HomeMy WebLinkAbout20242122.tiffCbntvac* t 3556
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Human Resources small MFD
DEPARTMENT: Print Shop
PERSON REQUESTING: Edna Mata
DATE: 07-30-24
Brief description of the problem/issue:
The machine request for Human Resources was bigger then what they actually needed. This machine will be transfered to Fort Lupton Health
department.
What options exist for the Board?
Approve or deny
Consequences:
Initial purchase orice and the monthly maintenance charges.
Impacts:
Unknown
Cost (Current Fiscal Year/Ongoing or Subsequent Fiscal Years:
The cost of the machine is $450.00. The cost of maintenance, which includs all parts and toner is $0.0220 cost per copy
Recommendation:
Approve or deny
Perry L. Buck, Pro -Tern
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
CjntX*
8 /1 Z/2y
Support Recommendation Schedule
Place op OCC Agenda Work Session Other/Comments:
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1
2024-2122
pe 003(c
CAPITAL
BUSINESS SYSTEMS, INC.
FCO243
e -Automate Account #
Sales Order Agreement
71250
Order ID #
Customer
Full
Legal
Bill
Name:
To:
Weld
County
Address:
1500
2nd
Street Greeley,
CO, 80631
.
Contact
Customer
Full
Legal
Name:
Ship
Name:
Edna
To:
Weld
Mata
County
HR
Division
Tel.
#: (970) 400-2050
Email:
emata@co.weld.co.us
Address:
1150
O Street, Greeley,
CO, 80631
Contact
QTY
1
Name:
Edna
Mata
Description
- Make,
Model
Tel.
imageCLASS
#: (970) 400-2050
X MF1440-
CA
Item
Email:
-5951
emata@co.weld.co.us
#
C001 AA
Unit
Price
$450 00
Total Amount
5450.00
4
.
Special
Instructions/Terms
Subtotal
$450.00
Sales
Tax
Total
$450.00
Cash
Paid
Balanced
Owed
,
I. Law/Forum. You agree that the Agreement and any claim related to the Agreement shall be governed by the internal laws of the state in which our principal
place of business is located and any dispute concerning the Agreement will be adjudicated in a federal or state court in such state. You hereby consent to personal
jurisdiction and venue in such courts and waive transfer of venue. Each party waives any right to a jury trial.
II. Loss or Damage. You are responsible for any damage to or loss of the Equipment after delivery is completed. No such loss or damage will relieve you from your
payment obligations under the Agreement. Except for claims losses, or damages caused by our gross negligence or willful misconduct you agree to indemnify us
against any claims, losses, or damages, including attorney fees, in any way relating to the Equipment. In no event, will we be liable for any consequential or indirect
damages.
III. Software/ Data. Except as provided in this paragraph, references to "Equipment" include software included as part of, or installed on, the Equipment. We do not
own the software and cannot transfer any interest in it to you. We are not responsible for the software and have no rights or obligations under any related license
agreement. You agree that you will look only to the publisher, licensor, or other third parties, if any, who granted you your right to use the software to determine
those rights. You are solely responsible for protecting and removing any confidential information.
IV. Limitation of Warranties. Except to the extent that we have provided you a warranty in writing, we make no warranties express or implied, including warranties
of merchantability or fitness for a purpose. You chose any/all third -party service providers based on your judgement. You may contact us or the manufacturer for a
statement of the warranties, if any, that the manufacturer is providing. We assign to you any warranties given to us.
V. Default and Remedies. If you do not pay any sum within 10 days after its due date, or if you breach any other term of the Agreement or any other agreement
with us, you will be in default, and we may require that you return the Equipment to us at your expense and pay us all past due amounts. We may also use all other
legal remedies available to us, including reasonable attorney fees, incurred in enforcing the Agreement. You also agree to pay interest on all past due amounts, from
the due date, at 1.S% per month.
VI. Miscellaneous. The Agreement is the entire agreement between you and us relating to our providing of the Equipment and supersedes any prior representations
or agreements, including any purchase orders. The parties agree that the original of the Agreement for enforcement and perfection purposes shall be that paper copy
of the applicable Schedule which: bears the stamped or electronically applied replica of your signature or other indication of your intent to enter into the Agreement;
and bears the original of our manually applied signature. Any change to the Agreement must be in writing signed by each party.
Customer's Authorized Signature
ONCE YOU SIGN THIS OWNER accepts THIS ORDER
(As Stated Above)
Customer
X
BE NON-CANCELA
U.n-i
Signature
MVP
Kevin D. Ross, Chair, Weld County BOCC
Print Name & Title
AUG 1 2 202
Date
4
Capital Business Systems, Inc.
Owner
3001 East Pershing Blvd., Ste 100, Cheyenne, IN, 82001
Signature
Print Name & Title
Date
Revised Date: 2/22/17
CAPITAL
BUSINESS SYSTEMS, INC_
AFTERMARKET SUPPORT AGREEMENT
Customer
Customer
Bill To:
Name: Weld
County
Address. 1500 2nd Street Greeey,
CO 80631
Telephone:
(970) 400-2050
Attention: Edna Mata
Email: emata@co.weld.co.us
Customer
Customer
Name:
Ship
Weld
To:
County HR Division
Address: 1150 O Street, Greeley,
CO, 80631
Telephone:
(970)
400-2050
Attention: Edna
Mata
Email:
emata@co.weld.co.us
Make, Model,
Included
Accessories
Serial
#
ID#
Base Payment
I Beginning Meter
Image Allowance
Excess Per Image
W
0
Reading
f X
Monthly
Charge
X
MonthlyCr)
[ 1
Quarterly
(Plus Tax)
Quarterly
Annually
Annually
B& W I Color
B &W
Color
B &W
Color
Canon imageCLASS X MF1440
$0.00
0
$0 0220
1
2
.,
I
•
-
3
I
4
-
I
5
I I
6
End
User Details
(if different
Location / Address
Email
to supply shipments)
Name
1
Fixed for 60 months __ __
2
3
4
5
I I
•
i
Supplies
Included
Items Excluded:
See attached equipment or group billing schedule Meter Frequency:
R The consolidated image allowance and excess per image amounts shown above (or on the attached equipment or group billing schedule), if any applies to (check one):
Equipment installed under this schedule only, Equipment installed under this schedule together with equipment listed on any other applicable
or
x
schedule (I.E.an aggregate consolidation), if no image allowance or excess per image amounts are shown above (or on the attached equipment or group billing schedule), images
made on the equipment under this schedule will be included in determining_ your image and overa es charges the applicable prior schedule to master agreement.
TERM (check one term option)
Term: The end of the term of this schedule is the end of the term of the schedule to agreement identified as schedule NO
Term: In Months: 60 (Applies to this schedule only) Start Date.
x
PAYMENT (check one term option)
X
Monthly Base Payment Amount: $ 0.00 (Plus Tax)
(Includes amounts due under this schedule only)
ADDITIONAL TERMS AND CONDITIONS
IMAGE ALLOWANCE CHARGES AND OVERAGES You are entitled to make the total number of images shown under Image Allowance Per Machine (or Total Consolidated Image Allowance, if applicable) each period
during the term of this Agreement If you make more than the allowed images any period, you will pay us an additional amount equal to the number of the excess images made during such period multiplied by the
applicable Excess Per Image Charge Regardless of the number of images made in any period, you will never pay less than the Base Payment Amount You agree to provide us with the actual meter readings on any
business day as designated by us, we may estimate the number of images used if such meter reading are not received within five days after being requested We will adjust the estimated charge for excess images
upon receipt of actual meter readings. You agree that the Base Payment Amount and the Excess Per image Charges may be proportionately increased at any time if our estimated average page coverage is exceeded
After the end of the first year of this Schedule and not more than once each successive (twelve-month period thereafter, the Base Payment Amount and the Excess Per Image Charges (and at our election, the Base.
Payment Amount and Excess Per Image Charges under any other schedules for imaging equipment between you and us that incorporate the terms of the Master Agreement) may be increased by a maximum of 15%
of the then existing payment or charge At Expiration of original or any renewal terms, this agreement shall be automatically renewed for a minimum of one year No refunds will be made if contract is cancelled priorq,
to original or renewal terms
Quarterly Base Payment Amount: $ (Plus Tax)
Annual Base Payment Amount: $ (Plus Tax)
Wale
Customer
Signature: Weld County
CUSTOMER
X r
SIGNATURE
Kevin D. Ross, Chair, Weld County BOCC AUG 1 2 20k
NAME TITLE DATE
Capital Business Systems Signature:
N ATIVE
X)4e-efiA) trJt13triZ-
SIGNATURE
41/2 -et 0874,1
472-40z/- 0.2702at
Contract Form
Entity Information
Entity Name*
CAPITAL BUSINESS SYSTEMS INC
Entity ID*
@00021618
Contract Name*
MAINTENANCE FOR SMALL MFD IN HUMAN
RESOURCES
Contract Status
CTB REVIEW
Contract ID
8558
Contract Lead
EMATA
Contract Lead Email
emata@weld.gov
Contract Description*
MAINTENANCE FOR SMALL MULTI -FUNCTION DEVICE IN HUMAN RESOURCES
Contract Description 2
Contract Type*
MAINTENANCE
Amount*
$ 30.00
Renewable*
YES
Automatic Renewal
Grant
IGA
Department
PRINTING AND SUPPLY
Department Email
CM-
PrintingSupply@weldgov.c
OM
Department Head Email
CM-PrintingSupply-
DeptHead@weldgov.com
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
New Entity?
Parent Contract ID
Requires Board Approval
YES
Department Project #
Requested BOCC Agenda Due Date
Date* 08/01/2024
08/05/2024
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
NO
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Contact Info
Review Date*
06/29/2029
Renewal Date*
07/31/2029
Committed Delivery Date Expiration Date
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
CONSENT 08/06/2024
Approval Process
Department Head
EDNA MATA
DH Approved Date
08/06/2024
Final Approval
BOCC Approved
BOCC Signed Date
BOCC Agenda Date
08/12/2024
Finance Approver
CONSENT
Legal Counsel
CONSENT
Finance Approved Date Legal Counsel Approved Date
08/06/2024 08/06/2024
Tyler Ref #
AG 081224
Originator
EMATA
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