HomeMy WebLinkAbout20241066.tiffCrvac-httc%A3 '.
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Small Multi -functional Device
DEPARTMENT: Human Resources
PERSON REQUESTING: Edna Mata for Geoff Preece
DATE: 04-18-24
Brief description of the problem/issue:
Machine will be used for e -verify process of all new hires.
What options exist for the Board?
Approve or deny
Consequences:
Initial purchase price and monthly maintenance charges.
Impacts:
Unknown.
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
The cost of the machine is $2,373.80 and the cost of maintenance, which includes all parts and toner. The cost for color prints are .01 and
black are .065 cost per copy.
Recommendation:
Approve or deny
Perry L. Buck, Pro -Tern
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
Concvif
5A/v-f
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
HeN
ec„ (PCeiis)a) Ps(s9
5/10.24F
2024-1066
beCAPITAL
BUSINESS SYSTEMS, INC.
FC0243
e -Automate Account e
Sales Order Agreement
56359
Order ID I
Customer
Bill
To:
Full
Legal
Name:
Weld
County
Print Shop
Address:
Greeley,
1500
CO,
2nd
80631
Street
Contact
Customer
Full
Legal
Name:
Name:
Ship
Edna
To:
Weld
Mata
County
Print Shop
Tel.
#: (970) 400-2050
Email:
emata@co.weid.co.us
Address.
Greeley,
1500
CO,
2nd
80631
Street
Contact
Name:
Edna
Mata
Tel.
#. (970
400-2050
Email:
emata@co.weld.co.us
QTY Description
- Make,
Model Item
#
Unit
Price
Total Amount
1
ima f eRUNNER
ADVANCE
DX C259iF-
CA-5847C003AA
$2 373.80
$2.373
80
Special
Instructions/Terms
Subtotal
S2 373 80
Sales
Tax
Total
$2523.80
Cash
Paid
Balanced
Owed
I. Lava/Forum. You agree that the Agreement and any claim related to the Agreement shall be governed by the internal laws of the state in which our principal
place of business is located and any dispute concerning the Agreement will be adjudicated in a federal or state court in such state. You hereby consent to personal
jurisdition and venue in such courts and waive transfer of venue. Each party waives any right to a jury trial.
II. Loss or Damage. You are responsible for any damage to or loss of the Equipment after delivery is completed. No such loss or damage will relieve you from your
payment obligations under the Agreement Except for claims losses, or damages caused by our gross negligence or willful misconduct you agree to indemnify us
against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment In no event will we be liable for any consequential or indirect
damages.
ID. Software/ Data. Except as provided in this paragraph, references to "Equipment' include software included as part of, or installed on, the Equipment We do not
own the software and cannot transfer any interest in it to you. We are not responsible for the software and have no rights or obligations under any related license
agreement You agree that you will look only to the publisher, licensor, or other third parties„ if any, who granted you your right to use the software to determine
those rights. You are solely responsible for protecting and removing any confidential information.
IV. Limitation of Warranties. Except to the extent that we have provided you a warranty in writing, we make no warranties express or implied, including warranties
of merchantability or fitness for a purpose. You chose any/all third -party service providers based on your judgement You may contact us or the manufacturer for a
statement of the warranties, if any, that the manufacturer is providing. We assign to you any warranties given to us.
V. Default and Remedies. If you do not pay any sum within 10 days after its due date, or if you breach any other term of the Agreement or any other agreement
with us, you will be in default and we may require that you return the Equipment to us at your expense and pay us all past due amounts. We may also use all other
legal remedies available to us, including reasonable attorney fees, incurred in enforcing the Agreement. You also agree to pay interest on all past due amounts, from
the due date, at 1.5% per month.
VI. Miscellaneous. The Agreement is the entire agreement between you and us relating to our providing of the Equipment and supersedes any prior representations
or agreements, including any purchase orders. The parties agree that the original of the Agreement for enforcement and perfection purposes shall be that paper copy
of the applicable Schedule which: bears the stamped or electronically applied replica of your signature or other indication of your intent to enter into the Agreement
and bean die original of our manually applied signature. Any change to the Agreement must be in writing signed by each party.
Customer's Authorized Signature
ONCE YOU SIGN THIS OWNER accepts THIS ORDER WILL BE NON -CA EMkBLE
(As Stated Above) X
Customer
Owner ("We",_ "Us' 'Our" )
Capital Business Sjstems, Inc.
Owner
3001 East Pershing Blvd., Ste 100, Cheyenne, WY, 82001
Signature
ignature
Pe m L. Buck, Chair Pro -Tern, BOCC
Print Name & Tide
get 1er5
(ACPtritt Name & Title
Date
't/I7/uziet
Date
0,2apV_/so6.
I
CAPITAL
BUSINESS SYSTEMS, INC.
Installation & Integration Agreement
Customer Information:
ICustomer Name: Weld County Print Shop
Street Address: 1500 2nd Street
Contact Name: Edna Mata
[Email: emata@co.weld.co.us
Software/Services:
[City, State, & Zip: Greeley, CO 80631
IPhone: (970) 400-2050
Product # imageRUNNER
ADVANCE
DX C259iF - i Serial
#
FUNCTION
NUMBER
OF USERS I PRICE
TO CLIENT
I Included
x
Print
x
Email
x
Folder
U Separate scope of work document prepared.
This includes all labor on above -listed product/software installation and integration only.
Additional Instructions:
i
VII. CONDITIONS
1. Customer shall ensure that all of its computer system files and data is adequately duplicated and backed up to your satisfaction prior to Capital beginning integration. Capital
will not be responsible for Customers failure to do so, or for the cost of reconstruction of files and data lost during the performance of services.
1. LIMITATIONS
i. Hardware 8c software support other than those items listed on this or another support agreement;
2. Backup or restores
3. Liability for delay or failure to furnish services if such delay is caused by an act of God. strike, government action, or any cause beyond reasonable control of Capital Business
Systems, Inc
1. DISCLAIMER Of LIABILITY AND WARRANTY
1. Except as specifically provided herein; there are no other warranties expressed or implied, including, but not limited to, warranties of merchantability and fitnru
for a particular purpose.
1. In no event shall Capital Business Systems. Inc be liable for any damages resulting from loss of data, loss of profits, loss of use of products or Equipment, or for any incidental
or consequential damages, even If advised S the possibility of such damages. Customers right to recover damages caused by Capital's fault or negligence shall be limited
to moneys actually paid by Customer for the services involved. This limitation of liability shall apply regardless of the form of action, whether in contract or tort including
negligence. Any action brought against Capital Business Systems, Inc. must be brought within three (3) months of the alleged act or omission in giving rise to damages.
1. GENERAL
1. The terms and conditions of this agreement prevail over the terms and conditions of any order submitted by the Customers for services under this agreement.
2. The terms and previsions of this agreement shall not be amended or modified without specific provisions to do so. By signing this agreement, Capital Business Systems, Inc.
and Customer acknowledge they have read, understand, and agree to be bound by its terms and conditions. Further which, the parties agree that it is their complete statement
of agreement between them, superseding all others, oral or written, relating to the subject matter of this agreement.
SIanatures:
Capital
Business Systems, Inc.:
Nt)t
(Amy
Customer:„_�/
��
Title Perry
L.
Bu
air Pro-Tem, BOCC _
Title:
cpttei5
ZC124
Date:
i AI
Date: 1.4 /
11 /Wail
aoo?. /oG�
i
s
CAPITAL
BUSINESS SYSTEMS. INC.
AFTERMARKET SUPPORT AGREEMENT
Customer
Customer
Name.
Bill
To:
Weld
County Print Shop
Address: 1500 2nd Street Greeley,
CO 80631
Telephone:
(970) 400-2050
`Attention: Edna Mata -
Email: emata@co.weid.co.us
Customer Ship
To:
Customer Name: Weld County Print Shop
fAdcsress: 1500 2nd Street Greeley, CO 80631
!Telephone:
(970) 400-2050
j Attention:
Edna Mata
IEmail emata@co.weldco.us
CO
''u
o
Make, Model, Included Accessories
Serial
#
ION
Base Payment
Beginning
Reading
Meter
Imo a Allowance
Excess
(Plus
Per Image
Charge
Tax)
I
Monthly
It
Monthly
Quarterly
Qua
a
Annually
Annually
B &W
Color
B &W
Color
B dtW
Color
1
t Canon imageRUNNER ADVANCE DX
C259iF
S0.00
0
0
30.065
50.010
2
0
0
50.0000
$0,0000
3
1
j
0
0
50.0000
50.0000
4
1
1
0
0
$0.0000
50.0000
S
0
_ 0
SO 0000
$0.0000
50.0000
S0.0000
6
1
0
0
End User Details
(if
Location / Address
different to supply shipments)
Name I Email
31 1
4
S
HSupplies
Included
i
Items Excluded
•
See attached equipment or group billing schedule. Meter Frequency.
• The consolidated image allowance and excess per i
Equipment installed under this schedule only,
or
tr
amounts shown above (or on the attached equipment or group billing schedule), if any applies to (check one):
Equipment installed under this schedule together with equipment listed on any other applicable
schedule (LE.an aggregate consolidation), if no image allowance or excess per image amounts are shown above (or on the attached equipment or group billing schedule), images
made on the equipment under this schedule will be included in determining your image and overages charges the applicable poor schedule to master agreement
TERM (check one term option)
i
x
Term: The end of the term of this schedule is the end oaf the term of the schedule to agreement identified as schedule NO.
Term: In Months: bQ (Applies to this schedule only) Start Date:
PAYMENT (check one term option)
Monthly Base Payment Amount, S Q,QQ (Plus Quarterly Base Payment Amount: S_ (Plus Tax) Annual Base Payment Amount: S
Tax)
x
(includes amounts due under this schedule only)
(Plus Tax)
ADDITIONAL TERMS AND CONDITIONS
IMAGE ALLOWANCE CHARGES AND OVERAGES You are entitled to malue the total number of images shown under Image Albwancc Per Merin (or Total Consubdated Image A criamo , it app&able) net period
during the term of this Agn■ern If you main more than the allowed images arty period. you reN pay us an additional amount equal to the number S the enters images media during such porind multiplied by the
applicable ES:cell Per Image Charge. Regardless of PUP number al images made in any period, you will rover pay less Own the Base Payment Amount. You are to provide us with the actual triter readir.qs on any
business day as designated by uc we may estimate the: rnwtc of images used 4 such n ter reading we nal received within five days atter taelnq rttquested. We we arfju% the estimated charge for sans images
upon receipt at actual men readings` You ague the the Sax P+fyneett Amount and the Ltarss Per Image Charges tray be proPa'tkwwtety increased RI any time if our estimated teacup page carnage is eoceedded.
Aster the end ol the first year of this Schedule and trot trove than antt each sucrttive t1>,Uve -rnrb period thereafter, the Base Payment Amount artd the tarecs Pre Image Charges Card at our eiect)on. Ow fie
Pilnrirnrt Amount and Excees Per Image Chimes undo any other sdmdtdes for Wiggling equipment Denlmen you and us this vrcorparate the terms of the Massa Agre rnerUl may Si in aster by s rnaxirnum of I5%
of the then misting p ytnertl or Charge- Al Expiration of original or any renewal in On agnreirrsrrtt shall be atncxratKdr renewed for s minimum of one oar No refunds toe be made II canter Is castrated pilot
to one: real or renewal terms
Customer
Signature: Weld County Print Shop
CUSTOMER SIGNATUV
Capital Business Systems Signature:
Revised Date: 2/22/17
Nic/ic °Arm"!
REPRESENTATIVE
Perry L. Buck, Chair Pro-Tem, BOCC
-21041A--64
X
NAME & TITLE
MAY 0
DATE
SIG ATURE
azie- io‘P
4
Contract Form
Entity Information
Entity Name *
CAPITAL BUSINESS SYSTEMS INC
Entity ID*
@00021618
Q New Entity?
Contract Name* Contract ID
HUMAN RESOURCES SMALL MULTI -FUNCTIONAL 8093
DEVICE
Contract Status
CTB REVIEW
Contract Lead*
CDOVIDID
Contract Lead Email
cdovidio@weldgov.com;c
pattelli@weldgov.com
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description"
THIS AGREEMENT IS FOR THE PURCHASE OF A SMALL MULTI -FUNCTIONAL DEVICE FOR THE HUNAN RESOURCES
OFFICE. THE MACHINE WILL BE USED FIR THE E -VERIFY PROCESS FOR NEW HIRES. THE COST OF THE MACHINE
AND 60 MONTHS OF SERVICES IS $2373.80
Contract Description 2
Contract Type"
AGREEMENT
Amount*
$2,373.80
Renewable*
YES
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
PRINTING AND SUPPLY Date* 04/27/2024
05/01/2024
Department Email
CM- Will a work session with BOCC be required?*
PrintingSupply@weldgov.c NO
om
Department Head Email
CM-PrintingSupply-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
EY@W EL
DGOV.COM
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
01/01/2029
Renewal Date*
05/01/2029
Committed Delivery Date Expiration Date
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
CHRIS D'OVIDIO CHRIS D'OVIDIO ADRIA SCHIEL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
04/30/2024 04/30/2024 04/30/2024
Final Approval
BOCC Approved Tyler Ref #
AG 050124
BOCC Signed Date Originator
CDOVIDIO
BOCC Agenda Date
05/01/2024
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