are in opposition. During the term of the Agreement, Contractor shall not enter into any third -party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, Contractor shall submit to the Department, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for the Department's termination, for cause, of its Agreement with the Contractor. A conflict of interest or appearance of a conflict of interest may also apply to personal relationships between providers and clients. If a provider has a personal relationship with a client to whom the Contractor may provide services for, the Contractor must disclose that relationship to the Department. Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of an Federal contract, loan, grant, or cooperative agreement. 24. Storage, Availability and Retention of Records Contractor agrees that authorized local, Federal, and State auditors and representatives shall, during business hours, have access to inspect and copy records, and shall be allowed to monitor and review through on -site visits, all activities related to this Agreement, supported with funds under this Agreement, to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. All such records, documents, communications, and other materials created pursuant or related to this Agreement shall be maintained by the Contractor in a central location and shall be made available to the Department upon its request, for a period of seven (7) years from the date of final payment under this Agreement, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualifications: If an audit by or on behalf of the Federal and/or State government has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) period, the materials shall be retained until the resolution of the audit finding. 25. Confidentiality of Records Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in accordance with this Agreement except for purposes directly connected with the administration of Child Protection. No information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian unless in accordance with the Contractor's written policy governing access to, duplication and dissemination of, all 10 such information, in any form, including social networks. Contractor shall advise its employees, agents, and subcontractor, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. Contractor shall have its employees, agents, and subcontractors, if any, sign a written confidentiality agreement and shall provide a copy of such agreement to the Department, if requested. 26. Proprietary Information Proprietary information for the purposes of this Agreement is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the public domain, or (3) that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Agreement. Any proprietary information removed from the Department's site by the Contractor in the course of providing services under this Agreement will be accorded at least the same precautions as are employed by the Contractor for similar information in the course of its own business. 27. Independence of Contractor: Not an Employee of Weld County Contractor agrees that it is an independent Contractor and that Contractor's officers, agents or employees will not become employees of County, nor entitled to any employee benefits from County as a result of the execution of this Agreement. Contractor shall perform its duties hereunder as an independent Contractor. Contractor shall be solely responsible for its acts and those of its agents and employees for all acts performed pursuant to this Agreement. Contractor, its employees and agents are not entitled to unemployment insurance or workers' compensation benefits through County and County shall not pay for or otherwise provide such coverage for Contractor or any of its agents or employees. Unemployment insurance benefits will be available to Contractor and its employees and agents only if such coverage is made available by Contractor or a third party. Contractor shall pay when due all applicable employment taxes and income taxes and local head taxes (if applicable) incurred pursuant to this Agreement. Contractor shall not have authorization, express or implied, to bind County to any agreement, liability or understanding, except as expressly set forth in this Agreement. Contractor shall have the following responsibilities with regard to workers' compensation and unemployment compensation insurance matters: (a) provide and keep in force workers' compensation and unemployment compensation insurance in the amounts required by law, and as set forth in Exhibit C, provide proof thereof when requested to do so by County. 28. Entire Agreement This Agreement, together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as state in Paragraph 14 herein. This Agreement shall be binding upon the parties hereto, their successors, heirs, legal representatives, and assigns. The Contractor and the Department may not assign any of its rights or obligations hereunder without the prior consent of both parties. 29. Agreement Nonexclusive This Agreement does not guarantee any work nor does it create an exclusive agreement for services. 30. Warranty The Contractor warrants that services performed under this Agreement will be performed in a manner consistent with the professional standards governing such services and the provisions of this Agreement. The Contractor shall faithfully perform the work in accordance with the standards of care, skill, training, diligence 11 and judgment provided by highly competent individuals and entities that perform services of a similar nature to those described in this Agreement including Exhibits A, B, C, and D. 31. Acceptance of Services Not a Waiver Upon completion of the work, the Contractor shall submit to the Department originals of all tests and results, reports, and other similar items, generated during completion of this work. Acceptance by the Department of reports and incidental material(s) furnished under this Agreement shall not in any way relieve the Contractor of responsibility for the quality and accuracy of the services. In no event shall any action by the Department hereunder constitute or be construed to be a waiver by the Department of any breach of covenant or default which may then exist on the part of the Contractor, and the Department's action or inaction when any such breach or default shall exist shall not impair or prejudice any right or remedy available to the Department with respect to such breach or default; and no assent, expressed or implied, to any breach of any one or more covenants, provisions or conditions of the Agreement shall be deemed or taken to be a waiver of any other breach. Acceptance by the Department of, or payment for, any services performed under this Agreement shall not be construed as a waiver of any of the Department's rights under this Agreement or under the law generally. 32. Employee Financial Interest/Conflict of Interest. C.R.S. S&24-18-201 et seq. and &24-50-507 The signatories to this Agreement aver that to their knowledge, no employee of Weld County has any personal or beneficial interest whatsoever in the service or property which is the subject matter of this Agreement. The Contractor has no interest and shall not acquire any interest direct or indirect, which would in any manner or degree with the performance of the Contractor's services and the Contractor, shall not employ any person having such known interests. During the term of this Agreement, the Contractor shall not engage in any in any business or personal activities or practices or maintain any relationships which actually conflicts with or in any way appear to conflict with the full performance of its obligations under this Agreement. Failure by the Contractor to ensure compliance with this provision may result, in the Department's sole discretion, in immediate termination of this Agreement. No employee of the Contractor nor any member of the Contractor's family shall serve on a County Board, committee or hold any such position which either by rule, practice or action nominates, recommends, supervises Contractor's operations, or authorizes funding to the Contractor. 33. Board of County Commissioners of Weld County Approval This Agreement shall not be valid until it has been approved by the Board of County Commissioners of Weld County, Colorado. 34. Choice of Law/Jurisdiction Colorado law, and rules and regulations established pursuant thereto, shall be applied in the interpretation, execution, and enforcement of this Agreement. Any provision included or incorporated herein by reference which conflicts with said laws, rules and/or regulations shall be null and void. In the event of a legal dispute between the parties, Contractor agrees that the Weld County District Court shall have exclusive jurisdiction to resolve said dispute. 35. Subcontractors Contractor acknowledges that the Department has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the completion of this project without the Department's prior written consent, which may be withheld in the Department's sole discretion. 36. Attorney's Fees/Legal Costs 12 In the event of a dispute between the Department and Contractor, concerning this Agreement, the parties agree that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on its own behalf. 37. Ownership All work and information obtained by Contractor under this Agreement or individual work order shall become or remain (as applicable), the property of the Department. In addition, all reports, documents, data, plans, drawings, records and computer files generated by Contractor in relation to this Agreement and all reports, test results and all other tangible materials obtained and/or produced in connection with the performance of this Agreement, whether or not such materials are in completed form, shall at all times be considered the property of the Department. Contractor shall not make use of such material for purposes other than in connection with this Agreement without prior written approval of the Department. 38. Interruptions Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. 39. Severability If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the extent that this Agreement is then capable of execution within the original intent of the parties. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above written. fOUNTY: ATTEST: ddrA441 '&94)4 By: BOARD OF COUNTY COMMISSIONERS County Clerk to th- Board WELD COUNTY, COLORADO Deputy Cler j . the : oard /J' `' \ cotj K. James, Chair 13 JUN 1 3 2022 Justice Works Colorado, LLC 6350 West Coal Mine Avenue Littleton, Colorado 80123 (412) 342-1068 By: Day 6, 2022 15:20 EDT) Daniel S. Heit, President/Chief Executive Officer Date: Jun 6, 2022 O1-4 -/G 3,� EXHIBIT A SCOPE OF SERVICES Contractor will provide Home Based Intervention, as referred by the Department. 1. Short Term Outreach to Prevent Placement (STOPP) a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Short Term Outreach to Prevent Placement (STOPP) is a high impact immediate response crisis and stabilization program proven to keep children safe and at home. Contact is made within three (3) hours of an accepted referral. Comprehensive service plan targets the ecosystem within which the child resides assuring parents have what they need to safely meet the needs of their children and themselves decreasing the likelihood of removal, improving the overall functioning and health of the family and building sustainable and reliable support networks wrapped around the family. ii. Utilize promising and evidence -based practices such as Motivational Interviewing, Collaborative Communication, Nurturing Parent curriculum, and Seeking Safety curriculum to target presenting issues such as anger management, domestic violence, substance abuse. iii. All interventions and approaches are trauma informed. iv. Service can be provided to foster and kinship caregivers when placement disruption is imminent along with psychoeducation to better understand and respond to specialized needs of children for whom they are caring. b. Anticipated Frequency of Services: i. At least six (6) hours per week of direct contact with flexibility to increase or decrease intensity reflective of needs. c. Anticipated Duration of Services: i. Four (4) to six (6) months on average. d. Goals of Services: i. Increased safety within the living environment. ii. Improved parenting skills to assure basic needs are adequately met. iii. Decrease in parental volatility. e. Outcomes of Services: i. Decrease in likelihood of removal and placement into out of home care. ii. Increased self -regulation. iii. Decrease in likelihood of system recidivism. f. Target Population: i. All ages and genders. g. Language: i. English with access to interpretation services as needed. h. Medicaid Eligibility: i. This services is not Medicaid eligible. i. Service Access and Transportation: i. Client's home. 1 ii. Caregiver's home. iii. Community settings, when necessary. iv. Contractor's office located at 6350 West Coal Mine Avenue, Littleton Colorado. 2. JustCare a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. JustCare -- Home and community -based services targeting preservation and keeping families intact. Employs models of coaching and teaching to assure parents have skills necessary to effectively meet the needs of their children and strengthen parent -child interaction. ii. Utilize promising and evidence -based practices such as Motivational Interviewing, iii. Collaborative Communication, Nurturing Parent curriculum, Seeking Safety curriculum. iv. Can target presenting issues such as anger management, domestic violence, substance abuse. v. All interventions and approaches are trauma informed. vi. Provided to caregivers (foster and kinship) when placement is challenging and/or unstable to assure support and stabilization via psychoeducation to improve understanding of and response to specialized needs and behaviors of children for whom they are providing care. b. Anticipated Frequency of Services: i. Two (2) to four (4) hours per week on average. Contractor has flexibility to provide more or fewer service hours if necessary. c. Anticipated Duration of Services: i. Four (4) to six (6) months on average. d. Goals of Services: i. Sustainable preservation/reunification ii. Decrease in family conflict iii. Increase in family functioning e. Outcomes of Services: i. Decrease in recidivism ii. Improved parenting skills and impact iii. Improved parent functioning prioritizing safe parenting f. Target Population: i. Children and Youth and their families involved in the child welfare system. g. Language: i. English with access to interpretation services as needed. h. Medicaid Eligibility: i. This service is not Medicaid eligible. i. Service Access and Transportation: i. In client's home, community settings and in office when necessary 3. Violation Initiative Program (VIP) a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Violation Initiative Program (VIP) Research based curriculum designed as a positive intervention for youth and their families involved in the juvenile justice and/or child 2 welfare systems who may be chronically in violation of requirements and at moderate to high risk for placement or detention or returning home from out of home placement. ii. VIP is a community -based, family -centered model that requires equal measures of support and accountability. b. Anticipated Frequency of Services: i. Two (2) to four (4) hours per week on average. Contractor has flexibility to provide more or fewer service hours if necessary. c. Anticipated Duration of Services: ii. Four (4) to six (6) months on average. d. Goals of Services: i. Decreased likelihood of removal and placement. ii. Improved emotional and behavioral regulation. iii. Improved functioning in social and community contexts. e. Outcomes of Services: i. Increased success in social contexts such as school, home, and probation. ii. Improved parent/child relationships. iii. Decreased likelihood of system re -involvement. f. Target Population: i. Ages the (10) to twenty-one (21). ii. No exclusionary behavioral criteria. g. Language: iii. English with access to interpretation services as needed. h. Medicaid Eligibility: iv. This service is not Medicaid eligible. Service Access and Transportation: v. Client's home. vi. Caregiver's home. vii. Community settings, when necessary. viii. Contractor's office located at 6350 West Coal Mine Avenue, Littleton Colorado. 4. Visitation ServicesNisit Coaching a. Contractor will utilize the following modalities, curriculum, and tools in the delivery of services under this agreement: i. Visit Coaching Model with Various Levels of Intervention: Visitation is one of the most important reunification efforts a Department of Human Services can make with a separated family. The JusticeWorks Visit Coaching Program strives to treat the family from a holistic perspective in a compassionate and accountable environment. The heart of the Justice Works Visit Coaching Program is to deeply understand and "see" each person being served within the program. The program is centered around a growth mindset and maximizes unique opportunities for engagement with parents to enhance their overall functioning by increasing their skills to attune to their children's needs as well as their own needs. This will include coaching sessions before and after each visitation session. It will also focus on helping parents to build skills in terms of interpersonal relationships, communication, attention, emotional regulation, and cognitive flexibility. Helping parents to deeply understand themselves, their needs, their strengths and lagging skills will increase their ability to attune to their children's needs. In addition, helping parents to develop robust and healthy self -care plans is an essential component of the work. 3 ii. Services offered: 1. Orientation 2. Appraisal/Assessment 3. Ice Breaker — facilitated meeting between parent and caregiver whenever possible 4. Visit coaching including pre and post feedback or Monitored/Supervised Visits 5. Monitored video or telephone calls 6. Scheduling 7. Communication and/or attendance at staffings with the Department, caregivers, parents and others as necessary 8. Family Meeting and other staffings attendance 9. Court testimony as needed 10. Transportation of children to and from visits as needed 11. Documentation for visits and court reports as needed b. Anticipated Frequency of Services: i. A minimum of two (2) hours per week. c. Anticipated Duration of Services: i. Four (4) to eight (8) months on average. d. Goals of Services: i. Increase in parental empathy. ii. Increase in parent -child connectivity. iii. Decrease in family conflict. iv. Decrease in problematic behavior. e. Outcomes of Services: i. Shortened lengths of stay in out -of -home care. ii. Sustainable reunification. iii. Decrease in likelihood of system recidivism. iv. Increased self -regulation. f. Target Population: i. All ages and genders. g. Language: ii. English with access to interpretation services as needed. h. Medicaid Eligibility: iii. This service is not Medicaid eligible. i. Service Access and Transportation: iv. Client's home. v. Caregiver's home. vi. Community settings, when necessary. vii. Contractor's office located at 6350 West Coal Mine Avenue, Littleton Colorado. Terms 1. Contractor will respond to the Quality Assurance Team(HS-CWOualitvAssurance(&weld2ov.com within three (3) business days regarding the ability to accept the received referral. 4 2. Upon acceptance of a referral, Contractor will offer an initial appointment within seven (7) days of receiving the referral. The first attempt to contact the client will occur within 24 hours of receiving the referral (excluding weekends and holidays). Contractor will document efforts to engage client in referred services. If the client does not respond after three (3) attempts in the first seven (7) days of the referral period, the Contractor will notify the caseworker and the Quality Assurance Team HS- CWQualitvAssurance(a weldgov.com. 3. Contractor understands that "no shows" are defined as unexcused and unplanned/uncommunicated absences for services. If a rate for "no shows" is not specifically stated in Exhibit D, Rate Schedule, then Contractor understands that the Department will not reimburse for "no shows". Contractor understands that the Department will only reimburse Contractor for up to two (2) "no-shows", or up to two (2) hours, on the part of case participants who cancel without 24 hour notice. After three (3) "no-shows", Contractor will place client on a behavioral plan requiring attendance or discharge the client from services. Contractor must inform the caseworker and the Quality Assurance Team HS-CWQualitvAssurance(a,weldgov.com within three (3) days of when the client is placed on a behavioral plan or discharged. 4. Contractor understands that the Department will not reimburse Contractor for cancelled appointments either on the part of the client or the Contractor. If the cancellation is generated from the Contractor, a "makeup" session/episode, to occur within 30 days of the cancellation, will be offered to the client (excluding session/episodes that fall on holidays). If the cancellation is generated from the client, the Contractor must request a makeup session from the Department prior to the makeup session occurring (excluding session/episodes that fall on holidays). After three (3) cancellations, Contractor will inform the caseworker and the Quality Assurance Team HS-CWQualitvAssurance(aweldgov.com immediately via email, to discuss service continuation. 5. Contractor will identify, in detail, areas of continued concern and make recommendations to the caseworker in a monthly report regarding continuation of services and/or the need for additional services. 6. Contractor will document in detail any and all observed or verbalized concerns regarding any child whom the Contractor is working with under an active referral. Areas of concern may include, but are not limited to, any physical, emotional, educational or behavioral issues. Areas of concern should be reported to the caseworker and the Quality Assurance Team HS-CWQualitvAssurance(aweldgov.com immediately AND on the required monthly report. 7. Contractor will submit reports on a monthly basis for each active referral for ongoing services. Reports will be submitted per the online format required by the Department, unless otherwise directed by the Department. 8. Contractor agrees any change to an existing referral must be pre -approved through the Child Welfare Core Service Coordinator or any member of the Quality Assurance Team. Any changes to visitation referrals will be approved by a new referral signed by the Child Welfare Supervisor. A change is defined as anything outside of the approved documented service on the initial authorized referral form. This may include an increase or decrease in services hours, change in frequency, change in location of services, transportation needs, or any change to the initial referral or subsequent authorizations. 9. Contractor agrees to attend meetings when available and as requested by the Department. Such meetings include Court Facilitations, Bid Meetings, Professional Staffings, Family Team Meetings and/or Team Decision Making meetings. The Department will reimburse for actual participation in the meeting only so long as there is written authorization from the Quality Assurance Team, and the facilitator documents in the meeting notes the timeframe that the provider attended and when participation in the meeting is deemed appropriate and necessary by the Department. The Facilitator will be responsible for filling out the time attended on the meeting notes. Staffings and/or meetings other than those listed above are not considered 5 reimbursable unless otherwise approved by the Child Welfare Contract and Services Coordinator. Contractor may participate by phone or virtually, if approved by the Department. 10. On a monthly basis, the Contractor will notify the Quality Assurance Team HS- CWQualitvAssurance(&weldgov.com of new staff who will manage and/or administer the services with the following information: a. Staff member name and contact information b. Education level/degree (if applicable) c. Licensure/credentials (if applicable) d. Department of Regulatory Authority (DORA) number (if applicable) e. Supervisor name and contact information The Department reserves the right to decline the new staff members managing and/or administering services to Department clients. 6 EXHIBIT B RATE SCHEDULE 1. Funding and Method of Payment The Department agrees to reimburse the Contractor in consideration of the work and services performed under this Agreement at the rate specific in Paragraph 2, below. Expenses incurred by the Contractor prior to the term of this Agreement are not eligible Department expenditures and shall not be reimbursed by the Department. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the continuing availability of said funds for the purposes hereof. In the event that said funds, or any part thereof, become unavailable as determined by the Department, the Department may immediately terminate the Agreement or amend it accordingly. 2. Fees for Services Short-term Therapeutic Outreach to Prevent Placement (STOPP) Rate Unit Type Service Name $130.00 Hour In-office/Video $130.00 Hour In -Office with Transportation $130.00 Hour In -Home or Community $130.00 Hour Family Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staffing $35.00 Each No Show $0.585 Mile For distances exceeding 40 roundtrip miles from 6350 West Coal Mine Avenue, Littleton Colorado. JustCare Rate Unit Type Service Name $120.00 Hour In-officeNideo $120.00 Hour In -Office with Transportation $120.00 Hour In -Home or Community $120.00 Hour Family Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staffing $35.00 Each No Show $0.585 Mile For distances exceeding 40 roundtrip miles from 6350 West Coal Mine Avenue, Littleton Colorado. Violation Initiative Program (VIP) Rate Unit Type Service Name $120.00 Hour In-officeNideo $120.00 Hour In -Office with Transportation $120.00 Hour In -Home or Community $120.00 Hour Family Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staffing $35.00 Each No Show $0.585 Mile For distances exceeding 40 roundtrip miles from 6350 West Coal Mine Avenue, Littleton Colorado. Visit Coaching/Supervised Visitation Rate Unit Type Service Name $120.00 Hour In-officeNideo $120.00 Hour In -Office with Transportation $120.00 Hour In -Home or Community $120.00 Hour Family Team Meeting (FTM), Team Decision Making (TDM) Meeting, Professional Staffing $35.00 Each No Show $0.585 Mile For distances exceeding 40 roundtrip miles from 6350 West Coal Mine Avenue, Littleton Colorado. 3. Submittal of Vouchers Contractor shall prepare and submit monthly a Request for Reimbursement and monthly report including other supporting documentation, if applicable, certifying that services authorized were provided on the date(s) indicated and the charges were made pursuant to the terms and conditions of Paragraph 3 of this Agreement . Contractor shall submit all Requests for Reimbursement and supporting documentation to the Department by the 7th day of the month following the month of service, but no later than 45 days from the date of service. Requests for Reimbursement and/or supporting documentation received after 45 days from the date of service may result in delay or forfeiture of payment. Consistent failure to meet the 45 -day deadline may result in termination of the Agreement. For ongoing services, proof of services rendered shall be a monthly report submitted in accordance with Paragraph 3(d) of this Agreement. When submitting a request for payment for a one-time service, the contractor shall submit the first and last page of the evaluation/report to confirm proof of services rendered. The full evaluation/report should be submitted by the contractor to the caseworker. For Monitored Sobriety services, proof of services rendered shall be the test result. Exhibit C WELD COUNTY'S REQUEST FOR PROPOSAL (Weld County's Request for Proposal is incorporated into this agreement by reference and will be provided upon request to the Department.) This page is intentionally left blank Exhibit D Contractor's response to the Request for Proposal Exhibit D contains the following documents: • Attachment B — Provider Information Form (PIF) • Attachment C — Proposal • Attachment D — Staff Data Sheet • Certificate of Insurance (COI) ATTACHMENT B WELD COUNTY DEPARTMENT OF HUMAN SERVICES— PROVIDER INFORMATION FORM (PIF) AGENCY INFORMATION JusticeWorks Colorado, LLC Agency Name: Provider Contact Full Name: Angela Lytle 970-580-6639 Primary Phone Number (10 -digit): Ext.: awalterslytle@justiceworksco.com Primary Contact Email: Trails Provider ID (if known): 1735252 Title: Executive Director Agency Location Address (Street, city, state, zip): Agency Mailing Address (Street, city, state, zip): 970-451-5009 Fax Number (10 -digit): Web Address: www.justiceworksyouthcare.com 6350 W Coal Mine Avenue, Littleton, Co 80123 6350 W Coal Mine Avenue, Littleton, Co 80123 Agency Type (pick one): n Public Company 1 1 Private Non -Profit 1 1 Private for Profit Send Referrals for Service to: Referral Contact Name: Angela Lytle 970-580-6639 Referral Phone Number (10 -digit): Ext.: Title: Executive Director Email: referral@justiceworksco.com Billing Contact Billing Contact Name: Becky Skone 412-491-8184 Billing Phone Number (10 -digit): Director of Corporate Systems Title: Ext.: Email: bskone@justiceworksyouthcare.com ------------------------------------------------------------- CERTIFICATION ' I certify that the services proposed for intended use by the Weld County Department of Human Services will meet all the specifications it has so indicated in this bid form. I further affirm intention to enter into an agreement with Weld County, on behalf of the Weld County Department of Human Services, and comply with all requirements of the contract, if awarded. The Board of Weld County Commissioners reserve the right to reject any or all bids, to waive any informality in the bids, and to accept Ithe bid, or part of a bid, that, in the opinion of the Board, is in the best interests of the Board and of the County of Weld, State of Colorado. The Board of Weld County Commissioners shall give preference to resident Weld County bidders in all cases where the bids are competitive in price and quality. WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. THE CERTIFICATE OF EXEMPTION NUMBER IS #98-03551-0000. Authorized Rep. Full Name: Daniel S. Heit dheit@justiceworksyouthcare.com i Authorized Rep. Email: 1500 Ardmore Blvd, Pittsburgh, PA 15221 Authorized Rep. Address (Street, city, Signature of Authorized Rep.: Title: President/CEO 412-342-1068 Phone (10 -digit): Ext.: REV. DECEMBER 2021 ATTACHMENT C - PROPOSAL Please type your answers in the boxes below or check the appropriate box. SECTION 1— Provider and Program Area Information Bidder's Legal Name: JusticeWorks Colorado, LLC Program Area: Home -Based Intervention Number of services offered on this Attachment C (max 5): Program Areas are listed in column 1 of the table located in Item XI of the You may complete another Attachment C if you have more than 5. Request for Proposal starting on page 13. 3 SECTION 2 - Service Name(s) and Information If the service is a monthly package, please offer different levels. All monthly packages must state a specific minimum number of direct service hours. Service #1 Name: STOPP (Short Term Outreach to Prevent Placement 2.1a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): STOPP (Short-term Therapeutic Outreach to Prevent Placement) -- A high impact immediate response crisis and stabilization program proven to keep children safe and at home. Contact is made within 3 hours of an accepted referral. Comprehensive service plan targets the ecosystem within which the child resides assuring parents have what they need to safely meet the needs of their children and themselves improving the overall functioning and health of the family and building sustainable and reliable support networks wrapped around the family. 2.1b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: At least 6 hours per week on average 2.1c Anticipated duration of service (i.e. 3-4 months): 2.1d 4 — 6 months on average, with flexibility to increase or decrease reflective of need Three (3), or more, specific goals of the service (DO use bullet points): 1. Increased safety within the living environment 2. Improved parenting skills to assure basic needs are adequately met 3. Decrease in parental volatility 2.1e Three (3), or more, specific outcomes of service: 1. Decrease in likelihood of removal and placement into out of home care 2. Increased self -regulation 3. Decrease in likelihood of system recidivism 2.1f Target population of the service, including age and gender: All ages and genders 2.1g Languages service is available in (please list proficiency and if interpreter services are available): English with requested access to interpretation services when necessary 2.1h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: NA 2.1i Service location — list where the service will take place (i.e. client's home, in -office, other) Client's Home, Caregiver's Home, Community Settings, In Office when necessary Service #2 Name: JustCare 2.2a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): REV. OCT 2021 1 ATTACHMENT C - PROPOSAL JustCare -- Home and community -based services targeting preservation and keeping families intact. Employs models of coaching and teaching to assure parents have skills necessary to effectively meet the needs of their children and strengthen parent -child interaction; Utilizes promising and evidence based practices such as Motivational Interviewing, Collaborative Communication, Nurturing Parent curriculum, Seeking Safety curriculum; Can target presenting issues such as anger management, domestic violence, substance abuse; All interventions and approaches are trauma - informed. 2.2b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 2 — 4 hours per week of direct work with the family members increasing as need defines. 2.2c Anticipated duration of service (i.e. 3-4 months): 4 — 6 months average with flexibility reflective of needs. 2.2d Three (3), or more, specific goals of the service (DO use bullet points): 1. Sustainable preservation/reunification 2. Decrease in family conflict 3. Increase in family functioning 2.2e Three (3), or more, specific outcomes of service: 1. Decrease in recidivism 2. Improved parenting skills and impact 3. Improved parent functioning prioritizing safe parenting 2.2f Target population of the service: Children and Youth and their families involved in the child welfare system. 2.2g Languages service is available in (please list proficiency and if interpreter services are available): English with requested access to interpretation as needed. 2.2h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: NA 2.2i Service location — list where the service will take place (i.e. client's home, in -office, other) Client's Home, Community, In Office when necessary Service #3 Name: VIP (Violation Initiative Program) 2.3a Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): VIP (Violation Initiative Program) -- Research based curriculum designed as a positive intervention for youth and their families involved in the juvenile justice and/or child welfare systems who may be chronically in violation of requirements and at moderate to high risk for placement or detention or returning home from out of home placement. VIP is a community -based, family -centered model that requires equal measures of support and accountability 2.3b Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: 2 — 4 hours per week on average with flexibility to decrease/increase as needs reflect 2.3c Anticipated duration of service (i.e. 3-4 months): On average 4 - 6 months, extended/shortened as needed 2.3d Three (3), or more, specific goals of the service (DO use bullet points): 1. Decreased likelihood of removal and placement 2. Improved emotional and behavioral regulation 3. Improved functioning in social and community contexts REV. OCT 2021 2 ATTACHMENT C - PROPOSAL 2.3e Three (3), or more, specific outcomes of service: i. Increased success in social contexts (school, home, probation, etc.) 2. Improved parent/child relationships. 3. Decreased likelihood of system re -involvement. 2.3f Target population of the service: On average, 10 — 21 years of age, no exclusionary behavioral criteria 2.3g Languages service is available in (please list proficiency and if interpreter services are available): English with requested access to interpretation as necessary 2.3h Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: NA 2.3i Service location — list where the service will take place (i.e. client's home, in -office, other) In home of parent, in home of caregiver, in the community, in office if necessary Section 3 — Service Access and Transportation 3.1 Will you charge Weld County for transporting clients or mileage? Check ® YES ❑ NO one: 3.2 Will you conduct services in a client's home or in the community? Check ® YES ❑ NO one: 3.3 Will you transport clients to and/or from services? Check one: 3.4 ® YES ❑ NO How many miles are you willing to travel round trip? List a specific number of miles. 3.5 When you calculate mileage, what is your starting point address? 40 Miles From Justice Works home office SECTION 4 - SERVICE RATES All rates need to include administrative work (i.e. scheduling or report writing) and overhead. Rates cannot be per episode, except for home studies and monitored sobriety testing. Only hourly or monthly rates will be accepted for services, except for those listed above. • For hourly rates complete section(s) 4.1-4.5. • For monthly rates complete section 4.6. • For Home study providers complete section 4.7. • For monitored sobriety testing providers complete section 4.8. 4.1 Hourly Service #1 Name: 4.1a 4.1b STOPP -- Short-term Therapeutic Outreach to Prevent Placement In-Office/Video: In -Office with Transportation: In -Home or Community: 4.1c FTM, TDM, Prof. Staffing: 4.1d No show: 4.1e Mileage rate: $ Amount 130 130 130 130 35 .585 Unit Type per Hour per Hour per Hour per Hour per No Show per Mile No. of roundtrip miles included in rate: No. of roundtrip miles included in rate: 40 40 This is paid after the miles listed above. miles miles REV. OCT 2021 3 ATTACHMENT C - PROPOSAL 4.2 Hourly Service #2 Name: JustCare $ Amount Unit Type 4.2a In-Office/Video: 120 per Hour 4.2b In Transportation: -Office with 120 per Hour No. of roundtrip miles included in rate: 40 miles 4.2c In -Home or Community: 120 per Hour No. of roundtrip miles included in rate: 40 miles 4.2d FTM, TDM, Prof. Staffing: 120 per Hour 4.2e No show: 35 per No Show 4.2f Mileage rate: .585 per Mile This is paid after the miles listed above. 4.3 Hourly Service #3 Name: VIP (Violation Initiative Program) $ Amount Unit Type 4.3a In-Office/Video: 120 per Hour 4.3b In -Office with Transportation: 120 per Hour No. of roundtrip miles included in rate: 40 miles 4.3c In -Home or Community: 120 per Hour No. of roundtrip miles included in rate: 40 miles 4.3d FTM, TDM, Prof. Staffing: 120 per Hour 4.3e No show: 35 per No Show 4.3f Mileage rate: .585 per Mile This is paid after the miles listed above. 4.4 Hourly Service #4 Name: Visit Coaching/Supervised Visitation $ Amount Unit Type 4.4a In-Office/Video: 120 per Hour 4.4b In -Office with Transportation: 120 per Hour No. of roundtrip miles included in rate: 40 miles In -Home or Community: 120 per Hour No. of roundtrip miles included in rate: 40 miles 4.4c FTM, TDM, Prof. Staffing: 120 per Hour 4.4d No show: 35 per No Show 4.4e Mileage rate: .585 per Mile This is paid after the miles listed above. 4.5 Hourly Service #5 Name: $ Amount Unit Type 4.5a In-Office/Video: per Hour 4.5b In -Office with Transportation: per Hour No. of roundtrip miles included in rate: miles 4.5c In -Home or Community: per Hour No. of roundtrip miles included in rate: miles 4.5d FTM, TDM, Prof. Staffing: per Hour 4.5e No show: per No Show 4.5f Mileage rate: per Mile This is paid after the miles listed above. 4.6 Monthly Service Rates (each level must be listed): Service Name with Level Rate per Month No. of Direct Service Hours: 4.6a 4.6b 4.6c 4.6d 4.6e 4.6f 4.6g 4.6h 4.6i 4.6j REV. OCT 2021 4 ATTACHMENT C - PROPOSAL 4.7 Home Study Providers — List your rates in the box below. 4.8 Monitored Sobriety Providers — List your rates in the box below. Provider special notes: REV. OCT 2021 5 ATTACHMENT C - PROPOSAL Please type your answers in the boxes below or check the appropriate box. SECTION 1— Provider and Program Area Information Bidder's Legal Name: Program Area: Program Areas are listed in column 1 of the table located in Item Xl of the Request for Proposal starting on page 13. JusticeWorks Colorado, LLC Life Skills Number of services offered on this Attachment C (max 5): You may complete another Attachment Cif you have more than 5. 1 If Service 2.1a 2.1b 2.1c 2.1d 2.1e SECTION 2 — Service Name(s) and Information the service is a monthly package, please offer different levels. All monthly packages must state a specific minimum number of direct service hours. #1 Name: Visitation Services/Visit Coaching Modalities, curriculum, tools used in delivery of service (DO NOT list company history; DO use bullet points): Visit Coaching Model with Various Levels of Intervention: Visitation is one of the most important reunification efforts a Department of Human Services can make with a separated family. The JusticeWorks Visit Coaching Program strives to treat the family from a holistic perspective in a compassionate and accountable environment. The heart of the Justice Works Visit Coaching Program is to deeply understand and "see" each person being served within the program. The program is centered around a growth mindset and maximizes unique opportunities for engagement with parents to enhance their overall functioning by increasing their skills to attune to their children's needs as well as their own needs. This will include coaching sessions before and after each visitation session. It will also focus on helping parents to build skills in terms of interpersonal relationships, communication, attention, emotional regulation, and cognitive flexibility. Helping parents to deeply understand themselves, their needs, their strengths and lagging skills will increase their ability to attune to their children's needs. In addition, helping parents to develop robust and healthy self -care plans is an essential component of the work. Services offered: 1. Orientation 2. Appraisal/Assessment 3. Ice Breaker -facilitated meeting between parent and caregiver whenever possible 4. Visit coaching including pre and post feedback or Monitored/Supervised Visits 5. Monitored video or telephone calls 6. Scheduling 7. Communication and/or attendance at staffings with DHS, Caregivers, parents and others as necessary 8. Family Meeting and other staffings attendance 9. Court testimony as needed 10. Transportation of children to and from visits as needed 11. Documentation for visits and court reports as needed Anticipated frequency of direct service time with the client/family per week, not including professional staffing time, administrative time, overhead, or travel time (i.e. 4 hours/week). If the service has levels, be specific for each level: At least 2 hours/week and reflective of assessment and recommended hours of contact, as requested by County Anticipated duration of service (i.e. 3-4 months): 4 —8 months on average Three (3), or more, specific goals of the service (DO use bullet points): 1. Increase in parental empathy 2. Increase in parent -child connectivity 3. Decrease in family conflict 4. Decrease in problematic behavior Three (3), or more, specific outcomes of service: 1. Shortened lengths of stay in out of home care 2. Sustainable reunification REV. OCT 2021 1 ATTACHMENT C - PROPOSAL 2.1f 2.1g 2.1h 2.1i 3. Decrease in likelihood of system recidivism 4. Increased self regulation Target population of the service, including age and gender: All ages and genders Languages service is available in (please list proficiency and if interpreter services are available): English with requested access to interpretation services as necessary Medicaid eligibility — list whether the service is eligible for Medicaid in whole or in part: NA Service location — list where the service will take place (i.e. client's home, in -office, other) Client's Home, Caregiver's Home, Community Settings, In Office when necessary 3.1 3.2 3.3 3.4 3.5 Section 3 — Service Access Will you charge Weld County for transporting clients or mileage? one: Will you conduct services in a client's home or in the community? one: Will you transport clients to and/or from services? Check one: How many miles are you willing to travel round trip? List a specific miles. When you calculate mileage, what is your starting point address? and Transportation YES YES NO NO NO Check O • Check @ ■ Miles 0 YES • number of 40 From JusticeWorks home office SECTION 4 - SERVICE RATES All rates need to include administrative work (i.e. scheduling or report writing) and overhead. Rates cannot be per episode, except for home studies and monitored sobriety testing. Only hourly or monthly rates will be accepted for services, except for those listed above. • For hourly rates complete section(s) 4.1-4.5. • For monthly rates complete section 4.6. • For Home study providers complete section 4.7. • For monitored sobriety testing providers complete section 4.8. 4.1 Hourly Service #1 Name: STOPP -- Short-term Therapeutic Outreach to Prevent Placement 4.1a In-Office/Video: 4.1b In -Office with Transportation: In -Home or Community: 4.1c FTM, TDM, Prof. Staffing: 4.1d No show: 4.1e Mileage rate: $ Amount 130 130 130 130 35 .585 Unit Type per Hour per Hour per Hour per Hour per No Show per Mile No. of roundtrip miles included in rate: No. of roundtrip miles included in rate: 40 40 This is paid after the miles listed above. miles miles 4.2 Hourly Service #2 Name: 4.2a REV. OCT 2021 JustCare In-Office/Video: $ Amount Unit Type 120 per Hour 2 ATTACHMENT C - PROPOSAL 4.2b In -Office with Transportation: 120 per Hour No. of roundtrip miles included in rate: 40 miles 4.2c In -Home or Community: 120 per Hour No. of roundtrip miles included in rate: 40 miles 4.2d FTM, TDM, Prof. Staffing: 120 per Hour 4.2e No show: 35 per No Show 4.2f Mileage rate: .585 per Mile This is paid after the miles listed above. 4.3 Hourly Service #3 Name: VIP (Violation Initiative Program) $ Amount Unit Type 4.3a In-Office/Video: 120 per Hour 4.3b In -Office with Transportation: 120 per Hour No. of roundtrip miles included in rate: 40 miles 4.3c In -Home or Community: 120 per Hour No. of roundtrip miles included in rate: 40 miles 4.3d FTM, TDM, Prof. Staffing: 120 per Hour 4.3e No show: 35 per No Show 4.3f Mileage rate: .585 per Mile This is paid after the miles listed above. 4.4 Hourly Service #4 Name: Visit Coaching/Supervised Visitation $ Amount Unit Type 4.4a In-Office/Video: 120 per Hour 4.4b In -Office with Transportation: 120 per Hour No. of roundtrip miles included in rate: 40 miles In -Home or Community: 120 per Hour No. of roundtrip miles included in rate: 40 miles 4.4c FTM, TDM, Prof. Staffing: 120 per Hour 4.4d No show: 35 per No Show 4.4e Mileage rate: .585 per Mile This is paid after the miles listed above. 4.5 Hourly Service #5 Name: $ Amount Unit Type 4.5a In-Office/Video: per Hour 4.5b In -Office with Transportation: per Hour No. of roundtrip miles included in rate: miles 4.5c In -Home or Community: per Hour No. of roundtrip miles included in rate: miles 4.5d FTM, TDM, Prof. Staffing: per Hour 4.5e No show: per No Show 4.5f Mileage rate: per Mile This is paid after the miles listed above. 4.6 Monthly Service Rates (each level must be listed): Service Name with Level Rate per Month No. of Direct Service Hours: 4.6a 4.6b 4.6c 4.6d 4.6e 4.6f 4.6g 4.6h 4.6i 4.6j 4.7 Home Study Providers — List your rates in the box below. 4.8 Monitored Sobriety Providers — List your rates in the box below. REV. OCT 2021 3 ATTACHMENT C - PROPOSAL Provider special notes: REV. OCT 2021 4 ATTACHMENT D - STAFF DATA SHEET Bidder Must List All Staff Who Will Administer the Proposed Service(s) BIDDER'S LEGAL NAME (As it appears on the W-9): AGENCY CONTACT: Angela Lytle JusticeWorks Colorado, LLC PHONE NUMBER:970-580-6639 EMAIL: awalterslytle@justiceworksco.com PROPOSED SERVICE(S): Home Based Intervention Aftercare Foster Parent Consultation Kinship Services Life Skills Anger Management Legal Last Name Middle Initial Previous Legal Last Name (If applicable) Legal First Name Service Type Licensure/ Credentials DORA # (If applicable) Bilinski Thomas Oversight of All Services Provided BA Temanju Namuyaba Supervision of All Services Provided MA Medina Nathan All Services Proposed MA Leasure Tara All Services Proposed BA Flores Desiree All Services Proposed BA Straber Jesslyn All Services Proposed BA Lytle Angela Oversight of All Services Provided MSW CHILD WELFARE REQUEST FOR PROPOSAL 2022-23 - VARIOUS SERVICES NMONEIL TYOU-01 ACOROO ki.----- CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 4/18/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Henderson Brothers Inc 920 Ft. Duquesne Blvd. Pittsburgh, PA 15222 NAMEACT PHONE (412) 261-1842 Fax ) (ac, No):(412 261-4149 Wass: mailroom@hendersonbrothers.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A:Philadelphia Indemnity Insurance Company 18058 INSURED JusticeWorks Youthcare, Inc. 1500 Ardmore Blvd, Suite 410 Pittsburgh, PA 15221 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : ICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF IMM/DD/YYYYI POLICY EXP IMM/DD/YYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY PHPK2333408 10/1/2021 10/1/2022 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES (Ea occurren a 100,000 $ X CLAIMS -MADE OCCUR MED EXP (Any one person) $ 5,000 X Prof/Abuse&Molestati PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES JECT PRO- PER: LOC PRODUCTS - COMP/OP AGG $ 3,000,000 $ A AUTOMOBILE X UABIUTY ANY AUTO OWNED S SCHEDULED AUTOS NON -OWNED AUTOS ONLY PHPK2333408 10/1/2021 10/1/2022 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ A X UMBRELLA LIAB EXCESS UAB X OCCUR CLAIMS -MADE PHUB787938 10/1/2021 10/1/2022 EACH OCCURRENCE $ 4,000,000 AGGREGATE $ 4,000,000 $ DED X RETENTION $ 10,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFIRR/BEXCUPROPRIETOR/PARTNER/EXECUTIVE (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below YIN N / A PER STATUTE H ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Additional Named Insureds: JusticeWorks Behavioral Care JusticeWorks Ohio LLC JusticeWorks CO, LLC JusticeWorks FL, LLC Board of County Commissioners of Weld County and its Officers/Employees are included as additional insureds for the General liability when required by written contract. CERTIFICATE HOLDER CANCELLATION Weld County 1150 O Street Greeley, CO 80631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Contract Form New Contract Request Entity Information Entity Name* JUSTICEWORKS CO LLC Entity ID* g'00040898 ❑ New Entity? Contract Name* Contract ID JUSTICEWORKS CO LLC (NEW CHILD PROTEC I ION 5969 AGREEMENT) Contract Status CTB REVIEW Contract Lead* APEGG Contract Lead Email apegg(weldgov.com;cobbx xlkftweldgov.corn Contract Description* CONSENT BID# B2200040 TERM: JUNE 1 , 2022 THROUGH MAY 31, 2023 Parent Contract ID 20220410 Requires Board Approval YES De Contract Description 2 PROVIDER WAS LISTED ON APPROVED VENDOR LIST PRESNETED TO THE BOCC ON 04;'06, 22 AND AS A COMMUNICATION ITEM 1 PA SENT TO CTB ON 05,' 1 © 12 0 2 2 . Contract Type* AGREEMENT Amount* $0.00 Renewable* YES Autornati Department HUMAN SERVICES Department Email CM- HumanServices 'weldgov.co m Department Head Email CM-HumanServices- DeptHeadSweldgay.c4m County Attorney GENERAL COUNTY A 1 I ORNEY EMAIL County Attorney Email CM- COUNTYA I I ORNEYtT WELDG OV.COM If this is a renewal enter previous Contract ID if this is part of a MSA enter MSA Contract ID Requested BOCC Agenda Date* 05, 15, Due Date 06111'2022 Will a work session with BOCC be required?* NO Does Contract require Purchasing Dept. to be included? Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts are not in OnBase Contract Dates Effective Date Termination Notice Period Date* 2023 Committed Delivery Date Renewal Date* 05,31'2023 Expiration Date Contact Info Contact Name Contact Type Contact Email Contact Phone 1 Purchasi Purchasing Approver CONSENT Approval Department H JAMIE ULRICH OH Approved Date 06 /07, 2022 Final Appr BOCC Approved BOCC Signed Date BOCC Agenda Date 06,x`13, 2022 Originator APEGG Finance Approver CONSENT Purchasing Approved Date 06'07,2022 Legal Counsel CONSENT Contact Phone ? Finance Approved Date Legal Counsel Approved Date 06,0712022 06 07,'2022 Tyler Ref # AG 061322 Hello