HomeMy WebLinkAbout20243077.tiffRESOLUTION
RE: APPROVE WORK PLAN AND NOTICE OF FUNDING ALLOCATION (NFA) FOR
WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) UNEMPLOYMENT
INSURANCE REEMPLOYMENT SERVICES AND ELIGIBILITY ASSESSMENT
(RESEA) PROGRAM, AND AUTHORIZE CHAIR, DEPARTMENT OF HUMAN
SERVICES, AND WORKFORCE DEVELOPMENT BOARD TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Work Plan and Notice of Funding
Allocation (NFA) for the Workforce Innovation and Opportunity Act (WIOA) Unemployment
Insurance Reemployment Services and Eligibility Assessment (RESEA) Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Workforce Development Board, and the
Colorado Department of Labor and Employment, commencing upon full execution of signatures,
and ending September 30, 2025, with further terms and conditions being as stated in said
workplan and NFA, and
WHEREAS, after review, the Board deems it advisable to approve said workplan and
NFA, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Work Plan and Notice of Funding Allocation (NFA) for the
Workforce Innovation and Opportunity Act (WIOA) Unemployment Insurance Reemployment
Services and Eligibility Assessment (RESEA) Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, Workforce Development Board, and the Colorado Department
of Labor and Employment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair, Elizabeth Barber, Department
of Human Services, and Matthew Hortt, PhD., Workforce Development Board, be, and hereby
are, authorized to sign said workplan and NFA.
cc : I -I S D, Ft T(cP/co'
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2024-3077
HR0096
WORK PLAN AND NOTICE OF FUNDING ALLOCATION (NFA) FOR WORKFORCE
INNOVATION AND OPPORTUNITY ACT (WIOA) UNEMPLOYMENT INSURANCE
REEMPLOYMENT SERVICES AND ELIGIBILITY ASSESSMENT (RESEA) PROGRAM
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 20th day of November, A.D., 2024.
BOARD OF COUNTY COMMISSIONERS
WELD CC TV, COLORADt
ATTEST: Cd
Weld County Clerk to the Board t�
)aulti.i,60A/1»al-
Deputy Clerk to the Board
APP PoDVE FORM:
County orneyl
Date of signature: ' ` Z5�
Key�n D�Ross, Chair
Perry L. B , Pro-Tem
Mike reeman
ri Saine
2024-3077
HR0096
Lorr\va& tD4L
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
PASS -AROUND TITLE: Employment Services of Weld County (ESWC) Submission of a Work Plan and Notice of
Funding Allocation (NFA) #WE24-009 for the WIOA Reemployment Services and
Eligibility Assessment (RESEA)
DEPARTMENT: Human Services DATE: November 12, 2024
PERSON REQUESTING: Jamie Ulrich, Director, Human Services
Brief description of the problem/issue: WIOA Section 116(e) requires that the State, local boards, and state
agencies conduct evaluations to "promote, establish, implement, and utilize methods for continuously
improving core program activities in order to achieve high-Ie‘sel performance within, and high-level outcomes
from, the workforce development system" and "use designs that employ the most rigorous analytical and
statistical methods that are reasonably feasible".
The Department is requesting approval for Employment Services of Weld County's (ESWC) submission of a
Work Plan and Notice of Funding Allocation (NFA) #WE24-009 for the Reemployment Services and Eligibility
Assessment (RESEA) Grant Program.
Funding provided is to orient selected participants to ESWC services, quickly reemploy, and reduce the
average duration that participants collect Unemployment Inscrance (UI) Benefits. The program will connect
and refer participants to additional services within Workforce Centers and/or partner agencies and provide a
streamlined path for RESEA participants to quickly reemploy participants through comprehensive early
intervention strategies.
Program funding is as follows:
NFA
#WE
Funding
Year
1
Program/Source
Period
Performance
of
Amount
24-009
FY24
UI
RESEA
01/01/2024
09/30/2025
through
$148,570.00
What options exist for the Board?
• Approval of the Work Plan and NFA for the WIOA Reemployment Services and Eligibility Assessment
Program.
• Deny approval of the Work Plan and NFA for the WIOA Reemployment Services and Eligibility Assessment
Program.
Consequences: Program funds will not be distributed.
Impacts: ESWC will not have the opportunity to administer these programs to their fullest and would
be required to utilize their limited Federal resources.
Pass -Around Memorandum; November 12, 2024 — CMS ID 8842
2024-3077
0
kt R0Ock�
Costs (Current Fiscal Year / Ongoing or Subsequent Fiscal Years):
• Total NFA: $148,570.00.
• Funded through the Colorado Department of Labor & Employment.
• Period of Performance: January 1, 2024 through September 30, 2025.
Recommendation:
• Approval of this Work Plan and NFA and authorize the Chair to sign electronically.
Support Recommendation Schedule
Place on BOCC Agenda Work Session Other/Comments:
Perry L. Buck, Pro -Tern
Mike Freeman
Scott K. James
Kevin D. Ross, Chair
Lori Saine
Pass -Around Memorandum; November 12, 2024 -- CMS ID 8842
WORK PLAN NFA #WE24-009 RESEA:
Local Area: Weld County
i _
Weld County Local Area
RESEA WORK PLAN
i
This WORK PLAN is agreed to by the partys' signature below:
X
For the local .area
L,W'DB ('hair or Designee
Date:
Digitally signed by Elizabeth
Elizabeth Barber Barber
l Date: 2024.11.05 16:08:51 -07'00'
Workforce Center Director or Designee
Date:
I. WORK PLAN SUMMARY
Kevin Ross Digitally signed by Kevin Ross
X Date: 2024.11.20 12:48:47 -07'00'
Chair, BOCC or Designee
Date:
For Workforce Development Programs
James A. Newby Dgitally signed by James A. Newby
Date: 2024.11.21 14:12:07 -07'00'
A. THIS WORK PLAN IS FOR (INSERT NFA TABLE BELOW).
Operations Director or Designee
Date:
Does this WORK PLAN include a request for Transfer of Funds between AD and DW. OYES ONO
If YES, complete Section V.
NFA#
WE-
Funding
Year
Program/
Source
Performance
Period of
Code
Amount
Formula
CFDA#
FAIN
#
24-009
FY24
UI
RESEA
01/01/2024
09/30/2025
-
24RESEWE
$148,570
Y
17.225
24A60UR000053
B. THIS WORK PLAN MODIFICATION IS FOR : SELECT APPROPRIATE CHECK BOX AND INCLUDE A BRIEF
EXPLANATION HERE: CLICK OR TAP HERE TO ENTER TEXT.
•
CHANGE TO WORK PLAN COMPONENTS OR PROJECT PLAN
CHANGE TO BUDGET
CHANGE TO PERFORMANCE OUTCOMES
TRANSFER BETWEEN AD & DW (IF CHECKED, COMPLETE SECTION V)
OTHER ::lick or tap here to enter text
(complete all changes in review/track changes/strikethrough mode and
II. PROGRAM CONTACTS
highlight new information)
LOCAL
AREA COORDINATOR
WDP
PROGRAM
COORDINATOR
WDP
LIAISON
Name:
Josefina
Marquez
Name:
Phone
Melinda
or
Email:
Riggle
720-515-9785
Name:
Phone:
Jesus
720-550-1792
Borrego
Phone
or
Email:
970-400-6780
III. FUNDING PROVISIONS (CHECK ONE)
No changes to previous provisions.
® Funding provisions included or embedded below:
Subject
Funding
Provisions
Program
Reemployment
Services and
Eligibility
('RESEA')
Assessment
WORK PLAN 5.23
WORK PLAN NFA #WE24-009 RESEA:
Local Area: Weld County
Date
Effective January 1,
2023
1. FUNDING PURPOSE
In accordance with PGL #WP -2024-01 or any replacement PGL, funding is provided to assist RESEA participants with
completing at least one (1) referred activity identified by the participant in their initial RESEA meeting with the UI
RESEA Program Navigator, to connect and refer participants to additional services within Workforce Centers and/or
partner agencies, provide a streamlined path for RESEA participants into WIOA, quickly reemploy participants through
comprehensive early intervention strategies, complete the required subsequent RESEA meeting four (4) to six (6)
weeks after the initial meeting and reduce the average duration that participants collect unemployment insurance
benefits.
2. USE OF FUNDS
As described in Section 5 of these funding provisions, funds shall be used to cover costs directly related to the grant
that are incurred for the delivery of services to RESEA participants.
3. PARTICIPANT ELIGIBILITY
To facilitate eligibility identification, the Division of Unemployment Insurance ('UI') has established an algorithm that
assigns a score to each potential participant, based on variables that determine the likelihood of claim exhaustion. A
participant shall have met the following eligibility requirements in order to receive services:
• Has not already participated in RESEA under the same unemployment insurance claim
• Has received a first week of benefit payment
• Has additional funds remaining on the claim
• Has been scored and selected as someone who would benefit from receiving services
• Has been identified as most likely to exhaust their unemployment claim.
o Upon launch of Colorado's Randomized Control Trial (RCT) for the RESEA program evaluation in
August 2023, bullet # 5 will not be applicable to participant selection until April 2025. Instead,
claimants will either be assigned to RESEA or the control group based on random numerical
assignment.
4. REQUIRED SERVICES
All services shall be provided by local area staff or UI's RESEA Program Navigators who are covered by a merit system
as required by the Wagner-Peyser Act and other applicable Federal laws, and in accordance with PGL #WP -2024-01, or
any replacement PGL.
5. ALLOWABLE COSTS
• Allowable costs include program and operating costs directly related to the RESEA program.
• Program costs include staff wages, benefits and travel. Supplies (including any technological support for the
provision of virtual RESEA services e.g. virtual meeting platforms, virtual signature collection software, etc.),
equipment (including any equipment necessary for the provision of virtual RESEA services e.g. smart
phone/tablet for local staff to provide virtual workforce center tours and promotional materials used for the
RESEA program are allowable. A percentage of operational costs, such as rent, phones, and computer access
are also allowable
• Costs for software types not included above, including online assessment tools, are not allowable.
• Indirect costs may not be charged to the grant.
6 COST REIMBURSEMENT
• Cost reimbursement shall apply to the actual program and administrative costs incurred to operate the
RESEA program within the local area.
o Attributable administrative costs must be shown to be allocable to the RESEA program
participants served.
• There is no "per -completer" or "non -completer" cap on reimbursement for delivery of RESEA services.
WORK PLAN 5.23
WORK PLAN NFA t#WE24-009 RESEA:
Local Area: Weld County
• From April 29, 2023 forward, claimant profiling, notification, program enrollment and engagement will be
tracked through MyUI+.
• Each participant shall be noted in Connecting Colorado, documenting that the required
MyUI+ and
services identified in PGL #WP -2024-01, or any replacement PGL, have been delivered.
o Connecting Colorado will still be utilized throughout participant engagement and post -
engagement to track and report participant engagement in referred activities.
0
0
Completion of all outreach activities to RESEA paricipants is to be documented in Connecting
Colorado.
Completion of subsequent meeting information is to be documented in both Connecting
Colorado and MyUI+.
• In accordance with PGL #WP -2024-01, or any replacement PGL, the Local Area shall, between the 15th
and 21st of each month, submit financial reports to UI on RESEA grant expenditures via Google form.
• The Local Area shall use the CLEAR JV upload process to post expenditures for cost reimbursement in
accordance with CDLE Finance procedures and requirements.
o Upon request, local areas will provide detailed ac:ounting of their monthly/quarterly
expenditures.
7. PROGRAM ADMINISTRATOR
Melinda Riggle I P 720.515.9785 I melinda.riggle@state.co.us
IV. WORK PLAN
A. WORK PLAN TYPE (SELECT ONE)
X
Annual Compliance Plan is the WORK PLAN and incorporated by reference. (skip Section IV. B. below)
Project Plan/Grant proposal is attached as the WORK PLAN. (skip Section IV. B. below)
WORK PLAN follows in Section IV, B below.
WORK PLAN modification follows in Section IV, B below and/or Section VI
WORK PLAN 5.23
WORK PLAN NFA YWE24-009 RESEA:
Local Area: Weld County
B. WORK PLAN COMPONENTS AND OUTLINE (CHECK ALL THAT APPLY)
Note: Component rows will automatically expand to fit multiple bullet points
Components
Program/Project
-LIS'T
AS
BULLET
Activities
POINTS-
Completion
Estimated
*
ongoing
"OG"
if
Date
Anticipated
-LIST AS
BULLET
Outcome
(s)
POINTS-
Planning
Outreach
•
•
•
•
ESWC
claimant
appointment
ESWC
minimum
phone
manually
ESWC
claimants
appointment
activities
Navigators
Claimants
not
appointment
activities,
until
receiving
participate
pp
appear
they
will
will
and
contact
is
get
contact
of
when
of
assigned
are
their
reengage
benefits
scheduled
email.
at
for
as
their
5
email
with
times.
consists
and
time
also
or
outlined.
their
At
subsequent
offering
if
ESWC.
claimants
by
of
notified
benefits
notifications
least
subsequent
to
or
she
for
Contact
CDLE
initial
of
complete
disqualified
choose
a
2-3
reminding
subsequent
scheduled
is
are
when
made
if
all
be
not
made
they
held
from
the
to
by
with
do
a
a
•
•
To
awareness
assist
referred
requirements.
The
Dislocated
RESEA
as
appropriate.
increase
intent
in
clients
completion
activity
of
is
attendance
Worker
to
the
we
provide
per
WFC
information
meet
of
program
services
at
with
and
least
WIOA
to
and
provide
to
1
to
refer
all
possible.
UI
fail
assistance
RESEA
appointment.
that
p
may
►�1
Partnerships
Program Integration
•
Referrals
Opportunity
to
the
Act
Workforce
Innovation
and
•
•
RESEA
Dislocated
Outreach
RESEA
WIOA
WIOA's
the
Initial
participants
participants
for
initial
Worker
(2)
possible
Assessment
and
appointment,
are
eligible.
Service
will
enrollment.
(IA),
automatically
be
Delivery
As
referred
can
known
noted
be
(S),
in
to
as
LX
WORK PLAN 5.23
WORK PLAN NFA #WE24-009 RESEA:
Local Area: Weld Count
charged
DW
Navigators
citizenship
employment
completed,
supportive
factors.
can
they
also
funds.
enroll
to
Additionally,
charge
status,
RESEA
During
assess
and
services,
the
status,
client
the
RESEA
funds
the
details
veteran
need
IA,
highest
among
WIOA
into
funds
rather
like
WIOA
and
for
WIOA.
Navigators
grade
other
when
than
Service
Delivery
•
-
-
-
-
ESWC
complete
has returned
staff
At
staff
Review
at
Review
discuss
Provide
that
Complete
questionnaire
If
work,
complete
initial
data
subsequent
claimants
will
will:
may
to
they
entry
completion
appointment.
employment
any
referrals
gather
work.
assist
the
subsequent
challenges
in
subsequent
in
have
would
employment
appointment,
MYUI+
to
with
MYUI+.
of
various
goals
barrier
already
not
activities
and
appointment.
for
selected
staff
be
claimant
barriers.
resources
removal.
data
ESWC
returned
required
assigned
and
RESEA
and
who
tn
to
•
•
Participants
knowledge
fairs,
events,
Business
They'll
apply
Food
as
addressed
y
WIOA
for
benefits
p
mock
also
all
Services
other
Dislocated
of
in
will
to
interviews,
have
a
which
number
attend
arid
e
assistance
beequipped
the
Unit.
are
CO
resources
Worker
workshops,
and
Wui
2.
offered
such
ks
hiring
'
as
with
to
as
by
as
job
well
the
the
X
Work
-Based
Learning
❑
Business Services
•
Participants
knowledge
fairs,
events,
Business
mock
all
Services
to
interviews,
of
will
which
attend
be
equipped
are
Unit.
workshops,
and
offered
hiring
with
by
job
the
the
X
Sector Strategies
❑
Career Pathways
❑
Evaluation
❑
WORK PLAN 5.23
WORK PLAN NFA ftWE24-009 RESEA:
Local Area: Weld County
Other:
specify
I
WORK PLAN 5.23
WORK PLAN NFA #WE24-009 RESEA:
Local Area: Weld County
V. TRANSFER REQUEST (BETWEEN AD AND DW) (CHECK ONE)
Tier I (Up To 50%) Tier 2 (Between 51% and 75)/0) ❑ Tier 3 (Between 76% And 100%)
A. REASON FOR REQUEST (SEE PGL WIOA 2017-01)
FOR CDLE USE ONLY: (sEE PGL WIOA 2017-01)
1. TIER 1(CHECKALL THAT APPLY)
Local Area has a documented need to transfer funds in order to respond to market conditions and use resources
effectively that is based on labor market information, Worker Readjustment and Retraining Notification (WARN)
notices, or one -stop center data.
❑Local Area has met the 70% expenditure requirement for funding available during the prior program year for Adults
and Dislocated Workers; and
❑Local Area is on track to meet participant measurements for the Adult and Dislocated Worker programs.
TIER 2(CHECK ALL THAT APPLY)
All Tier 1 items and:
❑ Local area is on track to meet priority of service requirements for the Adult program;
❑Local area is enrolling participants in Work -based Training (On the Job Training, Apprenticeships, Internships, Work
Experiences, etc.) as part of the plan; and
❑Local area is conducting outreach activities to Dislocated Workers, such as participation in Rapid Response or
Reemployment Services and Eligibility Assessment (RESEA), across all eligibility categories applicable to the local area
and to those with barriers to employment.
TIER 3 (CHECK ALL THAT APPLY)
All Tier 1 and 2 items and:
❑Local area has a documented, significant need to transfer funds;
❑ Local area has collaboration with Partner Agencies demonstrated by co -enrollments and leveraging of multiple
funding streams and program referrals; and
Local Area has met or is on track to meet its goals for discretionary grants that serve adults and dislocated workers.
WORK PLAN 5.23
WORK PLAN NFA ttWE24-009 RESEA:
Local Area: Weld County
VI. CHARTS (BUDGET & PERFORMANCE)
Attach all applicable workbook charts. The Workbook is a separate document from the Workplan. Charts must be maintained on the workbook and attached here to
provide annual and historical data.
Grant
F and mg Year
UI RESEA
24-009
rmance quarters - Start in 1st Quarter
.,
2nd
Date
-
Quarter
Range
4th
Date
-
Quarter
Range
5th
Date
Quarter
Range
3rd Quarter
Date Range
_
6th Quarter
Date Range
7th
Date
Quarter
Range
1st
Quarter
All
c�caon T
T 1� 570
Date Range
a
Program cc•deiis
I.
Da'w R 3 ram = •
' - •
01/01/2024
03/3112024
04/01/2024
06,30/2024
07/01/2024
`Dg,r3 0/2024
10/01/20.16:
111,:31/20.7.‘:03,131
01; 01;'2cf25
2025.
O4xO1,20:5
06/30/2025
0. 01 7' /X025
09/'30; 2025
Admin
SO
SO
,
SO
50
_ _
50
SO
24R _ s EW E
Program
::0
50
50
_ � E.,..;
_ _ _ .:..:3
5113.608
3145157C
Total
SO
$0
$0
$5,648
$62 128
$118 608
S148,570
%Expended den ded'I=:
C"�b
0%
_
4: _
-=- - _
_
B0%
1OO'%ti
WORK PLAN 5.23
Contract Form
Entity Information
Entity Name *
COLORADO DEPARTMENT OF
LABOR & EMPLOYMENT
Entity ID*
@00010497
(] New Entity?
Contract Name* Contract ID
CDLE NFA# WE -24-009 REEMPLOYMENT SERVICES 8842
AND ELIGIBILITY ASSESSMENT (RESEA)
Contract Status
CTB REVIEW
Contract Lead *
WLUNA
Contract Lead Email
wluna@weld.gov;cobbxxl
k@weld.gov
Parent Contract ID
Requires Board Approval
YES
Department Project #
Contract Description*
CDLE / REEMPLOYMENT SERVICES AND ELIGIBILITY ASSESSMENT (RESEA) NFA# WE24-009. PERIOD OF
PERFORMANCE 01/01/2024 THROUGH 09/30/2025.
Contract Description 2
PA ROUTING WITH THIS CMS/ONBASE ENTRY.
Contract Type*
GRANT
Amount*
$148,570.00
Renewable*
NO
Automatic Renewal
Grant
IGA
Department Requested BOCC Agenda Due Date
HUMAN SERVICES Date* 11/16/2024
11/20/2024
Department Email
CM-
HumanServices@weld.gov
Department Head Email
CM-HumanServices-
DeptHead@weld.gov
County Attorney
GENERAL COUNTY
ATTORNEY EMAIL
County Attorney Email
CM-
COUNTYATTORNEY@WEL
D.GOV
Will a work session with BOCC be required?*
NO
Does Contract require Purchasing Dept. to be
included?
If this is a renewal enter previous Contract ID
If this is part of a MSA enter MSA Contract ID
Note: the Previous Contract Number and Master Services Agreement Number should be left blank if those contracts
are not in OnBase
Contract Dates
Effective Date
Termination Notice Period
Contact Information
Review Date*
07/30/2025
Committed Delivery Date
Renewal Date
Expiration Date*
09/30/2025
Contact Info
Contact Name Contact Type Contact Email Contact Phone 1 Contact Phone 2
Purchasing
Purchasing Approver Purchasing Approved Date
Approval Process
Department Head Finance Approver Legal Counsel
JAMIE ULRICH CHERYL PATTELLI BYRON HOWELL
DH Approved Date Finance Approved Date Legal Counsel Approved Date
11/14/2024 11/15/2024 11/15/2024
Final Approval
BOCC Approved Tyler Ref #
AG 112024
BOCC Signed Date Originator
WLUNA
BOCC Agenda Date
11/20/2024
Hello